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Agenda Gallatin Architectural Advisory Committee to the Municipal-Regional Planning Commission Thursday, June llr2020 5:00 p.m. Virtual Meeting to be held remotely: https://us02web.zoom.us/j/81231 264088 or 470 250 9358 Webinar lD: 874-58 12-5055 Pursuant to the Governoros Executive Orders #16 and #34 regarding public meetings and social distancing and the need to limit the community spread of Covid-l9, members of the Planning Commission may participate by electronic means and the meeting will be live streamed to protect the public health, safety and welfare of the members and citizens of Gallatin. To access this meeting online: www.gallatintn.gov, Boards & Commissions; Architectural Advisory Committee to the Municipal-Regional Planning Commission; Agenda a Call to Order o Roll Call and Introduction of Members and Staff a Approval of Minutes form the Nf.ay 27,2020 Meeting AGENDA 1. Røcap FRoM rne Mly 2712020 MnnrrNc 2. 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Ao.rounN Page I of I  MINUTES OF THE GALLATIN ARCHITECTURAL ADVISORY COMMITTEE TO THE MUICIPAL-REGIONAL PLANNING COMMISSION (In compliance with Governor Lee's Executive Order #16 and #34, this meeting was held remotely) May 27,2020 Members SIAtr Matt Hanis William McCord, Director of Planning Roger Matchett Chuck Stuart, Building Official Robert Montgomery Josh King, Assistant Director of Planning Leticia Alexander, Staff Attomey Absent Others Present None None Mr. William McCord, Director of Planning,readthe following statement: Pursuant to the Govemor's executive order and the need to limit the community spread of Covid-19, members of the Architectural Advisory Committee will participate by electronic means and the meeting will be live streamed to protect the public health, safety and welfare of the members and citizens of Gallatin. Mr. McCord called to order the first meeting of the Architectural Advisory Committee at 5:01 p.m. A copy of the agenda is attached as Exhibit A. Mr. McCord called roll. Election of Committee Chairman Mr. Harris motioned to nominate himself as Committee Chairman. Mr. Matchett seconded the motion and the motion passed by roll call vote 3 ayes; 0 nays. Chair Harris motioned to hold the meeting remotely in accordance with the Governors Executive Order #16 and#34 as read by Mr. McCord. Mr. Matchett seconded the motion and the motion passed 3 ayes; 0 nays. Ordinance Architectural Standards 13.08 Mr. McCord explained the reason and purpose of the committee as requested by the Gallatin Municipal Regional Planning Commission. He reminded the Committee that they received a copy of Article 13.00, Section 13.08 of the Zoning Ordinance. He briefly discussed the provisions that apply to compatibility. He desmibed the way compatibility standards were interpreted by the City Planner. Three options for amending the code were presented to the Planning Commission for determining how to apply the compatibility standard, which lead to the request for an advisory committee. He asked the committee to Gallatin Municipal Regional Planning Commission Work Session Meeting Minutes ,lllay 27,2020 review the section of the Zoning Ordinance before the next meeting. He discussed the zoning code interpretation (Subsection B) and said there are terms used in this subsection that are not def,rned in the zoning code and are hard to measure. Staff requests the Advisory Committee to revise the existing standards or create new standards. Item 2: Municipal Board of Zoning Appeals decision of January 30. 2020 Mr. McCord described compatibility issues including accessory structures and the recent case regarding a building permit for an accessory structure in an older neighborhood where restrictive covenants expired. He said compatibility became difficult to interpret after the Board of Zoning Appeals decision to deny the building permit for an accessory structure. Mr. Harris described the case on Longboat Drive to the Advisory Committee. He said he leans towards simpler solutions and said one option is to address accessory structures for compatibility or interpret how to apply them in Subsections A and B. Item 3: Architectural Standards of other Tennessee Communities Mr. Josh King, Assistant Director of Planning, provided a power point presentation describing the codes of other communities in Middle Tennessee. He said the range of standards is very wide. A copy of the presentation will be provided by Google link to the Committee. He asked the Committee to decide where the City of Gallatin should fall according to the standards of other communities. Item 4: Comments and Concems of Committee Members Mr. Harris said the Committee must be careful not to become the Architectural Review Board for the City. Mr. Matchett said compatibility is not easy to determination regarding styles of home designs and said there may be two (2) styles that represent the history of architecture. Mr. Harris said the issue is applying the standards to neighborhoods that do not have restrictive covenants particularly older neighborhoods. Mr. Harris asked how many times this has been an issue. Mr. McCord said there has not been a similar issue in the past. Mr. Chuck Stuart, Building Offrcial, referring to accessory structures or additions to existing homes, said the Building Department uses the 2018 International Building Code adopted by Ordinance of the City. His concern is the liability to the City. Rules must apply to all parts of the City. The Building Department does not take design review into consideration. He said a building permit was issued for an accessory structure on Longboat Drive; however, there was an appeal filed, which brought it to the Municipal Board of Zoning Appeals. He said conducting Architectural Review will slow down the process of building permit review. Mr. Hanis reiterated the concern of establishing an Architectural Review Board for the City. 2 Gallatin Municipal Regional Planning Commission Work Session Meeting Minutes May 27,2020 Mr. McCord said there are Cities that have Architectural Rçview Boards. He is concerned that this process may slow down reviewing permit applications. Mr. Matchett asked if there is a timeline for establishing compatibility standards. Mr. McCord said there is no deadline. Mr. King said the intent is not to make this Committee a permanent review board. He said Staff will work with the Committee to establish a program to present to the Planning Commission and City Council. 5: Schedule Next Mr. Harris suggested that the Committee members read through all of the information and re-convene in June. A meeting date was set for June 11 at 5 P.M. Ms. Alexander said the meeting must be advertised for the June 11,2020 meeting at 5 P.M. Item 6: Other Business There was no other business to discuss. Item 7: Adiourn There being no further business to discuss, Chair Harris adjoumed the meeting. Respectfully submitted: Marianne Mudrak Approve: Matt Harris, Chair 3