City Council

CITY OF GALLATIN COUNCIL COMMITTEE MEETING January 26, 2021 6:00 pm ELECTRONIC MEETING Pursuant to Governor Lee’s Executive Orders No. 16 and subsequent orders and the need to limit the community spread of COVID-19, the January 26, 2021 Gallatin Council Committee Meeting will be held by electronic means. The meeting will be live-streamed to protect the public health, safety and welfare of the Council and citizens of Gallatin. Join the Zoom Meeting at https://us02web.zoom.us/j/88628474848, dial +1 470 250 9358 or +1 470 381 2552, and enter Webinar ID: 886 2847 4848.  Call to Order – Councilman Fann  Roll Call: Alexander – Fann – Vice Mayor Fennell – George – Hayes– Love – Overton – Mayor Brown  Approval of Minutes: None Provided  Public Recognition  Mayor’s Comments AGENDA 1. 2020 Audit (Rachel Nichols, Finance Director) 2. Ordinance No. O21Ø1-2 Appropriating Funds from 2021 General Obligation Bond Issue in the Amount of $11,112,853.25 and $700,000 from General Fund for Capital Projects (Rachel Nichols, Finance Director) 3. Approval or Deny Accepting Sale of Property (Connie Kittrell, City Recorder) 4. Ordinance No. O21Ø2-4 Amending Gallatin Municipal Code Chapter 5, Buildings and Building Regulations, Article XIV, Fences (Chuck Stuart, Building Official) 5. Ordinance No. O21Ø2-3 Appropriating $127,769 from Project Woolhawk for Building Codes Department Expenses (Chuck Stuart, Building Official)  Other Business  Department Head Reports  Adjourn 01/26/21 Council Work Session Agenda-Page 1  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA Janaury 26, 2021 DEPARTMENT: Finance AGENDA# 1 SUBJECT: 2020 Audit SUMMARY: The June 30, 2020 audit report will be presented by representatives from Blankenship CPAs. Due to the size of the report, hard copies will be given to Council, Mayor, Recorder, and Attorney only. An electronic copy will be posted on the finance page of the city website for lhe public. RECOMMENDATION: acceptance ATTACHMENT: j]_Rcsolution _D_ Correspondence _D__ Bid Tabulation _D_ Ordinance _D_ Contract ...D_ Other Approved Rejected Deferred □0D Notes: 01/26/21 Council Work Session Agenda-Page 2  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA Janaury 26, 2021 DEPARTMENT: Finance AGENDA# 2 SUBJECT: Ordinance to appropriate bond funds SUMMARY: Ordinance appropriating 2020/2021 GO bond funds RECOMMENDATION: approval ATTACHMENT: _D_Resolution _D_ Correspondence jJ_ Bid Tabulation J8L Ordinance _D_ Contract _[]_other Approved 0 Rejected [] Deferred 0 Notes: 01/26/21 Council Work Session Agenda-Page 3  ORDINANCE NO. O2I@1-2 ORDINANCE APPROPRIATTNG FLINDS FROM 2021 GENERAL OBLIGATION' BOND ISSUE IN THE AMOUNT OF $11,1T2,853,25 AND $7OO,OOO FROM GENERAL FT]ND FOR CAPITAL PRO.IECTS BE IT ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, thAt thc SUM of $11,1 12,853,25 is hereby appropriated from proceeds of the 2021 GO bond sale, to the following projeets in amounts noted: Downtown Parking Structure $1,500,000 Reimbursement to General Fund $2,000,000 Golf irrigation System replacement $500'000 Roads $4,2A1,143'41 Smith Street widening $1,000,000 SidewalksiGreenways/Multimodal $1,000,000 Town Creek flood improvements $800'000 Bond closing costs $ I 1 1,709'84; and BEITFURTHERORDAINEDBYTHECITYOFGALLATIN,TENNESSEE, Unassigned Fund that the sum of $700,000 is hereby appropriated from the General Fund police and Fire Training facility in the Industrial Park; and Balance to project number 204, BE IT FURTHER ORDAINED BY THE CITY OF GALLATIN, TENNESSEE' public welfare that this Ordinance shall take effect from and after its final passage, the requiring such. PASSED FIRST READING: PASSED SECOND READING: MAYOR PAIGE BROWN 01/26/21 Council Work Session Agenda-Page 4 ATTEST: APPROVED AS TO FORM: CONNIE KITTRELL SUSAN HIGH.MCAULEY CITY RECORDER CITY ATTORNEY 01/26/21 Council Work Session Agenda-Page 5  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA January 26, 2021 DEPARTMENT: City Recorder AGENDA# 3 SUBJECT: Approval or Deny Accepting Sale of Property SUMMARY: RECOMMENDATION: ATTACHMENT: _D_Resolution ...[81_ Correspondence _D_ Bid Tabulation _D_ Ordinance _a contract __[L Other Approved _D_ Rejected _o..=_ Deferred D Notes: 01/26/21 Council Work Session Agenda-Page 6  SUMNER COUNTY, TENNESSEE OFFICE OF THE LAW DIRECTOR 355 N. Belvedere Drive Room 303 Gallatin, Tennessee 37066 BEN ALLEN LEAH MAY DENNEN (6ls) 451-6060 STAFT NIl'OITNNY LAW DIRF,CTOR Fax (515) 451-6061 Connle Ktttrell Ga,llatln CitY F.,eporter f gA WMa,ln Stneet Room 111 Ga,llatin, fN 5?066 December 4, AOA0 1IRP-C- Re: Sumner County Dellnquent Tax Commlttee Property, Map/Ps'fool: 007,00. Dear Ms. Klttrell: pnoperty fon baok taxes' An auction took plac€ to seu the above refenenoed below tbe amount of As thepropenty fa.lled io seU durlng previous tax-sa'le, bids in deltnquent taxes owed were oonsioered, The cor:nty's reoords show $4,?27.4O ctty ta:res are due. Th; C1jV of Ga,l1atin's records show $1,49?'60 in delinquent tatces fon tJre taxyeari 8010, 4O11, 8014, and 3015' sale is approved The winnlng bid for tbe property is for $5,600.00. If the spltt pnopontlonately between Uy Uotn Ufre Co,r11iit a"A e",ff*tf" tne arnount w111be t6Ut Uased. on the amount of origlnal ta:ces owed' or denying the I request that Ga,llatln underta,kes its process for appnovtn€ sa,Io of thl, p"opr"iy. e .opy of the winnlng Ota ane tho property record osrd are lncluded. Best regards, BenAllen ben@ sumneroountJrtn. gov CC: Busa,n Hi€h-McAuteY 01/26/21 Council Work Session Agenda-Page 7  0 o]., ab , h?,Q sh,,t #+]rsoc.uo A- tuf f f-"4,+ o?^ Ul^t+ ai Jo^C,q q"4wl1 Rr^t-Jk MJ T.-,<ht U,yha C UU^a^,lfury f"#w\, W}.Cffiffi 01/26/21 Council Work Session Agenda-Page 8  9/1/20,9:58 AM Unofflclal Property Record Card Unofficial Pro Record Card - Sumner Cou TN General Property Data Parcel lD 112P C 007.00 000 Account Number 27611 Prior Parcel lo - Lot Number 0024 ^ SUMNERCOUNTYDELINQUENTTAX Propenyewne, CoMMITTEE Property Locatlon OLEANDER DRIVE Property Use GountY XmPt Maillng Address 355 N BELVEDERE DRIVE ROOM 303 Most Recent Sale Date 1211612013 Legal Reference 3884-21 2 City GALLATIN Grantor JOHNS ROBERT, Maillng State TN ZIP 37066 Sale Price 0 ParcelZonlng Land Area 0.000 acres Current Property Assessment Bullding Value 0 Xtra Features Value 0 Land Value 0 Card 1 Value Total Value 0 Assessed Value 0 Agrlcultural Credit 0 Full Market Value 0 Building Description Foundation Type N/A Flooring Type N/A Bulldlng Style N/A Frame TYpe N/A Basement Floor N/A # of Llving Unlts N/A Year Bullt N/A Roof Structure N/A Roof Cover N/A Heating Fuel N/A Building Grade N/A Sldlng N/A Air Gondltlonlng 0% Bulldlng Condltlon Average lnterlor Walls N/A # of Bsmt Garages 0 Finished Area (SF) N/A # of Bedrooms 0 # of Full Baths 0 Number Rooms 0 # ot 112 Baths 0 # of Other Flxtures 0 il of 314 Baths 0 Legal Description Lot 0024 Plat Book 0001 Subdivision GREEN ACRES NO 2 Plat:0001 Page:0145 Dlstrlct 278 Plat Page 0145 Le sa I Des c rt pt, " " !lr"o"J,' d H:'ro l?'*., NO2 State TN zlp Clty GALLATIN Narrative DescriPtion of Property classlfled as wlth a(n) N/A stylo building, built about N/A , havlng N/A exterior and This rty contalns 0,000 acres of land N'A 0 P lma MapIMAGE I{o Sketch Ir{o Pisture jfli Available Avtailable Page 1 of 2 p http://su mnertn. pat riot properties 'com/R ecordCard 'as 01/26/21 Council Work Session Agenda-Page 9  My Map 3,:i uc" z 19 g 6 32 t- 3 1€ t5 14 g ! 13 a Er f' "Du 0' 16 c c ! q MAP i{ 8 c nBu to 1l a 12 E 19 7 20 21 3 1 2_ 1 c g 31 28 &. 30 27 9 Ir E ? 30 31 32 r0 E 33 E- 29 35 u gt € 28 11 Qr4i 27 @' lrta '// tr 24 72 23 26 .V 1il B'tmner cOUnlrr- SUMNER COUNTY, TENNESSEE ]^t umntfui- ' DISCLAIMER: THIS MAP IS FOR PROPERTY TAX ASSESSMENT PURPOSES ONLY. TT WAS CONSTRUCTED FROM PROPERW INFORMATION RECOROEO IN THE OFFICE OF THE REGISTER OF OEEOSANO IS NOT CONCLUSIVEAS TO LOCANON OF PROPERTY OR LEGALOWNERSHIP. nz_p-C-oW 0 190 380 I f'L?-C- o u7. oo oooo01/26/21 Council Work Session Agenda-Page 10 MAP DATE: August 24. 2O2o  CONNIE KITTRELL CITY OF GALI-ATIN w GALLATIN Ptoperty Owner: Sumner County Delinquent Tax Committee Property Addreee: Oleander Drive Map & Parcel: 7l2P/Cl7 Yerr/Bill # Baso Tsx Interest Atty. Fee ClerkFee Postage Total 10-1116 98.51 175.84 41.L6 40.00 5.75 361.26 l1-1119 9851 158.11 38.50 40.00 6.11 341.23 12-1121 98.51 14038 3s.84 40.00 6.48 32t21 t3-6371 98.51 122,65 33.1E 40.00 6.74 301.08 Total nou, $11324.78 GAL|-AT|N, TN 37066'3244 (615) 451-5495 www.GALl-ATlNTN.Gov 1 32 WEST MAIN STREET 01/26/21 Council Work Session Agenda-Page 11  P 1 0]-/2O/2O2L lltll lctcy of Gallatla arbillnq conaLe.hIttrell lnarcel Fl.nd. pARCEr,: LL2P-/C-/AO7 .OO/OAO/['2/p LOCATION: OLEAIIDER DRM EFF DATE: OL/2O/2A2I liB!{E: .IOIINS ROBERT YEjAR CAT SILIJ NSE REFERENCE BU.tEDleDir IrrrPArD BAl, DUE NOW 2003 RE-R 5518 N OI,EANDSR DRIVE 56. O0 55.00 232.L2 2044 RE-R 5613 lI OIJBANDffi. DRTVE s6-00 s6.00 222.04 2005 R3-R 5836 N OI,E:DSIDER DRTvE 56.00 55.00 206.35 2006 RE-R 6095 N OTEAI{DER DRIlIE 64.96 64.96 227.68 2007 RE-R 6401 lI OLBAI{DER DRTVB 64.96 64.95 2L6.97 2008 RE-R 6703 N OI,BJA}TDER DRIlIE 54.96 64.96 204.34 2009 RE-R 6773 N OI,EA}IDER DRIVE 98 .51 98.s1 292.O8 2oto RE-R 1116 N OI,EJAI{DER DRIVE 98 .51 98 .51 214 35 2011 R3-R 1119 N OI,TN{DER DRIVE 98.51 98 .51 2s6 62 20r2 RE-R 1121 N OI,E.A}IDER DRIvE 98.51 98 .51 234 89 2013 RE-R 6371 N OTEAI\IDER DRI\IE 98.51 98.51 22L r.5 TOTAI, DT'E NOW 2s92.56 TOTAJ, IJNPAID 8ss.43 ** END OF RBPORT - Ge!.erated by Conni-e Ki.ttrell ** TV.,.t,e r.ftt ry ve Ie,-*> bas.*ry ahLnu* uraL e*tvvert ',^+*14 01/26/21 Council Work Session Agenda-Page 12  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA JANUARY 26, 2021 DEPARTMENT: Building Codes AGENDA# 4 SUBJECT: Amending GMC Chapter 5, Buildings and Building Regulations, Article XIV, Fences in order to reflect changes in adopted codes and Gallatin Zoning Code. SUMMARY: RECOMMENDATION: ATTACHMENT: _D,_Resolution _D_ Correspondence _D__ Bid Tabulation __fZj__ Ordinance _D__ Contract _D__ Other Approved ___ Rejected Deferred Notes: 01/26/21 Council Work Session Agenda-Page 13  ORDINANCE NO. O2IA2-4 AN ORDINANCE AMENDING GALLATIN MLINICIPAL CODE CHAPTER 5, BUILDINGS AND BUILDING REGULATIONS, ARTICLE XIV, FENCES WHEREAS, it is deemed in the public interest to amend the Gallatin Municipal Code from time to time; and WHEREAS, the Mayor and City Council have recommended that the City of Gallatin Municipal Code be amended regarding the parameters of adding fences to properties, NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, thAt the Gallatin Municipal Code, Chapter 5, Buildings and Building Regulations, Article XIV, FENCES be amended as follows: The title to Article XIV currently read Fences. The title shall be amended by adding the words ,,and Walls" to the title such that it reads ARTICLE XIV. FENCES AND WALLS. Section 5-209 Definitions shall be amended by adding the following subsections: (3) "Wall" shall mean a wall which supports only vertical loads in addition to its own weight. (4) "Retaining wall" shall mean a wall not laterally supported at the top that resists lateral soil load and other imposed loads" The title to Sec. 5-291 currently reads Approval process for fences. The title shall be amended by adding the words 'oand walls" such that it reads Sec. 5-291 Approval process for fences and walls. Section 5-291 shall be further amended by deleting the section in its entirety and replacing it with the following: ,,An application accompanied by a site plan must be submitted to the Planning Department to be revlewed for compliance with adopted codes and Gallatin Zoning Ordinance'" Sec. 5-292 Permits and Fees shall be amended by deleting the section in its entirety and replacing it with the following: (l) For fences or walls less than 7 feet in height and for retaining walls 4 feet or less in height, a permit from the Building Department is not required. (2) For fences or walls 7 feet or more in height and for retaining walls more than 4 feet in height, a permit application with accompanying plans must be submitted to the Building Department for review. (3) Ali fences and walls 7 feet or more in height and retaining walls more than 4 feet in height will require stamped engineered design plans' (4) Permit iees will be negotiated fees based on the project size and complexity' Sec. 5-293. Inspections shall be amended by deleting the section in its entirety and replacing it with the following: 01/26/21 Council Work Session Agenda-Page 14  "All fences and walls 7 feet or more in height and retaining walls more than 4 feet in height will require third party inspections by a State of Tennessee licensed engineer. All inspection reports including final inspections must be submitted to the Building Department." BE IT FURTHER ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that this Ordinance shall take effect upon passage, the public welfare requiring such. PASSED FIRST READING: PASSED SECOND READING MAYOR PAIGE BROWN ATTEST: CONNIE KITTRELL CITY RECORDER APPROVED AS TO FORM: SUSAN HIGH-MCAULEY CITY ATTORNEY 01/26/21 Council Work Session Agenda-Page 15  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA JANUARY 26, 2021 DEPARTMENT: Building Codes AGENDA# 5 SUBJECT: Appropriating funds from Project Woolhawk for Building Codes expenses SUMMARY: RECOMMENDATION: ATTACHMENT: 0 Resolution jJ_ Correspondence jJ_ Bid Tabulation �Ordinance ...D.... Contract ..D_other Approved ___ Rejected Deferred Notes: 01/26/21 Council Work Session Agenda-Page 16  ORDINANCE NO. O2IA2-3 ORDINANCE APPROPRIATING $127,7 69 FROM PROJECT WOOLHAWK FOR BUILDING CODES DEPARTMENT EXPENSES BE IT ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, thAt thc SUM of $127,769 is hereby appropriated from Donations from Business - Woolhawk, account number 110-36710-256,to the following Building Codes Accounts for the expenses related to Project Woolhawk: $44,1 85 to I 1041990-l 1 I (Salaries) 57,324 to I1041990-l4l (FICA) $6,444 to 11041990-142 (Health Insurance) $4,071 to 11041990-143 (Retirement) $258 to 11041990-145 (Life Insurance) $452 to I1041990-149 (Disability) $2,500 to 11041990-319 (Office Supplies) $1,500 to I1041990-326 (Uniforms) $6,035 to I 1041 990-593 (Discount Credit Card) $45,000 to I 1041 990-941(Transportation Equipment) and $10,000 to I1041990-947 (Office Equipment); and BE IT FURTHER ORDATNED BY THE CITY OF GALLATIN, TENNESSEE, that this Ordinance shall take effect upon passage, the public welfare requiring such' PASSED FIRST READING: PASSED SECOND READING: MAYOR PAIGE BROWN ATTEST: APPROVED AS TO FORM: CONNIE KITTRELL SUSAN HIGH-MCAULEY CITY RECORDER CITY ATTORNEY 01/26/21 Council Work Session Agenda-Page 17