City Council

Minutes of the Regular Meeting of the Gallup City Council, City of Gallup, New Mexico, held in the Council Chambers at Gallup City Hall, 110 West Aztec Avenue, at 6:00 p.m. on Tuesday, June 28, 2016. The meeting was called to order by Mayor Jackie McKinney. Upon roll call, the following were present: Mayor: Jackie McKinney Councilors: Linda Garcia Allan Landavazo Yogash Kumar Fran Palochak Also present: Maryann Ustick, City Manager George Kozeliski, City Attorney Mayor McKinney said the Oath of Office was administered to the newly appointed Chief of Police Phillip Hart prior to the current meeting. Presented to the Mayor and Councilors were the Minutes of the Regular Meeting of June 14, 2016. Councilor Palochak made the motion to approve the aforementioned Minutes. Seconded by Councilor Landavazo. Roll call: Councilors Palochak, Landavazo, Garcia, Kumar and Mayor McKinney all voted yes. Presented to the Mayor and Councilors were the following Discussion/Action Topics: 1. Request for Street, Alleyway and Parking Lot Closures and Request for a Special Dispenser’s Permit for the Annual Freedom Ride, Flight and Cruise Event to be Held Beginning Friday, July 29, 2016 Francis Bee, — Gallup Business Improvement District Mr. Bee presented the requests and an overview of the activities to be held during the entire event. As an addition to this year’s event, Gallup Arts will also have an art exhibit and festival in the alley way between Second and Third Streets on Saturday, July 30, 2016. Discussion followed concerning the serving of alcoholic beverages during last year’s event and how the process was handled. Mayor McKinney read a portion of a letter from Steve Gurley, one of the event organizers, confirming that only beer and wine will be served during this year’s event. MINUTES Regular City Council Meeting — 6/28/2016 Page 2 To avoid any conflicts with the event, Ms. Ustick said the Land of Enchantment Opera scheduled a matinee on Saturday, July 30, 2016, instead of the regular evening performance at El Morro Theater. She asked that the parking lot at First Street and Aztec Avenue be reserved for parking for the opera from 3:30 p.m. to 5:30 p.m. Councilor Palochak made the motion to approve the request for street, alleyway and parking lot closures and the request for a special dispenser’s permit for the Annual Freedom Ride, Flight and Cruise Event to be held beginning Friday, July 29, 2016. Seconded by Councilor Kumar. Roll call: Councilors Palochak, Kumar, Garcia, Landavazo and Mayor McKinney all voted yes. 2. Contract Award for Construction of NTUA—Twin Lakes Well I Navajo Gallup Water Supply Project (NGWSP) Reach 12A Connection; Formal Bid No. 1612 Richard Matzke, Electric Director — Mr. Matzke provided an overview of the project to connect the NTUA Twin Lakes Well to Reach 12A of the NGWSP. The project is funded by Water Trust Board Grant #111. Based on the bids submitted for the project, Mr. Matzke recommended award of the construction contract to Gandy Dancer, LLC of Albuquerque in the amount of $77,478.56. Councilor Landavazo made the motion to approve the contract award for construction of NTUA—Twin Lakes Well / Navajo Gallup Water Supply Project Reach 12A Connection; Formal Bid No. 1612, as presented. Seconded by Councilor Garcia. Roll call: Councilors Landavazo, Garcia, Kumar, Palochak and Mayor McKinney all voted yes. 3. Contract Award for Construction of Navajo Gallup Water Supply Project Reach 27.6; Formal Bid No. 1608 Richard Matzke, Electric Director — Mr. Matzke provided a summary of the proposed project which includes the installation of about 33,000 feet of water line, a new pump station and abandoned mine remediation. The project is partially funded by Water Trust Board Grant/Loan #283 and the Repayment Agreement with the Bureau of Reclamation (BOR). The City’s repayment obligation for this project will be about $1.2 million. Based on the bids submitted for the project, Mr. Matzke recommended award of the construction contract to TLC Plumbing & Utility of Albuquerque, in the amount of $7,678,224.97. Discussion followed concerning the project, which will move water from the north side of the city eastward towards Indian Hills and Rehoboth. MINUTES Regular City Council Meeting — 6/28/2016 Page 3 Councilor Kumar made the motion to approve the contract award for construction of Navajo Gallup Water Supply Project Reach 27.6; Formal Bid No. 1608, as presented. Seconded by Councilor Garcia. Roll call: Councilors Kumar, Garcia, Landavazo, Palochak and Mayor McKinney all voted yes. 4. Resolution No. R2016-30; Reinstating the Water High Efficiency Rebate Incentive Programs Richard Matzke, Electric Director — 5. Resolution No. R2016-31; Reinstating the High Efficiency Refrigerator Residential Rebate Program Richard Matzke, Electric Director — Elizabeth Barriga, Environmental Program Coordinator, presented the proposed resolutions to extend the rebate programs for customers installing Energy Star certified refrigerators and qualified high-efficiency toilets, showerheads, clothes washers, rain barrels and xeriscaping. She provided information concerning the annual budgets for the rebate programs and the reimbursements provided to the City by the BOR. The proposed resolutions would extend the rebate programs to June 30, 2018. Councilor Garcia made the motion to approve Resolution No. R2016-30. Seconded by Councilor Kumar. Roll call: Councilors Garcia, Kumar, Palochak, Landavazo and Mayor McKinney all voted yes. Ms. Barriga provided information concerning the Consortium of Energy Efficiency Program and the products that qualify for the rebate program. Councilor Palochak made the motion to approve Resolution No. R2016-31. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Kumar, Landavazo and Mayor McKinney all voted yes. 6. Approval of Contracts, Rights of Entry and Deed for New Mexico Department of Transportation (NMDOT) Project on Boardman Drive — George Kozeliski, City Attorney Mr. Kozeliski presented three contracts, three temporary construction permits and one quitclaim deed from the NMDOT for the project. He also asked the Council to authorize the Mayor to sign any other documentation required by the NMDOT that are needed for this project. Councilor Landavazo made the motion to approve the contracts, rights of entry and deed for the New Mexico Department of Transportation Project on Boardman Drive. Seconded by Councilor Palochak. Roll call: Councilors Landavazo, Palochak, Garcia, Kumar and Mayor McKinney all voted yes. MINUTES Regular City Council Meeting — 6/28/2016 Page 4 7. Approval of Membership Agreement with the Northwest New Mexico Council of Governments (NWNMCOG) for Fiscal Year 2017 and the Re appointment of Current Representatives to the Board of Directors — Maryann Ustick, City Manager Ms. Ustick presented the proposed annual membership agreement with the NWNMCOG in the amount of $65,000. The NWNMCOG also submitted a list of current board members representing the City of Gallup as follows: Louis Bonaguidi, Councilor Landavazo, Councilor Kumar and Ms. Ustick. Councilor Landavazo made the motion to approve the Membership Agreement with the Northwest New Mexico Council of Governments for Fiscal Year 2017 and the Re- appointments of the current representatives of the City of Gallup to the Board of Directors. Seconded by Councilor Palochak. Roll call: Councilors Landavazo, Palochak, Garcia and Mayor McKinney all voted yes. Councilor Kumar abstained. Motion carried. 8. Appointment of Precinct Officials for the August 9, 2016 Special Municipal Election Alfred Abeita, City Clerk — Mr. Abeita presented the names of qualified electors of the City to serve as precinct officials for the upcoming special election. The proposed precinct officials are experienced individuals that have worked various elections in the past and will be required to attend election training which is tentatively scheduled for August 3, 2016. The total costs for the compensation of precinct officials will be $9,480. Discussion followed concerning the assignment of polling officials for each polling location. Councilor Palochak made the motion to approve the appointment of precinct officials for the August 9, 2016 Special Municipal Election as presented. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Kumar, Landavazo and Mayor McKinney all voted yes. Presented to the Mayor and Councilors was the following Presentation and Information Item: 1. Proposed Metal Detector for City Council Chambers — Maryann Ustick, City Manager Ms. Ustick said staff was asked to provide information on the cost and use of a metal MINUTES Regular City Council Meeting — 6/28/2016 Page 5 detector to ensure the safety of participants and the public at City Council meetings. Staff has obtained a cost estimate, in the amount of $4,598.12, for a ISA certified metal detector that is battery operated and portable. The City’s current security provider, Blackstone Security, will be able to staff the metal detector for City Council meetings with no increased cost to the current security services contract. The proposed equipment is a walk-through metal detector which does not include x-ray capabilities to examine personal items. Ms. Ustick asked if the intended use of the metal detector will be only for City Council meetings or if the equipment will be used on a daily basis. Discussion followed concerning the County’s use of their metal detector at the Mckinley County Courthouse; the proposed posting of notices at the entrance to City Hall stating that no firearms are allowed and personal items are subject to be searched; and the proposed purchase and use of supplemental equipment, such as wand metal detectors and x-ray equipment. Mayor McKinney asked Ms. Ustick to gather additional information on the matter and to bring the item back for the Council’s consideration in one month. Councilor Kumar made the motion to adjourn into closed session for the purpose of discussing personnel matters concerning the City’s at-will employees. Seconded by Councilor Palochak. Roll call: Councilors Kumar, Palochak, Landavazo, Garcia and Mayor Mckinney all voted yes. The Mayor and Councilors adjourned into closed session, pursuant to §10-15-1-H(2) NMSA 1978 Comp. (as revised). Following the closed session, Councilor Kumar made the motion to reconvene the regular meeting. Seconded by Councilor Landavazo. Roll call: Councilors Kumar, Landavazo, Palochak, Garcia and Mayor McKinney all voted yes. Mayor McKinney certified for the record that the matters discussed during the closed session was limited to personnel matters concerning the City’s at-will employees. Comments by Public on Non-Agenda Items Patsy Ann Dixon presented her personal concerns to the Mayor and Councilors. Comments by Mayor and City Councilors Councilor Palochak welcomed the newly appointed Chief of Police Phillip Hart. Based on the rape kit audit that was conducted by the State Auditor, Councilor Palochak commended the Gallup Police Department for their work in transmitting rape kits to be tested by the proper authority. Councilor Palochak said she was proud to represent Mayor McKinney and to participate at the Quilts of Valor event last Friday. MINUTES Regular City Council Meeting — 6/28/2016 Page 6 Councilor Landavazo also welcomed Chief Hart to the City of Gallup. He also commended Mayor McKinney, Mr. Kozeliski and Vince Alonzo, Parks and Recreation Director, and his crew for their work to conduct a successful Best of the Best Rodeo. Councilor Landavazo encouraged everyone to keep believing in Gallup. Councilor Kumar thanked Capt. Franklin Boyd for his work in serving as Interim Chief of Police. Councilor Kumar also welcomed Chief Hart and looks forward to working with him. Councilor Kumar commended City staff for all their work to support the numerous events that are taking place in Gallup. He believes Gallup has changed for the better and has seen the differences that have taken shape in the community. Councilor Garcia welcomed Chief Hart and also looks forward to working with him. She said Chief Hart will find that the staff at the Gallup Police Department goes above and beyond the call of duty. Councilor Garcia thanked Capt. Boyd for his accomplishments during his short tenure as Acting Chief of Police. Councilor Garcia congratulated Sgt. Billy Padavich for his promotion to the tank of Lieutenant. She also will hold her Neighborhood Association Meeting tomorrow at 6:30 p.m. at the Northside Senior Center. Mayor McKinney thanked Capt. Boyd for his service as Interim Chief of Police. Mayor McKinney said it is a busy time of year with the number of events taking place in Gallup and commended the City’s employees for their hard work. The Best of the Best Rodeo was successful as the event becomes larger with increased participants from year to year. He looks forward to reviewing the forthcoming financial report of the rodeo. Mayor McKinney also commended Mr. Alonzo, Mr. Kozeliski and their staffs for their work to support the event. Comments by City Attorney and City Manager Mr. Kozeliski commended Ben Welch, Community Services Coordinator and Tanya Martinez, Legal Assistant, for their work in conducting the Best of the Best Rodeo. Mr. Kozeliski welcomed Chief Hart to meet with him as needed. Mr. Kozeliski said the Mayor received notification that the City received a grant from the Federal Aviation Administration (FAA) in the amount of $3.3 million to reconstruct the runway at the airport. Ms. Ustick expressed her appreciation to Capt. Boyd for his service as Interim Police Chief and said it was a pleasure working with him. Ms. Ustick also said she is excited about the future of the Police Department under Chief Hart’s command. Ms. Ustick previously disseminated information about the upcoming Special General Obligation Bond Election and asked that the Mayor and Councilors share the information at community meetings. Ms. Ustick said the lodger’s tax report will be prepared and MINUTES Regular City Council Meeting — 6/28/2016 Page 7 presented to the Mayor and Councilors after the close of the current fiscal year. The improvements to the El Morro Theater will be completed soon and the theater will re open on July 1, 2016. Ms. Ustick also said the World Changers Project was successful as five homes in Gallup were repaired and improved. She commended Mr. Welch for his work in coordinating City resources for the project. The strategic plan will be disseminated to the Mayor and Councilors as soon as possible. Quarterly updates on the plan will be presented to the Mayor and Councilors, with the first update being conducted after September 30, 2016. There being no further business, Councilor Kumar made the motion to adjourn the meeting. Seconded by Councilor Palochak. Roll call: Councilors Kumar, Palochak, Landavazo, Garcia and Mayor McKinney all voted yes. Jackie McKinney, Mayor AZL& Alfre Abeita II, City ëiik Approved 7/12/2016