City Council

CITY OF GALLATIN Se COUNCIL MEETING June 19, 2018 6:00 pm Dr. J. Deotha Malone Council Chambers • Call to Order – Mayor Paige Brown • Invocation • Pledge of Allegiance – Councilman Alexander • Roll Call: Alexander – Camp – Fennell – Hayes– Love – Mayberry – Vice Mayor Overton • Approval of Minutes: May 01, 2018 City Council Meeting • Public Recognition on Agenda-Related Items • Mayor’s Comments AGENDA 1. Second Reading Ordinance No. O18Ø5-29 An ordinance of the City of Gallatin, Sumner County, Tennessee, rezoning a 6.807 +/- acre parcel from the PGC-Planned General Commercial District to the R6- High Density Residential District and approving a Preliminary Master Development Plan for Blessings Estates, authorizing the revision to be indicated on the Official Zoning Atlas; repealing conflicting ordinances; providing for severability, and providing for an effective date. (Councilman Alexander) 2. Second Reading Amended Ordinance No. O18Ø6-30 Ordinance appropriating $329,894.14 for 2018 Year End Budget Adjustments (Councilman Mayberry) 3. Second Reading Ordinance No. O18Ø6-31 Ordinance to amend the City of Gallatin, Tennessee Municipal Code, Chapter 18, Stormwater to establish a utility for stormwater management; to establish the function of the utility; to create a special revenue fund and method of funding for the utility; and to fix the effective date of this ordinance (Councilwoman Love) 4. First Reading Ordinance No. O1711-95 An ordinance of the City of Gallatin, Sumner County, Tennessee, rezoning two (2) parcels totaling approximately 77.43 +/- acres, from the IR-Industrial Restrictive, IG-Industrial General, R15-Medium Density Residential, and R20-Low Density Residential Districts to R15-Medium Density Residential Planned Residential Development (R15-PRD) District and approving a Preliminary Master Development for Langley Estates, located east and north of Coles Ferry Road; authorizing the revision to be indicated on the Official Zoning Atlas; repealing conflicting ordinances; providing for severability, and providing for an effective date. (Councilman Camp) 6. Resolution No. R18Ø1-1 A resolution of the City of Gallatin, Sumner County, Tennessee, adopting a plan of services upon the annexation of a parcel (Tax Map 104, Parcel 093.00), consisting of 80.243 (+/-) acres, located west of Old Douglas Lane, east of Highway 109 and north of Hidden Trail (private road), and providing for an effective date. (Councilman Alexander) 7. Resolution No. R18Ø1-2 A resolution of the City of Gallatin, Sumner County, Tennessee, annexing a 80.243 (+/-) Acre Parcel (Tax map 104, Parcel 093.00), Located west of Old Douglas Lane, east of Highway 109, and north of Hidden Trail (private road), into the City of Gallatin; authorizing the annexed parcel to be indicated on the Official Zoning Atlas; authorizing assignment of annexed area to a council district; repealing conflicting ordinances; providing for severability, and providing for an effective date. (Councilman Alexander) 8. Second Reading Ordinance No. O18Ø1-1 An ordinance of the city of Gallatin, Sumner County, Tennessee, rezoning an 80.243 (+/-) acre parcel (tax map 104, parcel 093.00) from the Agricultural Residential District to the MRO-Multiple Residential and Office District and approving a Preliminary Master Development Plan for Langford Farms, authorizing the revision to be indicated on the Official Zoning Atlas; repealing conflicting ordinances; providing for severability, and providing for an effective date. (Councilman Alexander) 9. Resolution No. R18Ø6-41 Resolution to revise employee pay plans (Vice Mayor Overton) 10. Resolution No. R18Ø6-42 Resolution amending Gallatin Personnel Rules and Regulations relating to training , personal protective equipment and certification/license reimbursement (Councilman Fennell) 11. Resolution No. R18Ø6-43 Resolution adopting a strategic plan for the City of Gallatin. (Vice Mayor Overton) • Other Business • Public Recognition on Non-Agenda-Related Items • Adjourn  RESOLUTION NO. R1801-1 A RESOLUTION OF THE CITY OF GALLATIN, SUMNER COUNTY, TENNESSEE, ADOPTING A PLAN OF SERVICES UPON THE ANNEXATION OF A PARCEL (TAX MAP 104, PARCEL 093.00), CONSISTING OF 80.243 (+/-) ACRES, LOCATED WEST OF OLD DOUGLAS LANE, EAST OF HIGHWAY 109 AND NORTH OF HIDDEN TRAIL (PRIVATE ROAD), AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Gallatin received a petition by a property owner for the annexation of 80.243 (+/-) acres non-contiguous to the City boundary of the City of Gallatin; and WHEREAS, the area proposed for annexation to the City of Gallatin is non-contiguous to the City of Gallatin, Tennessee city limits, but located within the City of Gallatin Planning Region and Urban Growth Boundary; and WHERAS, Tennessee Code Annotated permits the annexation of non-contiguous properties within the municipality's Urban Growth Boundary as described in § 6-51-104; and WHEREAS, Tennessee Code Annotated,§ 6-51-102(b) as amended requires that a Plan of Service be adopted by the governing body of a City prior to the passage of an annexation resolution; and, WHEREAS, the Gallatin Municipal-Regional Planning Commission, pursuant to T.C.A. § 6-51-102(b)(4),§ 6-51-107,§13-3-104,§ 13-3-301, and§ 13-4-103, reviewed and recommended approval of this Plan of Service, as contained in this Resolution, in GMRPC Resolution 2017-166. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, AS FOLLOWS: SECTION 1. Pursuant to the prov1s10ns of Section 6-51-102(b), Tennessee Code Annotated, there is hereby adopted, for the area bounded as described in Exhibit 'A', the Plan of Services described in Exhibit 'B': SECTION 2. This Resolution shall be effective upon adoption, the public welfare requiring such. IT IS SO ORDERED. PRESENT AND VOTING: AYE: NAY: DATED:  MAYOR PAIGE BROWN ATTEST: CONNIE KITTRELL CITY RECORDER APPROVED AS TO FORM: SUSAN HIGH-MCAULEY CITY ATTORNEY Exhibit 'A' - Legal Description of annexed territory Exhibit 'B' - Plan of Services  EXHIBIT'AO Legal Description -Tax Map and Parcel 10411093.00,80.243 (+/-) Acres LEGAL DESCRIPTION (PER PUBLIC RECORDS) ALL THE LANDS DESCRIBED IN DEED BOOKS 3865 PAGE 220,3865 PAGE 224, AND 3865 PAGE 228 AS RECORDED IN THE REGISTERS OFFICE OF SUMNER COUNTY TENNESSEE. CONTAINTNG 80.2 ACRES MORE OR LESS AND BEING THE SAME LANDS AS DESCRIBED BY THE FOLLOWING: (PREPARED BY THE SURVEYOR) A tract of land, situated along Old Douglas Road. Sumner County, TN. Being the lands described in Record Books 3865 page 220,224. and228 n the Register's Office of Sumner County, (R.O.S.C .,TN.); being more particularly described as follows: Beginning at a point on the center line of Old Douglas Road being Northwesterly 1,925 feet +/- along said Road from Old State Highway 109, said point being the Southeast corner of Tract #2, Record Book 3865, Page 220;thence, South 82o10'17" West 2,551.97 feet along the lines of the subject tract and the Northerlylines of Parcels l13 003.01 00(Armstrong, Rec Book2927. page213 ROSC,TN), 113 002.03 000 (Allison, Deed Book 391, page 722 ROSC, TN), I l3 002.01 000 (Friends of HATS, Inc., Deed Book 139,page 742 ROSC, TN) and l13 002.02 000 (Sumner Special Housing, Inc., Record Book 1696,page 188 ROSC, TN) to a point at the Southwest corner of said Tract#Z; thence, North 08o16'16" East559.l9feettoapointattheSouthwestcornerofTract#l saidRecordBook3865,Page220;thence, North 08o46'00" Eastl,278.92feetalong the Easterly line of Parcel 113 02.00 000 (Fair Haven, LLC, Record Book 2659, page726 ROSC, TN) to a point at theNorthwest corner of said Tract#l; thence, South 84o07'01" East 170.04 feet along the Southerly line of Parcel l04 092.00 000 (Newby, Record Book3743, page 564 ROSC, TN) to a point at the Southwest corner of Parcel 104 092.01 001 (Anderson, Record Book ll9l, page 16l, Rose. TN): thence, south 82o27'24" East 544.81 feetalongthesoutherlylineof said parcel to a point aJ the southeast corner of said parcel: thence, North 08o05'47" East 321 .01 feet along the Easterly line of said parcel to a point on said center line of Old Douglas Road: thence, along said center line, south 69o54'37' East 85.04 feet to a point on a curve to the left having a radius of 1000.00 feet and a central angle of 07o58'35": thence, 139.21feet along said curve beingsubtendedbya chord bearing South 73"53'55"East 139.10 feet to a point: thence, South 77o53'12" East 80.37 feet to a point on a curve to the right having a radius of 300.00 feet and a central angle of 23"25'48"'. thence, 122.68 feet along said curve being subtended by a chord bearing south 66'10'18" East 121.83 feet to a point: thence, south 54o27'25" East 358.00 feet to a point: thence South 55o04'15" East 318.73 feet to a point on a curve to the right having a radius of 700.00 feet and a central angle of 25o05'43": thence, 306.60 feet along said curve being subtended by a chord bearing south 42o3I'24" 8ast304.15 to a point: thence, south 29o58'32" East 174.22 feet to a point on a curve to the right having a radius of 600.00 feet and a central angle of I 5o3 8'26": thence, 163 .79 feet along said curve being subtended by a chord bearing south 22o09'20" East 163.28 feet to a point: thence south 14o20'07" East 130.99 feet to a point on a curve to the left having a radius of 6,785.72 feet and a central angle of 4'35'30": thence 543.80 feet along said curve being subtende by a chord bearing South 16o37'52" East 543.66 feet to the Point of Beginning and containing 80.243 acres more or less.  EXHIBIT'B' PLAN OF SERVICE FOR TAX MAP 104, PARCEL 093.00 AND NORTH WATER AVENUE (OLD HIGHWAY 109) AND OLD DOUGLAS LANE (6-6301-17) pursuant to Tenn. Code Annotated $ 6-51-102(b) A. Water Water service is cunently provided by Gallatin Public Utility Department to this property. Water service can be made available to accommodate the development by extending water lines through developer-funded and constructed water mains. B. Sanitary Sewer Sanitary sewer service is currently not provided by Gallatin Public Utility Department to this property. Sanitary sewer seryice can be made available to accommodate the development by extending sewer lines through developer-funded and constructed sewer mains. C. Street Construction and Maintenance New public roadways will be constructed by the developer within Langford Farms. Once accepted by the City, the streets will be maintained by the City of Gallatin. Upon annexation, the City will maintain the rights-of-way. The City and County will enter into an Interlocal Agreement to describe the proposed roadway improvements. This will require a separate agreement between the City and the developer and the County and the developer to make improvements to Old Douglas Lane. D. Solid Waste and Refuse Collection Upon annexation, the City of Gallatin will begin collecting solid waste in the annexation area based on the provisions set forth in the Gallatin Municipal Code. E. Planning and ZoningServices Upon annexation, the planning and zoning services will continue to provide services by the City of Gallatin. F. Building Inspections and Code Enforcement Services Upon annexation, building and code inspection services will continue to provide services by the City of Gallatin. G. Fire Protection The Gallatin Fire Department will provide fire protection after the effective date of the annexation. Upon development of the properties, the developer will provide fire hydrants in the annexation area pursuant to NFPA Life Safety Standards as determined by the City's Senior Fire Inspector. Once accepted by the City, the fire hydrants will be maintained by the City of Gallatin.  Gallatin Fire Station #3 has the appropriate number of personnel, department vehicles, and location to service this development. The developer will upgrade the water main size from an A2 to at least an A6 water main for adequate fire hydrants. H. Police Protection After the effective date of the annexation, police patrol, response to calls, and other routine police services will be provided by the Gallatin Police Department. The Police Department has indicated that additional police officers and departmental vehicles will be needed to provide service to this area and that continued growth of the city will impact manpower and resources. I. Animal Control The Public Works Department provides animal control services and enforces the City's animal control ordinances. After the effective date of the annexation, these services will be available in the annexation area. J. Recreational Facilities and Programs After the effective date of the annexation. the benefit and use of all recreational facilities and programs provided by the Leisure Services Department will be available to future residents of the property at the City's rates. Recreational facilities and programs will be provided with existing personnel, facilities, and resources. K. Street Lighting and Electric Service Cumberland Electric Membership Corporation cunently services this area outside of Gallatin city limits. The Gallatin Electric Department and Cumberland Electric Membership Corporation will discuss service for this development at a future date consistent with Tennessee Code Annotated $ 6-51-112. Upon completion of any future street construction and acceptance by the City, street lighting will be extended into the annexed area in accordance with an Interlocal Agreement with Sumner County. L. Gas The Gallatin Public Utilities Department provides natural gas services to residential, business, and industrial customers in the City of Gallatin and outside the City's corporate limits. An existing gas line is located parallel to Old Douglas Lane, adjacent to the front portion of the property. The Gallatin Public Utilities Department may authorize the extension of natural gas service from this existing line into the property upon development. Upon extension of gas lines by Gallatin Public Utilities, the City will oversee and monitor such lines. M. School System The City shall provide written notice to the Sumner County School System of the proposed annexation and proposed plan of development prior to the public hearing on the annexation resolution as required by Tenn. Code Annotated, Section 6-51-102(b)(2).  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA DECEMBEF- T2,2OI7 DEPARTMENT: PLANNING DEPARTMENT AGENDA # / SUBJECT: A Resolution No. R I 801 - 1 of the City of Gallatin, Sumner County, Tenncssee, to adopt a Plan of Services upon the annexation of Tax Map 104, Parcel093.00, consisting of 80.243 (+/-) acres, located west of Old Douglas Lane, east of Highway 109 and north of Hidden Trail (private road). SUMMARY: A Resolution of the City of Gallatin, Sumner County, Tennessee, to adopt a Plan of Services upon the annexation of Tax Map 104, Parcel 093.00, consisting of 80.243 (+/-) acres, located west of Old Douglas Lane, east of Highway 109 and north of Hidden Trail (private road); and providing an eflbctive date. On November 20,2017 tbe Gallatin Municipal-Regional Planning Commission recommended approval of GMRPC Resolution 2017-166. (File 6-6301-17) RECOMMENDATION: ATTACHMENT: Xl R*rolution n ordinance Correspondence Contract I- Bid Tabulation Other -x_ Approved Rejected Deferred Notes:  RESOLUTION NO. R1801-2 A RESOLUTION OF THE CITY OF GALLATIN, SUMNER COUNTY, TENNESSEE, ANNEXING A 80.243 (+/-) ACRE PARCEL (TAX MAP 104, PARCEL 093.00), LOCATED WEST OF OLD DOUGLAS LANE, EAST OF HIGHWAY 109 AND NORTH OF HIDDEN TRAIL (PRIVATE ROAD), INTO THE CITY OF GALLATIN; AUTHORIZING THE ANNEXED PARCEL TO BE INDICATED ON THE OFFICIAL ZONING ATLAS; AUTHORIZING ASSIGNMENT OF ANNEXED AREA TO A COUNCIL DISTRICT; REPEALING CONFLICTING ORDINANCES; PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the owner of the property of the affected area described in Exhibit' A' submitted a petition to annex 80.243 (+/-) acres located non-contiguous to the City of Gallatin, Tennessee city limits, but located within the City of Gallatin Planning Region and Urban Growth Boundary; and WHERAS, the property is non-contiguous with the current City boundary of the City of Gallatin; and WHERAS, Tennessee Code Annotated permits the annexation of non-contiguous properties within the municipality's Urban Growth Boundary as described in§ 6-51-104; and WHEREAS, a public hearing was held following public notice as prescribed by Tenn. Code Ann. § 6-51-102; and WHEREAS, the City of Gallatin deems it reasonable and mutually beneficial to annex the territory described herein; and WHEREAS, the Gallatin Municipal-Regional Planning Commission has by a majority vote recommended approval of the proposed annexation and Plan of Service to the affected area; and WHEREAS, the City Council of the City of Gallatin approved a Plan of Service for the annexation area as described in Resolution No. R180I-l. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALLATIN, SUMNER COUNTY, TENNESSEE as follows: SECTION 1. The City Council of the City of Gallatin does hereby annex the following property as described in Exhibit 'A' and indicated on the map in Exhibit 'B'; SECTION 2. The City Council of the City of Gallatin does hereby approve, authorize and direct the revision of the City's boundaries and the Official Zoning Atlas to show the classification for the area as hereby being annexed into the City as shown on Exhibit 'A' and Exhibit 'B' attached hereto.  SECTION 3. The territory described in Exhibit'A' and depicted in Exhibit'B' shall become part of City Council District 5. SECTION 4. All ordinances or resolutions or parts of ordinances or resolutíons in conflict with the provisions of this resolution are hereby repealed to the extent of such conflict. SECTION 5. If any provision of this resolution or the application thereof to any person or circumstance is held invalid, the invalidity shall not affect other provisions or applications of the resolution which can be given effect v¡ithout the invalid provision cr application, and to this end the provisions of this resolution are declared severable. SECTION 6. This resolution shall take effect after hnal passage, the public welfare requiring such, per Tennessee Code Annotated $ 6-51-104. IT TS SO ORDERED. PRESENT AND VOTTNG. AYE: NAY: DATED: MAYOR PAIGE BROWN ATTEST CONNIE KITTRELL CITY RECORDER APPROVED AS TO FORM SUSAN HIGH-MCAULEY CiTY ATTORNEY Exhibit'A'- Legal Description of annexation teritory Exhibit'B' - Map of the annexation territory  EXHIBIT'A' Legal l)escription -Tax Map and Parcel 10411093.00,80,243 (+/-) Acres LEGAL DESCRIPTTON (PER PUBLIC RECORDS) ALL THE LANDS DESCzuBED IN DEED BOOKS 3865 PAGE 22A.3865 PAGE 224, AND 3865 PAGE 228 AS RECORDED IN THE REGISTERS OFFICE OF SUIVTNER COUNTY TENNESSEE. CONTAININC 80.2 ACRES MORE OR LESS AND BEING THE SAME LANDS AS DESCRIBED BY TFIE FOLLOWTNG: (PREPARED BY THE SIIRVEYOR) A tract of land, situated along Old Douglas Road. Sumner Connt¡2, TN. Being the lands described in Record Books 3865 page 220,224. and228 n the Register's Office of Sumner County, (R.O.S.C .,TN.); being more particularly described as follows: Beginning at a point on the center line of Old Douglas Road being Northwesterly 1,925 feet +/- along said Road from Old State Highway 109, said point being the Southeast corner of Tract #2, Record Book 3865, Page 22A; thence, South 82"10'17" West 2,551.97 feet along the lines of the subject tract and the Northerly lines of Parcels i13 003.01 00 (Armstrong, Rec Book2927. pageZl3 ROSC,'l"N), l13 002.03 000 (Allison, Deed Book 391, page 722 ROSC, TN), 113 0û2.01 000 (Friends of HATS, [nc., Deed Book 139, page742 ROSC, TN) and 113 002.02 000 (Sumner Special Housing, [nc., Record Book 1696, page 188 ROSC, TN) to a point at the Southwest corner of said Tract#2; thence, North 08"16'16" East 559.19 feet to a point at the Southwest corner of Tract # I said Record Book 3 865, Page 220 thence, North 08'46'00" East 1,278.92 feet along the Easterly line of Parcel 113 02.00 000 (Fair Haven, LLC, Record Book 2659, page 726 ROSC, TN) to a point at the Northwest comer of said Tract#1; thence, South 84"07'01" East 170.04 feet along the Southerly line of Parce I 104 092.00 000 (Newby, Record Book 3743, page 564 ROSC, TN) to a point at the Southwest comer of Parcel 104 092.01 001 (Anderson, Record Book 1191, page 161, Rose. TN): thence, south 82o27'24" East 544.8I feet along the southerly line of said parceI to a point at the southeast corner ofsaid parcel: thence, North 08005'47" East32l.01f'eet along the Easterly line of said parcel to a point on saicl center tine of Old Douglas Road: thence, along said center line, south 69"54'37" East 85.04 feet to a point on a cluve to the left having a radius of 1000.00 feet and a central angle of 07o58'35": thence, 139.21 feet along said curve being subtended by a chord bearing Soutl-r 73'53'55"East 139.10 feet to a point: thence" South 77'53'1 2" East 80.3 7 feet to a point on a curve to the right having a radius of3 00.00 leet and a central angIeof23'25'48":thence, l22.68feetalongsaidcurvebeingsubtendedbyachordbearingsouth66ol0'18" East 121.83 feet to a point: thence, south 54o27'25" East 358.00 feet to a point: thence South 55'04'15" East 318.73 feet to a point on a curve to the right having a radius of 700.00 feet and a central angle of 25'05'43": thence, 306.60 feet along said curve being subtended by a chord bearing south 42'3 1'24" East 304.15 to a point: thence, sonth 29o58'32" E ast 174.22 feet to a point on a curve to the right having a radius of 600.00 feet andacentral angleof l5o38'26": thence, 163.19 feetalongsaidcuryebeingsubtendedbyachordbearing south 22009'20" East 163.28 feet to a point: thence south 14o20'07" East 130.99 ieet to a point on a curve to the left havingaradius of 6,785.72 fleetandacentralangle of 4'35'30":thence 543.80 feetalongsaidcurve being subtende by a chord bearing South 16o37'52" East 543 .66 feet to the Point of Beginn ing and containing 80.243 acres more or less.  EXHIBIT'B' Map of the annexation territory .{ - i--.--- !t¡t!¡,4.tå.F' ã nn stlJl.lg:¡¡J ät¡gtlitg:Lt tË ì? iF-li& fi -ûæ! I ..t e ' tCIúr{,à rØ.ArÅ*, o { n üá('¡s ñ J ¡ TVCLæID I a :: d L I --t ,' rt€ÉqF::=l ¡ tat i I ¿ TI ¡ I I IGGN \t --*m ffi@ ffiÆgD Ë¡'rti  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA DECEMBERI2,2OTT DEPARTMENT: PLANNING DEP.A,RTMENT AGENDA # Z-. SUBJECT: A Resolution No. Rl80l-2 of the City of Gallatin, Sumner County, Tennessee, to Annex Tax Map 104, Parcel 093.00, consisting of 80.243 (+/-) acres, located west of Old Douglas Lane, east of Highway 109 and north of Hidden Trail (private road). SUMMARY: A Resolution of the City of Gallatin, Sumner County, Tennessee, to Annex Tax Map 104, Parcel 093.00, consisting of 80.243 (*l-) acres, located west of Old Douglas Lane, east of Highway 109 and north of Hidden Trail (private road); authorizing the revision to be indicated on the Official Zoning Atlas; repealing conflicting ordinances; providing for severability; and providing an effective datel On November 20,2017 the Gallatin Municipal-Regional Planning Commission recommended. approval of GMRPC Resolution 2017-t66. (File 6-6301-17) RECOMMENDATION: ATTACHMENT: Xl Resolution Correspondence I- Bid Tabulation -tr- ordinance Contract _,x_ Other Approved Rejected Deferred Notes:  ORDINANCE NO. 018Ø1.1 AN ORDINANCE OF THE CITY OF GALLATIN, SUMNER COUNTY, TENNESSEE, REZONING AN 80.243 (+/-) ACRE PARCEL (TAX MAp 104, PARCEL 093.00) FROM THE A.AGRICULTURAL RESIDENTIAL DISTRICT TO THE MRO-MULTIPLE RESIDENTIAL AND OFFICE DISTRICT AND APPROVING A PRELIMINARY MASTER DEVELOPMENT PLAN FOR LANGFORD FARMS, AUTHORIZING THE R.EVISION TO BE INDICATED ON THE OFFICIAL ZONING ATLAS; REPEALING CONFLICTING ORDINANCES; PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE. \ilHEREAS, the applicant for the property submitted a complete application for rezoning an 80.243 (+/-) acre parcel with a preliminary master development plan located west of Old Douglas Lane, east of Highway 109 and north of Hidden Trail (Private Road), outside of the City Limits, but within the Planning Region, of Gallatin, Tennessee; and WHEREAS, the property is currently zoned A-Agricultural Residential; and \üHEREAS, the Gallatin Municipal-Regional Planning Commission reviewed and recommended approval of the proposed rezoning with Master Development Plan in GMRPC Resolution 2017 -I 57 ; and \ilHEREAS, a public hearing was held following public notice as prescribed by the Gallatin Zoning Ordinance and Tennessee Code Annotated Section l3-7-203; and NOW, THEREFOREO BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALLATIN, SUMNER COUNTY, TENNESSEE as follows: Section 1. The City Council of the City of Gallatin does hereby approve the rezoning of a80.243 (+l-) acre parcel from the A-Agricultural Residential zoning district to the MRO- Multiple Residential and Office zoning district as described in Exhibit '4,' and approves the Preliminary Master Development Plan for Langford Farms as described in Exhibit'B'. Section 2. The City Council of the City of Gallatin does hereby approve, authorize and direct the revision of the City's Official ZoningAtlas to show the classification for the area as hereby rezoned. Section 3. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed to the extent ofsuch conflict. Section 4. If any provision of this ordinance or the application thereof to any person or circumstance is held invalid, the invalidity shall not affect other provision or applications of this ordinance which can be given without the invalid provision or application, and to this end the provisions of this ordinance are declared severable.  Section 5. This Ordinance shall take effect upon final passage, the public welfare requiring such. PASSED FIRST READING: January 2,2018. PASSED SECOND READING: MAYOR PAIGE BROWN ATTEST: CONNIE KITTRELL CITY RECORDER APPROVED AS TO FORM: SUSAN HIGH-MCAULEY CITY ATTORNEY Exhibit oA'- Legal Description Exhibit 'B' - Preliminary Master Development Plan  Exhibit'A' Legal Description of Tax Map 104, Parcel 093.00, 80.243 (+/-) acres LEGAL DESCRIPTION (PER PUBLTC RECORDS) ALL TIIE LANDS DESCRIBED IN DEED BOOKS 3865 PACE 22A,3865 PAGE 224, AND 3865 PAGE 228 AS RECORDED IN THE REGISTERS OFFICE OF SUMNER COLINTY TENNESSEE,. CONTAINTNC 80.2 ACRES MORE OR LESS AND BEING THE SAME LANDS AS DESCRIBED BY THE FOLLOWING: (PREPARED BY THE SURVEYOR) A tract of land, situated along Old Douglas Road. Sumner County, TN. Being the lands described in Record Books 3865 page 22A,224. and228 n the Register's Off,rce of Sumner County, (R.O.S.C .,N.); being more particularly describcd as follows: Beginning at a point on the center line of Old Douglas Road being Noñhwesterly 1,925 feet +/- along said Road from Old State Flighway 109, said point being the Southeast corner of Tract #2, Record BooÈ 3865, Page 220;thence, South 82"10'17" West2,55l.97 feetalongthelinesof thesubjecttractandthe Northerlylines of Parcels l13 003.01 00(Armstrong, Rec Book2927. page2l3 ROSC,TN). l13 002.03 000 (Allison, Deed Book 391, page722 ROSC, TN), I t3 002.01 000 (Friends of FIATS, Inc., Deed Book 139, page 742 ROSC, TN) and l13 002.02 000 (Sumner Special Housing, Inc., Record Book 1696, page 188 ROSC, TN) to a point at the Southwest corner of said Tract#2; thence, North 08o16'i6" East 559. I 9 feet to a point at the Southwest corner ofTract #l said Record Book 3865, Page 220; thence, North 08o46'00" East l,278.92leet along the Easterly line of Parcel I l3 02.00 000 (Fair Haven, LLC, Record Book2659 page 726 ROSC, TN) to a point at the Northwest comer of said Tract# 1 ; thence, South " 84o07'0 1 " East I 70.04 feet along the Southerly line of Parcel I 04 092.00 000 (ìrlewby, Record Book 37 43 , page 564 ROSC, TN) to a point at the Southwsst corner of Parcel 104 092.01 00t (Anderson, Record Book ll91,page 161,Rose.TN):thence,south 82o27'24" East544.81 feetalongthesoutherlylineof said parcel to a point at the southeast corner of saíd parcel: thence, Nor1h 0B"05'47" East 321.U féet along the Easterly line of said parcel to a point on said center line of Old Douglas Road: thence, along saiã center line, south 69o54'3J" East 85.04 feet to a point on a curve to the left having a radius of t00O.OO feet and a central angle of 07o58'35": thence, 139.21feet along said cule being subtended by a chord bearing South 73"53'55"East 139.10 feetto a point: thence, South 77"53'12" East 80.37 feet to a point on a curve to the right having a radius of 300.00 feet and a cenû'al angle of 23"25'48": thence, 122.68 feet along said curve being subtended by a chord bearing south 66'10'18" East 121.83 feetto a point: thence, south 54o27'25" East 358.00 feet to a point thence South 55o04'i5" East 3 1 8.73 feet to a point on a curve to the right having a radius of 700.00 fèet and a central angle of 25"05'43": thence, 306,60 leet along said curve being subtended by a chord bearing south 42"3 I'24" East304. 15 to a point: thence, south 29u58'32" East 174.22 feet to a point on a curve to the right having a radius of 600.00 feet and a central angle of 15o38'26": thence, 163.79 feet along said curve being subtended by a chord bearing south 22o09'20" East 163.28 fbettoapoint: thencesouth l4'20'07" Eastl30.ggfeettoapointonacurve tothelefthavinga radius of 6,785.72 feet and a ceutral angle of 4"35'30": thence 543.80 fèet along said curve being subtended by a chord bearing South 16"37'52" East 543.66 feet to the Point of Beginning and containing 80.243 acres more or less.  Exhibit oB' The rezoning shall be substantially consistent'with the Preliminary Master Development Plan for Langford Farms, consisting of a one ( 1) sheet plan, prepared by Hanah & Associates of Franklin, TN, with computer file number T263028-BN, dated June 5, 2017, with a fìnal revision date o[ October 17, 2017 and a five (5) sheet plan, prepared by Kimley-Hom of Nashville, TN, with project number 118213000, dated October20,2017 wtththe following conditions: 1 . Provide a minimum of 35 percent of brick or stone materials. 2. Provide color renderings of the housing models illustrating the variation or design guidelines. 3. Label the open space tracts on the overall site layout (Sheet 2). 4. Correct the proposed minirnum lot area to 4,500 square feet in the bulk regulation table (Sheet 3). 5. Correct the typícal lot width identihcation across the two (2) lots to each lot in the Typical Lot Layout (Shcet 3). 6. Label the lO-foot P.U,D.E. in the rear yard and. S-foot side yard in the T;rpical Lot Layout (Sheet 3). 7. Labcl thc Altcmative Type l5 Bufferyard along the nofthem, southern, and westeln boundaries and the Type l0 Bufferyard (12' wicle) along the eastem bor-indary on the overall site layout (Sheet 3). 8. Correct the bufferyard proposed to Alternative Type 15 Butferyard and provide a Type 10 BufÏ'eryard (12' wide) planting requirements in the BuiTeryard Requirements on Sheet 3. 9. Correct the surrounding zoning for properties as identified as tD 13, 16,17, to CG-Commerciai Generai, iD i 8 to R"4û-Low Density R.csicientiai anci iD 23 to r\-Agricuiturai R"esicientiai on Sheet I (Topogra-phic Sr¡rvey Shcet). 10. Show and label proposed utility locations (water, sewer, storm sewer, etc.). 1 1. Indicate the street stub to the property boundaries. (At the FMDP re'*/ie'¡/, a ncte or graphic will be required to indicate future extension at these streets.) 12. Submit one (1) full-sized and four (4)half-sízed, corrected folded copies of the Preliminary Master Development Plan lor Langlord Farms to the Planning Department.  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA DECEMBEP.12,2OIT DEPARTMENT: PLANNINGDEPARTMENT AGENDA # 3 SUBJECT: An Ordinance No. O1801-l of the City of Gallatin, Sumner County, Tennessee, amending the zoning on a 80.243 (+/-) acre parcel from the A-Agricultural Residential district to the VfnO- Multiple Residential and Office district and approving a Preliminary Master Development plan for Langford Farms. SUMMARY: An Ordinance of the City of Gallatin, Sumner County, Tennessee, rezoning a80.243 (+/-) acre parcel (Tax Map 104, Parcel 093.00) from the A-Agriculttnal Residential ãistrict to the MRO- Multiple Residential and Office district and approving a Prcliminary Master Develop¡re¡t Plan for Langford Farmso containing 262 single-family residential lots, eight (8) open space iracts and six (6) rights-of-way, located west of Otd Douglas Lane, east of Highway 109 and noah of Hidden Trail (Private Road); authorizing the revision to be indicated on the Official ZoningAtlas; Repealing conflicting ordinances; Providing for severability; and Providing an effective date. On November 20,2017 the Gallatin Municipal-Regíonal Planning Commission recommended approval of GMRPC Resolution 2AI7-157. (File 3-630S-17) RECOMMENDATION: ATTACHMENT: ñ Rurolution Correspondence Bid Tabulation Æ- Ordinance Contract Other Approved Rejected Deferred Notes:  RESOLUTION NO. R1806-43 RESOLUTION ADOPTING A STRATEGIC PLAN FOR THE CITY OF GALLATIN WHEREAS, THE CITY OF GALLATIN contracted with the Greater Nashville Regional Council to facilitate the development of its first-ever strategic plan document to clearly communicate its short-term priorities to align city government with the expectations of its residents; WHEREAS, THE CITY OF GALLATIN has drafted the strategic plan in accordance with its guiding vision, “Big Opportunities in a Small City,” to ensure that Gallatin is among the safest, smartest, and healthiest small cities in America; WHEREAS, THE CITY OF GALLATIN has defined core values, “True Grit” and “Amazing Grace,” to ensure the guiding vision is achieved by honoring the city’s character and respecting its long-standing ideals rooted in tenacity, resiliency, kindness, faith, and integrity; WHEREAS, THE CITY OF GALLATIN has established a comprehensive set of strategic goals and commitments that city leadership have pledged in order to realize the city’s vision; WHEREAS, THE CITY OF GALLATIN has identified priority actions scheduled to occur over the next five years that move the city towards the goals outlined in the strategic plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, that the City of Gallatin hereby adopts The City of Gallatin Strategic Plan, A Plan to Listen, Lead, and Deliver attached hereto as Exhibit A. BE IT FURTHER RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, that this Resolution shall take effect on final passage, the public welfare requiring such. IT IS SO ORDERED. PRESENT AND VOTING: AYE: NAY: DATED: ____________________________________ MAYOR PAIGE BROWN ATTEST: APPROVED AS TO FORM: CONNIE KITTRELL SUSAN HIGH-MCAULEY CITY RECORDER CITY ATTORNEY The Strategic City A Plan to Listen, Lead, and Deliver Framework Document June 19, 2018 Acknowledgments This document was prepared for the City of Gallatin with assistance from the Greater Nashville Regional Council under guidance from the Mayor and Council, the Economic Development Agency, and staff directors of city departments. Mayor and City Council  The Honorable Paige Brown, Mayor  The Honorable Lynda Love, Council District 1  The Honorable Steve Camp, Council District 2  The Honorable Jimmy Overton, Vice Mayor and Council District 3  The Honorable Craig Hayes, Council District 4  The Honorable John Alexander, Council District 5  The Honorable Shawn Fennell, Council at Large  The Honorable Ed Mayberry, Council at Large City Department Heads  Chuck Stuart, Building & Electrical Codes Official  Connie Kittrell, City Recorder  David Brown, Director of Parks & Recreation  David Gregory, Superintendent of Public Utilities  Debbie Johnson, Director of Human Resources  Donald Bandy, Chief of Police  James Fenton, EDA Executive Director  Jeff Hentschel, Communications Director  Lori Smiley, Chief Information Officer  Nick Tuttle, City Engineer  Rachel Nichols, Director of Finance  Susan High-McAuley, City Attorney  Victor Williams, Fire Chief  William McCord, City Planner  Zach Wilkinson, Public Works Director About the GNRC The Greater Nashville Regional Council (GNRC or Regional Council). GNRC is a public body corporate and politic initially created by the Tennessee Development District Act of 1965. GNRC is a regional planning and economic development agency whose membership includes city and county governments across 13 counties in Middle Tennessee. The Regional Council administers a variety of state and federal grants programs on behalf of local governments and offers economic and community development services, policy and planning assistance, and aging and disability counseling to its member communities. Summary Brief About the Plan This section serves as a brief introduction to strategic planning and provides an overview of the process used by the City of Gallatin to-date. Vision and Values This section documents the vision and values which guide the city’s strategic plan. The vision sets the direction for the city, and the values describe the set of standards which will determine the approach to its realization. Strategic Goals and Commitments This section presents a list of goals and strategic commitments of the city. Each were developed through extensive conversation and brainstorming with members of the City Council, city department heads, and a select group of community stakeholders representing business, education, economic development, and social services. Priority Actions This section presents a list of proposed actions that should be taken by the city within the next five years to ensure that leadership remains focused on promoting Gallatin’s economy while minimizing growing pains. Appendices The appendices to the plan includes a glossary of key terms and acronyms, a list of participants involved in the strategic planning process, and two technical reports. The first provides an overview of the methodology used to develop the strategic plan. The second presents highlights of the city’s existing conditions and trends for key quality of life issues such as population and demographics, housing, transportation, parks and recreation, among others. Table of Contents Section 1. About the Plan ........................................................................................................1 Purpose of a Strategic Plan ................................................................................................................. 1 Development of the Plan..................................................................................................................... 1 About this Document ........................................................................................................................... 2 Section 2. Vision and Values ...................................................................................................3 Section 3. Strategic Goals and Commitments ......................................................................4 Goal 1 - Visionary and Engaged Leadership ................................................................................... 4 Goal 2 - Resilient and Diversified Economy ...................................................................................... 5 Goal 3 - Purposeful and Planned Growth ......................................................................................... 6 Goal 4 - Connected and Inclusive Communities ............................................................................ 7 Goal 5 – Enhanced Service Delivery and Prioritized Investments ................................................. 8 Section 4. Priority Actions ........................................................................................................9 Priority Actions for Year One ................................................................................................................ 9 Priority Actions for Year Two................................................................................................................. 9 Actions for Years Three through Five ................................................................................................ 10 Section 5. Additional Information and Resources ...............................................................11 Planning Resources ............................................................................................................................. 11 General Resources .............................................................................................................................. 11 Appendix A. Glossary ..............................................................................................................1 Appendix B. Participant List .....................................................................................................1 Appendix C. Methodology Report .........................................................................................1 Appendix D. Existing Conditions and Trends Report .............................................................1 CITY OF GALLATIN STRATEGIC PLAN, 2018-19 ● FRAMEWORK 6/2018 ● i Section 1. About the Plan Purpose of a Strategic Plan A strategic plan is a management tool that helps an organization focus resources, optimize operations, and align its leadership, staff, and partnerships toward a set of common goals – often aimed at achieving a stated vision. For many municipal governments, a strategic plan serves to establish short-term priorities for policy initiatives, budgeting and staffing decisions, and capital investment in order to achieve specific outcomes that are important to its customers - the community at large. Nearly every city has a variety of planning documents that establish polices or allocate resources to address community issues ranging from transportation infrastructure to parks and recreation to economic development. Many of these plans are tasked with thinking long-term and often are developed by individual departments within city government without the necessary buy-in or coordination from others. The key benefit of a strategic plan is that it allows city leadership to take a step back and think holistically about how to use its resources and departmental staff to address their community’s top priorities. A good strategic plan will ensure that all other plans are well coordinated and working together to implement a shared vision. A strategic plan is: A strategic plan is not: A way to communicate the city’s vision, core values, Intended to be a complete list of all of the actions a and priority commitments to customers and city should take, or investments that should be made, economic and community development partners. to grow the city. Focused on short-term actions that can align the A substitute for a city’s long-range general plan (also City’s attention, and budget, with its most pressing known as a comprehensive plan) that establishes priorities. policies for future development and infrastructure investment. Best when it is managed as a living document with A one-time effort that can sit on a shelf and remain major updates at least every 5 years. relevant. Development of the Plan Facilitation and Consultant Services The strategic plan is being developed through a partnership between the City of Gallatin and the Greater Nashville Regional Council (GNRC). The GNRC is a regional planning and economic development agency whose membership includes city and county governments across 13 counties in Middle Tennessee, including the City of Gallatin. GNRC administers a variety of state and federal grants programs on behalf of local governments and offers economic and community development services, policy and planning assistance, and aging and disability counseling to its member communities. The city contracted with GNRC in early 2017 to facilitate the development of its first-ever strategic plan and to assist with a major update to “Gallatin on the Move,” which serves as the city’s comprehensive growth plan. CITY OF GALLATIN STRATEGIC PLAN, 2018-19 ● FRAMEWORK 6/2018 ● 1 City Leadership and Community Stakeholder Involvement The strategic planning process, to-date, has largely focused on internal collaboration among city elected leadership and departmental staff. This introspective approach provided for candid conversation among key individuals within city government and sought to establish shared expectations and goals for subsequent community engagement that will follow the release of the first draft to the City Council in May. That said, GNRC has reached out to a select group of community stakeholders to identify the range of perspectives that the city is expected to represent. A complete list of participants and documentation of outreach methods and findings can be found in appendix B and appendix C, respectively.  September 28, 2017 Initial scoping meeting between city staff and GNRC  November 1 to 14, 2017 Surveys, one-on-one meetings with City Council members  November 16, 2017 Kickoff session with City Council members  December 1 to 14, 2017 Surveys, one-on-one meetings with department heads  December 18, 2017 Kickoff session with department heads  Jan. through March, 2018 Community stakeholder surveys and meetings  February 8, 2018 Visioning session with council members and department heads  March 20 to 22, 2018 Review draft framework with Mayor and City Council members  March 23 to April 16, 2018 Dept. heads and community stakeholders review and comment  April 16 to May 1, 2018 Final drafting of strategic plan  May 22, 2018 Present draft strategic plan at City Council work session  TBD Present final strategic plan at City Council meeting About this Document This document serves to communicate to local elected leadership and community stakeholders the draft framework for the city government’s first-ever strategic plan. The framework is presented for discussion purposes only as GNRC and the project team work to refine the strategic commitments and recommendations prior to the full plan’s adoption by the City Council. The strategic plan includes five key elements including:  Vision – A statement which describes what organizational success will look like in the future.  Values – The guiding principles or ethical standards that will determine the approach to realizing the vision.  Strategic Goals & Commitments – A set of desired outcomes and promises that will align the city with its vision over the long-term.  Priority Actions – The most important steps that can be taken in the near-term to fulfill the city’s commitments and move the organization towards its goals. The formatting of this document is streamlined in order to focus attention on the draft content. The final design of the strategic plan will incorporate photographs, illustrations, charts, and infographics to communicate key concepts to a broader audience. CITY OF GALLATIN STRATEGIC PLAN, 2018-19 ● FRAMEWORK 6/2018 ● 2 Section 2. Vision and Values A statement which describes what Vision organizational success will look like in the future. The vision of city leaders is to ensure “Big Opportunities in a Small City” Gallatin is among the safest, smartest, and healthiest small cities in America. The guiding principles or ethical Values standards that will determine the approach to realizing the vision. Honors the city’s roots while taking risks to “True Grit” ensure continued prosperity. Prepares for the future with tenacity, resilience and visionary leadership. Embraces character while investing in “Amazing Grace” the future with kindness, faith and integrity. A snapshot of the past shapes what will become in the future. CITY OF GALLATIN STRATEGIC PLAN, 2018-19 ● FRAMEWORK 6/2018 ● 3 Section 3. Strategic Goals and Commitments Goal 1 - Visionary and Engaged Leadership Gallatin should have a bold vision, and the leadership and tools necessary to implement that vision. 1. Focus on Priorities. City leadership is in position to accomplish a first for Gallatin with the adoption of the strategic plan. The living document will serve as the city’s playbook to realign budget resources and department initiatives with the most pressing community priorities as the city prepares for the future. 2. Ask Citizens for Regular Feedback. Measuring the pulse of the community on a regular basis through statistically valid citizen satisfaction surveys will provide the feedback necessary to know if the city is on the right track with its initiatives and investments. Moreover, benchmarking those survey results with peer cities will provide an opportunity to show where Gallatin is outperforming its economic competitors in important quality of life indicators. 3. Foster Community Partnerships and Networking. Gallatin is changing fast and city government alone cannot be expected to address all of the social, environmental, and economic concerns that have surfaced in recent years. The city should convene a community leadership network to help implement the city’s strategic commitments and to build additional capacity to find and deliver solutions that improve quality of life for all residents. 4. Provide Access to Leadership Opportunities. Gallatin has a tremendous pool of young talent, established career professionals, and retirees with a great wealth of knowledge who are eager to contribute to the city’s future. The city should work to make participation on the council, boards, commissions, and committees more accessible. The city should find community partners to help educate current and future leaders about key issues, and to provide training that will improve the quality of leadership and governing. 5. Engage in Regional Policy Conversations. Middle Tennessee has a strong network of mayors and business leaders who have a proven track record of delivering infrastructure decisions and legislative ideas to benefit cities and counties across the entire region. Gallatin should leverage its relationships with leaders from other communities through organizations like the Greater Nashville Regional Council, and build upon its existing partnerships with private non- profit organizations like area chambers of commerce, Leadership Middle Tennessee, and Cumberland Region Tomorrow for further education, inspiration, and connections to best practices. CITY OF GALLATIN STRATEGIC PLAN, 2018-19 ● FRAMEWORK 6/2018 ● 4 Goal 2 - Resilient and Diversified Economy Gallatin should continue to support and grow its existing economic base while pursuing new markets that offer competitive salaries and stable employment for citizens. 1. Expand Workforce Training Partnerships. Without a doubt, the number one strategy to retain and recruit business to the area is to offer employers easy access to a trained and capable workforce. Gallatin should expand its partnership with Volunteer State Community College and Sumner County Schools to ensure that current and future employers are participating in the design of curriculum needed to produce a productive workforce. 2. Build Up from the Current Economic Base. Gallatin’s economy is deeply rooted in blue color industries and it should continue to play to those strengths by focusing on attracting office operations for its existing industries as it looks expand into the corporate sector. Gallatin also should continue its efforts to recruit information technology companies, leveraging its partnerships with the local post-secondary institutions that are currently experiencing an increase in enrollment in IT-related fields. These programs include Volunteer State Community College’s Mechatronics program, which is the blending of engineering fields including mechanical, controls, electronic and computer engineering to automate manufacturing, distribution and complex services through multiple industries, as well as non-manufacturing, standard IT training, resulting in professional programmers, developers, coders, etc., desired and needed occupations. 3. Improve Transportation and Community Infrastructure. The city should continue to work with regional and state partners to develop major roadway projects already in the pipeline to support economic development expansion, while embracing the future of regional mass transit to support transit oriented development opportunities along SR 386. The city is in the envious position of owning and operating its utilities and should continue to invest in expanding those services to new sites. 4. Market SR 386 and SR 109 Corridors as Major Employment Centers. The city should continue work with the Forward Sumner Economic Partnership to create a nationally marketable destination along the SR 386 “Northeast Transportation” or “Net” corridor as a center for corporate jobs that will help Gallatin accelerate its ability to offer more and higher paying office jobs. State Route 109 has recently been expanded to improve freight movement in support of additional growth in industrial and logistic sectors. 5. Actively Prepare Sites for Future Employment Growth. The city should think long-term about where future employment growth will be located and, if not already done, acquire property in these areas, while at the same time ensuring that the appropriate land use policy, zoning code, and design standards are in place ahead of recruitment efforts. Publicly owned land and utilities that are already in place and shovel ready are a tremendous asset that increases Gallatin’s competitiveness. In addition the city should work with TN ECD and GNRC to pursue EDA and FastTrack grants to supplement local funding for on-site improvements. CITY OF GALLATIN STRATEGIC PLAN, 2018-19 ● FRAMEWORK 6/2018 ● 5 Goal 3 - Purposeful and Planned Growth Gallatin should manage growth and direct new development in a way that balances economic expansion with a desire to preserve history and small city charm. Unplanned growth can exacerbate unwanted growing pains in the form of traffic congestion and decreased affordability. 1. Engage the Community in Conversations about Growth and Development. The city should conduct a robust public participation process to actively engage all citizens of Gallatin. This process should seek to include participation from all citizens and should ensure that participation is representative of all demographics living and working in Gallatin. This community engagement should be an ongoing engagement process. 2. Adopt a Comprehensive Growth Plan. The city should adopt an updated version of “Gallatin on the Move” or develop an entirely new citywide comprehensive plan that is built upon a robust public participation process. The plan should be consistent with the city’s strategic plan as it formalizes policies to guide economic growth and land use, the preservation of historic and cultural assets, and the future investment in community facilities and infrastructure. 3. Clarify Roles and Responsibilities. The city should work to enhance the relationship and clarify roles between boards and committees that influence community design and development decisions. 4. Preserve Community Character. The city should work to preserve Gallatin’s character, charm, and cultural integrity amidst ongoing growth and development. Current and future growth plans should include strategies for protecting historic properties and cultural assets. 5. Define the Edges. The city should focus on creative placemaking to provide Gallatin with a unique sense of identity and feel that sets the city apart from its neighbors and lets citizens and visitors know that they have arrived in the city. This not only includes creating attractive gateways and entrances into the city that are welcoming and accurately define Gallatin’s city limits, but it also includes ways to buffer differently zoned areas into a more cohesive landscape that supports the needs and desires of these various pockets of density without segregating them from one another. CITY OF GALLATIN STRATEGIC PLAN, 2018-19 ● FRAMEWORK 6/2018 ● 6 Goal 4 - Connected and Inclusive Communities Gallatin should create of sense of place and belonging for all, with an emphasis on public safety and affordability. 1. Maintain Affordability. Like many cities in Middle Tennessee, Gallatin is faced with the complex issue of overall affordability of its city. Among other things, affordability relates to the intersection of housing, transportation costs, and the wage gap that exists between a person’s income and what and where they can afford to live. The city should convene residents and developers to further discuss disparity among the factors of affordability found in the city. Additionally, the city should research and utilize tools already available that help communities to promote affordability. 2. Prioritize Public Safety. Gallatin is already recognized as one of the safest cities in Tennessee and as such, must continue to adequately invest in its police and fire departments to keep pace with the continued growth of the city and the expectations of citizens wanting to live in a safe community. 3. Empower Community Organizations. The city should leverage the expertise and capacity of community leaders from local non-profits and faith-based organizations to enhance and expand much-needed social services and basic necessities to those individuals. These leaders are already working on the front lines with the most vulnerable citizens of Gallatin and have proven track records of success coordinating services and supports to these individuals. 4. Link Communities with Pedestrian/Bicycle Connections. The city should consider increasing its amount of pedestrian and bicycle infrastructure to offer people multiple ways to get where they want to go and a safe, comfortable experience for people of all ages and abilities. These types of connections bring neighborhoods together, and increase ease of access to areas that are otherwise only reachable by car, helping to mitigate some of the congestion currently plaguing the city. 5. Promote Destinations throughout the City. Residents should have compelling reasons to explore all parts of their community. The city should work to create opportunities to bring neighbors together by promoting destinations in each part of the city. CITY OF GALLATIN STRATEGIC PLAN, 2018-19 ● FRAMEWORK 6/2018 ● 7 Goal 5 – Enhanced Service Delivery and Prioritized Investments Gallatin should embrace data and technology to help streamline city government for its customers and to prioritize investments in services and infrastructure. 1. Identify Metrics. The city should identify performance measures and establish meaningful targets to track progress of city performance. 2. Budget for Performance. The city should incorporate strategic plan goals into the budgeting process by creating an accountability dashboard that offers a transparent view of city performance to all citizens. In addition to the public-facing dashboard, internal processes surrounding budget requests should be reviewed and updated to fit within this new accountability tool. 3. Align Capital Plans with Priorities. The city should reform its capital improvement planning to align future investments with adopted plans and community priorities. The process should include a clear and transparent system for project prioritization and scheduling, and guidance for pursuing additional resources beyond the constraints of the local budget. 4. Evaluate Council-Departmental Management Structure. The city should review roles in responsibilities of the Mayor’s Office and Council in selecting and evaluating department heads with an emphasis on ensuring that the city’s talent is aligned with the goals and commitments of the strategic plan. 5. Improve Customer Experiences. The city should identify opportunities to improve interaction with customers with a focus on technology to help simplify and streamline the experience. These interactions include bill paying, registering for services, applying for a variety of permits, as well as commercial, industrial, and residential plan reviews to reduce the burden on contractors and businesses. CITY OF GALLATIN STRATEGIC PLAN, 2018-19 ● FRAMEWORK 6/2018 ● 8 Section 4. Priority Actions This section provides a list of actions that the city should take within the next five years to ensure that leadership remains focused on the strategic goals and commitments identified in Section 3. Priority Actions for Year One Action Lead Department(s) 1. Formally Adopt the Strategic Plan City Council 2. Establish Community Partnership Network to Empower City Council, Mayor’s Office Local Organizations to Assist with Strategic Commitments and Priority Actions 3. Begin Bi-Annual Citizen Satisfaction Surveys to Provide Mayor’s Office Regular Feedback to Council and to Benchmark Community Perceptions and Attitudes against Peers 4. Conduct Large-Scale Community Engagement to City Council, Mayor’s Office, Planning Establish a Long-Term Vision for the City’s Continued Department Growth and Development 5. Adopt a Major Update to the Comprehensive Plan to City Council, Mayor’s Office, Planning align City Growth Policies with the Community Vision Department Priority Actions for Year Two Action Lead Department/ Partners 6. Launch a Performance Measure Dashboard to Track the City Council, Mayor’s Office, Finance City’s Progress towards Goals Department 7. Reform the Capital Improvements Planning Process to City Council, Mayor’s Office, Finance Prioritize City Investments according to Adopted Plans Department and Financial Constraints 8. Implement Performance-Based City Budgeting to City Council, Mayor’s Office, Finance Incentivize Departmental Activities which Advance the Department, Community Partnership Strategic Plan Network 9. Update Community Design Standards and Zoning City Council, Mayor’s Office, Planning Ordinances to Align with the Comprehensive Plan Department 10. Review City Government Organizational and City Council, Mayor’s Office, Human Management Structure to Include Department Head Resources Department Hiring and Performance Evaluation Process CITY OF GALLATIN STRATEGIC PLAN, 2018-19 ● FRAMEWORK 6/2018 ● 9 Actions for Years Three through Five Action Lead Department/ Partners 11. Support the Creation of “Leadership Gallatin” to Inform Economic Development Agency, Chamber Current and Future Leaders about Issues and Resources of Commerce 12. Develop an Information Technology Deployment Plan Mayor’s Office, Information Technology to Improve City Operations and Enhance Customer Department Service 13. Develop a Housing Toolkit for City and Community Mayor’s Office, Community Partnership Leaders to Assist in Maintaining Affordability for Network Workforce and Senior Adults 14. Support the Standardization of the Collection and Information Technology Department, Sharing of Datasets and Information among Local Planning Department Governments in Sumner County 15. Develop Prospectus and Marketing Materials to Economic Development Agency, Forward Promote Nationally the SR 386 and SR 109 Corridors Sumner, Chamber of Commerce and other Shovel-Ready Sites for Economic Development 16. Develop a Plan to Expand and Promote Events and Mayor’s Office, Parks and Recreation Attractions to Encourage Greater Social Interactions Department, Chamber of Commerce among Local Residents and Additional Investment by Visitors and Tourists; Enhance Wayfinding 17. Employ a Professional Grans Coordinator/ Writer Mayor’s Office, Finance Department Dedicated to Finding Resources to Supplement City Revenue 18. Update Employee Onboarding Process and Deploy On- Human Resources Department the-Job Training for Existing Employees to Convey the Significance of Job Duties in Relation to the City’s Strategic Plan 19. Evaluate the Potential for Establishing a City Arts City Council, Mayor’s Office Commission to Focus on Creative Placemaking and Community Engagement 20. Expand Opportunities to Conduct Peer Exchanges with City Council, Mayor’s Office, Chamber of Leadership of Communities Across Tennessee and Commerce Nation to Expose the City to Best Practices and Emerging Trends CITY OF GALLATIN STRATEGIC PLAN, 2018-19 ● FRAMEWORK 6/2018 ● 10 Section 5. Additional Information and Resources Planning Resources Interested in Additional Information about the Strategic Plan? Find more information about the Strategic Plan and how it was developed at GallatinTN.gov. Have comments about the strategic plan or specific suggestions for moving the city forward? E-mail them to Strategies@GallatinTN.gov Want to shape the future of the City of Gallatin? The City of Gallatin is launching a major update to “Gallatin on the Move” in 2018. This comprehensive plan for growth and development sets forth policies that shape community design and development, historic and cultural preservation, and future investment into local infrastructure like roads, sidewalks, parks, and other community facilities. Sign up now to receive information about how to get involved by visiting GallatinTN.gov/StrategicPlanNotify General Resources Have questions about city departments and services? Ask Angela! Angela is the Mayor’s Assistant and long-time employee of the City of Gallatin. Her form is a quick way to get answers or referrals to programs and services you need. Ask Angela at GallatinTN.gov/AskAngela. Want to attend an upcoming City Council meeting or view recordings of past meetings? Official city meetings are open to the public and citizens are encouraged to participate in their government. City Council sessions are videotaped, air on Comcast Cable 19 and are streamed live and archived on the City’s website. More information, including the Council meeting schedule and Gallatin TV can be found at GallatinTN.gov/MainCalendar. Interested in starting or moving a business to Gallatin? The work of the Gallatin Economic Development Agency serves as a catalyst for progressive and diverse economic development through community growth to ensure Gallatin’s prosperity. We are here to help with business expansion, relocation, new operations, retail locations, and corporate offices. Contact James Fenton, Executive Director, City of Gallatin Economic Development Agency at 615-451-5940 or by email at EDAinfo@GallatinTN.gov. Interested in a job with the City of Gallatin? Click “Jobs” at GallatinTN.gov to view and apply for current openings. You can also “register for email alerts” to be notified when new positions in your interest areas are advertised. CITY OF GALLATIN STRATEGIC PLAN, 2018-19 ● FRAMEWORK 6/2018 ● 11 Appendix A. Glossary Action Steps – Action steps are specifics to achieve the strategies. Action steps take into account deadlines, quantifiable specifics, persons committed to doing the work, outsourcing, resources, etc. Baseline - Base level of previous or current performance that can be used to set improvement goals and provide a basis for assessing future progress. Benchmarking - Gathering information about model efforts or best practices by other organizations engaged in similar endeavors to help establish project targets and goals. Building Codes – A set of rules that specify standards for constructed objects. These standards are designed to protect the health, safety, and general wellbeing of the public. Codes are generally in the form of construction permits. The process for permits is generally as follows: plan review, permit issuance, and inspection of the project throughout. Buy-in - Obtaining agreement from key stakeholders that the proposed plan is acceptable. Capacity Building - The development of an organization’s core skills and capabilities, such as building leadership, management, finance and fund-raising, programs and evaluation, in order to build the organization’s effectiveness and sustainability. The process of assisting an individual or group to identify and address issues and gain the insights, knowledge, and experience needed to solve problems and implement change. Capacity building is facilitated through the provision of technical support activities, including coaching, training, specific technical assistance, and resource networking. Capital - Assets that are available for on-going business needs to produce income. Capital Improvement - Addition to an organization’s fixed assets. Capital improvement is the improvement result from an outlay of funds over a specific and finite period of time that results in a permanent addition to an organization’s fixed assets. Capital Improvement Plan (CIP) - A plan for maintaining assets to continue programs. Comprehensive Plan – The plan that dictates public policy related to a community’s goals and aspirations in terms of community development. Issues addressed in the plan generally includes land use, infrastructure, transportation, utilities, recreation, and housing. Collaboration - To work together sharing ideas and resources, especially in a joint intellectual effort. Constituency - A group served by an organization or institution; a clientele. Cost-Benefit Analysis - A management tool that involves calculating or estimating analysis the monetary costs and potential benefits of a proposed course of action. Demographics - The characteristics of human populations and population segments, especially when used to identify consumer markets. Diversity - Difference, distinctness, variety. Environmental Scan - Analysis of the elements or forces that affect the environment in which an organization functions. CITY OF GALLATIN STRATEGIC PLAN, 2018-19 ● FRAMEWORK 6/2018 ● A-1 Facilitator - A person who makes it easier for other people to accomplish objectives by offering advice and assistance in solving problems, either with technical issues or with other people. Federal Mandates - Any provision in a bill or joint resolution before Congress or mandates in a proposed or final Federal regulation that would impose a duty that is enforceable by administrative, civil, or criminal penalty or by injunction (other than a condition of the bill or joint resolution or implementing regulation). Focus Group - A qualitative research process designed to elicit opinions, attitudes, beliefs, and perceptions from individuals to gain insights and information about a specific topic. Forecasting – The process of making predictions of the future based on past and present data and, most commonly by analysis of trends. Goals and Objectives – The terms are synonymous. Goals are the major thrusts for the organization. The planning process should result in three to seven goals. They should be SMART: Specific, Measurable, Attainable, Realistic, and Timed. Impact Evaluation - Evaluations that look specifically at whether or not the evaluation program achieved its goals and had its intended effect. An outcome or impact evaluation measures the final results of a program or initiative. (Also referred to as an Outcome Evaluation). Inclusivity - Broadness in orientation or scope (frequently used in terms of broadness of culture and ethnicity). Internal Assessment - Analysis of an organization’s position, performance, assessment problems, and potential. Interview - A research process that obtains structured information from an individual or group of individuals, usually based upon an established set of questions and/or probes. Jurisdiction - The limits or territory within which authority may be exercised. Mission Statement – The mission statement is the foundation of the organization’s purpose. It identifies the organization, the constituency, and the services in one to three precisely worded sentences; also serving a PR purpose. Mission statements are frequently found in or adapted from the bylaws or articles of incorporation. Needs Assessment - A structured process to determine the needs of a designated assessment survey field, i.e., individuals, an agency, a system, etc. Operating Costs - The day-to-day expenses incurred in running an organization costs or project, as opposed to costs associated with production. Outcomes - The long-term end goals that are influenced by the project, but that usually have other influences affecting them as well. Outcomes reflect the actual results achieved, as well as the impact or benefit, of a program. Outcome Evaluation - Evaluations that look specifically at whether or not the evaluation program achieved its goals and had its intended effect. What were the “outcomes” of this program? An outcome or impact evaluation measures the final results of a program or initiative (also referred to as “Impact Evaluation”). Output - A type of performance measure that focuses on the level of activity in a particular program. CITY OF GALLATIN STRATEGIC PLAN, 2018-19 ● FRAMEWORK 6/2018 ● A-2 Peer City – A city or area that embodies the same qualities as the city you’re measuring against. Generally, market characteristics, such as geography, demographics of citizens, and economic features are compared and measured. Comparisons against peer cities help to illustrate best practices, opportunities, and challenges that the city being measured may learn from. Performance Measures – Tools or information used to measure results and ensure measures accountability. Pilot Study - A “scaled down” version of a major effort conducted before a larger study to test feasibility. For example, a pilot study might test proposed measurement instruments, hone the research methodology, or see if there is a preliminary basis for supporting the hypothesis. Quantitative Research – Quantitative studies rely upon statistics and measures that research can be expressed numerically. In order to make valid inferences from quantitative research, certain rules need to be followed in terms of the research design and sampling methods. Qualitative Research – Qualitative research is conducted in a more interpretive and research contextual fashion and goes beyond the “facts and figures” gathered by objective measures. Qualitative research attempts to measure the complexity of a given topic and often involves narrative responses to questions, rather than categorical responses. Resource Allocation - The determination and allotment of resources or assets allocation necessary to carry out strategies and achieve objectives, within a priority framework. Request for Proposal (RFP) - A formal invitation containing a scope of work which seeks a formal response (proposal) describing both methodology and compensation to form the basis of a contract. An RFP is prepared by the customer to solicit proposals from potential providers. SWOT Analysis – An abbreviation used to denote analysis of an organization’s internal Strengths and Weaknesses and external Opportunities and Threats. Also called an “internal/external assessment.” Stakeholder - Any person or group with a vested interest in the outcome of a project or plan. Strategic Plan - A strategic plan is a management tool that helps an organization focus resources, optimize operations, and align its leadership, staff, and partnerships toward a set of common goals – often aimed at achieving a stated vision. Strategies – Strategies fall under goals. While the goals indicate direction for the organization, the strategies more specifically identify directives for achieving the goals. From a PR perspective, the strategies are judged as to what actions the organization will be undertaking to benefit members. Survey - A study where data are collected by way of questionnaires or interviews. Surveys can either be observational, if no intervention or treatment occurred, or can be used as pre-test and post-test measures before and after some intervention or treatment. Trends – A general direction in which something is developing or changing. Underserved Populations - Groups identified as potential clients who are not receiving populations the full extent of services an organization provides, often because of a history of exclusion due to race or ethnicity. Urban Growth Boundary (UGB) – A regional boundary set in an attempt to control urban sprawl by mandating that the area inside the boundary be used for urban development and the area outside the boundary be preserved in its natural state or used for agriculture. CITY OF GALLATIN STRATEGIC PLAN, 2018-19 ● FRAMEWORK 6/2018 ● A-3 Vision Statement - A lofty statement that answers: "What do we want to be in the long-term future? In writing a vision statement, consider that you have unlimited resources and thus you can take the industry or profession in the best direction to meet their needs. For example, “XYZ organization will be the premier organization in the state to serve the needs of all professionals.” Zoning Ordinances- Written regulations and laws that define how property in specific geographic zones can be used. Zoning ordinances specify whether zones can be used for residential or commercial purposes, and may also regulate lot size, placement, bulk (or density) and the height of structures. CITY OF GALLATIN STRATEGIC PLAN, 2018-19 ● FRAMEWORK 6/2018 ● A-4 Appendix B. Participant List Available under separate cover. CITY OF GALLATIN STRATEGIC PLAN, 2018-19 ● FRAMEWORK 6/2018 ● B-1 Appendix C. Methodology Report Available under separate cover. CITY OF GALLATIN STRATEGIC PLAN, 2018-19 ● FRAMEWORK 6/2018 ● C-1 Appendix D. Existing Conditions and Trends Report Available under separate cover. CITY OF GALLATIN STRATEGIC PLAN, 2018-19 ● FRAMEWORK 6/2018 ● D-1 Respectfully prepared by the Greater Nashville Regional Council - A regional planning and economic development agency serving 13 counties and 52 cities across Middle Tennessee.