City Council Meeting

CITY OF GALT MINUTES REGULAR CITY COUNCIL MEETING Council Chambers, 380 Civic Drive, Galt, California Tuesday, September 5, 2017 The Mayor called the meeting to order at 6:00 pm. Council Members present: Crews, Heuer, Campion, Lampson and Powers. Staff members present: City Manager Palazzo, City Clerk Settles, Interim City Attorney Hood, Community Development Director Erias, Finance Director Boyd, Human Resources Administrator Hall, Parks & Recreation Director Solis, Police Chief Sockman and Public Works Director Winkler. OPENING CEREMONIES - Silent prayer was observed, the flag salute was recited and the City Clerk read the video statement. AGENDA APPROVAL, ADDITIONS AND/OR DELETIONS – Powers moved Item E7 to before Presentations and Item G6 moved to after the Consent Calendar. CONSENT CALENDAR: 7. SUBJECT: Chiari Awareness Month Proclamation. RECOMMENDED ACTION: Approve the proclamation recognizing Chiari Awareness Month. ACTION: Upon a motion by Lampson, seconded by Crews, approving the proclamation recognizing Chiari Awareness Month was approved by a unanimous roll call vote. Powers presented the proclamation to Sunny Gilstrap. PRESENTATION: 1. SUBJECT: Community Emergency Response Team. Sergeant Craig Walton gave the presentation. PUBLIC COMMENTS - The Clerk announced that members of the audience could address City Council on any matter which was not on the agenda but within the subject matter jurisdiction. She advised the location of the speaker sheets, asked that speaker sheets be presented to the Clerk prior to addressing City Council and advised that each person would have a five-minute time limit to speak. Judy Knott invited the community to the Sacramento Open Studios Tour. CONSENT CALENDAR - Consisting of Items 1 through 6, excluding Item 7 which were pulled for discussion. 1. SUBJECT: Minutes of the regular meeting of August 15, 2017 RECOMMENDED ACTION: Accept the minutes as submitted. GALT CITY COUNCIL MINUTES REGULAR MEETING OF SEPTEMBER 5, 2017 PAGE 2 2. SUBJECT: Receive and File Warrants. RECOMMENDED ACTION: Receive and file warrants for the period ending August 22, 2017. 3. SUBJECT: Award of Bid for the Wastewater Treatment Plant Annual Road Improvement Project. RECOMMENDED ACTION: Adopt Resolution No. 2017-56: 1) Authorizing the City Manager to execute a contract with Grade Tec, Inc. for $266,747 for the construction of the Wastewater Treatment Plant Annual Road Improvement Project, Capital Improvement Project (CIP) No. 53AB; 2) Authorizing a 10% project contingency of $26,624; 3) Authorizing the City Manager to execute contract change orders within the approved contingency; and 4) Authorizing the Director of Public Works to accept the improvements and issue a Notice of Completion upon satisfactory completion of the work. 4. SUBJECT: Approval of the Project and Expenditure Plan and Transportation Development Act Claim for Fiscal Year 2017-2018. RECOMMENDED ACTION: Adopt Resolution No. 2017-57 approving the project expenditure plan and claim for Transportation Development Act Funds for fiscal year 2017-2018 and authorizing the Public Works Director to submit amended claim forms to the Sacramento Area Council of Governments (SACOG) for Local Transportation Funds and State Transit Assistance Funds should the need arise. 5. SUBJECT: Treasurer's Report for period ending July 2017. RECOMMENDED ACTION: Accept the Treasurer's Report as submitted. 6. SUBJECT: Award of Contract Amendment No. 2 for Consultant Services for Wastewater Treatment Plant Optimization. RECOMMENDED ACTION: Adopt Resolution No. 2017-58 authorizing the City Manager to execute Amendment No. 2 to contract for services with Dan Cortinovis for continued optimization services at the Wastewater Treatment Plant in the supplemental amount of $36,504. ACTION: Upon a motion by Crews, seconded by Heuer the consent calendar was approved by a unanimous roll call vote. SCHEDULED MATTERS - PUBLIC HEARING: None. REGULAR CALENDAR; PUBLIC WORKS: 6. SUBJECT: Approval of Wastewater Cost of Service Study and Continuation of Capacity Fee Study Session. RECOMMENDED ACTION: 1) Approve the Comprehensive Wastewater Cost of Service Study prepared by Raftelis Financial Consultants; 2) Direct staff to proceed with the public notice and rate adoption process; 3) Receive a presentation regarding wastewater, water and storm drainage capacity fees; and 4) Provide feedback and direction to staff on any desired changes to the Capacity Fee Study methodology. Winkler introduced Habib Isaac, Raftelis Financial Consultants who gave the presentation. Rick Walters had questions concerning the increase. GALT CITY COUNCIL MINUTES REGULAR MEETING OF SEPTEMBER 5, 2017 PAGE 3 Campion asked about the customer prepay on the State Revolving Fund loans and Winkler said the City would have the ability to accept customer prepay. Mike Guttridge asked how the sewer and water rates would be divided. Sherry Daley asked about mobile home rates. ACTION: Upon a motion by Lampson, seconded by Campion, approving the Comprehensive Wastewater Cost of Service Study and directing staff to proceed with the public notice and rate adoption process was approved by a unanimous roll call vote. ACTION: Upon a motion by Heuer, seconded by Campion, bringing back a policy allowing individuals to pay off their portion of the State Revolving Fund loans was approved by a unanimous roll call vote. Habib, Raftilis Financial Consultants, gave the presentation regarding wastewater, water and storm drainage capacity fees. Mike Guttridge was concerned with the new fees. Sherry Daley said that new development should pay their own way. COMMUNITY DEVELOPMENT DEPARTMENT: 1. SUBJECT: State of California Energy Commission Small Government Leadership Challenge Grant Award. RECOMMENDED ACTION: Adopt Resolution No. 2017-59: 1) Authorizing the City Manager to execute a contract with the State of California Energy Commission (CEC) for the Small Government Leadership Challenge (SGLC) Grant funding; 2) Authorizing appropriation of an additional $390,457 for grant projects; 3) Authorizing award of the consultant services contract and/or task orders to Raney Planning & Management to prepare the grant agreement deliverables; and 4) Authorizing staff to submit all other documents required or deemed necessary or appropriate to secure the CEC Grant. Erias gave the agenda report. ACTION: Upon a motion by Campion, seconded by Crews, adopting Resolution No. 2017-59 was approved by a unanimous roll call vote. PUBLIC WORKS DEPARTMENT: 2. SUBJECT: Approve the California Emergency Management Agency Cost-Share Grant Applications for Emergency Generators. RECOMMENDED ACTION: Adopt Resolution No. 2017-60 authorizing the City Manager to issue letters of commitment for up to $37,500 for each generator (two generators for a total commitment of $75,000) in local cost-sharing matching funds from the California Emergency Management Agency for replacement of back-up electrical generators at City Hall and the Police Department. Winkler gave the agenda report. GALT CITY COUNCIL MINUTES REGULAR MEETING OF SEPTEMBER 5, 2017 PAGE 4 ACTION: Upon a motion by Crews, seconded by Heuer, adopting Resolution No. 2017-60 was approved by a unanimous roll call vote. 3. SUBJECT: Endorsement of the Cosumnes Subbasin Sustainable Groundwater Management Act (SGMA) Working Group Proposed Framework Agreement and Designation of City Representatives. RECOMMENDED ACTION: Adopt Resolution No. 2017-61 endorsing the Cosumnes Subbasin Working Group Proposed Framework Agreement to guide near-term Working Group deliberations and designating individuals to represent the City of Galt Groundwater Sustainability Agency and actively participate on the Working Group and Technical Advisory Committee. Clarkson gave the presentation. ACTION: Upon a motion by Heuer, seconded by Crews, designating the City Manager and the Public Works Director to the Working Group and designating Public Works Director and the Deputy Public Works Director to the Technical Advisory Committee was approved by a unanimous roll call vote. ACTION: Upon a motion by Heuer, seconded by Crews, adopting Resolution No. 2017-61 was approved by a unanimous roll call vote. 4. SUBJECT: Use of Community Development Block Grant (CDBG) Funding for Parking Lot Construction and authorization for an increased contingency amount and Supplemental Improvements under the C Street/ Central Galt Complete Streets Project. RECOMMENDED ACTION: Adopt Resolution No. 2017-62: 1) Authorizing the use of CDBG funds in the amount of $71,000 to construct an initial phase of the parking lot planned under the future Fourth Street Parking Lot/Open Space Improvements Project (Capital Improvement Project 59B); 2) Authorizing the City Manager to execute an inter-agency contract with Sacramento Housing and Redevelopment Agency to include construction funding in the approved CDBG project scope; 3) Authorizing a $110,203 increase in the C Street/Central Galt Complete Streets Project contingency (Capital Improvement Project 50H) for supplemental project improvements; and 4) Authorizing a change in scope for the C Street/Central Galt Complete Streets Project to include constructing an initial phase of the planned parking lot within the Fourth Street open space corridor, the addition of an all-weather surface adjacent to the promenade walkway north of C Street and reconstruction of existing tree wells along the east side of C Street. Winkler gave the agenda report. He brought to the attention of City Council the last sentence in Section 4 of the resolution should read, “…along the east side of 4th Street”. ACTION: Upon a motion by Crews, seconded by Heuer, adopting Resolution No. 2017-62, as amended, was approved by a unanimous roll call vote. 5. SUBJECT: Award of Construction Administration and Inspection Services Contract for South Galt Safe Routes to School and Rehabilitation and Sacramento Area Council of Governments (SACOG) Bicycle and Pedestrian Improvement Project. RECOMMENDED ACTION: Adopt Resolution No. 2017-63: 1) Authorizing the City Manager to execute a contract with Coastland Civil Engineering in the amount of $296,649 for construction administration and inspection services for the Safe Routes to School and Rehabilitation and SACOG Bicycle and Pedestrian Improvement project; 2) Authorizing a 10% contract contingency GALT CITY COUNCIL MINUTES REGULAR MEETING OF SEPTEMBER 5, 2017 PAGE 5 in the amount of $29,664; 3) Authorizing the City Manager to execute contract amendments within the approved contingency amount; and 4) Authorizing consolidation of Capital Improvement Projects numbered 51E, 55D, 57H and 59I into a new combined Capital Improvement Project No. 518C. Winkler introduced Alejandra Serratos, Engineering Technician, who gave the agenda report. ACTION: Upon a motion by Crews, seconded by Lampson, adopting Resolution No. 2017-63 was approved by a unanimous roll call vote. COMMUNICATIONS: None. CITY CLERK'S REPORT: Nothing. COMMENTS BY STAFF: Sockman would be attending Sacramento County Deputy Sheriff Robert French’s funeral on Thursday. COMMENTS BY CITY COUNCIL MEMBERS/FUTURE AGENDA ITEMS 1. SUBJECT: Reports by City Council Members on Regional Boards, Commission and Committees. VICE MAYOR CREWS: condolences to the family and friends of Deputy Sheriff Robert French. COUNCIL MEMBER HEUER: Nothing. COUNCIL MEMBER CAMPION: Nothing. COUNCIL MEMBER LAMPSON: went on a couple ride-alongs with Galt Police and complimented the department. She asked to place on the agenda her discretionary funds to donate to the CERT Program. MAYOR POWERS: announced her last meeting would be on September 19, 2017. She said she was retiring and moving out of state. There being no further business to come before City Council, the Mayor adjourned the meeting at 8:24 pm. Respectfully submitted, Donna Settles City Clerk