City Council

AGENDA GALLUP CITY COUNCIL REGULAR MEETING TUESDAY, FEBRUARY 23, 2016; 6:00 P.M. CITY COUNCIL CHAMBERS Jackie McKinney, Mayor Linda Garcia Allan Landavazo Councilor, District #1 Councilor, District #2 Yogash Kumar Fran Palochak Councilor, District #3 Councilor, District #4 Maryann Ustick, City Manager George Kozeliski, City Attorney A. Pledge of Allegiance B. Roll Call C. Approval of Minutes Regular Meeting of February 9, 2016 D. Discussion/Action Topics 1. Discussion Only: Update on the 2016 New Mexico Legislative Session – State Representative Patty Lundstrom 2. Fiscal Year 2015 Audit Report – Patty Holland, Chief Financial Officer 3. Ordinance No. C2016-2; An Ordinance Repealing the City of Gallup’s Current Pawnbrokers Ordinance In Its Entirety and Enacting a New Pawnbrokers Ordinance – George Kozeliski, City Attorney 4. Ordinance No. C2016-3; An Ordinance Repealing the City of Gallup’s Current Taxicab Ordinance In Its Entirety and Enacting a New Taxicab Ordinance – George Kozeliski, City Attorney 5. Approval of Contract with New Mexico High School and Junior High School Rodeo Associations to Host the 2016 State Championships, May 25-30, 2016 – George Kozeliski, City Attorney AGENDA Regular City Council Meeting – 2/23/2016 Page 2 Discussion/Action Topics, continued 6. Extension of the Agreement with Na’Nizhoozhi Center, Inc. (NCI) for Administration and Operation of the Detox Center – George Kozeliski, City Attorney 7. Resolution No. R2016-17; Recreational Trails Program (RTP) Grant Application – Clyde (C.B.) Strain, Planning Director 8. Curbside Recycling Program – Vince Tovar, Director, Gallup Water and Sanitation Department E. Motion to Adjourn Into Closed Session for the Purpose of Discussing Threatened or Pending Litigation Regarding Reach 13 of the Navajo Gallup Water Supply Project, Formal Bid No. 1402, (KBK Construction and Western Surety Company), Pursuant to §10-15-1-H(7) NMSA 1978 Comp. (as revised) F. Motion to Reconvene Regular Meeting G. Certification for the Record of the Matters Discussed During the Closed Session H. Comments by Public on Non-Agenda Items I. Comments by Mayor and City Councilors J. Comments by City Manager and City Attorney K. Motion to Adjourn Auxiliary aides for the disabled are available upon request. Please contact Alfred Abeita, City Clerk, at 863-1254 at least one (1) week prior to the meeting or as soon as possible in advance of the meeting to make any necessary arrangements. Pursuant to the “Open Meetings Act”, NMSA 1978, Section 10-15-1 through 10-15-4 of the State of New Mexico, this Agenda was posted at a place freely accessible to the public 72 hours in advance of the scheduled meeting.  Minutes Regular Meeting of February 9, 2016 Minutes of the Regular Meeting of the Gallup City Council, City of Gallup, New Mexico, held in the Council Chambers at City Hall, 110 West Aztec Avenue, at 6:00 p.m. on Tuesday, February 9, 2016. The meeting was called to order by Mayor Jackie McKinney. Upon toll call, the following were present: Mayor: Jackie McKinney Councilors: Linda Garcia Allan Landavazo Fran Palochak Absent: Yogash Kumar, Councilor Also present: Maryann Ustick, City Manager Mayor McKinney said Councilor Kumar’s absence shall be recorded as an excused absence. Presented to the Mayor and Councilors were the Minutes of the Special and Regular Meetings of January 26, 2016. Councilor Palochak made the motion to approve the aforementioned Minutes. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Landavazo, and Mayor McKinney all voted yes. Presented to the Mayor and Councilors were the following Discussion/Action Topics: 1. Resolution No. R2016-11; A Resolution Naming the Playground and Park for the Patton, South Fork, Red Hills and Rocky View Neighborhoods — Alfred Abeita, City Clerk Mr. Abeita reminded the Mayor and Councilors of the donation of land to the City by Joe and Christine DiGregorio for the purpose of constructing a playground and park at Basilio Drive and Clay Street. The City would like to express its appreciation to the DiGregorio family by naming the playground and park, the “Oliva Park at Basilio Drive,” in accordance with the family’s preference. On behalf of the City, Mayor McKinney thanked the DiGregorio family for their generous donation. Councilor Landavazo made the motion to approve Resolution No. R2016-1 1. Seconded by Councilor Garcia. Roll call: Councilors Landavazo, Garcia, Palochak, and Mayor McKinney all voted yes. MINUTES Regular City Council Meeting — 2/9/2016 Page 2 2. Resolution No. R2016-12; Acceptance of Legislative Appropriation 15- 0806 for the Oliva Park at Basilio Drive Construction Project Stan — Henderson, Public Works Director Mr. Henderson said the proposed Resolution would authorize the acceptance of $60,000 of the 2015 State re-appropriation for the project. There are no matching funds required by the City. Councilor Palochak made the motion to approve Resolution No. R2016-12. Seconded by Councilor Landavazo. Roll call: Councilor Palochak, Landavazo, Garcia, and Mayor McKinney all voted yes. 3. Resolution No. R2016-13; Acceptance of Legislative Appropriation 15- 0807 for the Oliva Park at Basilio Drive Construction Project Stan — Henderson, Public Works Director Mr. Henderson said the proposed Resolution would authorize the acceptance of $100,000 of the 2015 State re-appropriation for the project. There are no matching funds required by the City; however, there is still a project shortfall of over $85,000. Councilor Landavazo thanked the legislators for their work in appropriating funds for the project. He also commended Matt Herriman for advocating the need for the park as well as safe routes to school for children in the Rocky View area. Councilor Landavazo also commended Mr. Henderson, George Kozeliski, City Attorney, and Vince Alonzo, Parks and Recreation Director, for their work towards the project. Mayor McKinney said State Senator John Pinto and State Representative Patty Lundstrom have allocated $25,000 each for the project, which is subject to approval during this year’s legislative session. Councilor Garcia made the motion to approve Resolution No. R2016-13. Seconded by Councilor Palochak. Roll call: Councilors Garcia, Palochak, Landavazo, and Mayor McKinney all voted yes. 4. Resolution No. R2016-14; Acceptance of Legislative Appropriation 15- 1134 for New Skate Board Park Construction Project Stan Henderson, — Public Works Director Mr. Henderson said the proposed Resolution would authorize the acceptance of $50,000 of the 2015 State re-appropriation for the project. There are no matching funds required by the City; however, there is a project shortfall of over $400,000. City staff is MINUTES Regular City Council Meeting — 2/9/201 6 Page 3 working with the Southwest Indian Foundation (SWIF) to raise private donations for the project. There is also a proposed allocation of about $200,000 for the project during this year’s legislative session, which is subject to approval. Councilor Garcia thanked Mr. Henderson for his work toward the project and Ms. Ustick for working with the local skateboarders to obtain their input on the project. Councilor Garcia stressed the need for commencement of the project. Mayor McKinney said the City applied for grants with the Tony Hawk Foundation and SWIF has committed $50,000 in addition to their fund raising efforts. Mayor McKinney clarified this year’s proposed legislative appropriations for the project as follows: $150,000 from State Representative Lundstrom, $25,000 from State Representative Wonda Johnson, $10,000 from State Senator Pinto and $10,000 from State Senator Benny Shendo, for a total appropriation of $195,000. Councilor Garcia made the motion to approve Resolution No. R2016-14. Seconded by Councilor Palochak. Roll call: Councilors Garcia, Palochak, Landavazo, and Mayor McKinney all voted yes. 5. Approval and Acceptance of the Local Liquor Excise Tax Accountability Report for 4th Quarter and Calendar Year 2015 Debra Martinez, — McKinley County DWI Director Ms. Martinez presented the fourth quarter and final year reports for calendar year 2015 for the Mayor and Councilors’ approval. Although liquor excise tax funds are allocated by fiscal year, state law requires the report to be submitted by calendar year. Discussion followed concerning the liquor excise tax funds that were allocated to non profit organizations through the Request For Proposal (REP) process during Fiscal Year 2015. Councilor Palochak made the motion to approve and accept the Local Liquor Excise Tax Accountability Report for the fourth quarter and calendar year 2015. Seconded by Councilor Landavazo. Roll call: Councilors Palochak, Landavazo, Garcia, and Mayor McKinney all voted yes. 6. Appointments to the Gallup Sports and Youth Commission — Mayor Jackie M cKi nn ey Mayor McKinney said all of the terms of the previous members of the Commission have expired. He asked for the Councilors approval to appoint the following individuals to the MINUTES Regular City Council Meeting — 2/9/2016 Page 4 Commission: Gary Schuster, Gallup McKinley County Schools; Kelly Mortensen, Gallup Youth Soccer League; Glen Benefield, Tony Dorsett Football League; Denise Parra, Gallup Youth Basketball League; Kevin Menapace, Gallup Amateur Baseball/Softball; Sheila Silva, Gallup Adult Baseball/Softball; Gloria Saucedo, Gallup Old Timers Softball; Marc DePauli, Member at Large; Kenny Carabajal, Member at Large; and Vince Alonzo, Member at Large. Markos Chavez, representing the Gallup Adult Soccer League, was originally considered for appointment; however, Mr. Chavez is unable to serve on the Commission. Mayor McKinney said the new appointments will provide representation for all youth and adult leagues in Gallup. Discussion followed concerning the meeting times of the Commission and the duties and the responsibilities of the Commission, which will be reviewed in the future. Councilor Palochak made the motion to approve the appointments to the Gallup Sports and Youth Commission as presented. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Landavazo, and Mayor McKinney all voted yes. 7. Acceptance of an Easement from Dorian Collins for Reach 27.6, Project #6 of the Navajo Gallup Water Supply Project Vince Tovar, Director, — Gallup Water and Sanitation Department Mr. Tovar said the City is continuing to obtain easements on the north side of the city for the eastern reach of the Navajo Gallup Water Supply Project (NGWSP). He recommended acceptance of the easement. Councilor Landavazo made the motion to accept the easement from Dorian Collins for Reach 27.6, Project #6 of the Navajo Gallup Water Supply Project. Seconded by Councilor Palochak. Roll call: Councilors Landavazo, Palochak, Garcia, and Mayor McKinney all voted yes. 8. Approval of Easement Agreement with Dallago Corporation and Acceptance of an Easement from Dallago Corporation for Reach 27.6, Project #6 of the Navajo Gallup Water Supply Project Vince Tovar, — Director, Gallup Water and Sanitation Department Mr. Tovar said the subject area is in the vicinity of the Juvenile Detention Center. This easement is the final easement needed to be obtained by the City for the eastern reach of the NGWSP. Mayor McKinney said the proposed Easement Agreement requires the City to provide two water tees to Dallago Corporation when the line is constructed. MINUTES Regular City Council Meeting — 2/9/2016 Page 5 Councilor Palochak made the motion to approve the Easement Agreement with Dallago Corporation and to accept the easement from Dallago Corporation for Reach 27.6, Project #6 of the Navajo Gallup Water Supply Project. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Landavazo, and Mayor McKinney all voted yes. 9. Resolution No. R2016-15; Approving Submission of a Bureau of Reclamation Grant Application for the Gallup/NGWSP “Water Commons” Drought Contingency Plan Vince Tovar, Director, Gallup Water and — Sanitation Department Mr. Tovar said the total cost of the program is estimated to be $57,500. If awarded, the Bureau of Reclamation grant will provide $25,000 towards the program cost and will require $30,000 in matching funds from the Water Department budget plus $2,500 in- kind staff time. Councilor Landavazo made the motion to approve Resolution No. R2016-15. Seconded by Councilor Garcia. Roll call: Councilors Landavazo, Garcia, Palochak, and Mayor McKinney all voted yes. 10. Budget Adjustment for Professional and Legal Services for the G-22 Water Rights Acquisition Vince Tovar, Director, Gallup Water and — Sanitation Department Mr. Tovar said the State Engineer’s Office has upheld the protestants motions for surrebuttal and their requests to move critical hearings to December 2016. The City and its attorneys have tried to expedite this matter and have lost all motions. As a result of the delays, there are increased costs for continuing discovery and depositions taken on the matter in which the City must match. Mr. Tovar requested approval of the proposed budget adjustment in the amount of $250,000 to fund the City’s strategy in the process. Councilor Landavazo made the motion to approve the budget adjustment for professional and legal services for the G-22 Water Rights Acquisition. Seconded by Councilor Garcia. Roll call: Councilors Landavazo, Garcia, Palochak, and Mayor McKinney all voted yes. 11. Resolution R2016-16; A Resolution Approving the Growth Management Master Plan 2016 Update for the City of Gallup Clyde (C.B.) Strain, — Planning Director and Steve Burstein, Architectural Research Consultants, Inc. MINUTES Regular City Council Meeting — 2/9/2016 Page 6 Mr. Strain said the proposed Growth Management Master Plan (GMMP) Update has been reviewed extensively by the Planning and Zoning Commission. The City Council also reviewed the proposed GMMP Update and based on discussion at the January 26, 2016 Work Session, the following items have been addressed: Walmart’s employment data has been updated and the proposed public referendum on an indoor arena will be removed from the final version of the Update. The reference to the program that was established to demolish derelict housing will also be updated to reflect the City’s current Clean and Lien Program. The proposed GMMP Update will also bring the City into compliance with the Community Development Block Grant (CDBG) Rules and Regulations enabling the City to be eligible for CDBG funding. Councilor Landavazo commended Mr. Strain and all who were involved in the preparing the GMMP Update. Councilor Palochak made the motion to approve Resolution No. R2016-16. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Landavazo, and Mayor McKinney all voted yes. Comments by Public on Non-Agenda Items None. Comments by Mayor and City Counci lots Councilor Garcia congratulated Captain Franklin Boyd of the Gallup Police Department for his recent promotion. Councilor Palochak commended the Electric Department for their work in repairing 236 street lights during the month of January. She also invited everyone to her Neighborhood Meetings which will be held on Thursday, February 11, 2016 at Stagecoach Elementary School and Thursday, February 18, 2016 at Tobe Turpen Elementary School. Both meetings will begin at 6:00 p.m. As a committee member for Relay for Life, Councilor Palochak also encouraged everyone to participate by forming teams for this year’s event. Since Mr. Herriman was not present for Councilor Landavazo’s comments under Discussion/Action Topic #3, Councilor Landavazo commended Mr. Herriman for his work in the Rocky View Elementary School area. Councilor Landavazo said Mr. Herriman and his family are prime examples of those who believe in Gallup and give back to the community. Mayor McKinney congratulated Ms. Ustick, Patty Holland, Chief Financial Officer, the City’s Finance Department staff and the City’s department directors for their work in MINUTES Regular City Council Meeting — 2/9/2016 Page 7 successfully completing the City’s Fiscal Year (FY) 2015 Audit. Mayor McKinney said the City received an unqualified opinion, which is the best opinion that can be achieved on its financial statements. Mayor McKinney also commended the Gallup Housing Authority, a component unit of the City, for the vast improvements made to address fraud and other serious financial issues. The Gallup Housing Authority received a qualified opinion in the FY 2015 Audit. Comments by City Manager Ms. Ustick also commended Ms. Holland and her staff for their work in the FY 2015 Audit. A presentation on the FY 2015 Audit will be made at the February 23, 2016 Regular Council Meeting. Ms. Ustick also said the Cecil Garcia Fitness Center is closed this week for annual maintenance. As an alternative, the public may use the Larry Brian Mitchell Recreation Center, the Harold Runnels Athletic Facility and the Aquatic Center. Ms. Ustick announced that the purchase order has been issued for the $1 00,000 grant from the State to fund the improvements for El Morro Theater. Mayor McKinney welcomed Mr. Burstein who arrived late at the meeting due to a scheduling conflict. Mayor McKinney commended Mr. Burstein for his work on the GMMP Update. There being no further business, Councilor Palochak made the motion to adjourn the meeting. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Landavazo, and Mayor McKinney all voted yes. Jackie McKinney, Mayor ATTEST: Alfred Abeita II, City Clerk  DiscussionlAction Topic I Discussion Only: Update on the 2016 New Mexico Legislative Session State Representative Patty Lundstrom (No backup documentation) DiscussionlAction Topic 2 Fiscal Year 2015 Audit Report Patty Holland, Chief Financial Officer  CITY OF COUNCIL STAFF SUMMARY FORM GALLUP MEETING DATE: February 23, 2016 SUBJECT: 2015 Audit DEPT. OF ORIGIN: Finance DATE SUBMITTED: February 19, 2016 SUBMITTED BY: Patty Holland Summary: Each year the City of Gallup undergoes an audit as required by New Mexico law. The Kubiak Melton & Associates, LLC conducted the audit. As required the audit has been filed with the Office of the New Mexico State Auditor who has approved the audit report for release. We are proud to announce that the City of Gallup has an unmodified report which is the best type of report issued. Fiscal Impact: Reviewed By: , \ (-L \( Finance Department The services of conducting the audit are part of the general fund budget process. Presentation of the report has no further fiscal impact. Attachments: Independent Auditors’ Report. Legal Review: Approved As To Form:__________________________ ,Z Cif&ney Recommendation: Staff recommends acceptance of the Audit Report. App(oved for Submittal By: ‘--- ) i / CITY CLERK’S USE ONLY I—’Deprtment Director WJ . COUNCIL ACTION TAKEN ‘ Resolution No. Continued To: Ordinance No. Referred To: City Manager Approved: Denied: Other: File:  kA4 ki 1k MH TON •\O IANS \U[)t l(.)RS BLJSIN t:SS (X)NSIJLIAN IS (I’As INDEPENDENT AUDITORS’ REPORT Honorable Tim Keller New Mexico State Auditor Santa Fe, New Mexico and To the Honorable Mayor and City Council City of Gallup Gallup, New Mexico Report on Financial Statements We have audited the accompanying financial statements of the governmental activities, the business- type activities, the discretely presented component unit, each major fund the aggregate remaining fund information, and the budgetary comparisons for the General Fund of the City of Gallup, New Mexico (the City) as of and for the year ended June 30, 2015, and the related notes to the financial statements which collectively comprise the City’s basic financial statements as listed in the table of contents. We also have audited the financial statements of each of the City’s nonmajor governmental funds, nonmajor enterprise funds, and the budgetary comparisons for the capital projects funds, and all nonmajor funds presented as supplementary information, as defined by the Government Accounting Standards Board, in the accompanying combining and individual fund financial statements as of and for the year ended June 30, 2015, as listed in the table of contents. Management’s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatements, whether due to fraud or error. Auditors’ Responsibility Our responsibility is to express opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. 6747 AC Aft MY ROAI) NE, Sit’ A ALBUQLJERQjE, NM 87109 I’: 505.8215100 F: 505,822.5106 KU BIAKCPA.COM 10 An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Opinion on Governmental activities and Business-type Activities In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, and the aggregate remaining fund information of the City of Gallup, as of June 30, 2015, and the respective changes in financial position and where applicable, cash flows thereof and the respective budgetary comparisons for the general fund for the year then ended in accordance with accounting principles generally accepted in the United States of America. In addition, in our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of each nonmajor governmental fund as of June 30, 2015, and the respective changes in financial position, thereof and the respective budgetary comparisons for the major capital projects fund, and all nonmajor funds for the year then ended in accordance with accounting principles generally accepted in the United States of America. Basis for Qualified Opinion on the Discreetly Presented Component Unit As a result of the numerous material weaknesses in the internal control structure of the Authority and the suspected fraud perpetrated at the Authority in prior years, the Authority’s opening accounting records are inadequate to substantiate the account balances for revenues, expenses, and capital assets presented in the previous financial statements. There is insufficient evidence available to determine that the beginning account balances and the Previous Cash balances were properly reconciled. As a result we can’t properly verify that the beginning balances for the year ending June 30, 2015 were correct. Qualified Opinion Discreetly Presented Component Unit In our opinion, except for the possible effects of the mailers described in the “Basis for Qualified Opinion on the Discretely Presented Component Unit” paragraph, the financial statements referred to above present fairly, in all material respects, the respective financial position of the discreetly presented component unit, as of June 30, 2015, and the respective changes in financial position, and where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America. In addition, in our opinion, except for the possible effects of the mailers described in the “Basis for Qualified Opinion” paragraph, the financial statements referred to above present fairly, in all material respects, the budgetary comparison of the District for the year ended June 30, 2015, in conformity with accounting principles generally accepted in the United States of America. 11 Other Matters Required Supplementary Information: Management has omitted the Management’s Discussion and Analysis that accounting principles generally accepted in the United States of America requires to be presented to supplement the basic financial statements. Such missing information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. Our opinion on the basic financial statements is not affected by the missing information. Other Information Our audit was conducted for the purpose of forming opinions on the City’s financial statements, the combining and individual fund financial statements, and the budgetary comparisons. The Schedule of Expenditures of Federal Awards as required by Office of Management and Budget Circular A-133, Audit of States, Local Governments, and Non-Profit Organizations, the introductory section, Supporting Schedules, and Required Supplementary Information I through XII required by Section 2.2.2 NMAC and the U.S. Department of Housing and Urban Development are presented for purposes of additional analysis and are not a required part of the basic financial statements. The Schedule of Expenditures of Federal Awards, Supporting Schedules, and Required Supplementary Information I through XII required by Section 2.2.2 NMAC are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with the auditing standards generally accepted in the United States of America. In our opinion, the Schedule of Expenditures of Federal Awards, Supporting Schedules, and Required Supplementary Information I through Xli required by Section 2.2.2 NMAC are fairly stated, in all material respects, in relation to the basic financial statements as a whole. The introductory section has not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we do not express an opinion or provide any assurance on it. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated November 10, 2015 on our consideration of the City’s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s internal control over financial reporting and compliance. 12  LLC Kubiak Melton & Associates, LLC Auditors Business Consultants CPAs — - Albuquerque, New Mexico November 10, 2015 13  DiscussionlAction Topic 3 Ordinance No. C2016-2; An Ordinance Repealing the City of Gallup’s Current Pawnbrokers Ordinance In Its Entirety and Enacting a New Pawnbrokers Ordinance George Kozeliski, City Attorney  CITY OF COUNCIL STAFF SUMMARY FORM GALLUP MEETING DATE: February 23, 2016 SUBJECT: Pawnbrokers Ordinance DEPT. OF ORIGIN: City Attorney’s Office DATE SUBMITTED: SUBMITTED BY: George W. Kozeliski, City Attorney Summary: The City’s pawnbroker’s ordinance dates back to 1961. The State of New Mexico and United States consumer protection agencies have totally taken over the procedures for loans, interest rates, and regulation of this business. The proposed changes merely allow pawnbrokers to operate in Gallup by paying the standard $250 annually and complying with State and Federal regulations. Fiscal Impact: None Reviewed B Attachments: Proposed Ordinance Legal Review: Drafted by City Attorney with input from City Clerk j” ,% Approved As To Form. 4 V/ City A2 rney - Recommendation: Approve the proposed ordinance Approvi,r Subn4.óJMy7 -/ ///J/ CITY CLERK’S USE ONLY ZW/4’- COUNCILACTIONTAKEN epartm/Ditor /‘/1 t Resolution No. Continued To: To oav0 /ger  ORDINANCE NO. C2016- 2 AN ORDINANCE REPEALING THE CITY OF GALLUP’S CURRENT PAWNBROKERS ORDINANCE IN ITS ENTIRETY AND ENACTING A NEW PAWNBROKERS ORDINANCE WHEREAS, the present pawnbrokers ordinance was adopted in 1961 and has been amended from time to time since that date; and, WHEREAS, the State of New Mexico and the United States of America have enacted rules and regulations over the past years regarding this subject matter to any local enforcement has little or no effect. NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF GALLUP THAT: The present Pawnbrokers Ordinance §3-5-1 through §3-5-9, is repealed and the following is enacted: 3-5-1: DEFINITIONS As used in this ordinance: A. “pawnbroker” means a person engaged in the business of making pawn transactions; B. ‘person” means an individual, partnership. corporation, joint venture, trust, association or any other legal entity however organized. 3-5-2: STANDARDS: All pawnbrokers who are engaged in such business operated within the city shall comply with the Pawnbrokers Act of the state of New Mexico and all regulations thereunder 3-5-3: FEE FOR LICENSE: Every person establishing, carrying on or conducting the business of pawnbroker shall pay an annual license fee of two hundred fifty dollars ($250.00), which said license shall be payable annually in advance, and shall expire on June 30 next succeeding. Any license first obtained after January 1 of any year shall be issued at one-half (112) the license fee above provided, and shall expire on June 30 next succeeding. A licensee under this chapter shall pay occupation tax as provided in this code. 3-5-4: PENALTY: Any person violating any of the provisions of this chapter shall be deemed guilty of a misdemeanor and subject to penalty as provided in section 1-4-1 of this code. BE IT ORDAINED BY THE GOVERNING BODY Of THE CITY OF GALLUP, NEW MEXICO, that: This ordinance shall become effective after its passage and publication by title and summary as provided by Law. PASSED, ADOPTED AND APPROVED THIS DAY OF FEBRUARY, 2016. CITY OF GALLUP BY: Jackie D. McKinney, Mayor ATTEST: Alfred Abeita. City Clerk  Discussion/Action Topic 4 Ordinance No. C2016-3; An Ordinance Repealing the City of Gallup’s Current Taxicab Ordinance In Its Entirety and Enacting a New Taxicab Ordinance George Kozeliski, City Attorney  CITY OF COUNCIL STAFF SUMMARY FORM GALLUP MEETING DATE: February 23, 2016 SUBJECT: Taxicab Ordinance DEPT. OF ORIGIN: City Attorney’s Office DATE SUBMITTED: SUBMITTED BY: George W. Kozeliski, City Attorney Summary: The City’s taxicab ordinance dates back to 1962. The State of New Mexico has enacted rules and regulations for taxicabs. With the advent of UBER and other such taxi-type services being allowed under, what is continually changing, State rules and regulations, the proposed changes would allow someone in this type of service industry to operate in Gallup by paying the standard $50 annual fee and complying with whatever State and/or Federal regulations are in effect at any one time. Fiscal Impact: None Reviewed Bac1( FinandeDepartment Attachments: Proposed Ordinance Legal Review: Drafted by City Attorney with in:rc;: Recommendation: Approve the proposed ordinance CITY CLERK’S USE ONLY COUNCIL ACTION TAKEN Resolution No. Continued To: Ordinance No. Referred To: Approved: Denied: Other: File:  ORDINANCE NO. C2016- 3 AN ORDINANCE REPEALING THE CITY OF GALLUP’S CURRENT TAXICAB ORDINANCE IN ITS ENTIRETY AND ENACTING A NEW TAXICAB ORDINANCE WHEREAS, the present Taxicab ordinance was adopted and became effective in 1962; and, WHEREAS, the State of New Mexico has enacted rules and regulations over the past years regarding this subject matter to any local enforcement rules and regulations have little or no effect. NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF GALLUP THAT: The present Taxicab Ordinance §3-8-1 through §3-8-4, is repealed and the following is enacted: 3-8-1 DEFINED: For the purpose of this chapter, “taxicab” shall be defined as including any and all vehicles maintained and operated in the business of transportation for a municipal taxicab service” means a taxicab service that deploys vehicles at all times of the day and year as defined by the Motor Carrier Act of the State of New Mexico. 3-8-2 RULES AND STANDARDS: All taxicabs operated within the city shall comply with the Motor Carrier Act of the state of New Mexico and all regulations thereunder. 3-8-3 FEES AND LICENSES: All taxicabs operating with the city shall pay an annual license fee of fifty dollars ($50.00). 3-8-4 PENALTY: Any person or entity violating any of the provisions of this chapter shall be deemed guilty of a misdemeanor and subject to penalty as provided in section 1-4-1 of this code. BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF GALLUP, NEW MEXICO, that: This ordinance shall become effective after its passage and publication by title and summary as provided by law. PASSED, ADOPTED AND APPROVED THIS DAY OF FEBRUARY, 2016. CITY OF GALLUP BY: Jackie D. McKinney, Mayor ATTEST: Alfred Abeita, City Clerk  DiscussionlAction Topic 5 Approval of Contract with New Mexico High School and Junior High School Rodeo Associations to Host the 2016 State Championships, May 25-30, 2016 George Kozeliski, City Attorney  CITY OF COUNCIL STAFF SUMMARY FORM GALLUP MEETING DATE: February 23, 2016 SUBJECT: Agreement to Host New Mexico High School and Junior High School State Championship rodeos. DEPT. OF ORIGIN: City Attorney’s Office DATE SUBMITTED: SUBMITTED BY: George W. Kozeliski, City Attorney Summary: The City bid on, and has been awarded, the State Championships for both High School rodeo and Junior High School rodeos. The attached agreement sets out the terms for hosting the rodeos. These are combined events and will be hosted Memorial Day weekend at Red Rock Park. Fiscal Impact: Use of up to $50,000 in Lodgers’ Tax. Income will fIoao.çity for RV hookups ançl Stall rentals. t ) / Reviewed By: QJaJi1 Finance ypartment Attachments: Proposed Agreement Legal Review: Negotiated by City Attorney Approved As To Recommendation: Approve the Agreement already signed by High School and Junior High School Rodeo presidents. CITY CLERK’S USE ONLY COUNCIL ACTION TAKEN Resolution No. Continued To: Ordinance No. Referred To: Approved: Denied: Other: File:  Agreement Between The City of Gallup, New Mexico High School Rodeo Association (NMHSRA) and New Mexico Junior High Rodeo Association (NMJHRA) THIS AGREEMENT is made and entered into by and between the City of Gallup, a New Mexico Municipal Corporation, hereinafter referred to as “Gallup”, and the New Mexico High School Rodeo Association, hereinafter referred to as “NMHSRA”, and also the New Mexico Junior High Rodeo Association, hereinafter referred to “NMJHRA”. A. PURPOSE: The purpose of this agreement is to co-sponsor and assist in the production of the New Mexico High School finals Rodeo, and the New Mexico Junior High Rodeo Finals which will be held at Red Rock Park in Gallup, New Mexico from May25 through May 30, 2016. B. STATEMENT Of MUTUAL BENEFIT AND INTEREST: + Gallup wishes to co-sponsor, support and promoting the love of good horsemanship, promoting rodeos (youth, amateur and professional), shows and horsemanship contests for the welfare and benefit of the citizens of Gallup and McKinley County. + The NMHSRA and NMJHRA were founded on two principles: to encourage youth to stay in school and to promote the highest type of conduct and sportsmanship. + The mutual benefit and interest between Gallup, NMHSRA and NMJHRA to serve New Mexico High School Students and their families by supporting a top of the line State Rodeo finals and create opportunities for New Mexico High School and New Mexico Junior High students and to grow the organization and enrich the state as a whole. C. CITY’S RESPONSIBLITIES: City of Gallup agrees to provide the following as its part for co-sponsorship of the combined High School and Junior High School state championship rodeos.  1. Red Rock Park, including arenas, RV spots, horse stalls, concession stand, convention center, rodeo offices, and all other facilities necessary for conducting the rodeo. 2. Security through the Gallup Police Department and ambulance and EMT’s through the Gailcip Fire Department 3. Following is a detailed list of what will be provided by City at Red Rock Park: -438- 10’x 10’ horse stalls - 262 RV camp sites with 30 amps. Electric service and water - 350 dry camping sites - 6,000 seat arena with lights - Electronic timing and scoreboard - 11,000 sq. fi. convention center - Livestock holding areas - Rodeo office - Three (3) other offices as needed - Concession stands with concessionaire - Ground crew personnel for electrical, sound and grooming of arena 4. Up to $25,000 in lodgers’ tax funds for advertising and program production. 5. Up to $25,000 for payment of the announcer, judges, rodeo secretary, stock feed, barbeque, fajita contest and prizes 6. Free movie matinée at the historic El MolTo Theater D. New Mexico High School Rodeo Association and New Mexico Junior High Rodeo Association shall: 1. Provide funding over a one (1) year, revenue generated through sponsorship efforts that are consistent with the rules of the National High School Rodeo Association (NHSRA), over amount provided by Gallup and in accordance to a predetermined event budget. 2. Provide funding for Stock Contractor (rodeo, goat and cutting) 3. (NMHSRA will provide people to help coordinate running of each event). 4. Provide funding for Timers. 5. Provide coordination for Advertising, Program Production.  6. Provide all production and production support items necessary to conduct the New Mexico High School Rodeo Finals outside of the list supported Gallup. Provide all coordination and resources necessary for extra activities during events. Resources include but are not limited to awards breakfast. 7. Provide scheduled communication of event progress up to and during event. 8. The New Mexico High School Rodeo Association shall maintain fiscal records necessary for full accountability, follow generally accepted accounting principles, and account for all receipts and disbursements of funds transferred or expended pursuant to this agreement. E. It is mutually understood and agreed by and between the parties that: 1. Co- Sponsored: City, NMHSRA and NMJHRA shall be co-sponsors of the State High School and Junior High Rodeo finals. 2. Budget: A budget will be determined by NMHSRA and NMJHRA and City will provide up to $50,000 as set out above. 3. Division of Income: City and NMHSRA and NMJHRA agree on the following rates for RV spaces and Horse Stalls, and that income from the same will be split 50% to City and 50% to NMHSRA and NMJHRA. RV Rate: Stall Rate: Water & Electric $20.00 per day Fully enclosed $20.00 per day Water only $15.00 per day Covered $15.00 per day Primitive $10.00 per day Open $10.00 per day 4. Modification: Modifications within the scope of the instrument shall be made by mutual consent of the parties, by the issuance of a written modification, signed and dated by all parties, prior to any changes being performed. 5. Termination: Prior to and no later than May 20, 2015, any party named below may terminate, in writing, this instrument in whole, or in part at any time before the date of expiration. 6. Commencement/Expiration Date: This instrument is executed as of the date of last signature and is effective through June 30, 2016. At which time it will expire unless extended. 7. Supersedes: This Agreement supersedes any and all contracts/agreements to this Agrcemcnt between Gallup and the NMHSRA and NMJ 1-IRA. IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the last written date below. New Mexico High School Rodeo Association Jason R President NMHSRA — Date Attest: Secretary New Mexico Junior High Rodeo Association Cody Harwell, President NMJHRA Date Attest: Secretary City of Gallup, New Mexico Jackie McKinney, Mayor Date Attest: Alfred Abeita, II, City Clerk  at any time before the date of expiration. 6. Commencement/Expiration Date: This instrument is executed as of the date of last signature and is effective through June 30, 2016, At which time it will expire unless extended. 7. Supersedes: This Agreement supersedes any and all contracts/agreements to this Agreement between Gallup and the NIvil-ISRA and NMJHRA. IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the last written date below. New Mexico High School Rodeo Association Jason Rice — President NMHSRA Date Attest: Secret aiy New Mexico Junior ugh Rodeo Association ACE Cody Harw 11, President NTvUHRA Date Attest: Secretary City of Gallup, New Mexico Jackie McKinney, Mayor Date  DiscussionlAction Topic 6 Extension of the Agreement with Na’Nizhoozhi Center, Inc. (NCI) for Administration and Operation of the Detox Center George Kozeliski, City Attorney  CITY OF COUNCIL STAFF SUMMARY FORM GALLUP MEETING DATE: February 23, 2016 SUBJECT: Extension of NCI Contract DEPT. OF ORIGIN: City Attorney DATE SUBMITTED: February 16, 2016 SUBMITTED BY: George W. Kozeliski, City Attorney Summary: The emergency contract for operation of detox and shelter facility with NCI expires February 29, 2016. The Contract needs to be extended to June 30, 2016 to the end of the fiscal year. Fiscal Impact: $323,880 which hopefully the majority will come from Senator Udall and Senator Heinrich efforts to fund the facility. The Balance will come form LET funds or City general fund. zD1 Reviewed By: j-\d1at I Finance Department Attachments: Extension Agreement 7’ Legal Review: Approved As To Form:__________________________ City rney Recommendation: Approval of 4 month extension of NCI contract /7 Appr9é’SftfttaI By.. //j/(/ f CITY CLERK’S USE ONLY COUNCIL ACTION TAKEN /7 %ej’partment Director . i//f Resolution No. Continued To: 7 Ordinance No. Referred To: City Manager Approved:  CITY OF 4 GALLUP City Purchasing Division Frances Rodriguez, Director Contract Name: EMERGENCY SHELTER City of Gallup, New Mexico P.O. Box 1270 Galitip, New Mexico 87305 Gallup Detoxification Center Administration and Operations Agreement and Agreement for Emergency Shelter During Winter Months THIS AGREEMENT is made and entered into by and between the City of Gallup, New Mexico, hereinafter referred to as the “City” and Na’Nizhoozhi Center, Inc.tNCI) hereinafter referred to as the “Provider”. IT IS MUTUALLY AGREED BETWEEN THE PARTIES THAT THE FOLLOWING PROVISIONS OF TIlE ABOVE-REFERENCED AGREEMENT ARE AMENDED AS FOLLOWS: 1. With the terms of the Agreement expiring on February 29, 2016, the City hereby amends original agreement to extend term as follows. TERM: Subject to the parties executing this amendment, term of this extension shall be for services to be provided as stated in original agreement for the period of March 1, 2016 thru June 30, 2016. This written notification is required per Section 15.0 Amendment, whereas agreement may be amended by instrument in writing executed by the parties hereto. Section 15.0 Amendment This Agreement shall not be altered, changed or amended except by instrument in writing executed by the parties hereto 2. Please also provide updated insurance certificate(s) in conformance to original Agreement Section 19.0 Insitrance: Section 19.0 INSURANCE: Provider shall provide and keep in force a cert/icate of insurance which shall be provided by the Program Coordinator in the maximum amount of liability exposure of the City under the New Mexico Tort Claims Act, Section 11-4] et. seq A’MSA 1978 Comp. trevised) and includes statutory limits for commercial general liability including automotive/vehicle liabiliti CertUlcate evidencing the above shall be furnished to the Cm’ of Gallup with the Citi.’ named as additional insured on all policies. 110 West Aztec Avenue• Gallup, New Mexico 87301. phone 505.863.1232 • fax 505.722.5133  All other articles of this contract remain the same. IN WITNESS WHEREOF, parties have executed this Agreement as of the date of signature by the City of Gallup, New Mexico, below or a specified date whichever is later. Signed By: Date: Maryann Ustick City of Gallup, New Mexico Signed By: Date: Na’Nizhoozi Center, Inc. (NCI) Name Printed or Typed no West Aztec Avenue . Gallup, New Mexico 8730;. phone 505.863.1232 fax 505.722.5133  DiscussionlAction Topic 7 Resolution No. R2016-17; Recreational Trails Program (RTP) Grant Application Clyde (C.B.) Strain, Planning Director  CITY OF COUNCIL STAFF SUMMARY FORM GALLUP MEETING DATE: February 23, 2016 SUBJECT: Resolution No. R2016-Recreational Trails Program (RTP) Grant Application DEPT. OF ORIGIN: Planning Department DATE SUBMITTED: February 18, 2016 SUBMITTED BY: Clyde (C.B.) Strain Summary: The City of Gallup in cooperation with Red Rock Motor Sports (RRMS) is requesting City Council approval to submit a grant application to the New Mexico Department of Transportation (NMDOT) Recreational Trails Program (RTP) Fiscal Year 2016 cycle to be used for improvements to the City of Gallup ATVIOHV Park. The COG has agreed to write and submit the proposed grant application The requested amount of the grant will be $128,500.00 with a match of 14.56% or $18,709.60. $5,000.00 of the required match will come from in-kind services provided by RRMS. The remaining $13,709.60 will be a cash match provided by the City of Gallup. The RTP program is a reimbursement program requiring 100% upfront cost commitment by the City of Gallup. Proposed park improvements are base course material for the parking area, picnic tables with awnings, trail legends and purchase of a Sweco 480 Trail Dozer. Fiscal Impact: RTP Grant $109,790.40 City Cash Match $13,709.60 City In-kind Match (RRMS) $ 5,000.00 Total Estimated Project Costs: $128,500.00 - Reviewed By: nce Department Attachments: RRMS Project Proposal /:;:::::7 Legal Review: Approved as to form:_____________________________ rne Recommendation: Staff’s recommendation is for approval to submit said RTP grant application to be used for improvements to the City of Gallup ATV/OHV Park. Approved For Submittal By: CITY CLERK’S USE ONLY COUNCIL ACTION TAKEN ‘ Department Director Resolution No.: Continued To: Ordinance No.: Referred To: Approved: Denied: City anager Other: File No.:  RESOLUTION NO. R2016-17 A RESOLUTION BY THE GALLUP CITY COUNCIL DIRECTED TO THE STATE OF NEW MEXICO DEPARTMENT OF TRANSPORTATION (NMDOT) 2016 RECREATIONAL TRAILS PROGRAM (RTP) GRANT PROGRAM FOR A MOTORZIED TRAILS PROJECT TRAIL IMPROVEMENTS WHEREAS, the City of Gallup in cooperation with Red Rock Motor Sports (RRMS) is proposing improvements to the City of Gallup ATV/OHV Park; and WHEREAS, the Gallup City Council approved submittal of a grant application to the New Mexico Department of Transportation (NMDOT) Recreational Trails Program (RTP) for said improvements. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF GALLUP, McKINLEY COUNTY, NEW MEXICO, that; 1. the City of Gallup requests $109,790.40 in financial assistance through the State of New Mexico Department of Transportation Recreational Trails Program (RTP) 2016 grant. 2. the City of Gallup acknowledges that the State program is a reimbursement program requiring 100% upfront cost commitment by the City of Gallup. 3. the City of Gallup further commits a minimum of $13,709.60 cash and $5,000.00 in-kind match as defined in the application. PASSED, ADOPTED AND APPROVED this 23td DAY OF February, 2016. CITY OF GALLUP, McKINLEY COUNTY BY: JACKIE McKINNEY, MAYOR ATTEST: ALFRED ABEITA, CITY CLERK  GALLUP OHV PARK IMPROVEMENTS PHASE IV Graveled parking lot — 2’ base course 100 yd x 100 yd Material $2,000 - Cost to spread and compact material $2,500 - Parking lot $5,500 - Picnic tables with awnings — 8 @ $5000 each = $40,000 Installation via City Parks — In kind donation -$8,000 Trail legends —8 @ $500 each = $4,000 Installation of Trail legends — In kind donation from Red Rock Motorsports Club (RRMS) $5,000 - Trail Dozer — Sweco 480 $80,000 (see quote) - Total of material, construction and equipment cost = $128,500.00 RTP requires a 20% match from the City and RRMS = $25,700 of which $8,000 of In-kind donation from the City and $5,000 from RRMS = ($13,000), out of pocket expense of $12,700 from the City  DiscussionlAction Topic $ Curbside Recycling Program Vince Tovar, Director, Gallup Water and Sanitation Department  CITY OF COUNCIL STAFF SUMMARY FORM GALLUP MEETING DATE: February 23, 2016 SUBJECT: Curbside Recycling Program DEPT. OF ORIGIN: Water and Sanitation DATE SUBMITTED: February 19, 2016 SUBMITTED BY: Vincent R. Tovar, Director Water and Sanitation Summary: The Mayor and City Council instructed Staff to conduct a Curbside Recycling Feasibility Study. The Study was prepared and after well publicized and widespread public discussions, staff now brings forward results of the final public survey and implementation recommendations. Fiscal Impact: Reviewed By: Finance Department Sufficient funding from the projected revenue is available for implementing the recommendations outlined by staff. Attachments: Staff Presentation: Opportunities, Challenges and Recommendatio Legal Review: Approved As To Recommendation: Staff recommends to Council that authorization be provided to proceed with the outlined recommendations not to exceed $100,000 in additional expense to the Solid Waste Department. Approved for Submittal By. CITY CLERK’S USE ONLY 2) I4 i2 [-:D4 Department Director COUNCIL ACTION TAKEN Resolution No. Continued To: Ordinance No. Referred To: ‘ Approved: Denied: ‘7 dIty er Other: File: Recycling in Gallup Opportunities, Challenges — February 19, 2016 Recommendations Vincent R. Tovar, Director of Water and Sanitation Elizabeth Barriga, Environmental Program Coordinator Adrian Marrulo, Superintendent of Solid Waste Department Billy Moore, Director NWNM Regional Solid Waste Authority CITY OF * GALLUP  ___ cj@OMEn fl1] Oi UI — ‘- - — . Survey Results 2. Current Program Cost To Implement Recycling Staff Recomi 0’ CITY OF * GALLUP  / 4;. dO 0’ Ii, O. (D / n 1 JJ V O’Q 0 Co J 0 CD 0” 0, Sf ‘CD 0, Cl) H- vi—’ N Cl) 0. m b’i VI, 8882888 Number of Postcard  ___ QI Please choose one of the following statements that best fits your o pin ion? Total # of Fostcards = 1,521 I Would Participate 59% 892 I would NOT Participate 41% 629 0% 20% 40% 60% 80% 100% CITY OF * GALLUP  ____ .% What would you be willing to pay to cover the costs of recycling? Total # of Surveys = 1,521 $5 - I Would Pay 21% 318 $3 - I Would Pay 15% $2- I Would Pay 17% I would Not Wish to Pay t46% 0 200 400 600 $00 CITY OF * GALLUP  ___ Existing Gallup Recycling Program Gallup Cardboard Tonnage Collected per FY 300 80% 248.04 71% 70% 250 60% (D a) 0 0 50% Act u a I C-) CD Cardboard a) c150 Tonnage Collected 0 1— 30% CD U, Average 20% Tonnage 50 Increase 10% r•— since 2012 0 0% -I —1 cD r3 r.J CITY OF * GALLUP  a) aiii a) U- bOc’ 0 U. .-D Qa)x a) Hcn 0. I -D a) F > (U lbJ m U) FY 2014 a) U. U) a) U) O) C 0 a) FY2O1S 0. x bQ -1 00 FY 2016 proJected costs a) 0. 0 0 0 0 0 C (U 8 8 2 8 2 (9 cfl I I u!pADa JO ISO  ______ ____ Gallup Total Cost of Recycling per FY Year $0 -$5,000 c-) -$10,000 C-) 0) -$15,000 — TOTAL C—) COST of -J -$20,000 Recycling ..... . -$25,000 -$30,000 . .. . — -$35,000 [1 ‘ ‘ -$35,477 —$35,139 _. ... -$40,000 Note: The above metrics do not include RSWA: • Cost to transport Material • Tonnage Collected • Income or Expenses (-$18,928 Director RSWA) CITY OF * GALLUP  ____ RSWA Recycle Center Suggested Improvements: o Have easily read consistent signage o Large font, cohesive City wide, branded signage. o Times of operation at each location. •tCLPYI4 RHD & ASPHALT I RECYCLING MUST WEIGH IN & GUi MUST wEirn’ I9 Uti CITY OF * GALLUP RSWA Recycling Center Suggested Improvements: o Improve Road Paving & reduce muddy roads and use areas. o Schematic of recycling road access and exit. - V CITY OF GALLUP  0) I- Cu E 0) C) 0 C) C) •-O 4-. C) -C E C-).— C) 0 E’ C) CO 0 > 0 C) —w C) . .  ___ Larry Brian Mitchell Recycle Center Suggested Improvements o Clearly labeled and consistent signage o Have attendants at Bin locations on an active schedule and use substitute workers when needed. CITY OF I?i::• * GALLUP  __ Cultural Center Recycle Center Suggested Improvements o Improve Signage & Bin visibility o Have attendants at Bin locations on an active schedule and use substitutes workers when needed. w CITY OF GALLUP Recycling Issues CITY OF GALLUP  ____ SGB & MCRC Recommendations o Do RSWA MOU expectations relate to recycling? o RSWA Recycling Transfer Station — Recycle User Comments: •:• I was charged to leave my cardboard even though I told them I was recycling. + I was told they didn’t have any more room for plastic or cardboard. •: I was told I have to take it to the other sites when they’re open. (Ironically, this happened on a Tuesday, when the other sites aren’t open) CITY OF * GALLUP  What Should I Do? Recycling Education ave easyloun rstand and cons istetsigpage o Educate the utility customers and youth o Integrate local, county, and state resources .— “. c./ •s 2 , ctrv or What to Rcevcleat the 3 Gallup Recycling Locations GALLUP I. (:Ittip I rn.sfct C;1iufl 2. (;Ihip ( ultiintl II.I’Ic1 \.1IIL\ I I II’.%,.\ . C ,.. h.p ‘XI i ‘j ( ‘.I. ‘cJ HiS .t:r Recycle: \I.i•I.i ti’’ i S ‘.ln to 4 Opm Card hoard 3. 1 .:irr Bri:t,i SIiIchvfl Rr. ( titcr Plastic bottles “I Itkd I l’..cc’.clc all teiii below C )r’’ XI.’ \‘ cd qo.ii In I Mixed paper C IlLIS %2IttJ1d:Is Ifi;iiii—2in Fir steel cans Plastic Bottles1 eaj nnsj BoteIIasPIJctlcis % s() ‘ . .0 tt44& Seqtkn , - o_ . p...,e an. C) C) Tin Cans J Mixed Paper’ nians Ltas de Acero Pap&es Mexcies x — Y1% (,v T’ C*’. A... — -Ma C..,. •.bfl t3 C) .2  Cost To Implement Curbside Recycling Program Initial Implementation Costs Implementation Item Cost Recycle Material Value at Friedman’s Per Ion Facility (90’X100”X24’) $ 310,000 Field Employees 80,000 2015 $ Administrative Employees $ 82,000 - Recycling Coordinator Recycle Material March October - Code Enforcement Staff Mixed Paper $ 48.00 $ 15.90 - City Env. Coordinator Time ( 20%) Vehicles(1) $ 325,000 Plasticl&2 $ 210.90 $ 25.90 Recycle Carts $ 450,000 Annual O&M (Fuel & Maintenance) $ 10,000 Card Board $ 75.00 $ 75.00 Transportation (Hauling) $ 15,000 Grant Total $ 1,272,000 Single Streani $ 19.90 $ 2.00 Estimated Monthly Charge pet resident: $3.00 • Amortized over f-Years • f-Year Revenue (no interest) $1,500,000 CITY OF GALLUP  ___ Staff Recommendation 1. Defer implementation of Curbside Recycling Program 2. Implement recommendations Made by SGB and MC Recycling Coalition Staff • Staffing with minimum of 2 personnel during business hours Tuesday through Saturday (40 hours) • Seek public input to add up to 2 additional locations • Appropriate and accurate signage • Community Recycling Education • Make the recycling program user friendly for those that wish to recycle 3. Funding provided by City of Gallup through offsetting cost reduction estimated to be approxi mately $100,000. 4. Monitor Total Community Recycling (City of Gallup, The Sustainable Gallup Board, and RS WA) Metrics and make them available to everyone via website at City or RSWA (both?). 5. City Staff and The Sustainable Gallup Board will provide an annual update to The Mayor and City Council. CITY OF * GALLUP