City Council

Minutes of the Regular Meeting of the Gallup City Council, City of Gallup, New Mexico, held in the Council Chambers at Gallup City Hall, 110 W. Aztec Ave. at 6:00 p.m. on Tuesday, September 26, 2017. The meeting was called to order by Mayor Jackie McKinney. Upon roll call, the following were present: Mayor Jackie McKinney Councilors: Linda Garcia Allan Landavazo Yogash Kumar Fran Palochak Also present: Maryann Ustick, City Manager Curtis Hayes, City Attorney Presented to the Mayor and Councilors for their approval were the Minutes of the Regular Meeting of September 12, 2017. Councilor Palochak made the motion to approve the aforementioned Minutes. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Landavazo, Ku mar and Mayor McKinney all voted yes. The Mayor and Councilors presented a Proclamation declaring Monday, October 9, 2017 as Indigenous Peoples’ Day, commemorating Resolution No. R2016-40; A Resolution declaring the second Monday in October as “Indigenous Peoples’ Day” in the City of Gallup, adopted on September 27, 2016. For clarification, Mayor McKinney said the second Monday of every October will be Gallup’s Indigenous People’s Day in perpetuity and the proclamation is merely a reminder. He also informed everyone that copies of the proclamation would be available. Presented to the Mayor and Councilors for their approval were the following Discussion/Action Topics: 1. Request for Street Closures for National Suicide Prevention Month Parade to be Held on Saturday, September 30, 2017 Kofi Sallar — MINUTES Regular City Council Meeting — 9/26/2017 Page 2 Mr. Sallar presented his request to host a walk, not a parade as indicated on the Event Permit Application, on Saturday, September 30, 2017 from 8:00 PM to 10:00 PM. The walk will begin at 1st Street and Coal Avenue and will end at the Court House Square. Mayor McKinney expressed his support and clarified the time and route of the walk, as well as the need for a police escort rather than street closures as listed on the Event Permit Application. Councilors Landavazo and Garcia commended Mr. Sallar for his effort in bringing attention to the issue as well as his work in organizing the walk. Councilor Landavazo made the motion to approve the request for street closures for National Suicide Prevention Month Walk/Parade to be held on Saturday, September 30 2017. Seconded by Councilor Palochak. Roll call: Councilors Landavazo, Palochak, Kumar, Garcia and Mayor McKinney all voted yes. 2. Request for Street Closure for St. Francis Parish Fiesta to be Held on Sunday, October 1, 2017 Rick Macias — Kb Abeita, St. Francis Parish Member, presented the request to close Wilson Avenue between Second and Third Streets and also bleachers, trash receptacles, the Gallup Fire Department Smoke House and Sparky the fire dog for the annual event. Mayor McKinney summarized the date, time and location of the event. There being no questions or comments, Councilor Pabochak made the motion to approve request for street closure for St. Francis Parish Fiesta to be held on Sunday, October 1, 2017. Seconded by Councilor Garcia. Roll call: Councibors Pabochak, Garcia, Landavazo, Kumar and Mayor McKinney all voted yes 2. Resolution No. R2017-24; A Resolution Requesting water Service Outside of City Limits Dennis Romero, Director, Gallup Water and Sanitation — Dept. In accordance with Section 8-7-7-B.3 of the City Code, Mr. Romero presented the proposed resolution, on behalf of Rick Bennett of RBA Architecture, Planning and Design and agent for the Asebedo family. The request is to secure water service at the MINUTES Regular City Council Meeting — 9/26/2017 Page 3 Asebedo residence, mother-in-law casitas and swimming pool to be constructed outside the city limits on the west side of Gallup. Mr. Romero provided an overview of the general and specific conditions attached to the resolution. Any future applicants will be required to follow the same general conditions while specific conditions will be established on a case by case basis. Mayor McKinney expressed his support in doing future water service requests by resolution and the attachment of specific conditions. He thanked Mr. Romero for setting a precedent for the process. Discussion followed regarding electric and sewer service provided to the location and compliance with state and county regulations with regards to the swimming pool. Councilor Kumar made the motion to approve Resolution No. R201 7-24; A Resolution Requesting Water Service Outside the City Limits. Seconded by Councilor Landavazo. Roll call: Councilors Kumar, Landavazo, Palochak, Garcia and Mayor McKinney. 4. Reappointment of Terry Proffitt, Brenda Duran and Eric Begay to the Labor Management Relations Board Mayor Jackie McKinney — Mayor McKinney asked the Councilors for their approval of the reappointment of members to serve on the Labor Management Board. Councilor Garcia made the motion to approve the reappointment of Terry Proffitt, Brenda Duran and Eric Begay to the Labor Management Relations Board. Seconded by Councilor Kumar. Roll call: Councilors Garcia, Kumar, Palochak, Landavazo and Mayor McKinney all voted yes. 5. Resolution No. R2017-23; A Resolution Amending the Usage Policy and Fees at Red Rock Park Jon DeYoung, Assistant City Manager and — Vince Alonzo, Parks and Recreation Mr. DeYoung presented the proposed resolution and Red Rock Park Fees schedule in order to lower fees at Red Rock Park and in turn increase facility usage. Mr. DeYoung highlighted as part of the change, 501 (c)(3) non-profit organizations will receive a 50% discount while other organizations seeking additional fee waivers would be required to obtain Mayor and Council’s approval. MINUTES Regular City Council Meeting — 9/26/2017 Page 4 Mayor McKinney acknowledged Mr. Alonzo and City staff who worked on updating the Policy and Fees Schedule to reduce the fees. Discussion followed regarding concerns with the discount non-profit organizations will receive and the language used in reference to funerals held at the facility. Ms. Ustick responded to comments pertaining to potential revisions of the resolution and/or the Policy and Fee Schedule. Based on her discussions with Mr. Alonzo, Ms. Ustick recommended a yearly review of the policy. Councilor Kumar made the motion to approve Resolution No. R201 7-23; A Resolution Amending the Usage Policy and Fees at Red Rock Park. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Landavazo, Kumar and Mayor McKinney all voted yes. 6. Approval of Budget Adjustment for Municipal Court — Grant Foutz, Municipal Judge Judge Foutz presented the request for a budget adjustment for funds to be reimbursed by the Administrative Office of the Courts (AOC) in the amount of $22,035.00. Councilor Landavazo made the motion to approve a budget adjustment for the Municipal Court. Seconded by Councilor Palochak. Roll call: Councilors Landavazo, Palochak, Kumar, Garcia and Mayor McKinney all voted yes. 7. Approval of Reimbursement to the Police Department’s Vehicle Account for the Purchase of Eight Police Ford Interceptor Vehicles Chief Phillip — Hart, Gallup Police Department Chief Hart presented the request for reimbursement in the amount $29,146.53, which was encumbered in Fiscal Year 2017; however, due to a delay in receiving the vehicles, the amount was unexpectedly taken out of Fiscal Year 2018. Councilor Garcia made the motion to approve the reimbursement to the Police Department’s vehicle account for the purchase of eight Police Ford Interceptor vehicles. Seconded by Councilor Kumar. Roll call: Councilors Garcia, Kumar, Palochak, Landavazo and Mayor McKinney all votes yes. MINUTES Regular City Council Meeting — 9/26/2017 Page 5 8. Approval of Budget Adjustment and Construction Change Order for the Fifth Street Neighborhood Improvements and Whole Block Neighborhood Sidewalk Reconstruction Project Stan Henderson, Public Works Director — Mr. Henderson presented the request to transfer $119,000.00 from the Water Department Fund to the Public Work’s Whole Block Sidewalk Reconstruction Project to replace curb, gutter and sidewalks on South 5th Street. By including the additional work to be done on 5th Street to the Public Works Department project, the Water Department will save between $25,000.00 to $35,000.00 and avoid having to subcontract the work at a higher price. Councilor Palochak made the motion to approve budget adjustment and construction change order for the Fifth Street neighborhood improvements and Whole Block Neighborhood Sidewalk Reconstruction project. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Landavazo Kumar and Mayor McKinney all voted yes. 9. Approval of Budget Adjustment and Status Report for the 2017 Best of the Best Rodeo Patty Holland, Chief Financial Officer — Ms. Holland recommended the transfer of $5,000.00 from the Lodger’s Tax fund to the rodeo account to cover the shortfall of this year’s rodeo. She also presented the project report for Rodeo revenue and expenditures. Discussion followed regarding the monetary prizes for the contestants and the growth of the rodeo Councilor Landavazo made the motion to approve the budget adjustment and status report for the 2017 Best of the Best Rodeo. Seconded by Councilor Palochak. Roll call: Councilors Landavazo, Palochak, Kumar, Garcia and Mayor McKinney all voted yes. 10. Approval of Promotion Contract with Walt Eddy for the Best of the Best Rodeo Jon DeYoung, Assistant City Manager — Mr. DeYoung presented the proposed contract with Mt. Eddy with a few changes made from last year’s contract. Mr. Eddy will now be responsible for procuring prizes and awards and will also be adding an event to next year’s rodeo. The contract amount and incentives will remain the same as the previous year. MINUTES Regular City Council Meeting — 9/26/2017 Page 6 Discussion followed regarding the contract amount of $35000.00 included in the budget and the outstanding job Mr. Eddy does in networking and organizing the event. Councilor Landavazo made the motion to approve the promotion contract with Walt Eddy for the Best of the Best Rodeo. Seconded by Councilor Palochak. Roll call: Councilors Landavazo, Palochak, Kumar, Garcia and Mayor McKinney all voted yes. 11. Approval of the 2018 Best of the Best Rodeo Budget — John DeYoung, Assistant City Manager Mr. DeYoung presented the project budget for next year’s rodeo. A copy of the project budget is attached hereto, marked as Exhibit A and made a part of these official Minutes. Councilor Landavazo made the motion to approve the 2018 Best of the Best Rodeo Budget. Seconded by Councilor Palochak. Roll call: Councilors Landavazo, Palochak, Kumar, Garcia and Mayor McKinney all voted yes. 12. Acceptance of Grant of Easement from Jamie Ricardo Maldonado and Pamela L. Bell Curtis Hayes, City Attorney — Mr. Hayes said Mr. Maldonado and Ms. Bell have granted an easement to the City of Gallup for the purpose of providing access to the adjoining El Motto Theatre. Councilor Kumar made the motion to accept the Grant of Easement from Jamie Ricardo Maldonado and Pamela L. Bell. Seconded by Councilor Garcia. Roll Call: Councilors Kumar, Garcia, Palochak, Landavazo and Mayor McKinney all voted yes. Presented to the Mayor and Councilors were the following Presentation and Information items: 1. Fiscal Year 2017 Lodger’s Tax Revenues and Expenditures Report — Jennifer Lazarz, Tourism and Marketing Manager Ms. Lazarz provided an overview of revenues and expenditures including a list of unaudited Lodger’s Tax revenues from FY2014 to the current Fiscal Year; a chart indicating how Lodger’s Tax Funds were spent; grant awards and expenditures for FY 2017. She also provided information pertaining to hotel stays in Gallup. MINUTES Regular City Council Meeting — 9/26/2017 Page 7 Discussion followed regarding lodgers tax payments to which Mayor McKinney requested a current aging report be submitted to council. Ms. Lazarz gave a brief update on the marketing of Red Rock Park including a new logo, branding and plans to implement online booking. 2. Northfest Arts and Literacy Festival Update — Rose Eason, Executive Director, Gallup Arts Ms. Eason gave an overview of the event, held on September 15, 2017 at the University of New Mexico-Gallup (UNM-G) North Campus. Ms. Eason recognized Councilor Garcia, who sponsored the event as well as the organizations that helped orchestrate the event. The purpose of the event was to celebrate art and literacy and it brought about 600 Del Norte students and their families. Ms. Eason stated they are looking at making the event an annual one. Ms. Eason introduced Laura Jijon who lives on the north side of Gallup and works for UNM-G. Ms. Jijon expressed her support of the event and the importance of encouraging children and celebrating culture and diversity. Mayor McKinney recognized Ms. Eason for all the work she puts into the community and expressed his support of the local youth. Councilor Garcia commented on the success of the event and expressed her support in the years to come. Comments by Public on Non-Agenda Items Billy Artis requested clarification regarding Indigenous Peoples Day. Mayor McKinney explained the resolution passed by the City Council last year is permanent and clarified that the resolution was approved first with the proclamation being a reminder. Tiffany Benson, owner of The Coffee House, addressed the Mayor and Councilors regarding the multiple street closures that have taken place on Coal Avenue in the recent months. Ms. Benson stated the street closures negatively impact her business and was especially concerned with the walk that will take place on September 30th due to an event she is having in collaboration with other businesses in that area. She also MINUTES Regular City Council Meeting — 9/26/2017 Page 8 stated her concern with customers not being able to move their vehicles once an event has started. Mayor McKinney encouraged Ms. Benson to attend City Council meetings to speak on behalf of her business when street closures are on the agenda and clarified that the walk scheduled for September 3Qth will be a small event and will only close the street for a short time. Discussion followed regarding street closures for specific events and a proposed ordinance for special events which will address the issue of notifications and traffic enforcement. Ms. Ustick invited Ms. Benson to meet with her to provide input on said ordinance. Recommendations were made to contact Mr. Sallar to change the route of his walk to accommodate Ms. Benson’s event. Mervyn Tilden expressed his gratitude to the Mayor and Councilors for approving Resolution No. R2016-40 last year, the proclamation and recognizing indigenous people. Helen Matzke addressed Council regarding the need for a suicide support group in the Gallup area. Mayor McKinney said he believed there is currently a support group and will get her a contact person and number. Comments by Mayor and City Council Councilor Garcia commented on the success of Northfest and commended Councilor Landavazo on the opening of Oliva Park. She invited everyone to her neighborhood meeting on Thursday, September 28, 2017 at 6:30 PM. Councilor Kumar thanked all those who were involved in the Northfest Event and also recognized the opening of Oliva Park. Councilor Landavazo commented on the opening of Oliva Park and recognized all who helped throughout the entire process of the project.  MINUTES Regular City Council Meeting — 9/26/2017 Page 9 Councilor Palochak also acknowledged those involved in the Northfest Event and Councilor Landavazo for the opening of Oliva Park. Mayor McKinney stated he received a letter from the new Acting Director of Indian Health Services (IHS), Rear Admiral Weahkee, regarding the proposed relocation of the Gallup Indian Medical Center. Rear Admiral Weahkee, originally from Zuni, sent a list of priorities to Mayor McKinney with the new Gallup Indian Medical Center being third on the list. The project has a scheduled date of 2020 for the engineering and planning for the new facility. The project is dependent on federal funding. Comments by City Manager and City Attorney Ms. Ustick stated that due to a delay in excavation, the skate park is scheduled to be completed by next summer. She also provided a summary of the City’s strategic plan and the quarterly update of the plan will be presented to the Mayor and Councilor within the next month or so. There being no further business, Councilor Palochak made the motion to adjourn the meeting. Seconded by Councilor Landavazo. Roll Call: Councilors Palochak, Landavazo, Kumar, Garcia and Mayor McKinney all voted yes. Jackie McKinney, Mayor y City Clerk Approved 10/10/2017  EXHIBIT A Estimated Budget for Best 2018 of the Best Rodeo 2018 Revenues Sub-Account Description Amount Entry Fee/stalls and RV 590-0000-360-09-00 Contestant Entry Fees $130,000.00 spaces Sponsorship 590-0000-340-15-00 Sponsorship for $35,000.00 posters, etc. TOTAL REVENUE $165,000 Expenditures Description Amount Professional Services 590-1025-411-45-40 Judges, secretaries, $40,000 cattle, etc. Rodeo Operations 590-1025-411-45-90 $41,000 Rodeo Prizes Paid 590-1024-411-45-90 Money paid to $105,000 contestant Supplies 590-1025-411-46-10 Supplies, feed etc. $25,000 Credit Card Machine Fees for Credit Card $5,000 Marketing Please see attached marketing budget Total Expenditures $252,481 Difference $87,491 Proposed Marketing and Advertising for 2018 Best of the Best Prepared by Jennifer Lazarz, 9/21/2017 Magazine Advertisements: The Wrangler- 2 @ 500 (J, M) $1000 Rodeo News-’@560 (D,J,A,M) $2240 Ropers Sports- 2 @ 680 ( F, A) $1360 Cowboy Times- 1 @ 575 (A) $575 High School Times- 4 @ 1200 (J, M, A, M) $4,800 Rodeo News Rodeo Roundup- 1 @ 750 $750.00 10,725.00 Radio Advertisements KTNN/KWRK $850.50 iHeart Media $649.88 1500.38 Newspaper/Local Print Advertisements Posters (200 11x17) $200.00 Gallup Independent- 1 @ 815 $215 Gallup Sun- 1 @ 335.77 $335.77 1350.77 Digital Media Constant Contact $300.00 (cancelled in Sep- billed 3 months) Facebook $300.00 600.00 Awards/Other (new expense for LI 2018) Buckles $4000.00 Saddles $16355.00 Back Numbers $2500.00 22855.00 Marketing/PR Total for June 2018 Best of the Best 36491.15