City Council Meeting

CITY OF GALT MINUTES REGULAR CITY COUNCIL MEETING Council Chambers, 380 Civic Drive, Galt, California Tuesday, February 17, 2015, 5:30 pm The meeting was called to order at 5:30 pm by the vice mayor. Council Members present: Payne, Heuer, Campion, and Powers. Absent: Crews. Staff members present: City Manager Behrmann, City Clerk Settles, and City Attorney Rudolph. Rudolph asked to add an agenda item to closed session. He said a bid protest was being submitted on the Meadowview Area Water Service Line Replacement Project and he anticipated litigation. ACTION: Upon a motion by Campion, seconded by Heuer, adding conference with legal counsel-anticipated litigation: Significant exposure to litigation pursuant to Section 54956.9(b) - One potential case was approved by a unanimous roll call vote of council members present. Absent: Crews. ADJOURN TO CLOSED SESSION: 1. PUBLIC EMPLOYEE APPOINTMENT pursuant to and under the authority of Government Code Section 54957. Title: Police Chief 2. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION: Significant exposure to litigation pursuant to Section 54956.9(b) - One potential case RECONVENE TO OPEN SESSION: The council reconvened to open session at 7:00 pm at which time the city attorney announced there was no action taken. The vice mayor called the meeting to order at 7:01 pm. Council Members present: Payne, Heuer, Campion, and Powers. Absent: Crews. Staff members present: City Manager Behrmann, City Clerk Settles, City Attorney Rudolph, Public Works Director Winkler, Police Chief Bowen, Human Resources Administrator Islas, Community Development Director Stewart, and Parks & Recreation Director Solis. Absent: Finance Director Kiriu. OPENING CEREMONIES - Silent prayer was observed, Boy Scout Troop 119 recited the flag salute and the city clerk read the video statement. AGENDA APPROVAL, ADDITIONS AND/OR DELETIONS: Payne pulled I5 from the Consent Calendar for discussion. PRESENTATIONS: None. PUBLIC COMMENTS - The clerk announced that members of the audience could address the council on any matter which is not on the agenda but within the subject matter jurisdiction. She advised the location GALT CITY COUNCIL MINUTES REGULAR MEETING OF FEBRUARY 17, 2015 PAGE 2 of the speaker sheets, asked that speaker sheets be presented to the clerk prior to addressing council and advised that each person would have a five minute time limit to speak. CONSENT CALENDAR: 5. SUBJECT: Information Technology (IT) Contract Services. RECOMMENDED ACTION: Adopt Resolution No. 2015-15 authorizing the City Manager to approve a contract amendment with Randstad Technologies, LP for an amount not to exceed $85,000.00 for information technology (IT) contract staff services. Marcotte gave the staff report. ACTION: Upon a motion by Payne, seconded by Campion, Resolution No. 2015-15 was approved by a unanimous roll call vote of council members present. Absent: Crews. CONSENT CALENDAR - Consisting of Items 1 through 4, excluding item 5 which were pulled for discussion. 1. SUBJECT: Minutes of the special and regular meetings of February 3, 2015. RECOMMENDED ACTION: Accept the minutes as submitted. 2. SUBJECT: City of Galt Warrants. RECOMMENDED ACTION: Approve the warrants as submitted. 3. SUBJECT: City Council Procedural Guidelines – Amendment. RECOMMENDED ACTION: Adopt Resolution No. 2015-16 amending the City Council Procedural Guidelines, Rule 4.11 re: Agenda Packets. 4. SUBJECT: Amendment No. 5 to the agreement for South County Transit Link Sharing of Responsibilities and Costs. RECOMMENDED ACTION: Adopt Resolution No. 2015-17 authorizing the City Manager to execute Amendment No. 5 to the agreement with Sacramento County for South County Transit Link (SCT/Link) Sharing of Responsibilities and costs. ACTION: Upon a motion by Powers, seconded by Heuer, the consent calendar was approved by a unanimous roll call vote of council members present. Absent: Crews SCHEDULED MATTERS - PUBLIC HEARING: None. REGULAR CALENDAR: CITY COUNCIL’S OFFICE: 1. SUBJECT: Strategic Plan Update. RECOMMENDED ACTION: Receive the report. Received the report. GALT CITY COUNCIL MINUTES REGULAR MEETING OF FEBRUARY 17, 2015 PAGE 3 POLICE DEPARTMENT: 2. SUBJECT: Police Activities League (PAL). RECOMMENDED ACTION: Approve the recommended commitment from the Galt Police Department to the Galt PAL Organization for a minimum of one police officer after school 2-3 days per week, Citizens Assisting Police Services (CAPS) involvement and funding in the amount of $5,000 for fiscal year 2014/2015. Bowen gave the staff report. Al Baldwin had concerns about funding the program with Measure R and asked council to look at the program more closely. Mike Hodge supported the program. Mike Singleton, PAL President, gave an overview of the program. Campion said he would like to fund the program through the end of the fiscal year and have them submit an application during the budget process for a Community Benefit Grant through the City. Powers said PAL was different from the other organizations because they worked directly with the Police Department and CAPS. Heuer asked about the funding for the program and Bowen said the one police officer was currently funded through a grant received by the school district and Measure R funds. Heuer asked if staff supported the program and Bowen said yes they were supportive. ACTION: Upon a motion by Heuer, seconded by Powers, approving the recommended commitment from the Galt Police Department to the Galt PAL Organization for a minimum of one police officer after school 2-3 days per week, Citizens Assisting Police Services (CAPS) involvement and funding for $5,000 for fiscal year 2014/2015 was asked to be amended by Campion. Campion said fund the insurance, the association fee and $500 for the remainder of the fiscal year and have the organization submit an application for the Community Benefit Grant during the budget process. Heuer asked how long the insurance would cover the program and Bowen said it was a calendar year. ACTION: Upon a motion by Campion, seconded by Heuer, amending the motion to fund PAL for $2,800 for the remainder of the fiscal year and encouraging PAL to apply for the Community Benefit Grant during the budget process was approved by a roll call vote of council members present with Powers dissenting. Absent: Crews. PUBLIC WORKS DEPARTMENT: 3. SUBJECT: Rejection of bids and award of contract for the Meadowview Area Water Service Line Replacements Project. RECOMMENDED ACTION: Adopt Resolution No. 2015-18 to: 1) Reject the low and second low bids as non-responsive; 2) Authorize the City Manager to execute a contract with Campbell Construction in the amount of $420,071 for the construction of the Meadowview Area Water GALT CITY COUNCIL MINUTES REGULAR MEETING OF FEBRUARY 17, 2015 PAGE 4 Service Line Replacement Project; 3) Authorize a project contingency in the amount of $27,929; 4) Authorize the City Manager and Finance Director to transfer $450,000 from Capital Improvement Project (CIP)#53AN to a newly established CIP budget account to fund the project; and 5) Authorize the Public Works Director to accept the improvements and issue the Notice of Completion upon satisfactory completion of the work. Trung Trinh, Senior Civil Engineer, gave the staff report. ACTION: Upon a motion by Campion, rejecting all bids and going back out for bid died due to the lack of a second. ACTION: Upon a motion by Powers, seconded by Heuer, Resolution No. 2015-18 was approved by a unanimous roll call vote of council members present with Campion dissenting. Absent: Crews. COMMUNICATIONS: None. CITY CLERK’S REPORT: 1. SUBJECT: Outside Agency Appointments and Appointments by the Entirety of the City Council. RECOMMENDED ACTION: Review the matrix and make appointments as necessary and in accordance with City practice. Settles gave the staff report. ACTION: Upon a motion by Powers, seconded by Payne, appointing Heuer to City and Schools Together Committee (CAST) was approved by a unanimous roll call vote of council members present. Absent: Crews. ACTION: Upon a motion by Heuer, seconded by Campion, appointing Powers as the CAST alternate was approved by a unanimous roll call vote of council members present. Absent: Crews. ACTION: Upon a motion by Heuer, seconded by Powers, appointing Campion to the Chamber Economic Development Task Force was approved by a unanimous roll call vote of council members present. Absent: Crews. COMMENTS BY STAFF: Winkler said the City had a 48% reduction in water usage this January as compared to last January. Stewart proposed a two-hour workshop for the Development Code Update. Heuer suggested a study session and Payne agreed on March 10th at 4:00 pm. Bowen shared a letter of commendation for Officer Andrey Protsyuk. COMMENTS BY CITY COUNCIL MEMBERS/FUTURE AGENDA ITEMS VICE MAYOR PAYNE: said the Eggstravaganza would be on March 28th. COUNCIL MEMBER HEUER: loved the Winter Bird Festival and asked for a follow up report. GALT CITY COUNCIL MINUTES REGULAR MEETING OF FEBRUARY 17, 2015 PAGE 5 COUNCIL MEMBER CAMPION: said the Historical Society’s dinner fundraiser was Thursday, February 19th, at Hunan House. COUNCIL MEMBER POWERS: asked for a report to city council on the feasibility of creating an ad hoc committee to review the animal control ordinance. MAYOR CREWS: Absent. There being no further business to come before council, the meeting was adjourned by the vice mayor at 8:51 pm. Respectfully submitted, Donna Settles City Clerk