Airport Advisory Committee

Scholes Int’l Airport Advisory Committee Minutes of the October 13, 2020 Meeting 1. Declaration of a Quorum, Call Meeting to Order and Roll Call The meeting was called to order at 12:03 PM by Chairman, Stan Humphrey. Roll was called. All members were present and a quorum was declared. Members Present: Ruth Ruiz, Wayne O’Quinn, David Schuler, Stan Humphrey, Bryan Fisher, Bill Tuite, Jackie Cole, Nigel Gusdorf. 2. Selection of Committee Chair and Vice-Chair A motion was made by Stan Humphrey and seconded by Wayne O’Quinn to elect Bryan Fisher as Chair of the Airport Advisory Committee for 2020. The motion carried unanimously. 3. Public Comment – None 4. Approval of the Minutes from the February 11, 2020 Meeting A motion was made by Wayne O’Quinn and seconded by Ruth Ruiz to approve the minutes as amended. The motion carried unanimously. f. FBO Update  Mike Shahan discussed adding LED taxiway centerline reflectors on the Ramp. There are some currently on the South End. They are helpful but expensive. That is a long term goal. 5. Discussion of the Airport Master Plan Update Mike Shahan noted that a vacancy had opened with the departure of Garrett McLeod from the Master Planning Advisory Committee. Ruth Ruiz volunteered to fill that vacancy. No recommendations were asked of the Committee on this agenda item. 6. Update on Airport Projects & Monthly Reports a. Airport Facility Repairs i) ATCT  J. W. Kelso is the prime on this project.  COG Facilities Maintenance and Construction Management departments are assisting the Airport with this project.  The overall contract amount is $377,720. 69% of the work has been completed as of the end of September. Minutes of the Scholes International Airport Advisory Committee Page 1 of 4   Work completed: replacement of the existing roof and HVAC units and installation of new stainless-steel safety rails on the tower roof, replacement of all joint seals between the exterior walls.  Work in progress: all window frames and sheet metal are being treated for corrosion and painted.  Work remaining: installation of stainless-steel safety rails on the catwalk, and stainless-steel vent covers on all exterior wall penetrations. ii) Hangar 73  Work remaining: upgrade hangar bay lights to LED and paint the hangar floor.  Work completed: additional repairs to a section of the roof that didn’t meet WPI-8 inspection and installation of a new 2.5 Ton HVAC system for the office/shop area.  Starting May 1st the hangar was leased to Jollina Schwab at $2,500 mo. for 3 years iii) Terminal Pavement Project  This project included repaving the Airport Terminal circle drive, both driveways to the apron, and the north terminal parking lot.  Public Works provided the labor and equipment at no cost to the airport.  TIRZ 14 funded $32,000 to cover the material costs.  Airport covered the remaining $5,826.22  Total project cost: $37,826.22 – $30,524.72 asphalt – $6,671.50 paint – $630.00 repairs to gate loops b. Capital Improvements i) 2012GLVST – Runway 14/32 Asphalt Rehab & N. Apron Joint Seal Repairs  The original estimate for the grant was $940,000, with the Airport’s 10% match being $94,000. – $55,000 was funded by the IDC – $39,000 was funded by the Airport  As part of the CARES Act, the FAA/TxDOT is paying 100% of the amount, except for ten percent of a contingency fee ($9,400). TxDOT is applying the remaining funds received from us towards future Airport projects.  Lochner Engineering is almost finished with the design and TxDOT is expected to approve and go out for bid by December 2020, with a bid opening in January.  Construction would likely happen March 2021 – July 2021. ii) 2012GALVN – Engineering & Design for Runway 18/36, S. Apron & S. Ramp  We received six RFQs for this project. The selection committee will be reviewing and submitting the firm ranking sheets to TxDOT no later than 10/26/20. Minutes of the Scholes International Airport Advisory Committee Page 2 of 4   As part of the CARES Act, the FAA/TxDOT is paying 100% of the amount, saving us $40,232. TxDOT is applying the remaining funds received from us towards future projects. iii) Airport Hangar Project  We received 9 RFPs for this project, which consists of building an 8-unit T-Hangar and two 3,720 sq. ft. Box Hangars.  The low bid for all three hangars is $1,079,807 and the high bid is $1,789,255.  Our current remaining budget is $796,090, so we are short $283,717.  TxDOT is holding $184,820 of our funds. We can reallocate that amount in our current CIP funds to go towards the project.  We need an additional $98,897 to cover the cost, which we should have available in our CIP budget. c. FY20 Fuel Flowage Report FY20 End of Year Fuel Flowage Report was 960,253 gallons, which is up 4.6% over last year. d. FY20 ATCT Operations FY 2020 End of Year Traffic Report was 29,109 operations, which is down 3.15% over last year. This is remarkable considering where we were in March and April when operations were down almost 50%. PHI and ERA were the main operators during that time.  The breakout of operations consists of: – 6,858 Air Taxi operations – 21,231 GA operations – 1,020 Military operations  The traffic counts are only done between 6:00 am and 6:00 pm. Our actual operations are higher, but we do not have an official count of those operations.  The rule of thumb the FAA uses for non-towered airports is 250 operations per based aircraft. We currently have 140 based aircraft, which would give us 35,000 operations e. Monthly Budget Report as of 10/08/20 Revenue: $1,189,122. This is 7% of our overall anticipated amount for FY20. Expenses: $1,097,488. This is down 3% of our overall anticipated expenses for FY20. Net revenue: $91,634. The three biggest increases in revenue are:  Hangar rentals - part of which is the leasing of Hangar 73.  Terminal rentals - where we are leasing out individual offices formally occupied by Galveston Aviation Services. Minutes of the Scholes International Airport Advisory Committee Page 3 of 4   Land rentals - where we are leasing a parking lot for $200 per day. Other new revenue sources are from long term terminal parking and tie-down spaces, and selling a 2008 John Deere Tractor for $12,656. i) FY2021 Budget Summary Revenue: $1,181,510 Expenses: $1,145,612 Key expense items include:  Transferring $30,000 to our Reserve Fund. Should we meet our budget goals, we could increase the reserve fund transfer amount to $65,000.  Purchasing three new maintenance vehicles for a total estimated $95,000. – New tractor (2008) – Brush hog (2008) – Pickup truck (2003) f. Community Involvement i) Galveston Island 150 Air Race and Biplane Fly-In After multiple rescheduling due to COVID-19, and the lack of adequate room at the Airport Terminal, the race organizer, Pat Purcell, moved the race to the Texas Gulf Coast Regional Airport. ii) Gulf Coast Wing of the CAF (Texas Raiders) – October 24-25, 2020 The Gulf Coast Wing of the CAF will arrive on Friday and offer rides Saturday and Sunday from 10 am to 4 pm each day. 1. B-17 Texas Raiders 2. C-45 Navy Transport Little Raider 3. SB2C Helldiver 4. AT-6 Texan/SNJ advanced trainer 5. BT-13 Valiant 6. N3N Canary, primary trainer  Due to current COVID restrictions, the annual Tenant Appreciation Party normally held in December will probably be canceled or rescheduled to a later date. 7. Date and Time of Next Meeting – December 8, 2020 8. Adjournment – The meeting was adjourned at 1:33 PM Digitally signed by Bryan S. Fisher Bryan S. Fisher DN: cn=Bryan S. Fisher, o, ou, email=bsfisher@utmb.edu, c=US Minutes Approved: _________________________ Date: 2020.12.14 11:32:28 -06'00' December 14, 2020 Date: ______________________ Minutes of the Scholes International Airport Advisory Committee Page 4 of 4