City Council

Minutes of the Special Meeting of the Gallup City Council, City of Gallup, New Mexico held in the Council Chambers at Gallup City Hall, 110 West Aztec Avenue, at 3:30 p.m. on Tuesday, April 9, 2019. At such meeting, the following were present, constituting a quorum: Mayor: Jackie McKinney Councilors: Linda Garcia Allan Landavazo Yogash Kumar (via telephone) Fran Palochak Also present: Maryann Ustick, City Manager Curtis Hayes, City Attorney Jon DeYoung, Assistant City Manager The Mayor and Councilors conducted a Work Session to review and discuss the following Topics: 1. 19-2020-2024 Community Improvement Plan — Maryann Ustick, City Manager and Stan Henderson, Public Works Director Ms. Ustick and Mr. Henderson presented the proposed Community Improvement Plan (CIP) Budget for Fiscal Year (FY) 2020 as well as the proposed 5-Year CIP. A power point presentation of the proposed CIP Budget for FY 20 is attached hereto and made a part of these official Minutes. Mr. Henderson and Department Directors answered questions posed by the Mayor and Councilors. There was no official action taken by the Mayor and Councilors during the Work Session. There being no further business, the Work Session adjourned until the Regular Meeting at 6:00 p.m. Jackie McKinney, Mayor ‘“ATTEST: nt Alicia Palacos, Depu\i City Clerk Approved 4/23/2019  RECOMMENDED COMMUNITY IMPROVEMENT PLAN BUDGET For FY 19-2020 CITY OF CITY OF GALLUP GALLUP As of 9 April 2019 4/9/2019 08:03  GENERAL FUND REVENUE AND EXPENDITURE FY 2020 BUDGET $30,400,000 $30,300,000 $30,200,000 $30,100,000 $30,000,000 $29,900,000 $29,800,000 $29,700,000 $29,600,000 $29,500,000 $29,400,000 $29,300,000 Revenue Expenditure U FY 2020 Budget $29,676,480 $30,292,953  RECOMMENDED FY 19-2020 COR BUDGETSUMMARY • General Department(s) = $ 1,817,300 • Parks n Recreation Department = $ 1,052,000 B1L L • Public Safety Department(s) = $ 6,055,000 • Public Works Department = $ 2,871,528 • JU Electric Department = $ 3,907,980 • JU Water Department = $12,514,400 F • JU Wastewater Department = $ 964,250 TOTAL = $29,182,458 Includes $19,111,396 in Earmarked or Planned 3rd Party Funding 4/9/2019 08:03 3  RECOMMENDED FY 18-2019 EVR BUDGET SUMMARY • General Department(s) = $ 127,000 • Parks n Recreation Department =$ 75,000 • Public Safety Department(s) = $1,130,340 ‘BILL • Public Works Department = $ 523,586 • JUl Electric Department = $ 422,500 • JUSolid Waste Department = $ 530,000 • JU Water Department = $ 136,000 • JU I Wastewater Department = $ 80,000 TOTAL = $3,024,426 I Includes $965,000 in Earmarked or Planned 3rd Party Funding 4/9/2019 08:03 4 CITY CAPITAL OUTLAY COST DISTRIBUTION General Funds All City Funds • Fac/Ini/Uti Projects $1,194,300 $11,036,062 — ‘‘ a_ • Equipment/Vehicles $ 343,340 $ 2,059,426 $1,537,640 $13,095,488 Does NOT Include Earmarked or Planned 3rd Party Funding 4/9/2019 08:03 5 z RECOMMENDEDCAPITALOUTLAYFOR CITY PLANNING/ANIMAL CONTROL E1W 1. New Regional Animal Shelter = $400,000 I 3P 2. New Pick-Up Truck = (VH) I GF $445,000 4/9/201908:03 6  RECOMMENDEDCAPITALOUTLAY FORGENERALSERVICES 1. City Hall HVAC Replacement = $100,000 I GF 2. Detox Grease Trap Installation = $ 50,000 I 3P 3. Detox Roof Replacement = $450,000 I 3P 4. VSC Exhaust System = $ 22,300 I GF 5. New Rgnl Library Bldg Geo Stdy = $ 25,000 I GF (STDY) 6. OF Library Reflooring = $ 50,000 I GF 7. New Rgnl Senior Center = $720,000 I 3P fDSGN) 4/9/2019 08:03 7  RECOMMENDED CAPITAL OUTLAY FOR GENERAL SERVICES (Cont) J ] EU( N 8. Trimble Ranger Meter Handheld = $ 10,000 I EN 9. 47 Desktops With Monitors = $ 62,000 I GF 10. IT/GIS Servers =$ 10,000 I GF $1,499,300 4/9/2019 08:03 8  RECOMMENDED CAPITAL OUTLAY FOR PARKS &RECREATION DEPARTMENT 1. IH Park Lighting Replacement = $450,000 I 3P&GF 2. Park Picnic Shelters Reconstruction = $ 50,000 I SF 3. New Playgrnd Of Dreams Picnic Shelter = $ 75,000 I 3P 4. Veterans Memorial Improvements = $ 50,000 I 3P 5. LBM Roof Reconstruction = $135,000 I GF (DSGN) 6. Aquatic Center Pool Rehabilitation = $ 50,000 I GF 7 Aquatic Center ADA Pool $ 17,000 I GF 4/9/2019 08:03 9  RECOMMENDED CAPITAL OUTLAY FOR PARKS &RECREATION DEPARTMENT (CONT) $ 100,000 I GF&SP 8. Campsites Elec Pedestals Rplcmnt = 9. Auditorium Roof Repair = $ 75,000 I GF (DSGN) 10. Landscaping & ROW Drng lmprvmnts = $ 50,000 I SF 11. CGFC Gym Equipment = 75,000 I EN TI $1,127,000 4/9/2019 08:03 10  RECOMMENDED CAPITAL OUTLAY FOR PUBLIC SAFETYIFIRE DEPARTMENT 1. Fire Station 2 Prkg Lot Resurface Ph I = $ 55,000 13P 2. 1995 Quint Engine Replacement = $150,000 13P 3. 2002 R-3 Ford Ambulance Replacement = $100,000 13P 4. Station 4 Extractor Washer = $ 5,000 I3P 5. 2002 GMC Hazmat Unir Replacement = $ 65,000 13P 6. Mechanical Patient Gurney =$ 15,000 3P 4/9/2019 08:03 11  RECOMMENDED CAPITAL OUTLAY FOR PUBLIC SAFETYIFIRE DEPARTMENT (Cont) 8. Ballistic Vests =$ 25,000 13P 9. RRP Emergency Back-Up Power = $150,000 13P $565,000 4/9/2019 08:03 12  RECOMMENDED CAPITAL OUTLAY FOR PUBLIC SAFETYIPOLICE DEPARTMENT 1. New Public Safety Bldg Construction = $6,000,000 13P 2. Police Dept Vehicles Replacement = $ 455,000 13P 3. Mobile Data Terminal Replacement = $ 155,000 GF 4. Interview Rm Recording System =$ 10,340 IGF $ 6,620,340 4/9/2019 08:03 13  Boa RECOMMENDED CAPITAL OUTLAY FOR PUBLIC WORKS 1. DI Coal Ave Alley Reconstruction Ph I = $100,000 I SP 2. DI Coal Ave Alley Reconstruction Ph II = $400,000 I SP 3. Ford Ave/Aztec Ave Concrete Pavement = $ 24,000 I SP 4. Whole Block C&G Replacement = $450,000 I SP 5. Whole Block Sidewalk Replacement = $350,000 I SP 6. West Aztec Ave Storm Drng lmprvmnts = $150,000 I 3P (DSGN) 7. New Coal Avenue Commons = $677,000 I 3P iI- )kZ ‘! 4/9/2019 08:03 14  RECOMMENDED CAPITAL OUTLAY FOR PUBLIC WORKS (cont) 8. M&O Neighborhood Streets = $ 360,528 I SF&3P 9. laxiway Pavement Maint & Rehab = $ 360,000 I SF&3P (DSGN) 9. 565014 Bobcat = $ 50,000 I GF 10. 6” C&G Concrete Forms = $ 11,000 I GF 11. Volvo P711OB Asphalt Paver = $ 462586 I SF $2,984,586 4/9/2019 08:03 15  ELECTRICITY RECOMMENDED CAPITAL OUTLAY X FOR UTILITIES ELECTRIC ‘__ 1. NGWSP Professional Services = $ 5,000 I EN 2. SCADA/GIS Improvements = $ 50,000 I EN 3. Fiber Optic Installation = $ 200,000 I EN 4. Allison Substation Reconstruction = $2,000,000 I EN 5. Feeder 74 & 75 Rerouting = $ 100,000 I EN 6. Mentmore Feeder Rehabilitation = $ 280,500 I EN 7. City Hall Alley Elec Systems lmprvmnts = $ 300,000 I EN 8. Ft Wingate/Mendoza 115 KV Line Ext = $ 85,000 I EN 4/9/201908:03 16  RECOMMENDED CAPITAL OUTLAY FOR UTILITIES I ELECTRIC (Cont) 9. Capital Service Line Extensions = $176,610 I EN 10. Electric Distribution System lmprvmnts = $110,381 I EN 11. LED Street Light Upgrades = $ 30,000 I EN 12. Fort Wingate Substation Upgrade = $220,762 I EN 13. Noe Substation Upgrade = $200,000 I EN 14. Transformer Requirements = $129,227 I EN 15. Traffic Signal Upgrades = $ 20,500 I EN 4/9/2019 08:03 17  RECOMMENDED CAPITAL OUTLAY X FOR UTILITIES I ELECTRIC (Cont) 16. Underground Cable Puller = $ 30,000 I EN 17. Mobile Light Plant = $ 15,000 I EN 1$. Material Trailer = $ 20,000 I EN 19. Solar Powered Arrow Board = $ 7,500 I EN 20. Replace Bucket Truck #226 = $ 350,000 I EN $4,330,480 4/9/2019 08:03 18  RECOMMENDED CAPITAL OUTLAY FOR UTILITIES I SOLID WASTE New Front Loader Refuse Truck = $280,000 lEN New Roll Off Truck w/ Grapple = $250,000 lEN $530,000 4/9/2019 08:03 19  RECOMMENDED CAPITAL OUTLAY, FOR UTILITIESWATER 1. RehobothWtrlankRehabilitation =$1,330,250 ISP 2. G-22 Water Monitoring = $ 15,000 I EN 3. DI Alley Reconstruction = $ 200,000 I EN 4. Maloney Water Line Replacement = $ 350,000 I EN 5. NM 118 Water Line Replacement = $ 432,000 I EN 6. Coal Ave Alley Water Line Replacement = $ 200,000 I EN 7. Water Distribution Sys Minor lmprvmnts = $ 250,000 I EN 8. Twin Buttes Water Tank Rehabilitation = $ 234,750 I EN 9. US 491 Water Line Replacement = $ 48,300I EN 4/9/2019 08:03 20  RECOMMENDED CAPITAL OUTLAY FOR UTILITIES f WATER (Cont) 10. Water Line Rplcmnt — Linda To Monterey =$ 107,950 I EN 11. Water Line Rplcmnt — Lincoln-Vega-Strong =$ 400,000 EN 12. Water Line Rplcmnt—Victoria Ave 21,150 I EN 13. NGWSP Reach 27.1 = $ 8,825,000 I 3p 14. NGWSP Professional Services =$ 50,000 EN 15. NGWSP Water Blending Study =$ 50,000 EN 16. Utility Truck w/ Utility Bed (2 ea) 136,000 $12,650,400 W2 L\ 4/9/2019 08:03 21  RECOMMENDED CAPITAL OUTLAY FOR UTILITIES I WASTE WATER 1. Sewer Main Rplcmnt — Linda To Red Rock = $100,000 EN 2. Effluent Pump Station Rehabilitation = $245,500 sp 3. Sewer Collection Sys Minor lmprvmnts = $250,000 I sp 4. Sewer Main Rplcmnt Linda To Monterey =$ 16,500 — EN 5. Sewer Main Rplcmnt Aztec To Cntry Club =$ 32,250 — EN 6. Boardman Dr Sewer Realignment =$ 10,000 EN 7. Red Rock Lift Station Pumps Replacement =$ 80,000 sp 8. WWTP Oxidation Ditch Brush Relocation =$ 30,000 sp 9. DT Alley Reconstruction Ph II = $200,000 sp 4/9/2019 08:03  RECOMMENDED PROJECTS FOR UTILITIES WASTE WATER (Cont) 10. Backhoe =s 80.000 lEN $1,044,250 4.) 0 4/9/2019 08:03 23  FY 19-2020 YEAR ONE FUNDING • City General Funds = $ 1,537,640 •CitySpecial/Bond Funds =$ 3,878,468 • City Enterprise/Bond Funds = $ 7,679,380 • 3rd Party/Outside Funding = $19,111,396 TOTAL FUNDING = $32,206,884 4/9/2019 08:03 24  FY 19-2020-202 1-2022-2023-2024 “FIVE YEAR” ESTIMATED FUNDING NEED • City General Funds = $51,773,183 • City Special Funds = $25,809,529 • City Enterprise Funds = $30,613,451 • 3rd Party/Outside Funding = $83,610,396 TOTAL FUNDING = $191,806,559 4/9/2019 08:03 25  COMMUNITY IMPROVEMENT PLAN FEEDBACK Questions • Discussion Guidance 4/9/2019 08:03 26 Minutes of the Regular Meeting of the Gallup City Council, City of Gallup, New Mexico held in the Council Chambers at Gallup City Hall, 110 West Aztec Avenue, at 6:00 p.m. on Tuesday, April 9, 2019. The meeting was called to order by Mayor Jackie McKinney. Upon roll call, the following were present: Mayor: Jackie McKinney Councilors: Linda Garcia Allan Landavazo Fran Palochak Absent: Yogash Kumar, Councilor Also present: Jon DeYoung, Assistant City Manager Curtis Hayes, City Attorney Mayor McKinney said Councilor Kumar’s absence will be considered an excused absence. Presented to the Mayor and Councilors for their approval were the Minutes of the Special and Regular Meetings of March 26, 2019 and the Special Meeting of March 28, 2019. Councilor Palochak made the motion to approve the aforementioned Minutes. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Landavazo and Mayor McKinney all voted yes. Presented to the Mayor and Councilors for their approval were the following Discussion/Action Topics: 1. Final Grant Applications for FY19 Lodgers Tax — Jennifer Lazarz, Tourism and Marketing Manager Ms. Lazarz presented the recommendations of the Lodger’s Tax Committee for Lodger’s Tax funding as follows: Recommended End of FY 19 Grant Awards: Manuelito Memorial Day 5k $5,000 Adventure Guide Publication $25,000 Lions Club Annual Open Rodeo $25,000 Lions Club Downtown BBQ $4,000 Sacred Heart Spanish Market $11,500 MINUTES Regular City Council Meeting — 4/9/2019 Page 2 New Mexico High School Semi-finals $8,000 The proposed grants total $78,500 leaving a remaining balance of $2,465. Ms. Lazarz recommended allocating the balance of $2,465 to the 6th Annual Spring Smash, who originally requested $5,000 but submitted the application late. Councilor Landavazo provided a breakdown of the Lions Club Rodeo’s advertising costs and clarified that the funding from lodger’s tax is specifically used for marketing and does not pay for items such as food. Discussion Followed regarding the Sacred Heart Spanish Market’s application for an increased amount of lodger’s tax funds, the consequences of submitting an application late and the stipulations printed on the application. Councilor Landavazo made the motion to approve final grant applications for FY19 recommended Lodgers Tax awards and granting the remaining balance of $2,465 to the Spring Smash. Seconded by Councilor Palochak. Roll call: Councilors Landavazo, Palochak, Garcia and Mayor McKinney all voted yes. 2. Lodgers Tax Grant Award Recommendations Part I FY20 — Jennifer Lazarz, Tourism and Marketing Manager Ms. Lazarz presented the recommendations of the Lodgers Tax Committee for lodgers tax funding based on the requested amounts and the $250,000 in potential funding, pending the Mayor and Councilors’ approval, as follows: Recommended Part I of FY20 Freedom Ride Flight and Cruise $17,981.09 Red Rock Desert 100 Motorcross $12,500 Gallup Inter-Tribal Ceremonial $50,000 Four Corners Invitational TDFL Tournament $20,000 Wildthing Championship Bull Riding $35,000 Friends of Hubbel-Fall Native Art Auction $4,100 Tn-State Firefighters Convention $5,000 Kicker Arenacross $14,000 Squashblossom Classic $9,866 Mario Estrada Softball Tournament $5,000 Gallup Film Festival $16,000 Gallup Seniors 50/60 Softball Tournament $5,000 Gloria Saucedo 40 Women’s Wooden Bat $2,379.89 MINUTES Regular City Council Meeting — 4/9/2019 Page 2 Mayor McKinney confirmed the amounts listed came at the recommendation of the Lodger’s Tax Committee and noted the $250,000 funding amount is subject to change pending the Council’s approval. Mr. Knifewing Segura, Gallup Film Festival, answered questions regarding the marketing of the event, number of submissions, anticipated attendants including local and non-local participants and social media traffic. Council Landavazo thanked the citizens who organize different events and commended the work and effort put into giving back to the community while providing an outlet for local residents. He also expressed appreciation to the Lodger’s Tax Committee for their efforts advising the Mayor and Councilors while making difficult decisions. Councilor Palochak made the motion to approve the Lodgers Tax Grant Awards in the amount of $196,736.98 for FY20. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Landavazo and Mayor McKinney all voted yes. 3. New Mexico High School Rodeo Association (NMHSRA) State Finals Contract Jennifer Lazarz, Tourism and Marketing Manager — Ms. Lazarz said the City was successful in its response to the Request for Proposals (RFP5) from the High School Rodeo and Junior High School Rodeo Associations. The Finals will take place at Red Rock State Park May 24-27, 2019. Ms. Lazarz recommended approval of the agreement, the use of $45,000 from lodger’s tax and an additional $5,000. for security services to be provided by the City or its designated contractor. Ms. Lazarz said the recommended amount would be funded from the FY19 budget. Councilor Landavazo made the motion to approve the 2019 NMHSRA contract in the amount of $50,000. Seconded by Councilor Palochak. Roll call: Councilors Landavazo, Palochak, Garcia and Mayor McKinney all voted yes. 4. Budget Adjustment for $100,000 from Fitness Center Fund Balance — Vince Alonzo, Parks and Recreation Director Mr. Alonzo presented a printed layout and cost breakdown of the proposed improvements for the Fitness Center, including $46,000 for rubber flooring, $5,000 for new mirrors, $5,000 for electric upgrades and $2,000 for a juice bar and merchandise. Remaining funds will be used to purchase additional weight and cardio machines. MINUTES Regular City Council Meeting — 4/9/2019 Page 3 Discussion followed regarding the positive feedback received from Fitness Center members, the demand for weights and the needed space to accommodate them, the increased revenue from the juice bar, the purchasing cut-offs and the completion date of the project. Councilor Palochak made the motion to approve the budget adjustment in the amount of $100,000 from the Fitness Center Fund balance for the proposed improvements. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Landavazo and Mayor McKinney all voted yes. 5. Youth Conservation Corps (YCC) Budget Adjustment — Jon De Young, Assistant City Manager Mr. DeYoung said the City was awarded $99,753.88 for the State of New Mexico’s FYI 9/20 YCC Program, $94,704.88 of which will be used for employee wages, while the remaining $5,049 will be used to purchase supplies. Mr. DeYoung recommended the adjustment to budget revenues and expenditures for the projects outlined in the grant. Brief discussion followed regarding when the work will start and the prospect of new trails being created in the City as well as in the County. Mayor McKinney made a recommendation, on behalf of Gallup Land Partners and the Veterans Association to create a trail North of Hassler Valley Road leading up to the American Flag, where they plan on installing a bench. Councilor Garcia made the motion to approve YCC Grant Award in the amount of $99,783.88 and the budget adjustments. Seconded by Councilor Landavazo. Roll call: Councilors Garcia, Landavazo, Palochak and Mayor McKinney all voted yes. 6. Creation of a Trails and Openspace Manager Full Time Employee — Jon DeYoung, Assistant City Manager Mr. DeYoung said if the position is approved, it will cover the City’s in kind match required for the YCC grant. The position will be supervised by Mr. Alonzo and will facilitate and supervise YCC employees, seek additional grant opportunities and coordinate with Mckinley County on future work plans. Mckinley County has agreed to partially fund the position in the amount of $35,000, in which the City will match as long as the grant funds are available. Mr. DeYoung said the position will also work with the newly created Outdoor and Recreation Department at the State level. MINUTES Regular City Council Meeting — 4/9/2019 Page 5 Councilor Palochak commented on the need for the position to oversee projects and to maintain consistency. Councilor Palochak made the motion to approve the addition of a full-time employee to perform work as the Trails and Openspace Manager. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Landavazo and Mayor McKinney all voted yes. 7. Approval of Joint Planning Agreement with State Land Office and Mckinley County Curtis Hayes, City Attorney — Mr. Hayes said the City of Gallup, Mckinley County and State Land Office entered into the agreement 6 years ago, however, due to minor wording changes, the Land Commissioner is requesting a renewal of the agreement. In the agreement, the three parties will cooperate in the development of land owned by the State Land Office, while the Land Commissioner will consult with City and County Officials prior to entering into any agreements that changes the use of State Lands. The City and County would provide services to state trust land as they would for any other land. Mayor McKinney said a signing ceremony for formal execution of the agreement will be held on May 6, 2019 at 1:30 P.M. at the Court House Rotunda, provided both entities approve the agreement. Councilor Landavazo made the motion to approve the Joint Planning Agreement with the State Land Office and Mckinley County. Seconded by Councilor Palochak. Roll call: Councilors Landavazo, Palochak, Garcia and Mayor Mckinney all voted yes. The following Presentation and Information Item was presented to the Mayor and Cou ncilors: 1. Annual Tourism Contracts Update Bill Lee, Chief Executive Officer, Gallup — Mckinley County Chamber of Commerce Mr. Lee presented the annual Nightly Indian Dances attendance summary report and quantity breakdown of visitor packets, relocation packets, visitor bags and visitor’s guides that have been distributed by mail or from the Visitors Center. Discussion followed regarding the cover-appeal of the Visitor’s Guide and the specific locations of distribution. Mr. Lee also presented the advertising and marketing efforts made through social media, printed publications and display ads, a brief explanation of the Profit and Loss MINUTES Regular City Council Meeting — 4/9/2019 Page 6 Detail Report dated July 1, 2018 through Aprill, 2019 and future plans to work with the State Tourism Department. Comments by Public on Non-Agenda Items Ursula Casuse-Carrillo and Vivian Montano notified Mayor and Council of a petition they are planning to circulate regarding the need to create Native American Community Center for the purpose of helping to eliminate certain problematic issues the City of Gallup is faced with. Mayor McKinney encouraged them to make contact with the Indigenous Peoples Commission. He also mentioned past conversations regarding the idea of pulling a Native American Community Center on City property north of the train tracks; however, the noise from the trains remains an issue. Yolanda Azua thanked Mayor and Council for the Lodger’s Tax funding they were recently granted. Mervyn Tilden expressed his concerns and provided flyers and other material regarding the removal of radioactive waste that would be transported through the City of Gallup and Mckinley County. Comments by Mayor and City Council Councilor Landavazo invited everyone to attend a concert at El Morro Theater on Thursday, April 11, 2019 at 7:00 P.M. He encouraged everyone to buy, believe and build Gallup. Councilor Palochak invited everyone to attend her neighborhood meeting at 6:00 P.M. at Tobe Turpen Elementary. Adrian Marrufo, Solid Waste Director and Stan Henderson, Public Works Director will be in attendance to answer questions at the meeting. Mayor McKinney thanked all City Staff, including upper management, for all their work on the budget and mentioned that the school year will be ending the first week of May. He reminded everyone to be cognizant of the children that will be out and consider hiring them for the summer. Comments by City Manager and City Attorney Mr. DeYoung announced the hiring of the new Chief of Police, Franklin Boyd. Chief Boyd was not in attendance but a swearing-in ceremony will take place at the Police Department. The date and time of the ceremony will be forthcoming. There being no further business, Councilor Palochak made the motion to adjourn the meeting. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Landavazo and Mayor McKinney all voted yes. MINUTES Regular City Council Meeting 4/9/2019 Page 7 Jackie McKinney, Mayor \ Approved 4/23/2019