City Council

Minutes of the Regular Meeting of the Gallup City Council, City of Gallup, New Mexico, held in the Council Chambers at City Hall, 110 West Aztec Avenue, at 6:00 p.m. on Tuesday, April 12, 2016. The meeting was called to order by Mayor Jackie McKinney. Upon roll call, the following were present: Mayor: Jackie McKinney Councilors: Linda Garcia Allan Landavazo Yogash Kumar Fran Palochak Also present: Maryann Ustick, City Manager Presented to the Mayor and Councilors were the Minutes of the Regular Meeting of March 22, 2016, the Special Meetings of March 29-30, 2016, and the Special Meeting of April 4, 2016. Councilor Palochak made the motion to approve the aforementioned Minutes. Seconded by Councilor Landavazo. Roll call: Councilors Palochak, Landavazo, Garcia, and Mayor McKinney all voted yes. Councilor Kumar abstained. Motion carried. Mayor McKinney recognized Bill Lee, McKinley County Manager, in the audience. Presented to the Mayor and Councilors were the following Discussion/Action Topics: 1. Re-appointment of Juliana Dooley and Matthew Long to the Planning and Zoning Commission Mayor Jackie McKinney — Mayor McKinney asked for the Councilors’ approval to appoint Ms. Dooley and Mr. Long to another term on the Planning and Zoning Commission. Councilor Kumar made the motion to approve the re-appointment of Juliana Dooley and Matthew Long to the Planning and Zoning Commission. Seconded by Councilor Garcia. Roll call: Councilors Kumar, Garcia, Landavazo, Palochak, and Mayor McKinney all voted yes. Mayor McKinney introduced Catherine Sebold, the new Tourism and Marketing Manager for the City. 2. Professional Services Agreement with the Chamber of Commerce for the Summer Nightly Indian Dance Program Catherine Sebold, Tourism and — Marketing Manager MINUTES Regular City Council Meeting —4/12/2016 Page 2 Ms. Sebold presented the agreement for conducting the program at the Courthouse Square from Memorial Day through Labor Day. Staff will be seeking the Mayor and Councilors’ advice for expanding the program to bring more people to the downtown area. Ten Fraizer will return as Director of the program this year. Mr. Lee (who will be leaving his position as County Manager to work as the Chamber of Commerce Director next month) recommended amending the second paragraph of the agreement by requiring the program’s statistics to be submitted to the City Manager, rather than the City’s Parks or Economic Development Department. Councilor Landavazo recommended that the Chamber of Commerce work with the dance groups to encourage spectator participation at each event. Councilor Kumar encouraged the promotion of the dance programs at local restaurants and hotels. Discussion followed concerning ways to evaluate the statistics of the program and the need to address potential security issues at the Courthouse Square. Following discussion, Councilor Landavazo made the motion to approve the Professional Services Agreement with the Chamber of Commerce for the Summer Nightly Indian Dance Program, with the amendment to paragraph two of the agreement, by requiring the reporting of statistics to be submitted to the City Manager. Seconded by Councilor Palochak. Roll call: Councilors Landavazo, Palochak, Kumar, Garcia, and Mayor McKinney all voted yes. 3. Acceptance of Two (2) Easements from the Gallup Mckinley County Public School District No. 1 for the Construction of a New Waterline Along Boardman Drive Richard Matzke, Electric Director — Mr. Matzke recommended acceptance of the two easements for the construction of the Boardman Loop waterline project. Councilor Landavazo asked if the waterline project will be completed prior to the State’s roadway project on Boardman Drive. Mr. Matzke responded in the affirmative and said the waterline project is currently out for bid. Councilor Garcia made the motion to accept both easements from the Gallup Mckinley County Public School District No. 1 for the construction of a new waterline along Boardman Drive. Seconded by Councilor kumar. Roll call: Councilors Garcia, Kumar, Garcia, Landavazo, Palochak, and Mayor Mckinney all voted yes. MINUTES Regular City Council Meeting — 4/12/2016 Page 3 4. Acceptance of an Easement from Gallup Land Partners, LLC for Electric Service Line Improvements North of Gallup Richard Matzke, Electric — Director Mr. Matzke recommended acceptance of the easement which will be used to relocate and improve an electric service line in the general vicinity of the Flea Market to Gamerco. Councilor Garcia made the motion to accept the easement from Gallup Land Partners, LLC for electric service line improvements north of Gallup. Seconded by Councilor Kumar. Roll call: Councilors Garcia, Kumar, Landavazo, Palochak, and Mayor McKinney all voted yes. 5. Resolution No. R2016-18; Authorizing the Execution and Delivery of a Local Government Planning Grant Agreement with the New Mexico Finance Authority Clyde (C.B.) Strain, Planning Director — Mr. Strain presented the proposed Resolution to close out the planning grant from the New Mexico Finance Authority for the creation of the Metropolitan Redevelopment Area Master Plan. By approving the Resolution, the City will request full reimbursement of the $50,000 grant amount from the State. Councilor Kumar made the motion to approve Resolution No. R2016-18. Seconded by Councilor Palochak. Roll call: Councilors Kumar, Palochak, Landavazo, Garcia, and Mayor McKinney all voted yes. The following presentation and information item was presented to the Mayor and Cou nci lors: 1. Report by the Gallup MainStreet Arts and Cultural District Board — Cohn McCarty, President, Gallup MainStreet Arts and Cultural District Mr. McCarty provided an overview of the work being done to achieve an accredited status as a New Mexico MainStreet. He asked for financial support from the City in the amount of $40,000 for the projects included in their work plan. Ms. Ustick said the request for the $40,000 from the Gallup MainStreet Arts and Cultural Board will be presented to the Mayor and Councilors at the Budget Work Session next week. Discussion followed concerning the benchmarks that have been completed to meet MINUTES Regular City Council Meeting — 4112/2016 Page 4 MainStreet requirements, the collaboration of organizations working towards improving the downtown area and the top accomplishments of the Gallup MainStreet Arts and Cultural Board. Louie Bonaguidi provided an overview of Gallup MainStreet when it was first established in the 1980s and ended in the mid-1990s. He expressed support of Gallup MainStreet Arts and Cultural District and their efforts to revitalize the downtown area. Comments by Public on Non-Agenda Items None. Comments by Mayor and City Councilors Councilor Palochak congratulated Michael J. Marquez, a senior at Miyamura High School, for his accomplishments in having his first book published. Mr. Marquez’s book is entitled “The Power of Aisban” and there will have a book signing event at Rio West Mall on Saturday, April 23, 2016 at 1:00 p.m. Councilor Palochak would like for the Mayor and Councilors to honor Mr. Marquez at the next regular meeting. Councilor Palochak also said her Neighborhood District Meeting will be held on Thursday, April 14, 2016 at 6:00 p.m. at Stagecoach Elementary School. She invited all citizens to attend. Councilor Landavazo thanked City staff for their work in hosting a farewell luncheon for Rick Snider, former General Services Director. Councilor Landavazo also encouraged everyone to “keep believing in Gallup.” Councilor Kumar provided information on the 15th Annual Comcast Cares Day, which will be held on Saturday, April 30, 2016. The project will consist of the cleanup and revitalization of the downtown area. Councilor Kumar asked the members of the Business Improvement District (BID) to disseminate the information about the project to the business and property owners of the downtown area. Councilor Garcia said Comcast Cares Day was a success last year when the project involved the cleanup and revitalization of Juan de Onate Elementary School. She looks forward to participating in this year’s event to clean the downtown area. Councilor Garcia also welcomed Ms. Sebold to the City and said she looks forward to working with her. Mayor McKinney said spring time is an extremely busy time for City staff since they will be working on cleaning streets and preparing City facilities for local events and sports leagues. The upcoming budget sessions will be a difficult time for City staff since they will need to work with the Council on how to provide services with the limited amount of MINUTES Regular City Council Meeting — 4/12/2016 Page 5 funds that are available. He commended and thanked City staff for all that they do. Mayor McKinney also said he is excited about the local construction projects, including the reconstruction of South Second Street, the reconstruction of the Southside Senior Center parking lot, and the Downtown Pedestrian Safety Project. Comments by City Manager Ms. Ustick said the City will work with the BID to help support the Comcast Cares Day project. Adrian Marrufo, Solid Waste Superintendent, will provide a presentation on this year’s Community Cleanup Campaign at the next regular meeting. City staff has not received any information on the beautification grant from the State; however, staff will keep the Mayor and Councilors advised on the matter. Ms. Ustick said it was fitting to have Mr. Snider’s farewell luncheon at the El Morro Events Center, since Mr. Snider oversaw the operations of the center and it was a suitable place to celebrate his accomplishments. Ms. Ustick said a City Council Work Session will be held on Tuesday, April 19, 2016 at 9:00 a.m. at the El Morro Events Center. The purpose of the meeting will be to discuss the City’s bonding options, to review the City’s Capital Improvement Plan and for departments to present their budget proposals for Fiscal Year 2017. There being no further business, Councilor Palochak made the motion to adjourn the meeting. Seconded by Councilor Landavazo. Roll call: Councilors Palochak, Landavazo, Kumar, Garcia, and Mayor McKinney all voted yes. - Jackie McKinney, Mayor %Abeall,r Approved 4/26/2016