Parks & Recreation Board

200 South Hamilton Road City of Gahanna Gahanna, Ohio 43230 Meeting Minutes Parks & Recreation Board Chrissy Kaminski, Chair Kevin McGinn, Vice Chair Eric Miller, Secretary Sue Horn Jan Ross Ken Shepherd Donna Simmons Nichole Butler, Clerk Wednesday, October 11, 2023 7:00 PM Gahanna Senior Center 480 Rocky Fork Blvd. A. CALL MEETING TO ORDER Kaminski; chair, called the October 11th meeting of the Parks and Recreation Board to order at 7:02 p.m. The agenda was published on October 6th, 2023 B. ROLL CALL Staff in Attendance: Stephania Ferrell, Director and Nichole Butler, Clerk Present: 6 - Sue Horn, Chrissy Kaminski, Kevin McGinn, Eric Miller, Jan Ross and Ken Shepherd Absent: 1 - Donna Simmons C. APPROVAL OF MINUTES A motion was made by Ross, seconded by Shepherd, that the September 13, 2023 Minutes be approved. The motion carried by the following vote: Yes: 6- Horn, Kaminski, McGinn, Miller, Ross and Shepherd Absent: 1- Simmons P&R Board Minutes 09.13.2023 D. ADDITIONS OR CORRECTIONS TO THE AGENDA E. HEARING OF VISITORS F. OLD BUSINESS City of Gahanna Page 1 Parks & Recreation Board Meeting Minutes October 11, 2023 i. 2024 Pricing Policy 2023 Pricing Policy - Draft Update Ferrell states the updates requested within the pricing policy were made. Ferrell states the philosophy statement within the pricing policy was reviewed and verified to be in sync with the Parks and Recreation Master Plan. A motion was made by Miller, seconded by Ross, that the 2023 Pricing Policy be recommended to council for approval. The motion carried by the following vote: Yes: 6- Horn, Kaminski, McGinn, Miller, Ross and Shepherd Absent: 1- Simmons ii. Master Plan- Action Plan Ferrell states the Master Plan action plan is provided. Ferrell states the board will receive a digital version of the action plan with updates monthly. Ferrell pointed out that the plan is set up like a stop light, in that anything that is green, is in action or will be in action in the next two months, anything in yellow is more of a slow roll but in the forefront of planning. Ferrell mentioned that items in red are not to be forgotten but are further down the road. Ferrell highlights that the master plan is a 10 year plan so the items listed in red may not be happening right now but are not ignored. Horn asked how the board will see progress and changes. Ferrell states that she will highlight the changes in her report as well as by coloring the text a different color. Master Plan Action Plan 10.11.23 Parks Board G. NEW BUSINESS i. Public Areas 5061 Shagbark Rd Ferrell states that anytime there is a request for rezoning submitted to the city, the Parks and Recreation Board evaluates the requirement of park land dedication or a fee in lieu of. Ferrell states the land donation requirement would be .565 acres, determined thru the equation listed in the code. Ferrell states that should the board choose to request a fee in lieu of park land dedication, and that the fee is calculated based on the City of Gahanna Page 2 Parks & Recreation Board Meeting Minutes October 11, 2023 appraisal of the average value per acre before the development occurs. Ferrell states that this would be a small parcel of park that it does not fit in currently with any other parkland that the department has. Ferrell's recommendation would be a fee in lieu of rather than a park land dedication. MOTION by Miller, seconded by McGinn, to make a recommendation to Planning commission to request a fee in-lieu of land donation for the project located at 5061 Shagbark Rd. Yes: 6- Horn, Kaminski, McGinn, Miller, Ross and Shepherd Absent: 1- Simmons ii. GASAC By-Laws Ferrell states that Gahanna Active Senior Advisory Committee (GASAC) has been working on revising their by-laws. Ferrell states that a draft of those by-laws has been included in the agenda packet. Ferrell states that GASAC wished to see a change in that more of the members of GASAC be elected by the membership of the senior center rather than the recommendation of members from Parks and Recreation Board. Ferrell states that the committee would like to see six (6) members elected by the membership and one (1) member appointed by the Parks and Recreation Board. Ferrell states that in addition, GASAC would like to identify the terms of their appointment. Ross, asked how the transition of terms will occur based on their current terms. Miller questioned the rule stating that the members can only serve two (2) consecutive terms as he states they have had issues getting enough people in the past. Ferrell states that due to the elections the committee wanted the membership to be able to make the determination. Kaminski states that she would like to add a caveat that they add a contingency if there are no other interested parties the rule of two (2) Terms can be by-passed. Miller asked if they have an attendance requirement for members of the committee. Ross states that there is not one listed and that they would like to recommend that they consider it. Ferrell states that she will take those recommendations back to the committee and will bring it back to the December board meeting as GASAC does not meet again until after the November board meeting. GASAC Recommendation GASAC By-Laws Draft and Final GASAC Minutes 9.19.23 H. CORRESPONDENCE AND ACTIONS City of Gahanna Page 3 Parks & Recreation Board Meeting Minutes October 11, 2023 I. DIRECTOR'S REPORT Ferrell highlighted the Niagra Refresh Grant thru the National Parks and Recreation Association. Ferrell states that the department was awarded the $20,000 grant to install a human sundial at Sunpoint Park thru the work of Alan Little, Project Manager. The requirement is to be completed by March of 2024. Ferrell also states the programming staff have been very busy as the department has 27 pages of content going into the next program guide. Directors Report October J. COMMITTEE REPORTS i. Bicycle & Trail Advisory Committee (BTAC)- Did not meet ii. Gahanna Active Senior Advisory Committee (GASAC)- Did not meet iii. Natural Resources Advisory Committee (NRAC)- Did not meet K. POLL MEMBERS FOR COMMENT i. Gahanna Parks & Recreation Foundation Miller states that the Foundation is reviewing their retention policies to see what they are going keep for documentation. Miller states that Hops and Vines was a success. Horn asked if the Foundation publishes the funds raised. Miller states that around $41,000 in profits were raised. ii. School District Update Horn states that many of the schools have had their walk a thons, and the Gahanna Jefferson Education Foundation has their Monster Dash at the Blacklick Athletic Complex on October 28th, 2023. iii. Veteran's Advisory Committee- No update at this time L. ADJOURNMENT City of Gahanna Page 4