Commission on Aging August Meeting

City of Galt MINUTES COMMISSION ON AGING 610 CHABOLLA AVENUE, GALT, CA Thursday, Aug 15, 2022, 10:00 AM SPECIAL MEETING Chairperson: Bob Balliet Vice Chair: Andrea Johnson Commissioners: Robert Wilson, Phyllis Johnson, Libby Robbins 1. Call Meeting to Order 10:00AM 2. Roll Call: Bob Balliet, Andrea Johnson, Robert Wilson, Phyllis Johnson, Libby Robbins. Advisor: Monica Lopez – Parks & Recreation. All members present. Guests – Vice Mayor Paul Sandhu; Armando Solis, P&R Director; Linda Burge, Guest. 3. Public Comment: Under Government Code Section 54954.3, members of the audience may address the Commission on any item of interest to the public or any agenda item before or during the Commission's consideration of the item. Speakers shall restrict their comments to issues that are within the subject matter authority of the Commission and limit comments to a maximum of five (5) minutes. Vice Mayor Sandhu briefly addressed the Commission to insure it of his ongoing support and presented each Commissioner a Discount Card for use by Seniors in Galt. 4. Acceptance of Minutes: NA 5. Presentations: NA 6. Old Business: NA 7. New Business: Discussion concerning future role of the Commission on Aging (COA) periodically providing social activities for Seniors at the Chabolla Center – motion to approve may be introduced. (Bob B, Andrea J, Monica L, Dir A. Solis). (a) Director Solis & Monica L (Liaison of the Commission) presented information about their meeting on Aug 9, 2022, with Bob B. & Andrea J. concerning the COA, temporarily or permanently, filling the void created by the stepping aside of the Senior Club to provide ongoing Bingo & Social Activities, at the Chabolla Center, consistent with its Mission and Budget goals. Dir Solis emphasized the importance of this proposal and how this “would fit well with our previously stated goals and budgetary priorities”. (b) Motion was made by Chair Bob B., seconded by Vice Chair Andrea J to accept the challenge offered by Dir Solis: “COA, is prepared to temporarily fill the void created by the stepping aside of the Senior Club to provide ongoing Bingo & Social Activities, at the Chabolla Center, consistent with its Mission and Budget goals and the availability of funds. Expenditures incurred must be submitted to the Commission for approval, along with the proper receipts and consistent with established city financial rules and reimbursement and/or payment protocols”. Vote 5 – 0 in favor – motion carried.  (c) Commissioners provided the following input/suggestions: Vice Chair Andrea suggested Committees be established for 1st Bingo and Ice Cream Social event scheduled for Monday Sep 12, 2022, Libby & Bob will work on this event - Commission consensus is to have Bingo & other social events on Mondays of every week, beginning September 12, 2022, from 1:00 PM to 3:00 PM. If this endeavor is successful, the COA may consider adding an additional day (Thursday) to have these events. - Andrea J & Bob W suggested contacting Sunshine Food pantry to help with food donations, as well as seeking donations from businesses & organizations could help get Bingo prizes and for future social activities. - COA funds would help with Bingo prizes. - Parks & Rec will set up basics (tables, chairs) - Bob will work with Monica to reserve the Chabolla Center for the above day and time period. - Volunteers can be asked to help set up Bingo & Social Activities – and take them down after the event. - Libby R indicated that Velvet Grill will donate 85 ice-cream cups for ice cream social – NEEDS 10-day NOTICE BEFORE EVENT. - Sprinkles and other condiments (spoons, napkins, etc.) will be purchased for the ice cream social event. (Keep receipts for reimbursement by COA). - Bob W and Phyllis J volunteered to approach local businesses to distribute flyers of the event. - Bob B volunteered to make the flyers for the event and future events - Bob B volunteered to work with Parks & Rec’s Liaison Monica L (to publicize the event of our social media and city platforms, including the City Newsletter). - Andrea volunteered, along with her family, to help distribute flyers to the Senior Apartment complexes in our city. - Bob W suggested advertising on the City’s billboard – Bob will discuss this with the city and if it cannot be done for this event (time constraints), then perhaps for future events. - Bob B indicated that he would approach the GSRC volunteers to see if they are interested in assisting in these events, if needed, at their upcoming luncheon on Wednesday, Aug 24, 2022, and stated that the GSRC hours for Mondays may be changed from the current 10:00AM, to 2:00PM to these hours: 10:00AM to 3:00PM (the duration of the events). - Bob B stated that SPECIAL MEETINGS may be called by the Chair to facilitate this new COA obligation and to address and resolve any issues that may arise. 8. Commissioners Report: NA 9. ADJOURNMENT: Motion was made by Bob B and seconded by Phyllis J to adjourn – vote was 5 to 0 for adjournment. Motion carried. Meeting was adjourned at 11:30 AM. NOTE: MONICA LOPEZ, RECREATION SUPERVISOR: The agenda for this Commission on Aging meeting is posted in the following listed sites before 5:00pm on the Monday before the meeting. 1. City Hall Lobby 2. U.S. Post Office 600 N, Lincoln Way 3. Galt Parks & Recreation Office, 610 Chabolla Avenue 4. City Website