City Council

CITY OF GALLATIN COUNCIL MEETING August O3,2O2L 6:00 Pm Dr. J. Deotha Malone Council Chambers o Call to Order - Mayor Brown o lnvocation o Pledge of Allegiance - Councilman Fann o Roll Call: Alexander - Fann - Vice Mayor Fennell- George - Hayes - Love - Overton o Approval of Minutes: July 20,2O2I City Council Meeting o Public Recognition on Agenda-Related ltems o Mayor's Comments AGENDA '1,. Second ine Ordinance No. O2L67-4t Ordinance appropriating drug funds for 2022 budget (Councilman Fann) 2. Second Readine ordinance No. o21d7-42 ordinance appropriating $sz,ooo for Enlow Parking Lot repairs and re-paving (Councilwoman Love) 3 Second Readinp Ord No. 02 tdt-43 ordinance a ppropriating 52500 in TVA funding to Gallatin Beautiful (Councilwoman George) 4. Second Readine Ordi nance No. 02 67 -45 Ordinance moving budget for reclassified Utility lnspector position (Councilman Alexander) providing that the 5 First Readine Ordinance No. 02107-45 An ordinance of the City of Gallatin, Tennessee code of ordinances or 6" city of Gallatin be amended by adding a new article to chapter 11 therein, providing for the regulation of mobile food vendors. (councilman Hayes) 6. First ins Ordinance No. o2t67-47 Ordinance appropriatin g $A 1 SZ.S0 for Economic Development Agency vehicle lease (Vice Mayor Fennell) 7. Resol on No. Resolution authorizing the city of Gallatin to participate in the Public Entity Partners "safety Partners" Matching Grant Program (Councilman Overton) Department to apply 8. Resolution No. R21dg-53 Resolution authorizing the Gallatin Parks and Recreation for the 2o22 Bluecross Healthy place program Grant from the Bluecross Blueshield of Tennessee Foundation. (Councilman Fann) Ad m n ist ra tive Ass ista n t Po s itio n 9 Resolution No. R21d8-54 Re so lutio n rec la ss ifyi ng B u d ng Co des * coNsl DE RATI o N OF THIS RESOTUTI ON WItL REqU RE A TWO-THIRDS VOTE OF cou NCt L TO DI s P EN SE ,1. cl t COMM TTEE coN SIDERATI ON PER G MC sEc. 2- 7 t (Vice Mayor Fennell) o Other Business o Public Recognition on Non-Agenda-Related ltems o Adjourn 08/03/21 City Council Meeting Agenda-Page 1  The City of Gallatin City Council Meeting Tuesday, July 20,2021 The Gallatin City Council met in regular session on Tuesday, July 20, 2021in the Dr. j Deotha Malone Council Chambers Gallatin City Hall. Mayor Paige Brown called the meeting to order at 6:01 P.M. Councilman John D. Alexander led the opening prayer and also led the pledge of allegiance. Present: Absent: Mayor Paige Brown Vice Mayor Shawn Fennell Councilman John D. Alexander Councilman Steve Fann Councilwoman Eileen George Councilman Craig Hayes Councilwoman Lynda Love Councilman Jimmy Overton Department Heads and Others Present: Brandon Howell, Codes Inspector Ben West, Interim Fire Chief Susan High-McAuley, City Attorney Connie Flood, H.R. Director Nick Tuttle, City Engineer Cameron Calvert, Asst. I.T. Director Bill McCord, City Planner David Brown, Parks & Rec. Director Connie Kittrell, City Recorder Donald Bandy, Police Chief James Fenton, EDA Director David Kellogg, Public Utilities Director Rachel Nichols, Finance Director Richard DePriest, Public Works Director Approval of Minutes Mayor presented the June 1.5,2027 and July 6,2027 City Council Minutes for approval Councilman Alexander made motion to approrze; Councilwoman Love seconded. Motion carried with 7 ayes ancl U nays. 08/03/21 City Council Meeting Agenda-Page 2 City Council Minutes July 20,2021 Public Recosni tion on Asenda-Related Items Mayor Brown opened public recognition on agenda-related items. With no one wishing to speak public recognition on agenda-related items was ciosed Mavor's Comments a Mayor wished I.T. Director Lori Smiley a happy birthday a Mayor stated a job well done at the block party at Clearview Park a Mayor announced the block party at Thompson Park on July 23,2021.. a Mayor stated the Gallatin Fire Department was recognized for completing 1,,252 training hours. a Mayor announced the Back to School Bash-Free School Supplies on July 25,2021, o Mayor reminded everyone of the Public Meeting to Unveil PlanGallatin on Juiy 27,2021.. a Mayor announced the Multi-Employer Hiring Event on July 29,2021 o Mayor announced the Boat-In Movie on July 31,2021. a Mayor asked for prayers for Jimmy Loper Agenda 1. Ordinance #021"06-36 - Second Reading Councilman Overton presented this ordinance to vacate right-of-way of a0.79 (* /-) acre segment of Old Lock 4 Road, located south of Nashville Pike and east of Lock 4 Road. Councihnan Overton rnade motion to approve; Councilman Alexander secondecl. Motion carried withT ayes and 0 nays. ) 08/03/21 City Council Meeting Agenda-Page 3 City Council Minutes Iuly 20,2021 2. Ordinance #02106-37 - Second Reading Councilman Overton presented this ordinance of the City of Gallatin, Sumner County, Tennessee, rezoning two lots comprising1..37 (+ / -) acres from the MUG- Mixed-Use General District to the MRO-Multiple Residential and Office District with a Preliminary Master Development Plan for Gallatin Daycare-Southpark, located north of Southpark Circle and west of Highway 1.09; authorizing the revision to be indicated on the Official Zoning Atlas; repealing conflicting ordinances; providing for severability, and providing for an effective date. Councilman Overton made motion to approve; Councilwoman Love seconded Motion carried with 6 ayes, 0 nays and Councilman Overton abstained. 3. Ordinance #02106-38 - Second Readins Councilman Overton presented this ordinance of the City of Galiatin, Sumner County, Tennessee , rezoning a 0.645 (+ / -) acre portion of three lots and a 0.093 (+ /-) acre portion of abandoned and vacated right-of-way, totaling}.739 (+ /-) acres, from the R-20 Low Density Residential District to the MRO-Multiple Residential and Office District with a Preliminary Master Development Plan for 909 Nashville Pike, located south of Nashville Pike and east of Lock 4 Road; authorizing the revision to be indicated on the Official Zoning Atlas; repealing conflicting ordinances; providing for severability, and providing for an effective date. Councilman Overton made motion to approve; Councilwoman George seconded. Motion carried withT ayes and 0 nays. 4. Resolution #R21,06-44 Councilman Hayes presented this resolution of the City of Gallatin, Sumner County, Tennessee, adopting a Plan of Services for the annexation of a 10.87 (+ 1-1 acre portion of two parcels (P/O Tax Map l37,Parcels 011.01 and 064.00), located east of Big Station Camp Boulevard and north of Lakeland Drive, and providing for an effective date. Councilman Hayes made motion to approve; Vice Mayor Fennell seconded Motion carried with 7 ayes and 0 nays. J 08/03/21 City Council Meeting Agenda-Page 4 City Council Minutes July 20,2021 5. Resolution #R2106-45 Councilman Hayes presented this resolution of the City of Gallatin, Sumner County, Tennessee, annexing a1,0.87 (* / -) acre portion of two parcels (P/O Tax Map137, Parcels 011.01 and 064.00) located east of Big Station Camp Bouievard and north of Lakeland Drive, into the City of Gallatin; authorizing the annexed property to be indicated on the OfficialZoning Atlas; assigning the annexed area to a council districg repealing conflicting ordinances; providing for severabllity, and providing for an effective date. Councilman Hayes made motion to approve; Councilman Alexander seconded. Motion carried withT ayes and 0 nays. 6. Ordinance #02105-39 - Public Hearing Councilman Hayes presented this ordinance of the City of Gallatin, Sumner County, Tennessee , rezoning9.26 (+ 1 -7 acres form the RR-Rural Residential (County) District to the MU-Mixed Use District and1..244 (+ / -) acres from the RR-Rural Residential (County) District to the PGC-Planned General Commercial District and approval of an amendment to the Westfield Preliminary Master Development Plan, comprisingl3.21, (+ /-) acres, located east of Big Station Camp Boulevard and north of Lakeland Drive; authorizing the revision to be indicated on the Official Zonrng Atlas; repealing conflicting ordinances; providing for severability, and providing for an effective date. Mayor opened public hearing. Councilman Hayes made motion to approve; Vice Mayor Fennell seconded Motion carried withT ayes and 0 nays. 7. Ordinance #02106-40 - Second Reading Vice Mayor Fennell presented this ordinance arnending Gallatin Municipal Code Clrapter 16, Article II, Section 1,6-33lllegal Parking; Impoundrnent of Vehicles with Outstanding Traffic Tickets and adding Section 1.6-35 Public Parking Lots. Vice Mavor Fennell made motion to approve; Councilman Overton seconded. Motion carried withT a es and 0 na 4 08/03/21 City Council Meeting Agenda-Page 5 City Council Minutes Iuly 20,2021 8. Ordinance #02L07-41 - First Reading Councilman Fann presented this ordinance appropriating drug funds for 2021. budget. Councilman Fann made motion to approve; Councilman Alexander seconded Motion carried with7 ayes and 0 nays. 9. Ordinanc e #02107-42 - First Readins Councilwoman Love presented this ordinance appropriating $52,000 for Enlow Parking Lot repairs and re-paving. Councilwoman Love made motion to approve; Councilwoman George seconded Motion carried with7 ayes and 0 nays. 10. Ordinance #O2107-43 - First Readins Councilwoman George presented this ordinance appropriating $2,500 in TVA funding to Gallatin Beautiful. Councilwoman George made motion to approve; Councilwoman Love seconded. Motion carried withT ayes and 0 nays. 11. Ordinance #O2107-46 - First Reading Councilman Alexander presented this ordinance moving budget for reclassified Utility Inspector position. Councilman Alexander macle motion to approve; Councilman Overtou seconded. Motion calried with 7 ayes and 0 nays. L2. Resolution #R2107-50 Councilwoman Love presented this resolution approving mural at 130 East a eet. Councilwoman Love made rnotion to applove; Councihnan Alexandel seconded Motion carriecl with 7 ayes and 0 nays. 5 08/03/21 City Council Meeting Agenda-Page 6 City Council Minutes July 20,2021 1.3. Resolution #R21 07 -5'j. Vice Mayor Fennell presented this resolution of the City of Gallatin, Tennessee supporting application for a Multimodal Access Grant from the Tennessee Department of Transportation for the development of a multi-modal improvement project in the City of Gallatin. Vice Mayor Fennell made motion to approve; Councilwoman Love seconded. Motion carried withT ayes and 0 nays. Other Business Mayor opened other business. a Mayor presented the request from Habitat for Humanity for a ietter to waive tap fees. Councilman Overton made motion to approve; Vice Mayor Fennell seconded. Motion carried with 7 ayes and 0 nays. a Mayor asked council if work sessions should be on Facebook or the city website Council discussed and agreed on Facebook. o Mayor spoke about garbage fees for seniors. Council discussed a Councilwoman George asked how long the COVID shields would be up in Council Chambers. Council agreed to leave up a Council welcomed Councilman Overton back after his surgery a Parks & Recreation Director David Brown stated there was a Blue Cross Blue Shield Grant for Clean,ierr,' Park, Mr. Brown also stated he's requested a cost estimate from an architect to draw the plans for Clearview Park Assembly Hall. 6 08/03/21 City Council Meeting Agenda-Page 7 City Council Minutes Iuly 20,2021 a City Planner Bili McCord provided a handout with potential grant listings and projects. With no one else wishing to speak other business was closed. Public Recoenition on Non-Agenda- Related Items Mayor opened public recognition on non-agenda-related items. a Patrick Reeners of 317 Malone Drive gave information on life and stated people need to bring solutions to council. a Michelle Jouvence of 1335 Long Hollow Pike questioned the vote for waivingtap fees for Habitat for Humanity. o Joe Debord of 1,007 Hart Street spoke about policy change o Mayor stated there will be a sendoff party at Gallatin High School on July 30, 202'1, for Taylor Black. Ms. Black will be competing in the Miss America Outstanding Team Contest. With no one else wishing to speak public recognition on non-agenda-related items was closed. Adjourn Councilman Alexander made motion to adjourn; Vice Mayor Fennell seconded Mayor adjourned the meeting at 6:44 P.M. without objection. Mayor Paige Brown City Recorder Connie Kittrell 7 08/03/21 City Council Meeting Agenda-Page 8  ORDINANCE NO. O2I07.4I ORDINANCE APPROPRIATING DRUG FUNDS FOR2O22 BUDGET BE IT ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, thAt thE SUM of $100,000 is hereby appropriated from Drug Fund unassigned fund balance to account 127 42129 -9 4 I, Drug Fund Transportation Equipment ; and BE IT FURTHER ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that this Ordinance shall take effect from and after its final passage, the public welfare requiring such. PASSED FIRST READING: JulY 20,2021. PASSED SECOND READING: MAYOR PAIGE BROWN ATTEST: CONNIE KITTRELL CITY RECORDER APPROVED AS TO FORM: SUSAN HIGH-MCAULEY CITY ATTORNEY 08/03/21 City Council Meeting Agenda-Page 9  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA Iuly 13,2027 DEPARTMENT: Finance AGENDA # SUBJECT; Ordinance appropriating Drug Funds SUMMARY: when the Ordinurr", appropriating Drug Funds for 2022. There was an error that was not noticed correots the missing line and amount, budget ordinance *u, pi.r.nt"d to Council. This amendments RECOMMENDATION: approval ATTACHMENT: tion Correspondence Bid Tabulation Ordinance Contract Other Approved Rejected Deferred Notes: 08/03/21 City Council Meeting Agenda-Page 10  ORDINANCE NO. O2TA7-42 ORDINANCE APPROPRIATING $52,OOO FOR ENLOW PARKING LOT REPAIRS AND RE-PAVING BE IT ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, thAt thE SUM of $52,000 is hereby appropriated from the unassigned balance of the General Fund to the Enlow Street Parking Lot, account 11043000-931-27I, for the subgrade repairs and repaving; and, BE IT FURTHER ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that this Ordinance shall take effect upon passage, the public welfare requiring such' PASSED FIRST READING: JulY 20,2021. PASSED SECOND READING: MAYOR PAIGE BROWN ATTEST: CONNIE KITTRELL CITY RECORDER APPROVED AS TO FORM: SUSAN HIGH-MCAULEY CITY ATTORNEY 08/03/21 City Council Meeting Agenda-Page 11  CITY OF GALLATIN COUNCIL COMMITTNE AGENDA July 13,2021 DEPARTMENT: Public'Works AGENDA # SUBJECT! Appropriation of $52,000.00 for Enlow Parking Lot Repairs and Re-paving SUMMARY: RECOMMENDATION: ATTACHMENT: lution Correspondencc Bid Tsbulation Ordinance Contract Other Approved Rejected Deferred Notes: 08/03/21 City Council Meeting Agenda-Page 12  ORDINANCE NO. O2IA7-43 ORDINANCE APPROPRIATING $2500 IN TVA FUNDING TO GALLATIN BEAUTIFUL BE IT ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that thE SUM Of $2500.00 is hereby appropriated from TVA donation, 110-36700, to Gallatin Beautiful, 110- 43000-236, BE IT FURTHER ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, thAt thiS Ordinance shall take effect from and after its final passage, the public welfare requiring such. PASSED FIRST READING: JulY 20,2021. PASSED SECOND READING: MAYOR PAIGE BROWN ATTEST: CONNIE KITTRELL CITY RECORDER APPROVED AS TO FORM: SUSAN HIGH-MCAULEY CITY ATTORNEY 08/03/21 City Council Meeting Agenda-Page 13  CITY OF'GALLATIN COUNCIL COMMITTEE AGENDA July 13,2021 DEPARTMENT: Public Works AGENDA # SUBJECT: Appropriation of $2,500.00 TVA funding for GallatinBeautiftrl from 110-36700 Contributions/Donations to I I 0-4300 0-236, Gallatin Beautifirl SUMMARY: RECOMMENDATION: ATTACHMENT: Correspondence Bid Tabulation Ordinance Contract Other Approved Rejected Deferred Notes: 08/03/21 City Council Meeting Agenda-Page 14  ORDINANCE NO. 02197.46 ORDINANCE MOVING BUDGET FOR RECLASSIFIED UTILITY INSPECTOR POSITION BE IT ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that the suM of $65,987 is hereby appropriated from 41352116, Water Customer Accounting, to 4I352Il7,Water Administration, for the following object codes: l1l - Salaries 41,830 l4l - FICA 3,200 142 - Health and Dental Insurance 16,592 143 - Retirement 3,765 I45 - Group Life Insurance 225 149 - Disability Insurance 375; and, BE IT FURTHER ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that this Ordinance shall take effect upon passage, the public welfare requiring such. PASSED FIRST READING: JulY 20,2021. PASSED SECOND READING: MAYOR PAIGE BROWN ATTEST: CONNIE KITTRELL CITY RECORDER APPROVED AS TO FORM: SUSAN HIGH-MCAULEY CITY ATTORNEY 08/03/21 City Council Meeting Agenda-Page 15  ORDINANCB NO. O2IO7-45 AN ORDINANCB OF THB CITY OF GALLATIN, TENNESSBB, PROVIDING THAT THB CODB OF ORDINANCBS OF THB CITY OF GALLATIN BB AMENDED BY ADDING A NBW ARTICLE TO CHAPTBR 1I THERBIN, PROVIDING FOR THE REGULATION OF MOBILE FOOD VENDORS WHBREAS, the number of mobile food vendors in the Middle Tennessee area has grown significantly, presenting both opportunities and challenges for local governments; and WHEREAS, the Gallatin Municipal Code does not currently address mobile food vending; and WHERBAS, it is appropriate to establish reasonable regulations to govern mobile food vending in the City of Gallatin, in an effort to provide reasonable oppoftr,rnities for mobile food vendors to operate within the City; and WHEREAS, the City fLrrther finds that such regulations are needed in order to protect the public health, safety and welfare. NOW, THBREFORB, BB IT ORDAINED BY THE CITY COUNCIL OF THB CITY OF GALLATIN, TENNESSEE, AS FOLLOWS: SECTION l:That Chapter ll of tlie Code of Ordinances of the City of Gallatin is liereby amended by adding a new afiicle, to be designated as Afticle Vlll and to read as follows: ARTICLE IX. MOBILE FOOD VENDORS Sec. 1l-271 - Purpose. The City flnds that allowing mobile fbod vendors to operate, subject to practical regulatiorrs and limitations, is beneflcial to persons living and working within the City. This article recognizes the unique physical arrd operational characteristics of mobile fbod vending, establishes standards for mobile food vendirrg operatiorrs and promotes practices that serve the lrealth, saf-ety and welf'are of the pLrblic. Sec. 1l-272 - f)efinitions. The following words. tenrs, and phrases. r,r,herr used in this article, shall have meanings ascribed to thenr in tlris sectiorr, except wlrere the context clearly indicates a dil'ferent nreaning: I 08/03/21 City Council Meeting Agenda-Page 16  Edible food products: those products that are ready for immediate consumption, including pre- packaged food and food cooked, prepared or assembled on-site. The term "edible food products" does not include fresh produce unless the produce has been packaged, cooked, chopped, sliced, mixed, brewed, frozen, squeezed or otherwise prepared for consumption. Food truck: a vehicle frorn which edible food products are cooked, prepared or assembled with tlie intent to sell such items to the general public, which specifically excludes private events not open to the general public. Provided further that food trucks may also sell other edible food products and beverages that have been prepared or assembled elsewhere. Food truckrally: a coordinated and advertised gathering of more than four mobile food service vehicles in one location on a date certain with the intent to serve the public. Food truck rally permil: a permit issued by the City for a food truck rally Ice cream truck: a vehicle frorn which the operator sells only pre-packaged frozen dairy or water based food products and pre-packaged non-alcoholic beverages. For purposes of this article, a non-motorized cart from which such products are sold shall be considered an ice cream truck. Localion: any single propefty parcel or any combination of contiguous parcels that are owned or controlled by a single entity or affiliated entities. Mobile.food vendor or mobile food service vehicle: a food truck or ice cream truck and/or a porlable unit/trailer that serves as a mobile kitchen which is attached to a motorized vehicle, all of which rneet health departrnent standards, and which is intended for use in the operation of a food truck or ice crearn truck. Mobile food vendor and mobile food service vehicle are used intercliangeably thror,rghout this Article. Mobile./bocl venclor perntit: a pernrit issued by the City for the operation of a mobile food service veliicle, Operate:to sell food, beverages, arrd other permitted items fi'om a rnobile food service velricle and includes all tenses of the word. Operator;any person operating or permitted to operate a mobile food service vehicle Permit utlministrutor'.'thc City's plarrning dircctor or a pcrson dcsignatcd by thc plarrning directorto oversee the issuance, suspensiolr and revocation of mobile food vendor pennits and food trLrck rally permits. Vehicle: every device in. upon or by which any person or propefty may be transpofied or drawn Llpon a street, including devices nroved by human power. 2 08/03/21 City Council Meeting Agenda-Page 17  Sec. l1-273 - Generally. (a) It is a violation to operate a mobile food service vehicle at any location except in compliance with the requirements of this arlicle. (b) Mobile food service vehicle operators must comply with all federal, state and local licensing and permitting regulations and all business tax, sales tax and other tax requirements. (c) Mobile food vendors are not transient vendors as defined in Chapter 11, Article V, Section 11-134 ofthe Municipal Code, and as such mobile food vendors shall be regulated by Chapter 11, Article VIII of the Municipal Code. Sec.ll-274 - Locations and hours of operation. (a) Food trucks (l) Right-of-way/public property. Food trucks may not operate within the public right-of-way or on any City property except as may be specifically allowed by the City. When allowed in the public right-of-way, a food truck must be positioned so as to comply with the requirements of 16-231(b) herein. Operation of food trucks within City parks shall be subject to rules and regulations of City parks. Food trucks may not operate on property owned by a public entity other than the City unless specifically allowed by such public entity. No food truck shall be left at any tirne in the right- of-way or parked on any public property outside the operating hours set forth in this Afticle. (2) Private property. A food truck with a current mobile food vendor permit may operate on private property if allowed as a permitted use under the Gallatin Zoning Ordinance, subject to the following conditions: a Permission Food trucks selling to the public from private property shall have the written perrnission of the property owner, wliich sliall be rnade available to the City irnmediately upon reqlrest. b. Unimproved properties. Regardless of any agreement witlr the owner of the property, a food truck may not operate on an unir.nproved parcel. For purposes of this section, a parcel is considered "irnproved" if it contains a bLrilding that may be occr"rpied pursuant to the applicable bLrilding codes. c Maximunt nuntber o.f .food truck.s. No nrore than fbLrr fbod trucks nray operate alany location unless a fbod trucl< rally permit Iras been issued. d. Plucentenl on lot. Food truck operatiolrs, inclLrdirrg any canopies, signage, equipment and seating areas, may not occLrpy more than lbur parking spaces per food truck. f'ood trucks shall not block tire larres. designated traffic lancs or ingrcss or cgrcss to or fi'om a building or strcct. 3 08/03/21 City Council Meeting Agenda-Page 18  e. Restriction. No food trr"rck shall be left on private property where food service is offered outside the operating lrours set forth irr this Article. The food truck site must be vacated after each operational day. (3) Hour.s of operation Food trucks may operate beginning at 5:00am and ending at I 1 :00prn unless otherwise restricted by operator's mobile food vendor perrnit or by the property owner. The City may permit extended hours of operation for a food trLrck rally. (b) Ice cream trucks. (l) Right-of-way/public property. An ice crearn truck with a curuent mobile food vendor permit may operate from the right-of-way at any one location for no more than l5 minutes before relocating to another location not less than one-quarter mile fronr the previous location. When operating in the public right-of-way, an ice cream truck must be positioned so as to comply with the requirements of section 1l-275(b) herein. Ice crearn trucks may not operate on any property owned by the City or any another public entity, except as may be specifically allowed by the City or other public entity. No unattended ice cream truck shall be left at any time in the riglit-of-way or parked on any other public propefty overnight. (2) Private property. An ice creanr truck with a current mobile food vendor pennit may operate on private property if allowed as a pennitted use under the Gallatin Zoning Ordinance, subject to the following conditions: a. Permission. Ice cream trucks operating on private property shall liave tlie written permission of the property owner, which shall be made available to the City immediately upon request. b. Unimproved properlie^s. Regardless of any agreement with the owner of the property, an ice creatr truck may not operate on arr unimproved parcel. For purposes of this section, a parcel is considered "improved" if it contains a bLrilding tlrat may be occupied pLlrsLrant to applicable bLrilding codes. c. Placentent o.f'lot.s. lce cream trucks may shall rrot block fire lanes, designated traffic lanes or irrgress and egress to and front a bLrilding orstreet. (3) Hours o/-operation Ice cream trucl<s nray operate beginrring at l0:00 aln and ending at sunset unless otherwise restricted by the operator's rnobile food vendor permit. Sec. I l-275 - Operating requirements (a) Vehicle recluirentents (l) Design ancl conslruclion. Mobile lbod service vehicles must be specifically designed and constructed for the pLrrpose of preparation and sale of the type of food being sold and tttay irot uperatc irr alry rnanrcr tlrat is rrut ut-lnpatiblc witlr []re purpose lor which the vehicle has been designed and constructed. 4 08/03/21 City Council Meeting Agenda-Page 19  (2) Licensing. Mobile food service vehicles must be licensed and equipped in accordance with the rules and regulations of all Iocal, state, and federal agencies having jurisdiction over such vehicles. The preparation and sale of food from mobile food service vehicles must comply with all applicable local, state and federal laws. (b) Right-of-way (I) Mobile food service vehicles other than ice cream trucks may not operate, stop, stand or park in any area of the right-of-way that is intended for use by vehicular travel, except in the event of a street closure for a special event. Mobile food service vehicles, including ice cream trucks, may not operate, stop, stand or park in any way that violates the provisions of Chapter 16, Articles II and VI (Traffic and Vehicles) of this Code, impedes the flow of traffic, interferes with the ingress or egress to or from any property or presents an unsafe condition for patrons, pedestrians or other vehicles. (2) Mobile food service vehicles shall park facing the same direction as traffic, at a distance of no more than l8 inches between the curb face or edge of pavement and with the service window of the vehicle facing the curb or edge of pavement. (3) When mobile food vendors are allowed to operate in the public right-of-way, no seating area shall be provided, except as pennitted in conjunction with a street closure for a special event. (c) Business access. No rnobile food service vehicle may operate in a location that (l) Impedes the ingress to or egress from another business or otherwise causes undue interference with access to another business; or (2) Blocks the IawfLrlly placed signage of another business; or (3) Prevents access to another business by emergency vehicles (d) Pedeslrians. If on or adjacent to a sidewalk, the components of a mobile food service vehicle's operations, irrcludirrg signage, seating areas and patron qLrelre may not reduce the clear pedestrian path of travel on the sidewall< to less than six feet wide. All awnings or canopies of the vehicle shall be at least seven feet above the sidewall<. (e) Distance between unil.s. A nrobile food service vehicle may not operate within ten feet of any other nrobile l'ood service vehicle. (f) Sqfety ancl .fire prevention. All cooking, heating and electrical equipment and all cooking practices mLrst comply with applicable safety regulations, inclLrding applicable fire and electric codes and any other safety requirements inrposed by the City's Fire arrd Codes Depafiment. No cool<irrg or heatirrg equipment nray be used in an ice cream truck. All nrobile fbod service vehicles nrLtst be eqLrippecl with fire extinguishers that are inspected annLrally and certifred as meeting National Fire Protection Association standards. No power cord, cable or equipnrent shall be extended across any pLrblic street, sidewall< or other public property. 5 08/03/21 City Council Meeting Agenda-Page 20  (g) Noise. No sounds/noises prohibited by Chapter 10, Afiicle IV of this Code may be produced by a mobile food vendor or its vehicle's operations. (h) Support methods. No mobile food service vehicle may use stakes, rods, or any other method of support that must be drilled, driven or otherwise fixed into or onto asphalt, pavement, curbs, sidewalks or buildings. (i) Spills. To prevent discharges into waterways, drainage systems or public sewer systems, each mobile food service vehicle shall cornply with all stonn waterregulations of the City and all regulations regarding prohibited discharges to public sewers. In addition, each vehicle shall have a spill response plan to contain and remediate any discharge fiom the vehicle. (t) Waste collection. The area of the mobile food service vehicle operation must be kept neat and orderly at alltimes. Operators of a mobile food service vehicle shall be responsible forthe cleanliness of the area surrounding the operations (not less than 50 feet from all pafts of the vehicle) regardless of the occurrence or source of any waste in the area. During each period of operation at the location, the operator must provide proper trash receptacles for public use that are sufficient and suitable to contain all trash generated by the rnobile food service vehicle operation. All trash receptacles must be emptied when full, and all waste must be removed prior to deparlure of a mobile food service vehicle from a location. (k) Pedestrian service. Mobile food service vehicles shall serve pedestrians only. Drive- througlr or drive-in-service is prohibited. (l) Signage. Signage for each mobile food vendor shall be limited to signs on the exterior or interior of the vehicle and one sandwich board sign. AII signs on the exterior of the vehicle shall be secured and shall not project more than six inches from the vehicle. One sandwich board sign may be placed or-rtside the rnobile food service vehicle, provided that the base of the sandwich board sign must be placed five feet frorn the mobile food service vehicle. Sandwicli board signs shall not exceed eiglrt sqr-rare feet per side or 4 feet in heiglit, as set fofih in the Gallalin Zoning Ordinance, and shall not obstruct or impede pedestrian or vehicular trafflc. (m) Alcohol sales. Mobile fbod service vehicles may not sell alcoholic beverages, except as may be specifically allowed by applicable state law and City ordinance. Ice cream trucl<s are prohibited fi"om selling alcoholic beverages. (n) In.surance (l) Mobile food service vehicles must maintairr all nrotor vehicle insurance coverage required by applicable state and f-ederal laws and regulations. (2) Mobile food service velricles operating on City property other than the right- of-way shall, at all times, maintain such fufther insurance coverage as reqLrired by this Code or other City regulation. In tlre event tlre reqLrired coverage is not maintained, perrrission to operate on City pruperty will [.re itrrrrrediatcly t cvukcd. (o) Inclemnificatiott. The owner and operator of any nrobile fbod service vehicle/nrobile food vendor operatirrg on any City properly or in a City parl< shall def'end, indemnify and hold 6 08/03/21 City Council Meeting Agenda-Page 21 harmless the City of Gallatin and all its departrnents and employees frorn and against any and all claims, liabilities, loss, damages, costs and expenses, includingreasonable attorneys'fees, courtcosts and other expenses of litigation or adrninistrative proceedings, for personal injury, damage to real or tangible property arising out of the operator's use of the City's property for operation of a rnobile food service vehicle. The owner/operator of a rnobile food service vehicle operating on City property or in a City park shall provide proof of liability insurance coverage naming the City of Gallatin as an additional named insured with a minimum of $1,000,000 in liability coverage. The City must be notified within fifteen (15) business days if the liability coverage naming the City of Gallatin as an additional name insured is cancelled or tenninated. (p) Restroomfacility. Mobile food service vehicles operating at a location for a duration of more than three (3) hours must have a written agreernent, available upon request by the City, that permits employees to have access to a full-service restroom no more than 450 feet from the vending location during all the hor,rrs of operation. (q) Exterior cooking equipment. Any food preparation equipment outside of the mobile food service vehicle shall not obstruct vehicular or pedestrian traffic, and the use and operation of such equipment shall not create safety hazards for the public. Food shall not be served to customers directly from any outside food preparation equiprnent. Any smoker or other exterior equipment that generates heat shall be surrounded with at least three traffic safety cones or similar barricades. Sec. 11-276- Mobile food vendor permits. (a) Required. The designated permit adrninistrator shall oversee the issuance, suspension and revocation of mobile food vendor permits. No mobile food service vehicle selling to the general public may operate within the City without a mobile food vendor permit issued by the City. A mobile food vendor perrnit authorizes the lrolder only to engage in the vending of products from a mobile food service vehicle in compliance with this Code and as specified on the pennit. The mobile food vendor perrnit rnust be prorninently displayed when the rnobile food service vehicle is in operation. This section shall not apply to contractlral arrangetnents between a mobile food vendor and any individual, grolrp or entity for private events at a specific location for a period of not more than four Irours, provided that the mobile fbod service vehicle is not open to or serving the general pLrblic. (b) Application (l) ln order to obtain a rrrobile fbod vendor pennit, a rnobile food service vehicle operator must conrplete an application tbrm provided by the City. The applicatiorr shall include the fol lowirr g infomation : a. Nanre and address of the owner of tlre vehicle. b. Name and address of the operator of the velricle c. Color photographs of the exterior (front, sides, and back) of the velricle in its I'irral uurrditiurr arrd witlr all nrarkings undel wlriclr it will opelate. d. A copy of tlre vehicle license and registration fornr reflecting the velricle identification nurnber (VIN) of the vehicle. 7 08/03/21 City Council Meeting Agenda-Page 22  e. A copy of the state or county health department license or pennit applicable to rnobile food providers. f. A copy of any alcoholic beverage licenses, if applicable. g. A copy ofthe operator's business license. h. A certificate of insurance coverage, including required motor vehicle insurance coverage. i. A signed acknowledgement that the operator has read this article and will comply with all applicable requirements herein. j. Any additional information required by the permit administrator (2) Submittal of an application for a mobile food vendor permit n,ust be accompanied by payment of an application fee in the amount of $100, provided for any mobile food vendor previously found to be operating within the City without a current pennit, the application fee shall be $500. (3) Each rnobile food vendor permit holder shall have an ongoing duty to provide the City with notice of any change to any of the information submitted with its pennit application, including current photographs of the mobile food service vehicle in the event of any change in the appearance ofor signage on the vehicle. (c) Issuance. A mobile food vendor permit shall be issued upon verification that an application has been completed in accordance with the requirements of this section, except that no such permit will be issued to an operator whose permit is currently suspended or has been revoked within the preceding l2 months, or to any person who intends to operate the same mobile food service vehicle for which the operator's permit is currently suspended or has been revoked within the preceding l2 nronths. If tlre perrnit adniinistrator denies the application, such denial shall be irr writing and provided to tlre applicant within 15 days of receipt of the application. (d) Expiration. All mobile food vendor permits shall expire one year lrom date of issuance. Arnobilefoodvendorpernritmayberenewedforthenextl2-nronthperiod,providedthat all applicable requirements are nret and the perrnit is not curreutly suspended or has not been revoked within the preceding 12 rnorrtlrs. The fee for renewal shall be tlre same as the application f-ee fbr a new nrobile food vendor pernrit. (e) Trcrns.fbrobility. Amobilefbodvendorpennitmaynotbetransferredexceptapartol the sale of a controlling interest in a bLrsiness liolding the perrrrit or a sale of substantially all of the assets of a business holding the pennit. The operator of the mobile food service velricle shall notily the City within ten days of any such sale and shall r,rpdate any information that has been changed since tlre submittal of the application fbr tlre rrrobile food vendor pennit. (f) Tentporary permit. If an operator of a mobile food service vehicle lras not previously obtairred a mobile lood verrdor pernrit and is fbund to be operating within the City, City staff nray authorize the operator to cor-rtinue operatirrg for not more than two hours, provided that the operations a () 08/03/21 City Council Meeting Agenda-Page 23 must comply with the location and hours of operation requirements set forlh in section ll-274 herein. Thereafter, the operator shall not operate a mobile food service vehicle witliin the City without first paying the required application fee and obtaining a mobile food vendor permit as required by this section. Sec. 11- 277-Food truck rally permits. (a) Applicability/approval. All food truck rallies on public or private property require a food truck rally permit. The permit administrator shalloversee the issuance of food trLrck rally permits and the enforcement of food truck rally regulations and permit conditions. (b) Application. (1) In order to obtain a food truck rally permit, the entity or organization hosting the food truck rally must complete an application from provided by the City. The application shall include the fol lowing information : a. Name and address of the owner of the entity or organization hosting the food truck rally. b. Name of person in charge of the fbod truck rally and a telephone number that may be used to contact such person during the food trr"rck rally. c. Name and address of the owner of the propefty on which the food truck rally will be held, along with the property owner's written authorization. d. A site plan ofthe property on which the food truck rally will be lield, showing proposed location of each food truck; location of any portable restroom facilities for customer Lrse, if applicable; and location of any stages, tents, seating areas and any other facilities, structures or equipment to be used in coniunction with the food truck rally. e. Written description of tlre plans for the food truck rally, irrclr-rding parl<ing locations, traffic control plans and the anticipated hoLrrs of operation. f. A list of all mobile food service vehicles parlicipating in tlre food trucl< rally, along with confinrration that each velricle operator has obtained or will obtain a mobile food vendor pernrit fi'om the City. (2) Subrnittal of an application fbr a food trucl< rally rrust be acconrpanied by payment of an application fee in tlre amount of $50. (3) Ari application for a food trucl< rally permit shall be frled with tlie perrrit administrator at least 30 days priorto the date on which the food truck rally is to be held. However, at the discretion of tlie permit administrator, taking into account the fbasibility of processing and approvirrg the application, an application nray be accepted by the pernrit adnrinistrator less tlran 30 days prior to a fbod trr"rcl< rally. 9 08/03/21 City Council Meeting Agenda-Page 24  (c) Financial guarantees (1) The City may establish requirements for the posting of a financial guarantee prior to issuance of a food truck rally permit to ensure that: a. The premises will be cleared of all debris during and afterthe food truck rally. b. Any damage to the public right-of-way resulting from the food truck rally is repaired. (2) Financial guarantee requirenrents may be established by the permit adrninistrator for food truck rallies. (3) Any financial guarantee required shall be returned to the applicant only after all costsforremoval ofdebrisorrepairstopublicright-of-waydamagehavebeendeducted. Inthe event the financial guarantee is not sufficient to cover such costs, the entity or organization hosting the food trLrck rally shall be responsible for paying all rernaining costs. (d) Issuance/denial. An application fora food truck rally permit shall be approved if the application is complete, the food truck rally will comply with tlre standards set forth in this article, and appropriate measures will be in place to adequately protect tlie public health, safety and welfare. The decision to approve or deny a food trr-rck rally permit shall be made by the pennit administrator. If the permit administrator denies an application an application for a food truck rally permit, such denial shallbe in writing and provided to the applicant within l5 days of receipt of application. The decision of the permit administrator to deny a food trr-rck rally permit may be appealed to the City Council as set forth in this article. (e) ConditionsoJ'approval. (1) All food truck rally pernrits shall be sLrbject to the following conditiorrs: a. All participating rnobile fbod service vehicles rnust hold avalid rnobile food vendor perrnit. b. All lighting and electrical equipment bror,rght to the site shall be sLrbject to applicable permitting and inspection requirements, including paynrent of applicable fees. c. AII tents, stages and otlrer tenrporary f-acilities shall be sLrbject to saf-ety inspections by the City befbre Lrse. d. The location shall be cleared of all trash and debris at the errd of the event and cleared of all ternporary strllctlrres and restored to its previous condition within 48 hours al'ter the event. e. Traffic control and pedestrian saf'ety in the vicirrity of the event shall be the responsibility of the pennittee of the event. The City nray requir"e City t0 08/03/21 City Council Meeting Agenda-Page 25  personnel be employed to assist with traffic control and pedestrian saf-ety. Costs anticipated by tlie City for these services shall be estirnated by the City arid paid at least ten days in advance by the pennittee as a condition of the perrnit. Following the event, any overpayment shall be refunded to permittee, and underpayment shall be billed to the perrnittee. (2) In order to protect the health, safety, and welfare of the general public, to rnitigate the potential irnpacts of the food truck rally, and to ensure compliance with applicable laws and regulations, the City rnay impose additional conditions and restrictions on the issuance of a food truck rally permit. Such conditions and restrictions may relate to, but are not limited to, hours of operation, layout, parking, security, and insurance requirements. Sec. 11-278 - Bnforcement. (a) Citation. Each of the following circumstances constitute a violation of this article, for which a citation may be issued by a codes enforcement officer or police officer of the City: (l) Operation of a mobile food service vehicle without a current, valid permit, provided further that each day and each separate location at which a mobile food service vehicle is operated withor-rt a current, valid perrnit shall be considered a separate violation. (2) Continuation of temporary mobile food service vehicle operations beyond the time period authorized by staff. (3) Holding a food truck rally without a pennit or failing to comply with the conditions of approval for a food trr,rck rally permit. (4) Failr,rre to conrply with any other provision of this article. (b) Respon.sihility /br violotion.s. The City codes enforcenrent officers and police officers may, at their discretiorr irr consideratiorr of the situation, cite arry of the individLrals or entities listed below for any violation of the provisions of this article: (| ) The operator of a rrobile food service velr icle (2) An employee working in or out of a nrobile food service vehicle (3) The owner of the property on which a mobile food service vehicle is operated (4) The errtity or organization lrosting a food trucl< rally, ortlre person in charge of the food trLrck rally. (c) Su.spensiort o.f permit. A rnobile food vendor pernrit shall be suspended by the permit administrator if: (l) The applicarrt for the permit knowingly provided f-alse infbrmation orr the application ll 08/03/21 City Council Meeting Agenda-Page 26  (2) Two violations of this article have occurred within a six month period in conjunction with the mobile food service vehicle forwhich the perrnit has been issued. (3) The operator of a mobile food service vehicle fails to maintain a current, valid vehicle registration, health department pennit, business license or proof of required motor vehicle insurance coverage. (d) Revocation of permit. A mobile food vendor permit shall be revoked by the permit administrator: (l) Four violations of this arlicle have occurred within a 12 month period (2) A rnobile food service vehicle is operated in an unlawful manner so as to constitute a breach of the peace or otherwise threaten the health, safety or general welfare of the public. (e) Reinstatement. (l) An operator may reinstate a suspended mobile food vendor permit by taking such actions as may be necessary to correct a mobile food service vehicle's noncompliance and paying a reinstaternent fee of $500 to offset the City's cost of enforcement measures, inspections and compl iance verifi cations. (2) An operator whose mobile food vendor permit has been revoked may apply for a new permit after 12 months from the date of revocation, provided the operator has taken such actions as may be necessary to correct a mobile food service vehicle's noncornpliance. The operator shall pay a pernrit reinstatement fee of $500 to offsetthe City's cost of enforcement Ineaslrres, inspections and compliance verifi cations. (3) No permit will be issued to any person who interrds to operate the sanre rnobile fbod service vehicle for which the operator''s permit is cLrrrently suspended or has beerr revoked within the precedirrg l2 rnonths. (f) Notice. Notice of the suspension or revocation ola rnobile fbod vendor permit slrall be issLred to the operator in writing by the permit adntinistrator. Sec. I l-279- Appeals. (a) Filing. The denial, suspension or revocation of a rnobile fbod verrdor pertrit or the derrial o1'a fbod trLrck rally permit by the perrnit adnrinistrator n-ray be appealed by filing a written notice of appeal, establisliing the grounds fbr the appeal, with tlie Mayor fbr City CoLrrrcil review. The Notice of Appeal shall be filed no later tharr ten business days fbllowing receipt of the rrotice of denial, suspension or revocation. (b) C'ity Co11t1grl revrev,. When an appeal is filed with the Mayor for City CoLrrrcil review as set forth herein, the City Cor,rrrcil lxay reqLrest such additional infbrnration fi'onr the operator and the perntit adrrirristrator as may be deemed necessary. At the City Council's discretion, the appeal rnay be decided based on the written infbrnration and docurnentation sLrbnritted. or a hearing may be l2 08/03/21 City Council Meeting Agenda-Page 27 scheduled with the operator and the perrnit administrator. The appeal shall be placed on the agenda of the next regularly sclieduled Cor"rncil Cornrnittee rneeting or Council meeting. The City Council's decision on the appeal shall be issued in writing, based on a written summation of the pertinent facts, and shall be final. The City Council may reverse the denial, suspension or revocation of a pennit, or may reduce the waiting period required for reinstatement of a revoked permit if it is detennined that the operator has taken reasonable steps to mitigate the violations leading to the revocation and to prevent future violations. (c) Refunds. There shall be no refund of an application fee for a mobile food vendor permit or food truck rally perrnit that has been denied. There shall be no refund of a reinstatement fee for a suspended or revoked permit unless the City Council determines on appeal that the permit administrator acted in error in suspending or revoking the permit. SBCTION 2. In case of conflict between this ordinance or any part hereof, and the whole part of any existing ordinance of the City, the provision that establishes the higher standard shall prevail. SECTION 3. If any section, subsection, clause, provision orpoftion of this Ordinance is held to be invalid or unconstitutional by any court of competent jurisdiction, such holding shall not affect any other section, subsection, clause, provision or portion of this ordinance. SECTION 4. This Ordinance shall take effect upon final passage, the public welfare requiring such PASSED FIRST READING PASSED SECOND READING MAYOR PAIGE BROWN ATTEST CONNIE KITTRELL CITY RECORDER APPROVED AS TO FORM SUSAN HIGH-MCAULEY CITY ATTORNEY l-) 08/03/21 City Council Meeting Agenda-Page 28  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA JULY 27,2021 DEPARTMENT: City Attorney (with comments from AGBNDA # Codes, Planning & EDA) SUBJECT: Adoption of Mobile Food Vendor (Food Truck) Ordinance SUMMARY: Revisions have been made to the Ordinance that was presented at the July I 3,2021 work session. RECOMMENDATION: ATTACHMENT: olution Correspondence Bid Tabulation Ordinance Contract Other Approved Rejected Deferred Notes: 08/03/21 City Council Meeting Agenda-Page 29  ORDINANCE NO. 02147-47 ORDINANCE APPROPRIATING $8,782.5 6 FOR ECONOMIC DEVELOPMENT AGENCY VEHICLE LEASE BE IT ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, thAt thE SUM of $8,782.56 is hereby appropriated from the unassigned balance of the General Fund to the EDA Transportation Equipment, account I 1047100 -941, for the annual lease payment on the EDA vehicle; and, BE IT FURTHER ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that this Ordinance shall take effect upon passage, the public welfare requiring such. PASSED FIRST READING: PASSED SECOND READING: MAYOR PAIGE BROWN ATTEST: CONNIE KITTRELL CITY RECORDER APPROVED AS TO FORM SUSAN HIGH.MCAULEY CITY ATTORNEY 08/03/21 City Council Meeting Agenda-Page 30  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA July 27,2021 DEPARTMENT: EconomicDeveloPment AGENDA # SUBJECT: Ordinance O2lA7-47 Appropriating Funds for the EDA Vehicle Lease SUMMARY: This budget item was unintentionally left out of EDA's FY'22 budget request. It is the same amount as was inclued in the FY'21 budget. RECOMMENDATION: ATTACHMENT: olution Correspondence Bid Tabulation Ordinance Contract Other Approved Rejected Deferred Notes: 08/03/21 City Council Meeting Agenda-Page 31  RESOLUTION NO. R2IO8-52 RESOLUTION AUTHORIZING THE CITY OF GALLATIN TO PARTICIPATE IN THE PUBLIC ENTITY PARTNERS "SAFETY PARTNERS" MATCHING GRANT PROGRAM WHEREAS, the safety and well being of the employees of the City of Gallatin is of the greatest importance; and WHEREAS, all efforts shall be made to provide a safe and hazard-free workplace for employees of the City of Gallatin;and WHEREAS, Public Entity Partners seeks to encourage the establishment of a safe workplace by offering a "safety Partners" Matching Grant Program; and WHEREAS, the City of Gallatin now seeks to participate in this important program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF GALLATIN' TENNESSEE, that the City of Gallatin is hereby authorized to participate in the "Safety Pattners" Matching Grant through Public Entity Partners and The City of Gallatin is authorized to provide all n.r.rru.y documents for a matching sum in order to serve as a match for any monies provided by this grant. BE IT FURTHER RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, thAt thiS resolution shall take effect from and after its final passage, the public welfare requiring such' IT IS SO ORDERED PRESENT AND VOTING AYE NAY: DATED: MAYOR PAIGE BROWN ATTEST: CONNIE KITTRELL CITY RECORDER APPROVED AS TO FORM: SUSAN HIGH-MCAULEY CITY ATTORNEY 08/03/21 City Council Meeting Agenda-Page 32  jAPUBLtc ENTITY !VPARTNERS 202'1.-2022 " Safety Partn ers" Matching Grant Program Guidelines Public Entity Partners is pleased to announce the launch of its 24th series of the "safety Partners" Matching Grant Program for all members who have workers'compensation coverage. OBIECTIW: To help eligible members purchnse safety items designed to reduce ut orkers' comp ensation claims. Safety reimbursable items include: Expenditures for employee safety devices, equipment and safety training, or employee education / trainrngthat is necessary to control an employee safety hazatd. Please read this information in its entirefy before completing the application: 1) Public Entity Partners will reimburse up to 50 percent of the cost of the safetv-related approved item(s) with a maximum reimbursement based on the Priority Classification matrix rating. 2) Matching grant funds must be used for employee safety related items. 3) Entity must be an existing member and must currently have workers' compensation coverage as of 7fl/202!. 4) Entity must be in good standing and in compliance with previous loss control recommendations. '1. 08/03/21 City Council Meeting Agenda-Page 33  (l03 DEADLINE: Friday, August 20,2021' (close of business) GRANT NOTIFICATION DATE: Week of September 8,202'l' ELIGIBILITY: Available ONLY to members with Workers' Compensation Coverage as of lulyl,202L. Yortr expenditure may be made betweenJanuary L,202T and April7,2022. RULES FOR PARTICIPATION 1 Applications must be submitted online. The application is DATE SENSITIVE and is subject to available funds. 2. A signed Resolution or Motion (by the appropriate official: mayor or chairman of the board) purrud by the governing body of the city /agency MUST BE provided. For boards of local government agencies that do not pass resolutions, a Motion is attached and may be signed by the appropriate Executive. In additioru also available on our website, please find a " filable" Model Resolution/ Motion, f or your convenience' NOTE: If your resolution/motion cannot be approved and signed when your application is ready, you may submit the application only. A calendar is located on the application page for you to select the future date of your signed resolution or motion. Since the application is date sensitive, it is NOT necessary to submit the application and resolution/motion together. please note that your grant reimbursement check will not be sent to you until we have received this document. J. public Entity partners will reimburse approved grants for one-half of the paid expenditures (50 percent), up to the maximum funding level for the participant's assigned classification. 4. I/ the Grant Committee approves your application, you will be asked to submit proof of payment(s) for your safety-related purchased item(s) before we can process your grant check' invoices alone will NoT be used as proof of payment. Please see Page 3 for mandatory checklist of items needed for Grant reimbursement' 2 08/03/21 City Council Meeting Agenda-Page 34  PUBLIC ENTITY (l0 PARTNERS GRANT REIMBURSEMENT CHEGKLIST: 1. "Notification of Approval" letter 2. Signed Resolution/Motion 3. Gover sheet tisting description of items purchasedr quantitiesr and grand total of all purchases. All receipts must follow in order of cover sheet, 4. Two proofs of payment which must include the following: A. CANGELLED check/bank statement OR credit card receipt/credit card statement B. Gopy of invoice oR purchase order (serving as the backup to the cancelted check or credit card receipt). Submitting invoices alone will not be accePted. Forward all receipls/documentation to: Tahtia Mitchell Grant & $cholarship Program Tmitchel l@PEpartners.org Fax: 6'15.371-9212 5. The deadline for us to receive your application and close this Program is Friday, August 20' 2021' (close of business). Grant notifications will be distributed the week of September 8,2O27. 6. Only ONE grant application may be approved for each town/ city / agency during any given FISCAL YEAR. You may not "roll-over" an application from one fiscal year to another. Z. If approved for a grant, your proof of payment for expenditures must be received in this office by April 1, 2022, or your grant money WILL be awarded to the next "pending" member's apPlication. pLEASE NOTE : The funding for this program is limited and is time-sensitive. It is important that you are diligent in filing for reimbursement. Members who continue to submit late reimbursement receipts may ieopardize their eligibility to teceive a grant the following fiscal year. Please do not delay and plan ahead to submit reimbursement items as soon as the ArtProval Notification letter is received' 3 08/03/21 City Council Meeting Agenda-Page 35  jAPUBLtc ENTITY IVPARTNERS GRANT CONSIDERATIONS: Consideration of grants will be based on a variety of issues, such as your entity's risk management practices, loss experience, and availability of funding and submission date. 1. The primary consideration will be the amount of available funding for the fiscal year. 2. Priority will be given to risk exposures noted in the loss control site surveys/ recommendations andf ot loss trends, and a history of sound risk management practices' Grant funding will depend on the matrix rating (Priority Classification) assigned to a member which assesses the workers' compensation earned premium contribution and loss experience for the previous year. This process allows all members that might have high losses, but who are in compliancl with sound risk management practices, to have equal consideration. Your earned premium from the previous year is available after Julv 5.2021, at which time you may call to inquire about your classifi cation. 4 08/03/21 City Council Meeting Agenda-Page 36  /14 PUBLtc ENTITY !9ffi If you need to know about your classification or if you have additional questions, please contact: Tahtia Mitchell Grant & Scholarship Program Tmitchell@PEpartners. org '1.-80u624-9698 Rating Classifications Funding Levels (based upon earned workets'comP premium for previous year 2020-20211 Class I - Up to $4,000 Class II - Up to $3,000 Class III- Up to $2,000 Class IV - Up to $1,500 Class V - Up to $1,000 Class VI - Up to $500 Class VII - Up to $250 workers' Compensation coverage classification Levels Class I - Contributed earned premium for the previous year $400,000 or more in the requested coverage area. Class II - Contributed earned premium for the previous year between $200,000 and $39%999 in the requested coverage area. Class III -Contributed earned premium for the previous year between $10O000 and $199,999 in the requested coverage area. Class IV -Contributed earned premium for the previous year between $25,000 and$99,999 in the requested coverage area. Class V - Contributed earned premium for the previous year between $10,000 and$24,999 in the requcstcd coverage area. Class VI - Cgntributed earned premium for the previous year between $2,500 and $9'999 in the requested coverage area. Class VII - Contributed earned premium for the previous year less than $2,500 5 08/03/21 City Council Meeting Agenda-Page 37  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA JULY 27,2021 DEPARTMENT: City Attorney & Risk Management AGENDA # SUBJECT Authorizing the City to participate in the Public Entity Partners Safety Matching Grant Program SUMMARY: Public Entity Partners offers a Safety Partners Matching Grant Program for members who have worker's compensation coverage. The objective of this grant is to assist members to purchase safety items and to reduce worker's compensation claims. The City of Gallatin is eligible for this grant due to the expenses already paid out by various departments. RECOMMENDATION: Approve the City to participate in this grant. ATTACHMENT: Correspondence Bid Tabulation Ordinance Contract Other Approved Rejected Deferred Notes: 08/03/21 City Council Meeting Agenda-Page 38  RESOLUTION NO. R2I08-53 RBSOLUTION AUTHORIZING THE GALLATIN PARKS & RECREATION DBPARTMNNT TO APPLY FOR THE 2022 BLUECROSS HBALTHY PLACE PROGRAM GRANT FROM THB BLUECROSS BLUESHIBLD OF TENNESSEB FOUNDATION. WHERBAS, the Gallatin Parks and Recreation Department reqnests Council approval to apply for the 2022 BlueCross Healthy Place Grant opportunity to replace the playground amenities at Clearview Park, located ar 723 Chambers St, Gallatin, TN 37066. WHEREAS, this grant provides four pre-designed packages to select fi'onr. Each design includes accessible elements and fitness features 1'or visitors of all ages. WHBRBAS, the Parks Departrnent along with the Finance Department will get conrmunity input to apply fbr the layout that best meets the needs and desires of residents who will r.rse it. WHBRBAS, it is the desire of the Parl<s Department to improve all aspects of Clearview Park with this grant and the project build partrrer. WHBRBAS, BlueCross BlueShield of Tennessee Foundatiori is collaborating with the GameTime Division of PlayCore, a leading national manufacturer of institutional playground and fitness equipment;site furnishings; shade and shelter strlrctlrres; and other recreational products; and WHEREAS, PlayCore is a licensed (#50559) Tennessee and multi-state general contractor providing comprelrensive "turnkey" BlueCross Flealthy Place progranr services: design and engineering; equiprnent layout, factory-cerlif recl assembly and installatiorr; play and fltness area clrainage; irrpact- attenuating saf-ety sLrrfacing arrd synthetic turf; landscaping beds arrd plantings; seed and straw restoration of constructiorr site; arrcillary goods and services as zrppropriate: and work cornpletion artd inspection. NOW TI-IEIIEFORE I}E IT RESOLVED BY TIIE CITY OF GALLATIN, TENNESSEE. that the City Council hereby authorizes Callatin Parl<s and Recreation Depar-tnrent to apply fbr the2022 BlueCross Flealthy Place Program Crrant opportunity: and BE IT FUI{THIIR IIISOLVED, thal this resolution slrall talce eI'f'ect lbnr and alier its final passage, the public rvelfare requiling suclr. 11' IS SO ORDI]fIED 08/03/21 City Council Meeting Agenda-Page 39 PRESENT AND VOTING AYE: NAY DATED: MAYOR PAIGE BROWN ATTEST CONNIE KITTRELL CITY RECORDER APPROVED AS TO FORM: SUSAN HIGFI-MCAULEY CITY ATTORNEY 08/03/21 City Council Meeting Agenda-Page 40  CITY OF GALLATIN COUNCIL COMMITTBB AGENDA 07/27/21 DEPARTMENT: Parks&Recreation/Finance AGENDA # SUBJECT: 2022BlueCross Healthy Place Program Grant Application SUMMARY: The Parks and Recreation Department wishes to apply for the 2021-22 BlueCross Healthy Place Program Grant offered by the BlueCross BlueShield of Tennessee Foundation. Application will be open August 1-31 . The Grant application will cover the design and installation of a custom designed or pre-designed playground/fitness facility to be constructed at Clearview Park. The city must: . Be the legal titleholder of the propefty with full approval to execlrte the project . Seek community input on project priorities before proposal submission (1't one completed 07120121at the GHS Clearview Block Party) . Provide metes and bounds documentation and most recent land survey upon submission . Agree to exclusive BlueCross Healthy Place branding and naming rights. RECOMMENDATION: ATTACHMBNT: Resolution Correspondence Bid Tabulation Ordinance Contract Other Approved Rejected Deferred Notes: 08/03/21 City Council Meeting Agenda-Page 41  RESOLUTION NO. R2Ig8-54 RESOLUTION RECLASSIFYING BUILDING CODES ADMINISTRATIVE ASSISTANT POSITION BE IT RESOLVED BY THE CITY OF GALLATIN' TENNESSEE, thAt thc BUiIdiNg COdES Department position of Properfy Master/Administrative Assistant III is reclassified to position of Administrative Assistant IL The new pay grade will be GN and the new hourly rate will be $21.1301, for an annual salary of $43,950.66. The position of Property Master/Administrative Assistant III will remain on payroll through September 24,2021' BE IT F'URTHER RESOLVED that this Resolution shall take effect from and after the date of final passage, the public welfare requiring such' IT IS SO ORDERED. PRESENT AND VOTING AYE: NAY: DATED MAYOR PAIGE BROWN ATTEST: CONNIE KITTRELL CITY RECORDER APPROVED AS TO FORM SUSAN HIGH-MCAULEY CITY ATTORNEY 08/03/21 City Council Meeting Agenda-Page 42