City Council
Regular MeetingGallup, NM · August 9, 2016
Minutes
Minutes of the Regular Meeting of the Gallup City Council, City of Gallup, New Mexico,
held in the Council Chambers at Gallup City Hall, 110 West Aztec Avenue, at 4:30 p.m.
on Tuesday, August 9, 2016.
The meeting was called to order by Mayor Jackie McKinney.
Upon roll call, the following were present:
Mayor: Jackie McKinney
Councilors: Linda Garcia
Allan Landavazo
Yogash Kumar
Absent: Fran Palochak, Councilor
Also present: Maryann Ustick, City Manager
George Kozeliski, City Attorney
Presented to the Mayor and Councilors were the Minutes of the Regular Meeting of July
26, 2016.
Councilor Garcia made the motion to approve the aforementioned Minutes. Seconded
by Councilor Kumar. Roll call: Councilors Garcia, Kumar, Landavazo and Mayor
McKinney all voted yes.
Kenneth Riege of the Comfort Suites presented coins to the Mayor and Councilors and
expressed his appreciation for their support in having Gallup named as the Most
Patriotic Small Town in America and designated as a Purple Heart City.
Presented to the Mayor and Councilors were the following Discussion/Action Topics:
1. Appointment of Glen Benefield to the Gallup-Mckinley County Animal
Control Authority Board Mayor Jackie McKinney
—
Mayor McKinney recommended the appointment of Mr. Benefield to fill the vacancy on
the Board, created by the resignation of Joyce Lebeck.
Councilor Kumar made the motion to approve the appointment of Glen Benefield to the
Gallup-Mckinley County Animal Control Authority Board. Seconded by Councilor
Landavazo. Roll call: Councilors Kumar, Landavazo, Garcia and Mayor McKinney all
voted yes.
2. Budget Adjustment for Gallup Detox Center Facility — Jon DeYoung,
Assistant to the City Manager
MINUTES
Regular City Council Meeting — 8/9/2016
Page 2
Mr. DeYoung presented the request for a budget adjustment in the amount of $45,600
to cover the cost of utilities and building maintenance at the Gallup Detox Center.
Discussion followed concerning the cost of utilities for the fiscal year at the detox center.
Councilor Landavazo made the motion to approve the budget adjustment for the Gallup
Detox Center Facility. Seconded by Councilor Garcia. Roll call: Councilors
Landavazo, Garcia, Kumar and Mayor McKinney all voted yes.
3. Budget Adjustment for Youth Conservation Corps — Jon DeYoung,
Assistant to the City Manager
Mr. DeYoung presented the request for a budget adjustment in the amount of
$149,875.59 for the Youth Conservation Corps (YCC). The City was initially notified by
the State that it would not receive any funding for YCC this fiscal year; therefore, the
City did not establish a budget for YCC. After the City approved its budget, the State
advised that it would provide the City with YCC funding after another community turned
down the funds. Since the City does not have the matching funds in its current budget,
the County was able to provide matching funds for the program in the amount of
$50,000.
Discussion followed concerning the work to be conducted during this year’s YCC
program. Ms. Ustick said she will provide a copy of the YCC work plan to the Mayor
and Councilors.
Councilor Garcia made the motion to approve the budget adjustment for the Youth
Conservation Corps. Seconded by Councilor Kumar. Roll call: Councilors Garcia,
Kumar, Landavazo and Mayor McKinney all voted yes.
4. Approval of Budget Adjustment and Purchase of an Aerial Platform Fire
Truck Eric Babcock, Fire Chief
—
Chief Babcock presented the request for budget adjustment and authorization to
purchase a 100-foot aerial platform fire truck in the amount of $998,000.
Discussion followed concerning the process for selecting the fire truck, the features of
the fire truck itself, the grant funding that was obtained towards the purchase of the fire
truck and the City’s Insurance Service Office (ISO) rating.
Councilor Landavazo made the motion to approve the budget adjustment and the
purchase of an aerial platform fire truck. Seconded by Councilor Kumar. Roll call:
Councilors Landavazo, Kumar, Garcia and Mayor McKinney all voted yes.
MINUTES
Regular City Council Meeting — 8/9/2016
Page 3
5. Budget Adjustment for Municipal Court — Grant Foutz, Municipal Judge
Patty Holland, Chief Financial Officer, said the fund that is used to submit fines and fees
to the State was not included in this fiscal year’s budget. The fund is normally budgeted
during the regular process; however, the fund was inadvertently left out this year. She
requested a budget adjustment in the amount of $75,000 which will be subsidized by
fines that are collected during the year.
Discussion followed concerning the increased amount of fines and fees that are
collected at Municipal Court.
Councilor Kumar made the motion to approve the budget adjustment for Municipal
Court. Seconded by Councilor Garcia. Roll call: Councilors Kumar, Garcia, Landavazo
and Mayor McKinney all voted yes.
6. Budget Adjustment for the Golf Course — Maxwell Johnson, Fox Run Golf
Course
Ms. Holland said there was about $124,000 in unexpended funds for the golf course last
fiscal year that was rolled backed into the General Fund. She requested a budget
adjustment in the amount of $115,000 to be used for unfunded items this fiscal year for
sand, fertilizer, pro shop inventory, equipment rentals and professional contracts for the
golf course.
Ms. Holland and Mr. Johnson answered questions regarding the equipment rentals and
professional contracts to be funded by the proposed budget adjustment. Rather than
purchasing the equipment, Mr. Johnson recommended leasing new machinery every
five years, which would be more cost effective for the City.
Mayor McKinney provided an overview of the improvements being made at the golf
course.
Councilor Kumar made the motion to approve the budget adjustment for the Golf
Course. Seconded by Councilor Landavazo. Roll call: Councilors Kumar, Landavazo,
Garcia and Mayor McKinney all voted yes.
7. Budget Adjustment for the Purchase of Police Vehicles — Phillip Hart,
Chief of Police
Ms. Holland said the City received a legislative grant from the State in the amount of
$285,000 to purchase and equip new police vehicles. The purpose of the adjustment is
MINUTES
Regular City Council Meeting — 8/9/2016
Page 4
to include the funds in the current budget in order to move forward with the purchase of
the vehicles.
Councilor Garcia made the motion to approve the budget adjustment for the purchase of
police vehicles. Seconded by Councilor Kumar. Roll call: Councilors Garcia, Kumar,
Landavazo and Mayor McKinney all voted yes.
8. Approval of New Mexico Department of Tourism Lifter Control &
Beautification Grant Agreement and Budget Adjustment to Reflect Grant
Revenue and Expenditures Maryann Ustick, City Manager
—
Ms. Ustick said the City, along with its community partners, applied to the State
Department of Tourism for the Lifter Control and Beautification Grant in the amount of
$25,580. Due to the high demand for the funds, the City was awarded $20,000. The
funds will be used to improve and beautify the downtown walkway between Coal
Avenue and Aztec Avenue. The City plans to hire youth next spring for lifter reduction
and graffiti abatement prior to the tourist season.
Councilor Landavazo made the motion to approve the New Mexico Department of
Tourism Litter Control and Beautification Grant Agreement and budget adjustment to
reflect the grant revenue and expenditures. Seconded by Councilor Garcia. Roll call:
Councilors Landavazo, Garcia, Kumar and Mayor McKinney all voted yes.
Comments by Public on Non-Agenda Items
Chief Babcock introduced Fire Marshal Jesus Morales as the City’s new Deputy Fire
Chief.
Comments by Mayor and CtV Councilors
Councilor Garcia thanked everyone who was involved in the National Night Out event
which took place on August 2, 2016. She also encouraged everyone to support the
upcoming Gallup Inter-Tribal Indian Ceremonial, which will take place later in the week.
Councilor Kumar also thanked everyone for their involvement and participation in the
National Night Out event. He said the 30 Days of Opera and the Freedom Ride, Flight
and Cruise events were very successful. Councilor Kumar also encouraged everyone
to support the Ceremonial.
Councilor Landavazo said he enjoyed the car show at the Freedom Ride, Flight and
Cruise event. Unfortunately, he was not able to attend the National Night Out event due
to other commitments; however, he received many positive comments from others
about the event. He encouraged citizens to welcome the world to Gallup, New Mexico
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Regular City Council Meeting — 8/9/2016
Page 5
at the upcoming Ceremonial. He asked about the status of the construction project on
South Second Street and if the street will be reopened in time for the Ceremonial. Ms.
Ustick said the New Mexico Department of Transportation (NMDOT) will not be able to
reopen Second Street in time for the Ceremonial. Ms. Ustick said the project was
delayed due to rain and a waterline break that occurred last week. The project is
expected to be completed at the end of the month. Councilor Landavazo encouraged
everyone to continue to weave into the community, “that which is real and that which is
true.”
Mayor McKinney said he has been in communication with the NMDOT as they tried
everything they could to reopen Second Street in time for the Ceremonial. Since the
current traffic pattern has been in existence for the past several months, he believes
local residents are used to the current traffic flows and the project may not be a major
inconvenience overall. Mayor McKinney said he was impressed with the National Night
Out event and commended those who helped with the event. He also encouraged local
residents to don their native apparel and jewelry during the upcoming Ceremonial.
Comments by City Attorney and City Manager
None.
There being no further business, Councilor Kumar made the motion to adjourn the
meeting. Seconded by Councilor Garcia. Roll call: Councilors Kumar, Garcia,
Landavazo and Mayor McKinney all voted yes.
Approved 8/23/2016
Agenda
LEGAL NOTICE
PUBLIC NOTICE IS HEREBY GIVEN that the meeting time for the Regular
Meeting of the Gallup City Council scheduled for Tuesday, August 9, 2016 has been
changed from 6:00 p.m. to 4:30 p.m. Copies of the agenda will be available at the City
Clerk’s Office seventy-two (72) hours prior to the meeting.
CITY OF GALLUP, NEW MEXICO
By: /s/ Alfred Abeita II, City Clerk
AGENDA
GALLUP CITY COUNCIL
REGULAR MEETING
TUESDAY, AUGUST 9, 2016; 4:30 P.M.
CITY COUNCIL CHAMBERS
Jackie McKinney, Mayor
Linda Garcia Allan Landavazo
Councilor, District #1 Councilor, District #2
Yogash Kumar Fran Palochak
Councilor, District #3 Councilor, District #4
Maryann Ustick, City Manager
George Kozeliski, City Attorney
A. Pledge of Allegiance
B. Roll Call
C. Approval of Minutes
Regular Meeting of July 26, 2016
D. Presentation by Kenneth Riege, Comfort Suites
E. Discussion/Action Topics
1. Appointment of Glen Benefield to the Gallup-McKinley County Animal
Control Authority Board – Mayor Jackie McKinney
2. Budget Adjustment for Gallup Detox Center Facility – Jon DeYoung,
Assistant to the City Manager
3. Budget Adjustment for Youth Conservation Corps – Jon DeYoung,
Assistant to the City Manager
4. Approval of Budget Adjustment and Purchase of an Aerial Platform Fire
Truck – Eric Babcock, Fire Chief
5. Budget Adjustment for Municipal Court – Grant Foutz, Municipal Judge
AGENDA
Regular City Council Meeting – 8/9/2016
Page 2
Discussion/Action Topics, continued
6. Budget Adjustment for the Golf Course – Maxwell Johnson, Fox Run Golf
Course
7. Budget Adjustment for the Purchase of Police Vehicles – Phillip Hart,
Chief of Police
8. Approval of New Mexico Department of Tourism Litter Control &
Beautification Grant Agreement and Budget Adjustment to Reflect Grant
Revenue and Expenditures – Maryann Ustick, City Manager
E. Comments by Public on Non-Agenda Items
F. Comments by Mayor and City Councilors
G. Comments by City Manager and City Attorney
H. Motion to Adjourn
Auxiliary aides for the disabled are available upon request. Please contact Alfred Abeita,
City Clerk, at 863-1254 at least one (1) week prior to the meeting or as soon as
possible in advance of the meeting to make any necessary arrangements.
Pursuant to the “Open Meetings Act”, NMSA 1978, Section 10-15-1 through 10-15-4
of the State of New Mexico, this Agenda was posted at a place freely accessible
to the public 72 hours in advance of the scheduled meeting.
Minutes
Regular Meeting of July 26, 2016
(Minutes will be disseminated prior to the meeting)
DiscussionlAction Topic I
Appointment of Glen Benefield to the Gallup-Mckinley County
Animal Control Authority Board
Mayor Jackie McKinney
Cm’ Of GALLUP
OFFICE OF THE MAYOR
SmrE Of NEw Mixico
August 2, 2016
MEMORANDUM
TO: City Councilors
FROM:
Jackie McKinney, Mayor
RE: Gallup-McKinley County Animal Control Authority Board
With the vacancy created by the resignation of Joyce Lebeck, I would
ask for your approval to appoint Glen Benefield to the Gallup-Mckinley
County Animal Control Authority Board.
We would like to express our appreciation to Mr. Benefield for his
desire and willingness to serve on the Board.
Thank you for your consideration of this request.
DiscussionlAction Topic 2
Budget Adjustment for Gallup Detox Center Facility
Jon DeYoung, Assistant to the Cfty Manager
/\ CITY OF COUNCIL STAFF SUMMARY FORM
GALLUP MEETING DATE: August 9, 2016
SUBJECT: Gallup Detox Center Facility Budget
DEPT. OF ORIGIN: Assistant to the City Manager
DATE SUBMITTED: August 4, 2016
SUBMITTED BY: J.M. DeYoung
Summary: This is a budget adjustment to cover the cost of utilities and building maintenance.
Existing Utility budget will be increased by $9, 600 and an increase for building maintenance of $36, 000.
This will result in an increase of 45, 600. Fund cash reserve will cover increase.
Fiscal Impact: Reviewed By: C
Findce Department
Budget increase of 45, 600 from cash reserve (Fund 290). Projected reserve of approximately the same
amount.
Attachments: None
Iz
Legal Review: Approved As To Form:___________________________
,/Z,/ Attorney
Recommendation: Staff recommends approval of the budget adjustments.
Approved for Submittal By:
CITY CLERK’S USE ONLY
43 --—‘---‘-7 COUNCIL ACTION TAKEN
7 De atfent Dire ctpY’
nager
DlscusslonlActlon Topic 3
Budget Mjusftnent for Youth Conseivabon Corps
Jon Devoung, Msisthnt to the City Manager
CITY OF COUNCIL STAFF SUMMARY FORM
GALLUP MEETING DATE: August 9, 2016
SUBJECT: Youth Conservation Corps Commission
DEPT. OF ORIGIN: Assistant to the City Manager
DATE SUBMITTED: August 4, 2016
SUBMITTED BY: J.M. DeYoung
Summary: Budget State of New Mexico Services Agreement YCC No. 77-522-0150-0015 City of Gallup
Revenue and Qualified Expenditures up to $149,875.59.
This revision encompasses all budget changes Follow grant allocation: Youth Wages, training, safety boots,
—
gasoline and vehicle Maintenance. Matching funds provided by County of Mckinley’s balance from prior YCC
projects and additional Mckinley County funding available for projects that meet the YCC and County of
Mckinley objectives for grant funding scope work projected at $50,000 for In-kind. Supervisors and all other
related expenditures for project will be covered by the matching funds.
fI
Fiscal Impact: Reviewed By:
Finance Department
This budget adjustment will budget grant revenue and expenditures and allow for McKinley County
contribution for tasks performed or expenses directly related to the scope of work for projects.
Attachments: Budget Changes FY2017
Legal Review: Approved As To Form:___________________________
Z C Attorney
Recommendation: Staff recommends approval of the budget adjustments.
Approved for Submittal By:
CITY CLERK’S USE ONLY
COUNCIL ACTION TAKEN
7 Depadmei Director /
C Resolution No. Continued To:
.frrdedTo:
ATTACHMENT 2
REQUEST FOR REIMBURSEMENTIYOUTH CONSERVATION CORPS
Sponsor Information Phone Number: 1863-3377 Report #: 1
City of Gallup SHARE NO. 17-522-0150-0015 Start Date of this Reporting Period:
P0 Box 1270 End Date of this Reporting Period:
Gallup, NM 87305 ¾ to wages (expended wages vs. total expended)I #DIV/0!
INSTRUCTIONS FOR FILLING OUT THIS F ORM ARE ON THE I 30fl0M OF THE I ‘AGE.
ITEMS IN BUDGET YCC BUDGET REQUESTS BUDGETBALANCE
(Original)
Wages/FlCNUnemployment $ 133,382.69 $ 133,382.69
Workers Compensation $ 4,946.50 $ 4,946.50
Training/Education $ 5,647.50 $ 5,647.50
Supplies/Equipment/Miscellaneous $ 5,899.00 $ 5,899.00
TOTAL $ 149,875.69 - $ 149,875.69
CERTIFICATION
I certify that this is an original and that all expenditures and information reported herein are true and correct, appropriate for purposes in accordance with the terms
and conditions and other applicable rules and regulations of the Youth Conservation Corps, and that payment for services on the current request
have not been received.
Name (Please Type) Signature:
Title (Please Type) Date:
PLEASE NOTE; This Form must accompany all Reimbursement Requests.
NOTATIONS:
1. Reports should be numbered consecutively starting with #1.
2. The cost categories must match the budget stated in the project agreement document. If changes are necessary, a revised budget must be
approved by the YCC Commission.
3. Year-to-Date reimbursements should match the previous request’s cumulative reimbursement amount.
4. Expenditures must be itemized, identified and generally will have been approved in the project applications and the project agreement document.
5. Sponsor must submit all supporting documentation and project status report must accompany reimbursement requests.
6. Budget balance must take into account the approved budget less current request and less all previously approved payments.
7. Nothing should be put in the “Adjusted Budget” column unless YCC staff has approved a budget adjustment request.
Have you included Attachment 3, support documentation for all line items associated with in-kind contribution and a Project Status Report? If this
is a FINAL also include the Final Project Report.
DiscussionlAction Topic 4
Approval of Budget Adjustment and Purchase of
an Aerial Platform Fire Truck
Eric Babcock, Fire Chief
CITY OF COUNCIL STAFF SUMMARY FORM
GALLUP MEETING DATE: July 26, 2016
SUBJECT: Approval of HGAC Contract for lOOFt Platform Fire Truck
DEPT. OF ORIGIN: 3August 2016
DATE SUBMITTED: 3 August 2016
SUBMITTED BY: Fire Chief Eric Babcock
Summary: Requesting approval to execute HGAC FSI2-15 Code HAO9 Contract for $998K to Pete’s
Equipment for one Emergency One type lOOft Platform Fire Truck. Summary of funding:
1. $100K City of Gallup
2. $425K McKinley County Fire Fund—CFO has commitment Letter from McKinley County.
3. $473K State of NM Fire Fund
Fiscal Impact: Reviewed By: 17ii4ftjanOa.r(J
e epartment
_a<
Attachments: F1GAC—Cuntract of Pet&s’-Equipmont Picture of the unit. Letter of support of James
Saucedo validating the vehicle and contract.
Legal Review: Approved As To
,rney
Recommendation:
Approved for Submittal By:
7 CITY CLERK’S USE ONLY
COUNCIL ACTION TAKEN
Department Director
Resolution No. Continued To:
%t._4’_7 (*dcwJ) Ordinance No. Referred To:
Approved: Denied:
7’ City Manager
Other: File:
I
I
I
I
CITY OF Interoffice Memorandum
‘k’ GALItJP General Set ces Department
Date: August 3, 2016
From: a s Sauce Fleet Manager
ycIvd
To: Eric Babcock, Fire Chief I 8’ 1o
Subject: new platform truck
I have reviewed the specifications for the platform truck for the Fire Department.
I have reviewed the proposal from E-One and other companies and I support the proposal from
E-One
E-One proposal will meet the specifications the City of Gallup needs.
I have worked with Chief Babcock to set recommended options needed for the truck.
110 West Aztec Avenue Gallup, New Mexico 87301. phone (505) 863-1220 fax (505) 726-5134
l4l2BroadwayNE
•Mift4W II1)j
Albuqtierquc, NM $7102
(505) 242-6969
• 4 Fax—(505) 242-4156
• 4
Clcaninq & Ftcctki Our Co,nmuttitic 4
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PROPOSAL
To: City of Gallup Fire & Rescue do Chief Eric Babcock
7/27/2016
We will extend the price, terms and conditions of E-One’s HGAC contract #FS12-15 Code HAO9.
Enclosed you will find a copy of the HGAC published documents that detail the prices of the contract.
The following is the price schedule for an E-One HP100 Aerial Platform as per the HGAC contract:
Published Unpublished
Description Options Price Options Price
ADD ONS
#1520-0018Q Upgrade to Quest Cab $5,936.00
#3310-0050 Additional Transverese Preconnect $4,133.00
#4005-0016 Upgrade to QMAX Pump 2000 GPM $5,451.00
#4415-0008 1.5” Front Bumper Discharge $1,810.00
#4415-0585 4” Right Side Discharge $5,990.00
#4015-0022 Mechanical Pump Seal $871.00
#3134-0019 Zolatone Pump Panels $728.00
#3136-0000 Air Horn at Pump Panel $161.00
#3370-0023 Tracks Adj Qty (5) $1,100.00
#3370-0026 Adjust Shelves Qty (6) $1,698.00
#3380-0023 Adjustable roll-out tray/tilt down $1,636.00
#3380-0077 Adjustable roll-out tray $1,110.00
#1 750-0034 Switch 12V/l5amp Qty (2) $460.00
#5130-0002 Cord reel electric 200’ of 10/3 yellow
-
$2,806.00
#5200-0001 Breaker Box 12 place single phase $1,040.00
#5250-0039 Generator Harrison 10KW Hydraulic $19,239.00
#5350-070 Voyager back-up camera $821.00
#5380-0030 Ground light package LED $1782.00
#5380-0141 Compartment light package $3,428.00
#5380-0070 Step Light Package $2,012.00
#5390-0073 Deck Light Whelen LED- $1,243.00
#5390-0088 Crosslay Lgiht Whelen LED $623.00
#5450-0261 Whelen Model PFP2 120V Qty (2) $6,134.00
#5470-0001 Twist Lock Recpt. 11OV 20 amp Qty (2) $752.00
#5500-0011 Federal Signal Q2B Siren $3,147.00
#5600-0241 Warning Light Whelen M6R Pair Qty (6) $4,878.00
#6500-0000 Hose Box 50’ x 1.5” DJ Hose $726.00
#6500-0011 Pike Pole Tube on Ladder $305.00
#6500-0019 Axe Bracket on Fly Section $508.00
#6500-0027 Lifting Eyeffie Off package $2,298.00
#6500-0028 Rappeling rope guides platform - $288.00
#6500-0058 Stokes Basket Receiver Platform - $1,875.00
#6600-0002 Roof Ladder bracket on ladder $2,154.00
#6600-0009 Parapet roof ladder bracket Platform - $2,167.00
Page 1 of 3
CONFIDENTIAL
#6550-0002 Truck Lite LED for outriggers $762.00
#6560-0084 Ladder Climbing Lights $5,300.00
#6560-0041 Whelen LED at Ladder Base $1243.00
#6560-0102 Whelen Pioneer Plus on Platform Qty (3) $7,335.00
#6570-0003 110 Volt Twist Lock recpt. At tip $3,256.00
#1150-0055 Hinged DP lid for center bumper tray $352.00
#1550-0017 Stainless Steel Door Panels Cab -
$1,578.00
#1670-0001 Ramco Mirrors with Heat $1,793.00
#1685-0161 Severe Duty Dash Package $1,090.00
#1 750-0009 Radio AM/FM CD Weatherband
-
$923.00
#1750-0010 Radio Speakers Addi Pair
-
$311.00
#8100-0077 Two-Tone Cab Paint $1,474.00
Heavy Duty Bumper Upgrade
$ 2,316.00
Smartdock SCBA brackets mounted in the seats Qty (5)
$ 2,555,00
Power Windows Front and Rear Doors
$ 3,158.00
Steps under each cab door
$ 960.00
Cold Weather Package for Cab $ 3,090.00
Cab interior to Black spray interior $ 2,996.00
Heaters on pair in cab rear with covers $ 1,680.00
Cab Headlights LED upgrade $ 1,948.00
Three USB charging ports in the cab $ 210.00
Diamond Plate cover for the hosebed $ 1,932.00
Compartments in the wheel wells $ 1,435.00
Slideout platform at rear of unit for hosebed access $ 936.00
Step Intermediate at pump panel $ 1,088.00
Interior Compartment Zolatone Gray $ 5,525.00
Speed Counter mechanical $ 328.00
Pump panel tags to be fastened with screws in lieu adhesive $ 1,296.00
Multiplex Modem $ 656.00
HVAC controls programmed into the VMUX display $ 1,199.00
AIS system to have Engine info upgrade $1,000.00
Swirled finish for platform control cover $ 555.00
Striping upgrade to 6” “Z” stripe and 3/4” and 1” trim $ 1,367.00
Graphics Allowance $2,000.00
New Rear Tires N/C
Current Pump Test N/C
Current Aerial Ladder Test N/C
14’, 16’, 20’, 24’, 28’, (2) 35’ Ladders to be supplied NC
10 year/200,000 mile Cummins Major Components Warranty N/C
Two Year E-One Standard Warranty N/C
Total of Columns $114,727.00 $38,230.00
The base price for the E-One HP 100 Aerial Platform contract #FS12-15 HAO9 is $974,052.00.
The total price with all options and the $2,000 HGAC Fee is $1,129,009.00. I will would like to offer
a discount of $131,009.00 bringing your final total to $998,000.00.
This quote is for stock/demo unit. This unit is a NON-Preowned unit. It is subject to prior sale.
This proposal is good until August31, 2016.
If you have any questions, please call me at 800-996-8469.
Page 2 of 3
CONFIDENTIAL
Thank you for yoii? consideration
/ z
/
/
(Eefe Marqey
Vicepresider(
Page 3 of 3
CONFIDENTIAL
DiscussionlAction Topic 5
Budget Adjustment for Municipal Court
Grant Foutz, Municipal Judge
CITY OF COUNCIL STAFF SUMMARY FORM
GALLUP MEETING DATE: August 9, 2016
SUBJECT: Budget Adjustment for Municipal Court
DEPT. OF ORIGIN: Municipal Court
DATE SUBMITTED: August 2, 2016
SUBMITTED BY: Monica Martinez
Summary: The fund used to submit fines and fees to the state was not funded for the fiscal year. This is
normally budgeted during the regular process but was inadvertently left out this year. We are required to
submit the payments on a monthly basis and a budget is required to process the payments. The amount
needed for this fiscal year is $75,000 and is fully supported by the fines collected.
—.—
‘
Fiscal Impact: Reviewed By: r(\bk -.
Finaye Department
(iv’J
Funding will come from revenue in the amount of $75,000.
Attachments: none /
Legal Review: Approved As To Form:__________________________
Attorney
Recommendation: Staff recommends approval of the budget adjustment.
pproved fot Submittal By:
CITY CLERK’S USE ONLY
1 (: ) 411(1 COUNCIL ACTION TAKEN
Resolution No. Continued To:
Ordinance No. Referred To:
Approved: Denied:
Other: File:
DiscussionlAction Topic 6
Budget Adjustment for the Golf Course
Maxwell Johnson, Fox Run Golf Course
CITY OF COUNCIL STAFF SUMMARY FORM
GAI’LU P MEETING DATE: August 9,2016
SUBJECT: Budget Adjustment for Golf Course
DEPT. OF ORIGIN: Golf Course
DATE SUBMITTED: August 2, 2016
SUBMITTED BY: Maxwell Johnson
Summary: The golf course construction will be completed during this fiscal year and the budget for the
operations of the course are lacking sufficient funding to properly maintain the course. A total of $1 15OOO
additional funding is needed to cover unfunded items including sand, fertillzer inventory for the pro shop,
equipment rent and professional contracts.
I F]
Fiscal Impact: Reviewed By: L4_ -citJ
Finc Department
Funding will come from cash reserves in the amount of $115,000.
Attachments: none
Legal Review: Approved As To Form:___________________________
7Z 1fC Attorney
Recommendation: Staff recommends approval of the budget adjustment.
roved for Submittal By:
\\ I CITY CLERK’S USE ONLY
A- \ A COUNCIL ACTION TAKEN
DéjaiIn’ient Dirctor’
. -
Resolution No. Continued To:
Ordinance No. Referred To:
Approved: Denied:
Other: File:
DiscussionlAcdon Topic 7
Budget Mjusflent for the Purchase & Police Vehicles
Phiflip Hart, Chief of Police
CITY OF COUNCIL STAFF SUMMARY FORM
s*j GALLUP MEETING DATE: August 9, 2016
SUBJECT: Budget Adjustment for Golf Course
DEPT. OF ORIGIN: Police
DATE SUBMITTED: August 2, 2016
SUBMITTED BY: Phil Hart
Summary: The State has awarded the City of Gallup $285,000 to purchase and equip police vehicles. We
are requesting approval to budget this funding to move fo,ward with the purchase.
Fiscal Impact: Reviewed By:__________________________
Finae epartment
None, this is to budget outside funding awarded by the State.
Attachments: none
Legal Review: Approved As To Form:
Recommendation: Staff recommends approval of the budget adjustment.
CITY CLERK’S USE ONLY
COUNCIL ACTION TAKEN
Resolution No. Continued To:
Ordinance No. Referred To:
Approved: Denied:
Other: File:
DiscussionlAction Topic 8
Approval of New Mexico Department of Tourism Litter Control &
Beautification Grant Agreement and Budget Adjustment
to Reflect Grant Revenue and Expenditures
Maryann Ustick, City Manager
CITY OF COUNCIL STAFF SUMMARY FORM
GALLUP MEETING DATE: August 9, 2016
SUBJECT: New Mexico Department of Tourism Litter Control & Beautification Grant Agreement
DEPT. OF ORIGIN: City Manager
DATE SUBMITTED: August 9, 2016
SUBMITTED BY: Maryann Ustick
Summary: The City of Gallup, in cooperation with the Council of Governments, Business Improvement
District, Gallup Arts Council, McKinley County Recycling Coalition, and the Main Street Arts & Cultural District
submitted an application to the New Mexico Department of Tourism in April 2016 for a Litter Control &
Beautification Grant for $25,580. On May 1, 2016, the Tourism Department informed the City that they were
being awarded $20,000, as the total amount of requests from across the state exceeded the amount of funds
available. The purpose of the grant is to transform the walkway between Coal St. and Aztec Ave. into a clean,
aesthetically beautiful, pedestrian friendly social gathering place by conducting litter, weed and graffiti
reduction, create a mural, and install lighting, signage, natural landscape and recycling bins.
Fiscal Impact: The revenue from the grant will offsetexpenditures.
ReviewedBy i
/
t t
/
Finance Department
Attachments: Preliminary Project & Events Budget
/
Legal Review: Approved As To Form:___________________________
Attorney
Recommendation: Staff recommends approval of the grant and a budget adjustment to reflect grant revenue
and expenditures.
Approved for Submittal By:
CITY CLERK’S USE ONLY
COUNCIL ACTION TAKEN
Departmen
Resolution No. Continued To:
Ordinance No. Referred To:
Approved: Denied:
Other: File:
Gallup
Projects & Events Budget
Budgeted Program Expenses:
Program 1 Program 2 Program 3 Prog 4 IEmpI KAB
8 trees @ $300 each $2,400.00
Landscaping $3,000.00
Paint supplies (per attached estimate) $320.00
String lighting (no poles) revisit quote,
$5,000.00
clarification of 37% “Overhead’ required
2 recycling recptacles $3,800.00
signs $200.00
Subcontracts $5,280.00
lnternships
KAB
Sub Total Program Resources: $14,720.00 $0.00 $0.00 $5,280.00 $0.00 $0.00
Total: $20,000.00
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