Parks & Recreation Board

200 South Hamilton Road City of Gahanna Gahanna, Ohio 43230 Meeting Minutes Parks & Recreation Board Chrissy Kaminski Kevin McGinn, Chair Daphne Moehring, Vice Chair Donna Simmons, Secretary Eric Miller Jan Ross Ken Shepherd Nichols Butler, Clerk Wednesday, January 10, 2024 7:15 PM Gahanna City Hall, Committee Room Organizational Meeting begins at 7:15 PM and Regular meeting immediately follows. A. OATH OF OFFICE - MAYOR LAURIE A. JADWIN Mayor Laurie Jadwin issued the oath of office to Eric Miller, and Daphne Moehring B. CALL TO ORDER: ORGANIZATIONAL MEETING MAYOR LAURIE A. JADWIN Mayor Laurie Jadwin called the January 10, 2024 Parks and Recreation Board organizational meeting to order at 7:23 p.m. The agenda was published on January 5, 2023. Role Call Present: 6 - Kevin McGinn, Eric Miller, Daphne Moehring, Jan Ross, Ken Shepherd and Donna Simmons Absent: 1 - Chrissy Kaminski Staff in Attendance: Stephania Ferrell, Director of Parks and Recreation; Brian Gill, Recreation Superintendent; Chris Skidmore, Recreation Supervisor (Youth and Family Programs); Amy Moneypenny, Recreation Coordinator; and Nichole Butler, Clerk Also In attendance: Mayor Laurie Jadwin C. ELECTION OF CHAIR Mayor Jadwin opened the floor for nomination of Chair. Simmons nominated McGinn, seconded by Ross. McGinn accepts the nomination. City of Gahanna Page 1 Parks & Recreation Board Meeting Minutes January 10, 2024 A motion was made by Ross, seconded by Shepherd, that McGinn be elected Chair of the Parks and Recreation Board for 2024. The motion carried by the following vote: Yes: 6- McGinn, Miller, Moehring, Ross, Shepherd and Simmons Absent: 1- Kaminski D. ELECTION OF VICE CHAIR Chair McGinn opened the floor to nomination of Vice Chair. Simmons nominated Moehring, seconded by Miller. Moehring accepts the nomination. A motion was made by Miller, seconded by Shepherd, that Moehring be elected as Vice Chair. The motion carried by the following vote: Yes: 6- McGinn, Miller, Moehring, Ross, Shepherd and Simmons Absent: 1- Kaminski E. ELECTION OF SECRETARY Chair McGinn opened the floor to nomination of Secretary. Shepherd Nominated Simmons, seconded by Miller. Simmons accepts the nomination. A motion was made by Miller, seconded by Shepherd, that Simmons be elected Secretary. The motion carried by the following vote: Yes: 6- McGinn, Miller, Moehring, Ross, Shepherd and Simmons Absent: 1- Kaminski F. ESTABLISH DAY/TIME OF REGULAR MEETINGS McGinn opened the floor for discussion regarding the day and time of the regular meeting. A motion was made by Miller, seconded by Ross, that the meeting schedule remain the 2nd Wednesday of each month. The motion carried by the following vote: Yes: 6- McGinn, Miller, Moehring, Ross, Shepherd and Simmons Absent: 1- Kaminski G. ORGANIZATIONAL MEETING ADJOURNMENT **REGULAR MEETING** City of Gahanna Page 2 Parks & Recreation Board Meeting Minutes January 10, 2024 A. CALL MEETING TO ORDER Chair McGinn called the January 10, 2024 Regular Parks and Recreation Board meeting to order at 7:29 p.m. The agenda was published on January 5, 2024. B. ROLL CALL Present: 6 - Kevin McGinn, Eric Miller, Daphne Moehring, Jan Ross, Ken Shepherd and Donna Simmons Absent: 1 - Chrissy Kaminski Staff in Attendance: Stephania Ferrell, Director of Parks and Recreation; Brian Gill, Recreation Superintendent; Chris Skidmore, Recreation Supervisor (Youth and Family Programs); Amy Moneypenny, Recreation Coordinator; and Nichole Butler, Clerk Also In attendance: Mayor Laurie Jadwin C. APPROVAL OF MINUTES A motion was made by Ross, seconded by Shepherd, that the November 8,2023 meeting minutes be approved. The motion carried by the following vote: Yes: 5- McGinn, Miller, Ross, Shepherd and Simmons Absent: 1- Kaminski Abstain: 1- Moehring November 08 2023 Meeting Minutes D. ADDITIONS OR CORRECTIONS TO THE AGENDA Ferrell requested Orientation manual be added to new business. E. HEARING OF VISITORS F. OLD BUSINESS Master Plan Action Plan Update Ferrell states the action plan is the way to communicate forward progress within the master plan. Ferrell reminded the board that items listed on the action plan, in red text are items that have changed from the month prior. City of Gahanna Page 3 Parks & Recreation Board Meeting Minutes January 10, 2024 PR 2023 Master Plan Action Plan Update 01.2024 GASAC Bylaws Ferrell states that the Gahanna Active Senior Advisory Committee (GASAC) made changes to the bylaws based on the changes requested by the Parks and Recreation Board in the November 2023 meeting. Miller requested that the board be provided with copies of the GASAC minutes. A motion was made by Shepherd, seconded by Simmons, that the GASAC By-laws be approved. The motion carried by the following vote: Yes: 6- McGinn, Miller, Moehring, Ross, Shepherd and Simmons Absent: 1- Kaminski GASAC Bylaws Draft and Final G. NEW BUSINESS Summer Camp 2023 Wrap Up Ferrell introduced Brian Gill, Recreation Superintendent. Gill, Introduced Chris Skidmore, Recreation Supervisor; and Amy Moneypenny, Recreation Coordinator for youth and family programs. Gill stated that the team, who started their positions beginning and mid may 2023 for a camp season that began in June 2023, hit the ground running in their roles. Gill also noted that the 2023 season was an accreditation year for our camps thru the American Camping Association and with the help of our Administrative Coordinator, Nichole Butler as well as the leadership, the camp operation was able to regain accreditation. Skidmore provided the board with documentation highlighting the comparison of numbers from 2022 to 2023 and a major increase in participants due to increased staffing. Skidmore states that the introductory camp for preschool aged children previously called Little Adventurers will be re branded to Camp Begins in 2024 and will hopefully attract a larger number of participants. Shepherd asked if the American Camping Association requires a certain number of staff per child. Skidmore stated that yes, depending on the age of the child the ratio may be 6:1, 8:1 or 10:1. Skidmore states that they are working on the 2024 Summer camp guide and they expect it to be out in the coming weeks with camp registration opening on February 29, 2024. Skidmore highlighted new general Youth and Family programs that are going to be coming to the department in 2024 including Pickleball lessons, youth Pickleball league, drama club, cooking classes, and art classes. Skidmore City of Gahanna Page 4 Parks & Recreation Board Meeting Minutes January 10, 2024 thanked the board for their participation in judging for Light up Gahanna as it was very successful. Skidmore also made note of winter break camp, where Peace Lutheran Church opened up use of the facility at no cost to the city. Moneypenny shared 65% percent of the camp staff chose to stay on as variable staff, meaning they will work events, camps, programs all year round. 31% of the 65% of the staff elected to participate in the Future Leaders Program. Moneypenny highlighted that a few staff were promoted to leadership positions for 2024 and the team is working on improvements to sites as well as staff training to make staff feel better equipped in 2024. Youth and Family Programming 2023 Wrap Up Youth and Family Presentation 2023 Orientation Manual Ferrell states that each board member was provided with a board member orientation manual. Ferrell states that the book was put together by Deputy Clerk of Council Pam Ripley. Ferrell states that the manual is meant to provide the board with direction as a board member on how the city operates, and paints the full picture of what the function of the Parks and Recreation Board is. Ferrell states that it will be provided to all boards and commissions. Mayor Jadwin states that the manual was meant to thank the members for the participation and also to help them realize there are obligations that go along with being an appointed or elected official. Ferrell states that the board will review the information and discuss at the February Parks and Recreation Board meeting. H. CORRESPONDENCE AND ACTIONS I. DIRECTOR'S REPORT Ferrell highlighted that the department has received $500,000 in a grant through the Clean Ohio Trails Fund for the Link to Literacy trail. Ferrell highlighted that the senior center staff did a great job at keeping the senior population active for December. Ferrell stated that the department has looked to extend the reach of the Golf Course to youth golfers as well this year, thru SNAG golf, teaching youth and teens, etiquette and skills to golf. City of Gahanna Page 5 Parks & Recreation Board Meeting Minutes January 10, 2024 Directors Report End 2023 J. COMMITTEE REPORTS Butler stated that in the organizational meeting the Committee assignments were missed and should now be assigned. Butler noted that these do not require a vote and can be done in a discussion format. Simmons stated she would like to remain with GASAC. Shepherded requested to be the representive for Veterans Advisory Committee. Miller stated he would remain with BTAC. Kaminski will remain with NRAC. Moehring will give the School District update. Miller and Ross will give updates from the Foundation. i. Bicycle & Trail Advisory Committee (BTAC)- None ii. Gahanna Active Senior Advisory Committee (GASAC) Simmons states the next meeting of GASAC will be Tuesday January 16, 2024 at 3:00pm in the Senior Center. iii. Natural Resources Advisory Committee (NRAC)- None K. POLL MEMBERS FOR COMMENT i. Gahanna Parks & Recreation Foundation Miller states that the Hops and Vines is set for September 7th 2024. ii. School District Update Moehring states that the school district has followed a few studies regarding start times of students. The school district has decided to start the school times later for students in 2024-2025 at 8:35 start for High School, 9:05 for Middle School and Elementary will start at 8:05.The high school will also adjust to a modified block schedule to allow more instructional time for presentations, group work, and independent work. iii. Veteran's Advisory Committee- None Shepherd stated there are landscape updates happening at the Veterans Memorial Park. City of Gahanna Page 6 Parks & Recreation Board Meeting Minutes January 10, 2024 L. ADJOURNMENT OF REGULAR MEETING City of Gahanna Page 7