Gallup McKinley County Animal Control Authority

EXHIBIT A 3-11 III. SCOPE OF SERVICES PROVIDE ANIMAL SHELTER SERVICES: The successful offeror will provide the requested services to include, but not limited to the following: - Provide management and day-to-day operations of all interior facility activities and provide staff, equipment and supplies to house and care for 3,000 to 5,000 an average of 4,000 to 6,000 animals annually, including but not limited to, cleaning kennels daily, feeding and care of animals. - Accept and house all animals brought in by the City Animal Protection Officers and general public residing within the boundaries of the City of Gallup and McKinley County. - Provide a means of disposition of animals after the required five (5) day holding period through adoption, animal transfer and when necessary euthanasia - Provide animal evaluations prior to adoption or transfer - Offer low-cost spay and neuter programs - Be able to care for and adopt out, or otherwise dispose of, large animals such as horses, cows, sheep and goats - Provide that all adopted animals will be spayed/neutered and vaccinated prior to adoption in accordance with New Mexico law. - Collection of adopting and other fees as set by City of Gallup ordinance. - Establish a close working relationship with City of Gallup Animal Protection Officers and Animal Protection Supervisor. - Follow all local, state, and federal laws relating to animal shelters. This includes the appropriate licenses as required by the State of New Mexico Board of Veterinary Medicine. Any expenses related to licensing will fall on vendor. - Responsible to determine whether an animal is of a temperament that is adoptable. - Establish policies and procedures for sound municipal animal shelter operations and provide a copy upon award. - Establish and maintain a healthy and safe environment in the Animal Control facility. - Retain such personnel to operate kennels for animals. - Assist in promoting animals for adoption. - Provide the City an accounting of all adoption and other fees received as part of the operations of the Animal Control shelter services. This includes a monthly reporting to provide evidence of services. - Offeror will be responsible for the entire operation of the animal shelter services with the exception of the control of the activities of the Animal Protection Officers, Animal Protection Supervisor and the dispatching of Animal control Protection Officers, which shall be retained by the City. - Offeror shall be insured for automotive/general professional liability up to at least the limits of the New Mexico Tort Claims Act, and insured for Workers Compensation if applicable. - Assist in applying for local, state and national grants MINIMUM REQUIREMENTS: Offeror shall demonstrate shelter management for a minimum of five (5) years. Offeror shall demonstrate that offeror has the following: - 50 stainless steel and fiberglass cages of various sizes - 50 portable cages of various sizes - Commercial type washer and dryer - Bathing tub 11 EXHIBIT B III. SCOPE OF SERVICES 3-38 PROVIDE SERVICES OF A LICENSED AND QUALIFIED VETERINARIAN: The City of Gallup is seeking to contract with a veterinary services provider whereas awarded provider must have qualified personnel available to examine animals brought in by City of Gallup Animal Control personnel and veterinary consultation during business hours, after-hours and emergency basis. The successful offeror will provide the requested services to include, but not limited to the following: The Veterinarian shall provide as needed sterilizations of dogs and cats; provide any additional vaccinations as recommended to and/or requested by the animal’s new owner, at rates determined by the Veterinarian and billed to the new owner. The Veterinarian shall have experience in dealing with livestock and large animals such as horses, cows, sheep and goats Sterilization services shall include, at a minimum, the following: a. Evaluating animals to determine their suitability for the operation. b. Performing the operation in a timely manner. c. Communication if you are unable to perform the operation. d. Follow-up care in the event of complications. The Veterinarian shall also provide the following services and establish and maintain shelter protocols for: a. Euthanasia and vaccination services. Also responsible for overseeing Animal Protection Officers that perform euthanasia. b. Immunization procedures c. Safe and secure drug handling and storage d. Proper use of sedatives and darting equipment e. Cleaning and sanitation f. Animal sterilization g. Emergency treatment and triage h. Monthly reporting to provide evidence of services. h. Have a Federal Controlled Substance License (DEA) i. New Mexico Pharmacy License j. Kennel permit k. Equine rescue permit i. USDA accreditation for issuance of health certificates for intrastate in interstate transport of animals. MINIMUM REQUIREMENTS: In addition to all other items required within the RFP, offeror shall submit a sworn affidavit that the Veterinarian: a. Graduated in good standing from an accredited college of veterinary medicine. b. Minimum of fifteen (15) three to five (3-5) years experience in veterinary medicine 11  3-39 c. Ten (10) three to five (3-5) years experience in animal shelter medicine d. Currently has, and will maintain, appropriate licensing as required by the State of New Mexico Board of Veterinary Medicine, New Mexico Pharmaceutical Board and Federal Controlled Substance License as required by DEA. e. Said providers must have a minimum of five (5) years previous experience in the type of services as called for in this proposal. IV. PROPOSAL INFORMATION A. Cost Proposal Information The Cost Proposal will not be used in the evaluation and selection of the Proposers for the award of the agreement. The Cost Proposal will only be used as a basis for contract negotiations once the highest rated proposals are determined. The Offeror must their cost proposal in the same shipping container as the proposal but in a separate sealed container labeled “Cost Proposal.” In separate, sealed envelopes, include four (4) copies of the cost proposal, unless otherwise specified in the RFP, marked as COST PROPOSAL and clearly showing the proposal number and proponent name. For the purposes of these conditions of proposing, Total Price shall include all costs except gross receipts tax. Enclose both the Technical Proposal and Cost Proposal envelopes in one shipping container to be mailed or delivered to the Purchasing Division. Cover envelope or shipping container should be marked as stated in the General Conditions. RESPONDENTS WHO INCLUDE COST WITHIN THE TECHNICAL PROPOSAL WILL COMPROMISE THE EVALUATION PROCESS AND WILL SUBJECT ITS PROPOSAL TO IMMEDIATE DISQUALIFICATION. B. Number of Responses/Copies Offerors shall provide one (1) original and three (3) identical copies of their proposal. C. Proposal Format The proposal shall be limited in format and length. Format will be 8-1/2” x 11” with foldout sheets allowed up to 11” x 17” in size. All foldout sheets, up to a maximum of 11” x 17” sheets will be counted as two pages and shall be labeled as such. Length of the proposal shall be limited to a maximum of twenty-five (25) numbered pages (printed sheet faces) of text no smaller than 10 point, and/or graphics. Points may be deducted if the page count is exceeded. If there is any question as to format requirements contact the Purchasing Division for clarification, prior to submittal of the proposal. Material excluded from the twenty-five (25) page maximum count is limited to:  Front cover (photos with captions on inside cover allowed)  Divider pages (blank except for title information)  Back cover (photos with captions on inside of back cover allowed) 12