City Council

City of Gallatin Council Committee Meeting February 25, 2025, 6:00 PM • Call to Order - Mayor Brown • Roll Call: Alexander - Carter - Fann - Fennell - Vice Mayor Hayes - Jones - Jouvence • Approval of Minutes COUNCIL COMMITTEE MINUTES - JANUARY 28, 2025 COUNCIL COMMITTEE MINUTES - FEBRUARY 11, 2025 • Public Recognition • Mayor's Comments AGENDA 1. ORDINANCE NO. O2502-11 ORDINANCE APPROPRIATING $50,000.00 FROM THE STORMWATER UNASSIGNED FUND BALANCE TO STORMWATER DRAINAGE MATERIAL (RICHARD DEPRIEST, SUPERINTENDENT OF PUBLIC WORKS) 2. RESOLUTION NO. R25Ø2-7 RESOLUTION TO APPROVE UPDATED TITLE AND JOB DESCRIPTION FOR ASSISTANT CITY ENGINEER – STORMWATER TO STORMWATER UTILITY ADMINISTRATION DIRECTOR IN THE ENGINEERING DEPARTMENT (COURTNEY CANGEMI, HR DIRECTOR) 3. RESOLUTION NO. R2502-6 RESOLUTION AUTHORIZING THE CITY OF GALLATIN TO PARTICIPATE IN THE PUBLIC ENTITY PARTNERS "PROPERTY CONSERVATION" MATCHING GRANT PROGRAM (SUSAN HIGH-MCAULEY, CITY ATTORNEY) • Other Business • Department Head Reports February 25, 2025 Council Committee Meeting Agenda - Page 1 Page 1 of 36  FINANCIAL REPORTS FOR DECEMBER 2024 AND JANUARY 2025 (RACHEL NICHOLS, FINANCE DIRECTOR) • Adjourn February 25, 2025 Council Committee Meeting Agenda - Page 2 Page 2 of 36  The City of Gallatin Council Committee Meeting Tuesday, January 28, 2025 Dr. J. Deotha Malone Council Chambers. Mayor Paige Brown called the meeting to order at 6:03 p.m. Deputy Clerk Danielle Lyons called the roll, and the following were present: Present: Absent: Mayor Paige Brown Vice Mayor Craig Hayes Councilman Todd Alexander Councilman Steven Carter Councilman Steve Fann Councilman Shawn Fennell Councilman Paul Jones Councilman Pascal Jouvence **************************************************************************************************** Department Heads and Others Present: Chuck Stuart, Building Official Jill Russell, Ast. H.R. Director Susan High-McAuley, City Attorney Jennifer LeFevre, I.T. Director Nick Tuttle, City Engineer David Brown, Parks & Rec. Director Brian Rose, City Planner David Kellogg, Public Utilities Dir. Danielle Lyons, Deputy Clerk Richard Depriest, Public Works Dir. Rosemary Bates, EDA Director Rachel Nichols, Finance Director Approval of Minutes Mayor Brown presented January 14, 2025, Council Committee minutes for approval. Vice Mayor Hayes made motion to approve; Councilman Jouvence seconded. Motion carried with 7 ayes and 0 nays. Page 3 of 36 Council Committee Minutes January 28, 2025 Public Recognition Mayor Brown opened public recognition. With no one wishing to speak, public recognition was closed. Mayor’s Comments • Mayor Brown asked for prayers for City Recorder Connie Kittrell. Mayor Brown announced the following events: • February 1, 2025 – Vice Mayor Craig Hayes Birthday. • February 15, 2025 – Winter Farmer’s Market at The Station. • February 17, 2025 – President’s Day – Most City Offices Closed. • February 22, 2025 – Gallatin Shalom Zone Sneaker Ball at St. John Vianney Gym. • February 22, 2025 – Sumner Academy Dinner and Auction at Epic Event Center. • February 23, 2025 – Volunteer State Archaeological Society of Tennessee Artifact Show at Civic Center Gymnasium. Agenda 1. Ordinance #O2501-7 Awarding Bid for the Sumner County Regional Water Transmission Main Project – Line “D.” Public Utilities Director Daivd Kellogg presented this ordinance. Vice Mayor Hayes made motion to move to council; Councilman Fennell seconded. Motion carried with 7 ayes and 0 nays. 2. Ordinance #O2501-8 Appropriating $4,044.71 to Parks and Recreation from Insurance Recoveries. Parks and Recreation Director Daivd Brown presented this ordinance. 2 Page 4 of 36 Council Committee Minutes January 28, 2025 Councilman Jouvence made motion to move to council; Councilman Alexander seconded. Motion carried with 7 ayes and 0 nays. 3. Capital Improvement Plan. Finance Director Rachel Nichols presented the revised plan. Council discussed. Councilman Fennell made motion to move to council; Councilman Jones seconded. Motion carried with 6 ayes, 0 nays and 1 abstention. Councilman Jouvence abstained. Other Business Mayor Brown opened other business. • Mayor Brown provided an update on the Census. • Mayor Brown presented a street closure for the Shamrock Run on March 8, 2025. Councilman Carter made motion to approve; Councilman Jouvence seconded. Motion carried with 7 ayes and 0 nays. • Mayor Brown presented a street closure for Pep Rally and Spirit Night on August 12, 2025. Mayor Brown withdrew for further clarification. • Mayor Brown presented a street closure for the Farm to Table Event on September 20, 2025. Vice Mayor Hayes made motion to approve; Councilman Carter seconded. Motion carried with 7 ayes and 0 nays. • Mayor Brown presented a street closure for the Christmas Parade on December 13, 2025. Vice Mayor Hayes made motion to approve; Councilman Fennell seconded. Motion carried with 7 ayes and 0 nays. 3 Page 5 of 36 Council Committee Minutes January 28, 2025 • Mayor Brown announced the new sales tax rate would go into effect on March 1, 2025. • Councilman Carter expounded upon his vote for the Twin Ponds Development. • Councilman Jouvence expressed concerns for a guardrail on Concord Drive. Public Works Director Richard Depriest stated he would follow up with the mayor. With no one else wishing to speak, other business was closed. Department Head Reports Mayor Brown opened department head reports. • Finance Director Rachel Nichols presented the September, October and November Financial Reports. • Parks and Recreation Director David Brown advised of multiple available grants from Lowe’s. Finance Director Rachel Nichols provided additional information on grants. Council discussed. With no one else wishing to speak, department head reports were closed. Adjourn Councilman Jouvence made motion to adjourn; Vice Mayor Hayes seconded. Motion carried with 7 ayes and 0 nays. Mayor Brown adjourned the meeting at 6:34 p.m. ______________________________ ______________________________ Mayor Paige Brown Deputy Clerk Danielle Lyons 4 Page 6 of 36  The City of Gallatin Council Committee Meeting Tuesday, February 11, 2025 Dr. J. Deotha Malone Council Chambers. Mayor Paige Brown called the meeting to order at 6:00 p.m. Deputy Clerk Danielle Lyons called the roll, and the following were present: Present: Absent: Mayor Paige Brown Vice Mayor Craig Hayes Councilman Todd Alexander Councilman Steven Carter Councilman Steve Fann Councilman Shawn Fennell Councilman Paul Jones Councilman Pascal Jouvence **************************************************************************************************** Department Heads and Others Present: Charles Derflinger, Fire Prevention Inspector Jeff Beaman, Fire Chief Susan High-McAuley, City Attorney Courtney Cangemi, H.R. Director Nick Tuttle, City Engineer Jennifer LeFevre, I.T. Director Danielle Lyons, Deputy Clerk Bill Sorrells, Ast. Police Chief Rosemary Bates, EDA Director David Brown, Parks & Rec. Director Rachel Nichols, Finance Director David Kellogg, Public Utilities Dir. Richard Depriest, Public Works Dir. Approval of Minutes There were no minutes presented for approval. Page 7 of 36 Council Committee Minutes February 11, 2025 Public Recognition Mayor Brown opened public recognition. • Rene Saunders of 2092 Rodman Boulevard. With no one else wishing to speak, public recognition was closed. Mayor’s Comments • Mayor Brown commended the Tim Tebow Night to Shine Event at Northfield Church. • Mayor Brown reminded all about the Census deadline. Mayor Brown announced the following events: • February 12, 2025 – American Red Cross Blood Drive at the Civic Center. • February 14, 2025 – Valentine’s Candlelight Tour at Rose Mont. • February 15, 2025 – Winter Farmer’s Market at The Station. • February 17, 2025 – President’s Day – Most City Offices Closed. • February 17, 2025 – Sumner County UT Extension’s Hike for Heart Health at Bledsoe Creek State Park. • February 22, 2025 – Sumner Academy Dinner & Auction at Epic Event Center. • February 22, 2025 – Gallatin Shalom Zone Sneaker Ball at St. John Vianney Gym. • February 23, 2025 – Volunteer State Archaeological Society of Tennessee Artifact Show at the Civic Center. • February 24, 2025 – American Red Cross Blood Drive at the Civic Center. • February 27, 2025 – American Red Cross Blood Drive at the Civic Center. • February 28, 2025 – Good Morning Gallatin: State Legislative Update at The Station. 2 Page 8 of 36 Council Committee Minutes February 11, 2025 • March 1, 2025 – Breakfast at the American Legion. • March 3-4, 2025 – TML Legislative Conference. • March 6, 2025 – Building Official Chuck Stuart’s Birthday. Agenda 1. Ordinance #O2502-9 Appropriating Insurance Recovery in the Amount of $1,750.00 for Replacement of Brick Mailbox at Gallatin Public Works. Public Works Director Richard Depriest presented this ordinance. Vice Mayor Hayes made motion to move to council; Councilman Fennell seconded. Motion carried with 7 ayes and 0 nays. 2. Ordinance #O2502-10 Appropriating Funds for Required Safety Footwear. Finance Director Rachel Nichols presented this ordinance. Councilman Carter made motion to move to council; Councilman Jouvence seconded. Motion carried with 7 ayes and 0 nays. 3. Resolution #R2502-5 a Sixth Supplemental Resolution to the Master Resolution Pertaining to Water and Sewer Revenue Obligations, Authorizing the Issuance of not to Exceed $30,200,000 in Aggregate Principal Amount of Water and Sewer System Revenue Improvement Bonds, Series 2025 of the City of Gallatin, Tennessee; Making Provision for the Issuance, Sale and Payment of Said Bonds; and Establishing the Terms thereof and the Disposition of Proceeds Therefrom. Finance Director Rachel Nichols presented this resolution. Public Utilities Director David Kellogg provided additional information. Councilman Fann made motion to move to council; Councilman Fennell seconded. Motion carried with 7 ayes and 0 nays. 3 Page 9 of 36 Council Committee Minutes February 11, 2025 4. Resolution #R2502-4 Authorizing the Parks and Recreation Department to apply for a Lowe’s Hometown Grant. Parks and Recreation Director David Brown presented this resolution. Councilman Jouvence made motion to move to council; Councilman Alexander seconded. Motion carried with 7 ayes and 0 nays. Other Business Mayor Brown opened other business. • Councilman Jouvence asked for an update on Concord Drive. Mayor Brown provided an update. • Councilman Jouvence asked about appropriating hotel/motel occupancy tax. Finance Director Rachel Nichols provided additional information. Council discussed. City Attorney Susan High-McAuley advised she would do additional research. • Councilman Jones thanked the Streets and Stormwater departments for their work on Alpha Drive. With no one else wishing to speak, other business was closed. Department Head Reports Mayor Brown opened department head reports. With no one wishing to speak, department head reports were closed. Adjourn Vice Mayor Hayes made motion to adjourn; Councilman Alexander seconded. Motion carried with 7 ayes and 0 nays. 4 Page 10 of 36 Council Committee Minutes February 11, 2025 Mayor Brown adjourned the meeting at 6:23 p.m. ______________________________ ______________________________ Mayor Paige Brown Deputy Clerk Danielle Lyons 5 Page 11 of 36  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA FEBRUARY 25, 2025 DEPARTMENT: Public Works AGENDA # 1 ______________________________________________________________________________ SUBJECT: Appropriation of $50,000.00 from Stormwater Unassigned Fund Balance to 123-43150-482- Stormwater Drainage Material SUMMARY: RECOMMENDATION: ATTACHMENT: _ _ Resolution _ _ Correspondence _ _ Bid Tabulation _ _ Ordinance _ _ Contract _ _ Other ________________________________________________________________________ Approved __ __ Rejected __ __ Deferred __ __ ________________________________________________________________________ Notes: Page 12 of 36  ORDINANCE NO. O25Ø2-11 ORDINANCE APPROPRIATING $50,000.00 FROM THE STORMWATER UNASSIGNED FUND BALANCE FOR STORMWATER DRAINAGE MATERIALS BE IT ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that the sum of $50,000.00 is hereby appropriated from the Stormwater Unassigned Fund Balance to 123-43150-482 Stormwater Drainage Material, and BE IT FURTHER ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that this Ordinance shall take effect from and after its final passage, the public welfare requiring such. PASSED FIRST READING: PASSED SECOND READING: ______________________________ MAYOR PAIGE BROWN ATTEST: _________________________________ CONNIE KITTRELL CITY RECORDER APPROVED AS TO FORM: ________________________________ SUSAN HIGH-MCAULEY CITY ATTORNEY Page 13 of 36  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA February 25, 2024 DEPARTMENT: Human Resources AGENDA # 2 ______________________________________________________________________________ SUBJECT: Resolution No. R2502-7 SUMMARY: Resolution to approve an update to the title for Assistant City Engineer - Stormwater to Stormwater Utility Administration Director. There is no change to budgeted pay grade, but includes a change to the position requirements making a Professional Engineering license preferred rather than required. This will allow a broader pool of applicants with professional experience who may not have an Engineering license to be considered and aligns with local comparable municipalities' stormwater administration practices and requirements. RECOMMENDATION: Approve ATTACHMENT: _ _ Resolution _ _ Correspondence _ _ Bid Tabulation _ _ Ordinance _ _ Contract _ _ Other ________________________________________________________________________ Approved __ __ Rejected __ __ Deferred __ __ ________________________________________________________________________ Notes: Page 14 of 36  RESOLUTION NO. R25Ø2-7 RESOLUTION TO APPROVE UPDATED TITLE AND JOB DESCRIPTION FOR ASSISTANT CITY ENGINEER – STORMWATER TO STORMWATER UTILITY ADMINISTRATION DIRECTOR IN THE ENGINEERING DEPARTMENT BE IT RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, that the position of Assistant City Engineer – Stormwater be changed to Stormwater Utility Administration Director. BE IT FURTHER RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, that the description attached hereto as Exhibit A is hereby approved and ordered implemented into the Personnel Classification System for the City of Gallatin, Tennessee, for the position of Stormwater Utility Administration Director within the Engineering Department. BE IT FURTHER RESOLVED, that this Resolution shall take effect from and after its final passage, the public welfare requiring such. IT IS SO ORDERED. PRESENT AND VOTING AYE: NAY: DATED: MAYOR PAIGE BROWN ATTEST: APPROVED AS TO FORM: CONNIE KITTRELL SUSAN HIGH-MCAULEY CITY RECORDER CITY ATTORNEY Page 15 of 36  TITLE: Stormwater Utility Administration Director PG: GY-S DEPARTMENT: Engineering – Stormwater REPORTS TO: City Engineer REVISION DATE: February 2025 PURPOSE OF POSITION: The purpose of this position is position is to plan, direct, manage, and oversee the activities, projects, and operations of the Stormwater Administration Division under the direction and supervision of the City Engineer. This position performs professional work in the design, construction, inspection and maintenance of the City’s stormwater facilities and is responsible for the administration of the Stormwater Utility for the City, maintaining compliance with the MS4 while assisting the City Engineer in complex administrative support to the City Council. ESSENTIAL DUTIES AND RESPONSIBILITIES: The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. 1. Supervises, trains, leads the Stormwater Utility Administration staff. 2. Collaborates with the City Engineer in managing and carrying out the requirements and enforcement of the City of Gallatin’s Stormwater Ordinance, and the City’s Municipal Separate Storm Sewer System (MS4) Permit. 3. Manages, administers, and issues Land Disturbance Permits (LDP). 4. Manages, administers, and performs tasks associated with the City’s Stormwater Utility Program. 5. Directs the work of and manages all assigned personnel, while providing professional and technical guidance to Department Staff. 6. Interviews and selects new employees; provides training and instruction; plans, coordinates, assigns and reviews work; acts on problems and concerns; evaluates performance and recommends disciplinary action. 7. Hires and oversees consultants for a variety of engineering projects subject to budgetary constraints. 8. Represents the City of Gallatin Stormwater Utility Program in interactions and addressing concerns of customers regarding the basis of the program and Utility, periodically providing updates to the Mayor and City Council. 9. Prepares and oversees expenditures of the Stormwater Utility Administration budget. 10. Coordinates the billing for Stormwater Utility customers with the Gallatin Public Utilities Department; including billing inquiries, procedures, issues and/or complaints. 11. Oversees the administration of the Stormwater Utility Fee appeals/credits program and manual. 12. Administers new Stormwater Utility account setups. 13. Manages, administers, and performs tasks associated with the City’s Stormwater (MS4) Programs to meet the National Pollutant Discharge Elimination System (NPDES) permit program requirements. This includes public education and outreach, illicit discharge detection and elimination, post construction stormwater control management and inspection, erosion prevention sediment control plans review and site inspections, mapping of the stormwater infrastructure, employee training, development of operational procedures, procurement of grants, construction plan review, compliance monitoring, and administration of violations. Provides professional and technical guidance to Department Staff. 14. Assists in preparing, developing, and maintaining a Capital Improvement plan for the City of Gallatin’s stormwater infrastructure. 15. Assists in managing all aspects of Public Capital Improvement construction projects from concept through construction related to the City’s bridges and stormwater projects. 16. Coordinates all manner of Capital Improvement projects with the Gallatin Public Works Department, Gallatin Public Utilities Department, and the Gallatin Department of Electricity on relevant projects for each Department’s responsibilities. 17. Develops or oversees the in-house design and/or procurement of contractors and consultants, as well as the Stormwater Utility Maintenance staff and the Public Works Department staff where applicable, to construct and inspect stormwater rehab and capital improvement projects related to stormwater infrastructure. 18. Verifies accuracy of design calculations submitted by engineers for private development projects. 19. Investigates and evaluates citizen and customer complaints concerning stormwater problems using accepted engineering design practices. Page 1 of 3 Page 16 of 36  20. Prepares reports on recommended solutions and/or writes work orders for flooding and other stormwater issues. 21. Issues stop work orders on projects in violation of City requirements. 22. Collects data in the field, using basic surveying techniques for civil engineering project designs. 23. Prepares cost estimates, bid documents, and construction contracts. 24. Prepares and maintain stormwater and engineering files and records. 25. Attends Planning Commission and/or City Council meetings as assigned. 26. Assists the City’s Floodplain Manager in the management of Federal Emergency Management Agency (FEMA) floodplains and floodways. 27. Performs any and all tasks normally performed by the Stormwater Project Manager, Stormwater Coordinator, or Stormwater Technician as necessary. 28. Regular and predictable attendance. 29. Ability to work in a cooperative manner with others. 30. Performs related tasks as required. MINIMUM QUALIFICATIONS: • Bachelor’s Degree in Engineering, Construction, and/or Water related field, with eight (8) years’ recent professional work experience in stormwater related fields. • Two (2) years’ of supervisory experience, or an equivalent combination of education, training and/or experience that fulfills the requirements of the position. • Professional Engineer (PE) Licensing, is preferred. • TDEC Level 1 and 2 certifications, or the ability to obtain these certifications. • Certified Floodplain Manager (CFM) or APWA: Certified Stormwater Manager (CSM) certifications, or the ability to obtain these certifications, is preferred. • Must have a valid driver’s license. KNOWLEDGE, SKILLS AND ABILITIES: • Knowledge of civil engineering design methods and practices. • Knowledge of the techniques and methods of drafting. • Knowledge of the principles of mathematics relating to the civil engineering field. • Knowledge of GIS, CAD, Library systems, and other spatial technology. • Skill in the use of engineering surveying instruments. • Ability to design water, stormwater management and other public works and public utility projects • Ability to establish and maintain effective working relationships with others. • Ability to establish and maintain effective and professional working relationships with vendors, finance staff, other department heads and governmental officials. • General knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software. • Ability to prepare and maintain accurate and concise records and reports. • Ability to understand and effectively carry out verbal and written instructions. • Ability to communicate effectively with other members of the staff, supervisor, and the public. • Ability to communicate in both written and verbal form. • Ability to develop, interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations. • Ability to define problems and deal with a variety of situations. • Ability to think quickly, maintain self-control, and adapt to stressful situations. • Ability to maintain discretion regarding business-related files, reports and conversations, within the provision of open records law and other applicable State and Federal Statutes and Regulations. • Organizational and time management skills needed to meet deadlines. • Must have ability to work accurately with attention to detail. • Ability to maintain confidentiality. • Ability to work the allocated hours of the position. Page 2 of 3 Page 17 of 36 PHYSICAL REQUIREMENTS: This is medium work requiring the exertion of 50 pounds of force occasionally, up to 20 pounds of force frequently, and up to 10 pounds of force constantly to move objects; work requires climbing, balancing, stooping, reaching, standing, walking, fingering, grasping, and feeling; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, use of measuring devices, operation of motor vehicles or equipment, determining the accuracy and thoroughness of work, and observing general surroundings and activities. WORK ENVIRONMENT: Work is often in an office setting. However, the employee is subject to outside environmental conditions including, extreme cold, extreme heat, noise, vibration, hazards, atmospheric conditions, dust/dirt, grease/oils, paint fumes, moving parts of machinery and extreme weather conditions both hot and cold. The City of Gallatin is a drug-free equal opportunity employer, with policies of non-discrimination on the basis of race, sex, religion, color, national or ethnic origin, age, disability, military service, or political affiliation. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. EMPLOYEE NAME (PLEASE PRINT): ______________________________________________________________ EMPLOYEE SIGNATURE: ___________________________________________________ DATE: ______________ Page 3 of 3 Page 18 of 36  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA FEBRUARY 25, 2025 DEPARTMENT: City Attorney & Risk Management AGENDA # 3 ______________________________________________________________________________ SUBJECT: Authorizing the City to participate in the Public Entity Partners Property Conservation Matching Grant Program SUMMARY: Public Entity Partners offers a Property Conservation Matching Grant Program for members who have property coverage. The objective of this grant is to help members purchase items designed to protect insured property from a variety of covered perils. The City of Gallatin is eligible for this grant due to the expenses already paid out by various departments. RECOMMENDATION: Approve the City to participate in this grant. ATTACHMENT: _ _ Resolution _ _ Correspondence _ _ Bid Tabulation _ _ Ordinance _ _ Contract _ _ Other ________________________________________________________________________ Approved __ __ Rejected __ __ Deferred __ __ ________________________________________________________________________ Notes: Page 19 of 36  RESOLUTION NO. R2502-6 RESOLUTION AUTHORIZING THE CITY OF GALLATIN TO PARTICIPATE IN THE PUBLIC ENTITY PARTNERS “PROPERTY CONSERVATION” MATCHING GRANT PROGRAM WHEREAS, the citizens of the City of Gallatin have entrusted this administration with the care and custody of city-owned property; and WHEREAS, all efforts shall be made to protect city-owned property from various perils that may arise for the City of Gallatin; and WHEREAS, Public Entity Partners seeks to encourage members with property coverage to develop and implement a property conservation program by offering the Property Conservation Matching Grant Program; and WHEREAS, the City of Gallatin now seeks to participate in this important program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, that the City of Gallatin is hereby authorized to submit application for the PROPERTY CONSERVATION MATCHING GRANT PROGRAM through the Loss Control Department of Public Entity Partners. BE IT FURTHER RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, is further authorized to provide a matching sum for any monies provided by this grant. IT IS SO ORDERED. PRESENT AND VOTING AYE: NAY: DATED: MAYOR PAIGE BROWN ATTEST: CONNIE KITTRELL, CITY RECORDER APPROVED AS TO FORM: SUSAN HIGH-MCAULEY, CITY ATTORNEY Page 20 of 36 2024-2025 Property Conservation Matching Grant Program Guidelines We are pleased to announce the launch of the 9th annual Property Conservation Matching Grant Program OBJECTIVE: To help members purchase items designed to protect insured property from a variety of covered perils. What is property conservation? An organized and managed effort directed toward loss prevention and reduction. Why is a property conservation program important? • Loss prevention and reduction affect the frequency and severity of property losses. A property conservation program preserves and protects the physical assets of public agencies. • Professional public organizations can ― and should ― manage their property loss prevention/control efforts through the use of available tools and technologies designed to meet the goals of a property conservation program. • A comprehensive program can play a vital role in protecting agencies from the dangers of unforeseen property loss. Please read this information in its entirety before completing the application: 1) Public Entity Partners will reimburse up to 50 percent of the cost of the property conservation-related approved item(s) with a maximum reimbursement based on the Priority Classification matrix rating. 2) Matching grant funds must be used for property loss prevention/control items. (See participation rules in this document for additional information.) 3) Applicants must currently have property coverage with Public Entity Partners. 4) Applicants must be in good standing with Public Entity Partners and in compliance with previous property loss prevention/control recommendations. 1 Page 21 of 36 DEADLINE: Friday, September 20, 2024 (Close of Business) GRANT NOTIFICATION DATE: Week of October 7, 2024 ELIGIBILITY: Available to members which currently have Property Coverage. Your expenditure may be made between July 1, 2023 and April 1, 2025. RULES FOR PARTICIPATION 1. Applications must be submitted online. The application is DATE SENSITIVE and is subject to available funds. 2. Matching grant funds must be used for property loss prevention/control items. Examples include but are not limited to: lightning attenuation (lightning protection) systems, security fencing, infrared thermography, sprinkler head protective cages, security cameras or security lighting, computer network security hardening technologies or devices that are designed to protect computers, computer accessories, servers, or other cyber related member-owned assets (first party exposures) that can be damaged or stolen digitally. Grant funds may also be used for recommended loss prevention/control items identified by property conservation loss control surveys, transformer oil and gas testing recommendations to electric utilities generated by a transformer oil or gas analysis (TOGA) program, and/or deficiencies or maintenance recommendations generated by infrared thermography inspections. Items not eligible include but are not limited to: items subject to general wear and tear or operational items, such as new roofs, new water heaters, etc. 3. A signed Resolution or Motion (by the appropriate official: mayor or chairman of the board) passed by the governing body of the city/agency MUST BE provided. For boards of local government agencies that do not pass resolutions, a Motion is attached and may be signed by the appropriate Executive. In addition, also available on our website, please find a “fillable” Model Resolution/Motion, for your convenience. NOTE: If your resolution/motion cannot be approved and signed when your application is ready, you may submit the application only. However, the Resolution/Motion must be sent by November 1, 2024. Since the APPLICATION is date sensitive, it is NOT necessary to submit the application and resolution/motion together. Please note that your grant reimbursement check will not be sent to you until we have received this document. 2 Page 22 of 36  4. Public Entity Partners will reimburse approved grants for one-half of the paid expenditures (50 percent), up to the maximum funding level for the participant's assigned classification. 5. If the Grant Committee approves your application, you will be asked to submit proof of payment(s) for your property conservation-related purchased item(s) before we can process your grant check. Invoices alone will NOT be used as proof of payment. Please see Page 4 for a mandatory checklist of items needed for Grant reimbursement. GRANT CONSIDERATIONS: Consideration of grants will be based on a variety of issues, such as your entity’s risk management practices, loss experience, and availability of funding and submission date. 1. The primary consideration will be the amount of available funding for the fiscal year. 2. Priority will be given to risk exposures noted in the property loss control site surveys, recommendations and/or loss trends, and a history of sound property risk management practices. Grant funding will depend on the earned property premium from the previous year. You may contact Tahtia Mitchell at Tmitchell@PEpartners.org or 1-800-624-9698 to inquire about your classification. 3 Page 23 of 36  GRANT REIMBURSEMENT CHECKLIST: 1. “Notification of Approval” letter 2. Signed Resolution/Motion 3. Cover sheet listing description of items purchased, quantities, and grand total of all purchases. All receipts must follow in order of cover sheet. 4. Two proofs of payment which must include the following: 1) CANCELLED check/bank statement OR credit card receipt/credit card statement OR Automated Clearing House (ACH) OR Automated Funds Transfer (AFT) 2) Copy of invoice OR purchase order (serving as the backup to the cancelled check or credit card receipt). Submitting invoices alone will not be accepted. Forward all receipts/documentation to: Tahtia Mitchell Grant & Scholarship Program Tmitchell@PEpartners.org Fax: 615-371-9212 The deadline for us to receive your application and close this program is Friday, September 20, 2024 (close of business). Grant notifications will be distributed the week of October 7, 2024. Only ONE grant application may be approved for each town/city/agency during any given FISCAL YEAR. You may not “roll-over” an application from one fiscal year to another. If approved for a grant, your proof of payment for expenditures must be received in this office by April 1, 2025. 4 Page 24 of 36 If you need to know about your classification or if you have additional questions, please contact: Tahtia Mitchell Grant & Scholarship Program Tmitchell@PEpartners.org 1-800-624-9698 Rating Classifications Funding Levels Class I — Up to $5,000 Class II — Up to $4,000 Class III — Up to $2,500 Class IV — Up to $1,000 Class V — Up to $500 Property Coverage Classification Levels Class I — Total Insured Property Value (TIV) of more than $50 million Class II — TIV of more than $20 million and up to $50 million Class III — TIV of more than $8 million and up to $20 million Class IV — TIV of more than $2 million and up to $8 million Class V — TIV equal to or less than $2 million 5 Page 25 of 36  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA 2/25/2025 DEPARTMENT: Finance AGENDA # ______________________________________________________________________________ SUBJECT: monthly financial reports SUMMARY: Financial reports for December and January RECOMMENDATION: Acceptance ATTACHMENT: _ _ Resolution _ _ Correspondence _ _ Bid Tabulation _ _ Ordinance _ _ Contract _ _ Other ________________________________________________________________________ Approved __ __ Rejected __ __ Deferred __ __ ________________________________________________________________________ Notes: Page 26 of 36 City of Gallatin YEAR-TO-DATE BUDGET REPORT FOR 2025 06 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USE/COL 110 GENERAL FUND 110 GENERAL FUND -57,229,218 -4,882,428 -62,111,646 -24,463,598.51 .00 -37,648,047.41 39.4% 11041310 CITY ADMINISTRATION 2,067,983 4,590,225 6,658,208 175,540.87 2,170,774.06 4,311,892.94 35.2% 11041500 FINANCE 934,296 0 934,296 440,887.89 44,865.10 448,543.01 52.0% 11041510 CITY RECORDER 585,351 0 585,351 232,859.50 .00 352,491.50 39.8% 11041590 INSURANCES 1,825,000 50,000 1,875,000 1,151,576.92 227,889.55 495,533.54 73.6% 11041620 CITY ATTORNEY 703,279 13,237 716,516 265,084.50 .00 451,431.35 37.0% 11041640 INFORMATION TECHNOLOGY 2,730,858 298,583 3,029,441 1,375,549.76 320,620.41 1,333,271.03 56.0% 11041650 HUMAN RESOURCES 591,772 0 591,772 249,280.18 .00 342,491.82 42.1% 11041670 ENGINEERING 2,707,325 6,744,141 9,451,466 1,644,665.76 2,884,991.64 4,921,808.30 47.9% 11041690 PLANNING COMMISSION 31,441 0 31,441 6,672.73 .00 24,768.27 21.2% 11041700 PLANNING 1,247,008 255,275 1,502,283 690,101.47 75,270.00 736,911.53 50.9% 11041800 GEN GOVERNMENT BUILDINGS 818,108 87,000 905,108 393,598.37 93,290.20 418,219.67 53.8% 11041990 CODES ADMINISTRATION 1,926,048 40,548 1,966,596 797,215.93 960.00 1,168,420.07 40.6% 11042110 POLICE DEPARTMENT 15,202,752 217,050 15,419,802 7,312,156.34 445,163.73 7,662,481.80 50.3% 11042220 FIRE DEPARTMENT 11,181,435 67,848 11,249,283 4,939,693.26 157,636.21 6,151,953.71 45.3% 11043000 PUBLIC WORKS ADMINISTRATIO 1,803,654 932,736 2,736,390 863,176.44 143,349.25 1,729,863.97 36.8% 11043120 STREET MAINTENANCE & REPAI 2,428,442 562,938 2,991,380 1,052,840.26 637,942.37 1,300,597.13 56.5% 11043160 STREET LIGHTING & SIGNALS 1,591,360 2,795,427 4,386,787 241,554.67 676,852.26 3,468,380.52 20.9% 11043170 VEHICLE MAINTENANCE 723,019 0 723,019 298,783.15 5,000.00 419,235.85 42.0% 11044200 COMM ENHANCEMENT 183,000 0 183,000 109,000.00 .00 74,000.00 59.6% 11044300 COMM SERVICES 115,600 12,150 127,750 114,650.00 12,500.00 600.00 99.5% 11044420 CIVIC CENTER 2,000,313 148,481 2,148,794 785,123.17 224,469.62 1,139,201.26 47.0% 11044450 GOLF COURSE 1,348,587 150,330 1,498,917 727,375.92 116,842.14 654,699.03 56.3% 11044720 PARKS 3,011,407 673,412 3,684,819 1,899,713.53 400,840.60 1,384,264.90 62.4% 11047100 ECONOMIC COMMUNITY DEVE 431,199 5,160 436,359 151,852.96 .00 284,506.04 34.8% 11047200 ECONOMIC DEVELOPMENT UTILI 75,000 1,226,258 1,301,258 565,316.47 647,121.81 88,819.44 93.2% 11047210 TOURISM 110,260 0 110,260 41,580.87 .00 68,679.13 37.7% 11049000 BOND EXPENSES 2,651,650 0 2,651,650 2,650,250.02 .00 1,399.98 99.9% TOTAL GENERAL FUND 1,796,929 13,988,371 15,785,300 4,712,502.43 9,286,378.95 1,786,418.38 88.7% TOTAL REVENUES -57,229,218 -4,882,428 -62,111,646 -24,463,598.51 .00 -37,648,047.41 TOTAL EXPENSES 59,026,147 18,870,799 77,896,946 29,176,100.94 9,286,378.95 39,434,465.79 122 SPECIAL FUNDS 122 SPECIAL FUNDS -70,000 0 -70,000 -68,039.06 .00 -1,960.94 97.2% 12242122 SOR 5,000 0 5,000 784.00 .00 4,216.00 15.7% 12242150 POLICE SPECIAL 65,000 0 65,000 64,236.19 .00 763.81 98.8% Report generated: 02/19/2025 09:15 Page 1 User: rachel.nichols Program ID: glytdbud Page 27 of 36 City of Gallatin YEAR-TO-DATE BUDGET REPORT FOR 2025 06 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USE/COL TOTAL SPECIAL FUNDS 0 0 0 -3,018.87 .00 3,018.87 100.0% TOTAL REVENUES -70,000 0 -70,000 -68,039.06 .00 -1,960.94 TOTAL EXPENSES 70,000 0 70,000 65,020.19 .00 4,979.81 123 STORMWATER FUND 123 STORMWATER FUND -2,000,000 0 -2,000,000 -1,037,724.58 .00 -962,275.42 51.9% 12343150 STORMWATER MAINTENANCE 849,202 170,000 1,019,202 292,756.03 30,261.19 696,184.78 31.7% 12343800 STORMWATER ADMINISTRATION 1,732,231 2,000,434 3,732,665 504,805.41 1,060,367.79 2,167,491.34 41.9% TOTAL STORMWATER FUND 581,433 2,170,434 2,751,867 -240,163.14 1,090,628.98 1,901,400.70 30.9% TOTAL REVENUES -2,000,000 0 -2,000,000 -1,037,724.58 .00 -962,275.42 TOTAL EXPENSES 2,581,433 2,170,434 4,751,867 797,561.44 1,090,628.98 2,863,676.12 125 ENVIRONMENTAL SERVICES 125 ENVIRONMENTAL SERVICES -3,385,000 -9,832 -3,394,832 -1,837,538.52 .00 -1,557,293.23 54.1% 12543210 ENVIRO SERV ADMIN 115,060 0 115,060 57,155.18 .00 57,904.82 49.7% 12543230 WASTE COLLECTION 3,665,659 317,641 3,983,300 1,143,576.96 1,097,491.09 1,742,231.97 56.3% TOTAL ENVIRONMENTAL SERVICES 395,719 307,809 703,528 -636,806.38 1,097,491.09 242,843.56 65.5% TOTAL REVENUES -3,385,000 -9,832 -3,394,832 -1,837,538.52 .00 -1,557,293.23 TOTAL EXPENSES 3,780,719 317,641 4,098,360 1,200,732.14 1,097,491.09 1,800,136.79 127 DRUG FUND 127 DRUG FUND -75,000 -7,500 -82,500 -68,408.73 .00 -14,091.27 82.9% 12742129 DRUG INVESTIGATION & CONTR 75,000 12,900 87,900 41,639.58 37,375.96 8,884.46 89.9% TOTAL DRUG FUND 0 5,400 5,400 -26,769.15 37,375.96 -5,206.81 196.4% TOTAL REVENUES -75,000 -7,500 -82,500 -68,408.73 .00 -14,091.27 TOTAL EXPENSES 75,000 12,900 87,900 41,639.58 37,375.96 8,884.46 128 FEDERAL ARPA FUNDS 128 ARPA FUND 0 -19,000,000 -19,000,000 -155,270.72 .00 -18,844,729.28 .8% Report generated: 02/19/2025 09:15 Page 2 User: rachel.nichols Program ID: glytdbud Page 28 of 36 City of Gallatin YEAR-TO-DATE BUDGET REPORT FOR 2025 06 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USE/COL 12841310 ARPA GENERAL 0 4,423,082 4,423,082 1,522,978.83 5,366.51 2,894,736.76 34.6% 12852114 ARPA COMPETITIVE/COLLABORA 0 25,827,239 25,827,239 1,424,150.75 22,610.00 24,380,478.50 5.6% TOTAL FEDERAL ARPA FUNDS 0 11,250,321 11,250,321 2,791,858.86 27,976.51 8,430,485.98 25.1% TOTAL REVENUES 0 -19,000,000 -19,000,000 -155,270.72 .00 -18,844,729.28 TOTAL EXPENSES 0 30,250,321 30,250,321 2,947,129.58 27,976.51 27,275,215.26 311 CAPITAL PROJECTS 311 CAPITAL PROJECTS 0 0 0 -204,839.26 .00 204,839.26 100.0% 31141670 ENGINEER CAPITAL 0 2,921,917 2,921,917 .00 4,437.38 2,917,479.25 .2% 31143000 PUBLIC WORKS CAPITAL 0 13,162 13,162 .00 .00 13,161.53 .0% TOTAL CAPITAL PROJECTS 0 2,935,078 2,935,078 -204,839.26 4,437.38 3,135,480.04 -6.8% TOTAL REVENUES 0 0 0 -204,839.26 .00 204,839.26 TOTAL EXPENSES 0 2,935,078 2,935,078 .00 4,437.38 2,930,640.78 314 2016 GO BOND 31441670 2016 BOND ENGINEERING 0 138,933 138,933 24,567.62 .00 114,365.50 17.7% TOTAL 2016 GO BOND 0 138,933 138,933 24,567.62 .00 114,365.50 17.7% TOTAL EXPENSES 0 138,933 138,933 24,567.62 .00 114,365.50 315 2021 GO BOND FUND 315 2021 GO BOND FUND 0 0 0 -120,709.52 .00 120,709.52 100.0% 31541310 2021 BOND CITY ADMINISTRAT 0 115,714 115,714 .00 4,003.75 111,709.84 3.5% 31541670 2021 BOND ENGINEERING 0 3,490,354 3,490,354 168,985.88 742,513.24 2,578,855.26 26.1% TOTAL 2021 GO BOND FUND 0 3,606,068 3,606,068 48,276.36 746,516.99 2,811,274.62 22.0% TOTAL REVENUES 0 0 0 -120,709.52 .00 120,709.52 TOTAL EXPENSES 0 3,606,068 3,606,068 168,985.88 746,516.99 2,690,565.10 317 2021 W/S REV BOND Report generated: 02/19/2025 09:15 Page 3 User: rachel.nichols Program ID: glytdbud Page 29 of 36 City of Gallatin YEAR-TO-DATE BUDGET REPORT FOR 2025 06 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 317 2021 W/S REV BOND APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USE/COL 317 2021 WATER/SEWER REVENUE BOND 0 0 0 -176,365.38 .00 176,365.38 100.0% 31741920 2021B W/S BOND CAPITAL PRO 0 9,437,698 9,437,698 6,673,906.95 15,260.00 2,748,530.85 70.9% TOTAL 2021 W/S REV BOND 0 9,437,698 9,437,698 6,497,541.57 15,260.00 2,924,896.23 69.0% TOTAL REVENUES 0 0 0 -176,365.38 .00 176,365.38 TOTAL EXPENSES 0 9,437,698 9,437,698 6,673,906.95 15,260.00 2,748,530.85 320 GAS BOND 320 GAS REVENUE BOND 0 -9,075,869 -9,075,869 -9,215,220.02 .00 139,351.18 101.5% 32052414 GAS BOND PROJECTS 0 9,075,869 9,075,869 291,374.69 .00 8,784,494.15 3.2% TOTAL GAS BOND 0 0 0 -8,923,845.33 .00 8,923,845.33 100.0% TOTAL REVENUES 0 -9,075,869 -9,075,869 -9,215,220.02 .00 139,351.18 TOTAL EXPENSES 0 9,075,869 9,075,869 291,374.69 .00 8,784,494.15 413 WATER & SEWER 413 WATER & SEWER -21,114,100 0 -21,114,100 -12,396,807.00 .00 -8,717,293.00 58.7% 41352113 WATER TREATMENT & PUMPING 2,583,002 4,781 2,587,783 1,107,578.37 100,164.33 1,380,040.30 46.7% 41352114 TRANSMISSION & DISTRIBUTIO 3,375,444 1,366,404 4,741,848 1,489,821.63 452,397.20 2,799,629.31 41.0% 41352116 CUSTOMER ACCOUNTING & COLL 897,343 270 897,613 454,201.09 69,796.94 373,614.97 58.4% 41352117 ADMINISTRATION & GENERAL 2,021,036 112,519 2,133,555 579,372.14 13,725.00 1,540,457.86 27.8% 41352123 DEPREC ON FIXED 4,500,000 0 4,500,000 349,394.58 .00 4,150,605.42 7.8% 41352124 BOND EXPENSES 1,033,578 0 1,033,578 504,927.01 .00 528,650.99 48.9% 41352125 PAYING AGENTS 2,500 0 2,500 400.00 .00 2,100.00 16.0% 41352211 SEWER COLLECTION (LINES) 1,830,061 853,293 2,683,354 717,806.81 354,882.54 1,610,664.90 40.0% 41352212 SEWER SYS REHAB 725,873 0 725,873 200,529.65 3,061.30 522,282.05 28.0% 41352213 SEWER TREATMENT & DISPOSAL 2,699,373 165,072 2,864,445 1,122,498.63 57,563.92 1,684,382.51 41.2% 41352217 SEWER ADMIN & GENERAL EXP 376,311 0 376,311 355,903.34 .00 20,407.66 94.6% 41352219 SEWER PRETREATMENT PROGRAM 125,512 0 125,512 55,493.08 .00 70,018.92 44.2% TOTAL WATER & SEWER -944,067 2,502,339 1,558,272 -5,458,880.67 1,051,591.23 5,965,561.89 -282.8% TOTAL REVENUES -21,114,100 0 -21,114,100 -12,396,807.00 .00 -8,717,293.00 TOTAL EXPENSES 20,170,033 2,502,339 22,672,372 6,937,926.33 1,051,591.23 14,682,854.89 415 NATURAL GAS Report generated: 02/19/2025 09:15 Page 4 User: rachel.nichols Program ID: glytdbud Page 30 of 36 City of Gallatin YEAR-TO-DATE BUDGET REPORT FOR 2025 06 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 415 NATURAL GAS APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USE/COL 415 NATURAL GAS -21,400,090 0 -21,400,090 -4,918,863.29 .00 -16,481,226.71 23.0% 41552123 DEPREC ON FIXED 1,500,000 0 1,500,000 127,222.33 .00 1,372,777.67 8.5% 41552124 BOND EXPENSES 467,438 0 467,438 211,224.86 .00 256,213.14 45.2% 41552411 PURCHASED GAS 13,750,000 0 13,750,000 2,963,554.98 .00 10,786,445.02 21.6% 41552414 TRANSMISSION & DISTRIBUTIO 3,260,448 2,038,910 5,299,358 3,042,168.30 1,264,074.88 993,114.84 81.3% 41552416 CUSTOMER ACCOUNTING 1,108,751 0 1,108,751 435,404.68 69,679.42 603,666.90 45.6% 41552417 ADMIN & GENERAL EXP 1,305,476 0 1,305,476 298,708.58 .00 1,006,767.42 22.9% TOTAL NATURAL GAS -7,977 2,038,910 2,030,933 2,159,420.44 1,333,754.30 -1,462,241.72 172.0% TOTAL REVENUES -21,400,090 0 -21,400,090 -4,918,863.29 .00 -16,481,226.71 TOTAL EXPENSES 21,392,113 2,038,910 23,431,023 7,078,283.73 1,333,754.30 15,018,984.99 611 WITHERSPOON LOAN FUND 611 WITHERSPOON LOAN FUND 0 0 0 365.76 .00 -365.76 100.0% TOTAL WITHERSPOON LOAN FUND 0 0 0 365.76 .00 -365.76 100.0% TOTAL REVENUES 0 0 0 365.76 .00 -365.76 GRAND TOTAL 1,822,037 48,381,361 50,203,398 740,210.24 14,691,411.39 34,771,776.81 30.7% ** END OF REPORT - Generated by Rachel Nichols ** Report generated: 02/19/2025 09:15 Page 5 User: rachel.nichols Program ID: glytdbud Page 31 of 36 City of Gallatin YEAR-TO-DATE BUDGET REPORT FOR 2025 07 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USE/COL 110 GENERAL FUND 110 GENERAL FUND -57,229,218 -4,882,428 -62,111,646 -29,349,163.58 .00 -32,762,482.34 47.3% 11041310 CITY ADMINISTRATION 2,067,983 4,590,225 6,658,208 2,590,353.02 2,179,989.06 1,887,865.79 71.6% 11041500 FINANCE 934,296 0 934,296 525,311.93 40,535.50 368,448.57 60.6% 11041510 CITY RECORDER 585,351 0 585,351 292,457.73 .00 292,893.27 50.0% 11041590 INSURANCES 1,825,000 50,000 1,875,000 1,215,786.09 225,739.55 433,474.37 76.9% 11041620 CITY ATTORNEY 703,279 13,237 716,516 326,052.63 .00 390,463.22 45.5% 11041640 INFORMATION TECHNOLOGY 2,730,858 298,583 3,029,441 1,603,205.65 257,923.11 1,168,312.44 61.4% 11041650 HUMAN RESOURCES 591,772 0 591,772 305,862.97 .00 285,909.03 51.7% 11041670 ENGINEERING 2,707,325 6,764,141 9,471,466 2,109,996.71 2,521,824.71 4,839,644.28 48.9% 11041690 PLANNING COMMISSION 31,441 0 31,441 9,008.45 .00 22,432.55 28.7% 11041700 PLANNING 1,247,008 255,275 1,502,283 801,997.73 72,549.00 627,736.27 58.2% 11041800 GEN GOVERNMENT BUILDINGS 818,108 85,832 903,940 517,960.32 27,266.34 358,713.82 60.3% 11041990 CODES ADMINISTRATION 1,926,048 40,548 1,966,596 975,579.38 960.00 990,056.62 49.7% 11042110 POLICE DEPARTMENT 15,202,752 217,050 15,419,802 9,129,765.23 79,159.28 6,210,877.36 59.7% 11042220 FIRE DEPARTMENT 11,181,435 68,848 11,250,283 6,208,942.50 194,014.58 4,847,326.10 56.9% 11043000 PUBLIC WORKS ADMINISTRATIO 1,803,654 914,578 2,718,232 982,609.24 52,893.48 1,682,729.71 38.1% 11043120 STREET MAINTENANCE & REPAI 2,428,442 543,370 2,971,812 1,246,952.35 625,697.34 1,099,162.25 63.0% 11043160 STREET LIGHTING & SIGNALS 1,591,360 3,220,427 4,811,787 289,709.47 676,852.26 3,845,225.72 20.1% 11043170 VEHICLE MAINTENANCE 723,019 0 723,019 349,370.75 5,000.00 368,648.25 49.0% 11044200 COMM ENHANCEMENT 183,000 0 183,000 109,000.00 .00 74,000.00 59.6% 11044300 COMM SERVICES 115,600 12,150 127,750 114,650.00 12,500.00 600.00 99.5% 11044420 CIVIC CENTER 2,000,313 148,481 2,148,794 933,331.91 240,006.17 975,455.97 54.6% 11044450 GOLF COURSE 1,348,587 150,330 1,498,917 858,074.16 76,842.14 564,000.79 62.4% 11044720 PARKS 3,011,407 673,412 3,684,819 2,435,980.83 39,757.31 1,209,080.89 67.2% 11047100 ECONOMIC COMMUNITY DEVE 431,199 5,160 436,359 179,273.31 3,511.67 253,574.02 41.9% 11047200 ECONOMIC DEVELOPMENT UTILI 75,000 1,226,258 1,301,258 616,501.22 608,012.06 76,744.44 94.1% 11047210 TOURISM 110,260 0 110,260 51,120.12 .00 59,139.88 46.4% 11049000 BOND EXPENSES 2,651,650 0 2,651,650 2,650,250.02 .00 1,399.98 99.9% 11051640 APPROP TO SPEC FUNDS 0 150,000 150,000 150,000.00 .00 .00 100.0% TOTAL GENERAL FUND 1,796,929 14,545,478 16,342,407 8,229,940.14 7,941,033.56 171,433.25 99.0% TOTAL REVENUES -57,229,218 -4,882,428 -62,111,646 -29,349,163.58 .00 -32,762,482.34 TOTAL EXPENSES 59,026,147 19,427,906 78,454,053 37,579,103.72 7,941,033.56 32,933,915.59 122 SPECIAL FUNDS 122 SPECIAL FUNDS -70,000 0 -70,000 -68,039.06 .00 -1,960.94 97.2% 12242122 SOR 5,000 0 5,000 784.00 .00 4,216.00 15.7% Report generated: 02/19/2025 09:10 Page 1 User: rachel.nichols Program ID: glytdbud Page 32 of 36 City of Gallatin YEAR-TO-DATE BUDGET REPORT FOR 2025 07 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USE/COL 12242150 POLICE SPECIAL 65,000 0 65,000 64,424.17 .00 575.83 99.1% TOTAL SPECIAL FUNDS 0 0 0 -2,830.89 .00 2,830.89 100.0% TOTAL REVENUES -70,000 0 -70,000 -68,039.06 .00 -1,960.94 TOTAL EXPENSES 70,000 0 70,000 65,208.17 .00 4,791.83 123 STORMWATER FUND 123 STORMWATER FUND -2,000,000 -150,000 -2,150,000 -1,362,148.60 .00 -787,851.40 63.4% 12343150 STORMWATER MAINTENANCE 849,202 170,000 1,019,202 351,221.72 29,396.19 638,584.09 37.3% 12343800 STORMWATER ADMINISTRATION 1,732,231 2,150,434 3,882,665 580,484.35 1,068,429.16 2,233,751.03 42.5% TOTAL STORMWATER FUND 581,433 2,170,434 2,751,867 -430,442.53 1,097,825.35 2,084,483.72 24.3% TOTAL REVENUES -2,000,000 -150,000 -2,150,000 -1,362,148.60 .00 -787,851.40 TOTAL EXPENSES 2,581,433 2,320,434 4,901,867 931,706.07 1,097,825.35 2,872,335.12 125 ENVIRONMENTAL SERVICES 125 ENVIRONMENTAL SERVICES -3,385,000 -9,832 -3,394,832 -2,144,796.36 .00 -1,250,035.39 63.2% 12543210 ENVIRO SERV ADMIN 115,060 0 115,060 57,155.18 .00 57,904.82 49.7% 12543230 WASTE COLLECTION 3,665,659 317,641 3,983,300 1,381,702.66 1,097,415.59 1,504,181.77 62.2% TOTAL ENVIRONMENTAL SERVICES 395,719 307,809 703,528 -705,938.52 1,097,415.59 312,051.20 55.6% TOTAL REVENUES -3,385,000 -9,832 -3,394,832 -2,144,796.36 .00 -1,250,035.39 TOTAL EXPENSES 3,780,719 317,641 4,098,360 1,438,857.84 1,097,415.59 1,562,086.59 127 DRUG FUND 127 DRUG FUND -75,000 -7,500 -82,500 -77,814.50 .00 -4,685.50 94.3% 12742129 DRUG INVESTIGATION & CONTR 75,000 12,900 87,900 73,385.94 8,729.60 5,784.46 93.4% TOTAL DRUG FUND 0 5,400 5,400 -4,428.56 8,729.60 1,098.96 79.6% TOTAL REVENUES -75,000 -7,500 -82,500 -77,814.50 .00 -4,685.50 TOTAL EXPENSES 75,000 12,900 87,900 73,385.94 8,729.60 5,784.46 128 FEDERAL ARPA FUNDS Report generated: 02/19/2025 09:10 Page 2 User: rachel.nichols Program ID: glytdbud Page 33 of 36 City of Gallatin YEAR-TO-DATE BUDGET REPORT FOR 2025 07 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 128 FEDERAL ARPA FUNDS APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USE/COL 128 ARPA FUND 0 -19,000,000 -19,000,000 -655,270.72 .00 -18,344,729.28 3.4% 12841310 ARPA GENERAL 0 4,423,082 4,423,082 1,527,978.83 5,366.51 2,889,736.76 34.7% 12852114 ARPA COMPETITIVE/COLLABORA 0 25,827,239 25,827,239 1,900,920.25 22,610.00 23,903,709.00 7.4% TOTAL FEDERAL ARPA FUNDS 0 11,250,321 11,250,321 2,773,628.36 27,976.51 8,448,716.48 24.9% TOTAL REVENUES 0 -19,000,000 -19,000,000 -655,270.72 .00 -18,344,729.28 TOTAL EXPENSES 0 30,250,321 30,250,321 3,428,899.08 27,976.51 26,793,445.76 311 CAPITAL PROJECTS 311 CAPITAL PROJECTS 0 0 0 -204,839.26 .00 204,839.26 100.0% 31141670 ENGINEER CAPITAL 0 2,921,917 2,921,917 .00 4,437.38 2,917,479.25 .2% 31143000 PUBLIC WORKS CAPITAL 0 13,162 13,162 .00 .00 13,161.53 .0% TOTAL CAPITAL PROJECTS 0 2,935,078 2,935,078 -204,839.26 4,437.38 3,135,480.04 -6.8% TOTAL REVENUES 0 0 0 -204,839.26 .00 204,839.26 TOTAL EXPENSES 0 2,935,078 2,935,078 .00 4,437.38 2,930,640.78 314 2016 GO BOND 31441670 2016 BOND ENGINEERING 0 138,933 138,933 24,567.62 106,957.56 7,407.94 94.7% TOTAL 2016 GO BOND 0 138,933 138,933 24,567.62 106,957.56 7,407.94 94.7% TOTAL EXPENSES 0 138,933 138,933 24,567.62 106,957.56 7,407.94 315 2021 GO BOND FUND 315 2021 GO BOND FUND 0 0 0 -120,709.52 .00 120,709.52 100.0% 31541310 2021 BOND CITY ADMINISTRAT 0 115,714 115,714 .00 4,003.75 111,709.84 3.5% 31541670 2021 BOND ENGINEERING 0 3,490,354 3,490,354 184,872.79 736,486.84 2,568,994.75 26.4% TOTAL 2021 GO BOND FUND 0 3,606,068 3,606,068 64,163.27 740,490.59 2,801,414.11 22.3% TOTAL REVENUES 0 0 0 -120,709.52 .00 120,709.52 TOTAL EXPENSES 0 3,606,068 3,606,068 184,872.79 740,490.59 2,680,704.59 317 2021 W/S REV BOND Report generated: 02/19/2025 09:10 Page 3 User: rachel.nichols Program ID: glytdbud Page 34 of 36 City of Gallatin YEAR-TO-DATE BUDGET REPORT FOR 2025 07 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 317 2021 W/S REV BOND APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USE/COL 317 2021 WATER/SEWER REVENUE BOND 0 0 0 -176,465.38 .00 176,465.38 100.0% 31741920 2021B W/S BOND CAPITAL PRO 0 9,437,698 9,437,698 7,388,057.52 .00 2,049,640.28 78.3% TOTAL 2021 W/S REV BOND 0 9,437,698 9,437,698 7,211,592.14 .00 2,226,105.66 76.4% TOTAL REVENUES 0 0 0 -176,465.38 .00 176,465.38 TOTAL EXPENSES 0 9,437,698 9,437,698 7,388,057.52 .00 2,049,640.28 320 GAS BOND 320 GAS REVENUE BOND 0 -9,075,869 -9,075,869 -9,215,220.02 .00 139,351.18 101.5% 32052414 GAS BOND PROJECTS 0 9,075,869 9,075,869 291,374.69 .00 8,784,494.15 3.2% TOTAL GAS BOND 0 0 0 -8,923,845.33 .00 8,923,845.33 100.0% TOTAL REVENUES 0 -9,075,869 -9,075,869 -9,215,220.02 .00 139,351.18 TOTAL EXPENSES 0 9,075,869 9,075,869 291,374.69 .00 8,784,494.15 413 WATER & SEWER 413 WATER & SEWER -21,114,100 0 -21,114,100 -14,262,191.63 .00 -6,851,908.37 67.5% 41352113 WATER TREATMENT & PUMPING 2,583,002 4,781 2,587,783 1,344,318.55 65,059.10 1,178,405.35 54.5% 41352114 TRANSMISSION & DISTRIBUTIO 3,375,444 1,366,404 4,741,848 1,719,511.87 1,385,577.68 1,636,758.59 65.5% 41352116 CUSTOMER ACCOUNTING & COLL 897,343 270 897,613 536,672.42 53,524.34 307,416.24 65.8% 41352117 ADMINISTRATION & GENERAL 2,021,036 112,519 2,133,555 667,681.70 39,539.00 1,426,334.30 33.1% 41352123 DEPREC ON FIXED 4,500,000 0 4,500,000 349,394.58 .00 4,150,605.42 7.8% 41352124 BOND EXPENSES 1,033,578 0 1,033,578 504,927.01 .00 528,650.99 48.9% 41352125 PAYING AGENTS 2,500 0 2,500 1,300.00 .00 1,200.00 52.0% 41352211 SEWER COLLECTION (LINES) 1,830,061 853,293 2,683,354 831,934.44 366,346.54 1,485,073.27 44.7% 41352212 SEWER SYS REHAB 725,873 0 725,873 263,114.00 205.50 462,553.50 36.3% 41352213 SEWER TREATMENT & DISPOSAL 2,699,373 165,072 2,864,445 1,394,551.68 29,264.70 1,440,628.68 49.7% 41352217 SEWER ADMIN & GENERAL EXP 376,311 0 376,311 386,767.42 .00 -10,456.42 102.8% 41352219 SEWER PRETREATMENT PROGRAM 125,512 0 125,512 67,113.35 .00 58,398.65 53.5% TOTAL WATER & SEWER -944,067 2,502,339 1,558,272 -6,194,904.61 1,939,516.86 5,813,660.20 -273.1% TOTAL REVENUES -21,114,100 0 -21,114,100 -14,262,191.63 .00 -6,851,908.37 TOTAL EXPENSES 20,170,033 2,502,339 22,672,372 8,067,287.02 1,939,516.86 12,665,568.57 415 NATURAL GAS Report generated: 02/19/2025 09:10 Page 4 User: rachel.nichols Program ID: glytdbud Page 35 of 36 City of Gallatin YEAR-TO-DATE BUDGET REPORT FOR 2025 07 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 415 NATURAL GAS APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USE/COL 415 NATURAL GAS -21,400,090 0 -21,400,090 -7,941,700.52 .00 -13,458,389.48 37.1% 41552123 DEPREC ON FIXED 1,500,000 0 1,500,000 127,222.33 .00 1,372,777.67 8.5% 41552124 BOND EXPENSES 467,438 0 467,438 211,224.86 .00 256,213.14 45.2% 41552411 PURCHASED GAS 13,750,000 0 13,750,000 2,971,713.86 .00 10,778,286.14 21.6% 41552414 TRANSMISSION & DISTRIBUTIO 3,260,448 2,038,910 5,299,358 3,504,426.91 1,071,348.67 723,582.44 86.3% 41552416 CUSTOMER ACCOUNTING 1,108,751 0 1,108,751 517,299.60 53,091.61 538,359.79 51.4% 41552417 ADMIN & GENERAL EXP 1,305,476 0 1,305,476 344,272.59 .00 961,203.41 26.4% TOTAL NATURAL GAS -7,977 2,038,910 2,030,933 -265,540.37 1,124,440.28 1,172,033.11 42.3% TOTAL REVENUES -21,400,090 0 -21,400,090 -7,941,700.52 .00 -13,458,389.48 TOTAL EXPENSES 21,392,113 2,038,910 23,431,023 7,676,160.15 1,124,440.28 14,630,422.59 611 WITHERSPOON LOAN FUND 611 WITHERSPOON LOAN FUND 0 0 0 37.28 .00 -37.28 100.0% TOTAL WITHERSPOON LOAN FUND 0 0 0 37.28 .00 -37.28 100.0% TOTAL REVENUES 0 0 0 37.28 .00 -37.28 GRAND TOTAL 1,822,037 48,938,469 50,760,506 1,571,158.74 14,088,823.28 35,100,523.61 30.9% ** END OF REPORT - Generated by Rachel Nichols ** Report generated: 02/19/2025 09:10 Page 5 User: rachel.nichols Program ID: glytdbud Page 36 of 36