Board of Trustees

AGENDA MARCH 11, 2021 8:00 P.M. I. Welcome by Mayor to attendees. II. Call to Order. III. Board Approval - Volunteer Firefighters Mitchell P. Delaney Christopher Gorsky IV. Comments by Department Heads, Village Administrator and Counsel on Agenda Items. (including Treasurer on Treasurer=s Report) V. Trustees/Mayor Questions/Comments on any item or issue. VI. Citizens Comments on Agenda Items. VII. Approval of Minutes - February 23, 2021. February 25, 2021 (Special Board Meeting). VIII. New Business A. Formal Agenda 1. Appointment of Domenick Stanco, Superintendent of Public Works, effective March 12, 2021, (or upon Civil Service Approval) for the balance of the official year, ending on April 5, 2021, at a salary of $171,000. B. Consent Calendar Departmental Communications: Finance 1. Transfer of Funds. a) $1,600 to Building - Maintenance of Plant from Contingent to pay an invoice for chimney repair. b) $737.95 to Central Garage - Maintenance of Plant from Contingent, additional funding needed to cover South Shore Fire and Safety invoice. Public Works 2. Change Order - Curb, Sidewalk and Road Improvements Contract - 2020/21 - Catch Basins. • Board authorization is requested to approve a Change Order submitted by Roadwork Ahead, Inc., 180 Linden Avenue, Westbury, New York, to add five (5) items to the Curb, Sidewalk and Road Improvements Contract 2020/21, awarded on August 13, 2020, for a NEXT BOARD OF TRUSTEES MEETING – MARCH 25, 2021 (03/04/21) 1  total amount of $2,246,000. These items are needed for the installation of catch basins on St. James Street South which are included in the scope of work for this Contract. The cost of this work is approximately $50,000. (Capital Budget) 3. Change Order - Curb, Sidewalk and Roade Improvements Contract - 2020/21 - Road Patches. • Board authorization is requested to approve a Change Order submitted by Roadwork Ahead, Inc., 180 Linden Avenue, Westbury, New York, for items not included in the Curb, Sidewalk and Road Improvements Contract 2020/21, awarded on August 13, 2020, for a total amount of $2,246,000. These items are needed to restore road patches that were made in a Nassau County roadway for the installation of new water main valves on Old Country Road as part of the Water Tank Replacement Project. The cost of this proposal is approximately $48,288, based on unit price estimates (Capital Budget) 4. Change Order - Water Tank Replacement - Caldwell Tanks, Inc.- $465,500.65. • Board authorization is requested to approve Change Order No. 2 from Caldwell Tanks, Inc., 4000 Tower Road, Louisville, Kentucky, in the amount of $465,500.65, for delays in the project as a result of additional work ordered by the New York State Department of Environmental Conservation and the Nassau County Department of Health. These delays caused unforeseen cost increases in the supply chain supporting the project. The bid for the Water Tank Replacement was awarded on December 19, 2017, in the amount of $6,738,000. This project has a budget of $8,700,000. (Capital Budget) 5. Engagement of Professional Services - H2M Architects and Engineers - Discolored Water Complaints - $6,400. • Board authorization is requested to engage H2M Architects and Engineers, 538 Broad Hollow Road, Melville, New York, in the amount of $6,400, to investigate discolored water complaints at various residences throughout the Village. (Operating Budget) 6. Engagement of Professional Services - H2M Architects and Engineers - Miscellaneous Work Water Issues - $12,000. • Board authorization is requested to engage H2M Architects and Engineers, 538 Broad Hollow Road, Melville, New York, in the amount of $12,000, to perform miscellaneous work with regard to water issues as directed by the Village, based on rates on file with the Village Clerk. (Operating Budget) 7. Engagement of Professional Services - H2M Architects and Engineers - Preparation of a Distribution System Hydraulic Model - $28,600. • Board authorization is requested to engage H2M Architects and Engineers, 538 Broad Hollow Road, Melville, New York, in the amount of $28,600, for the preparation of a Distribution System Hydraulic Model. (Operating Budget) 8. Acceptance of Maintenance Bond - General Requirements Contract for Various Civil/Site Reconstruction, Highways, Drainage, Parking Lots and Parks - 2019/20. • Board authorization is requested to accept the Maintenance Bond from The LandTek Group, Inc., 105 Sweeneydale Avenue, Bay Shore, New York, who was the contractor for the General Requirements Contract for Various Civil/Site Reconstruction, Highways, Drainage, Parking Lots and Parks 2019/2020. This guarantees for eighteen months (18) NEXT BOARD OF TRUSTEES MEETING – MARCH 25, 2021 (03/04/21) 2  the completed work from the date of acceptance of the Bond. The Bond is in the amount of $48,674. Village Counsel has reviewed the Maintenance Bond and approves it as to form. IX. Information Only - Contracts/Agreements. Pursuant to the authority granted by Resolution No. 64-2020, the Mayor has authorized the following Agreements/Contracts to be executed without further Resolution of the Board: • Engagement of Professional Services - Water Equipment Maintenance Contract - Hach, Inc., 5600 Lindbergh Drive, Loveland, Colorado, to perform semi-annual maintenance on the chlorine analyzer, PH probe and nitrate analyzer, in the amount of $7,054. The chlorine analyzers monitor chlorine levels and the PH probes maintain the PH levels at the Village Wells. The nitrate analyzers monitor the nitrate levels at the Clinton Road Well. Hach, Inc., will calibrate the analyzers, monitor them two times a year and respond to emergencies when equipment needs an adjustment. Public Works X. Citizen Comment on non-agenda items. (limited to four minutes each) XI. Adjournment. NEXT BOARD OF TRUSTEES MEETING – MARCH 25, 2021 (03/04/21) 3  Garden City Fire Department 347 S TEWART AVENUE GARDEN C ITY , N EW Y ORK 11530 TEL: 516-465-4130 FAX: 516-746-1533 OFFICE OF THE CHIEF THO MA S ST R YS KO CHIEF OF DEPARTMENT DEVYN F. MOODY MATTHEW F. PEARN JAMES R. TAUNTON 1ST ASSISTANT CHIEF 2ND ASSISTANT CHIEF 3RD ASSISTANT CHIEF March 2, 2021 TO: Ralph V. Suozzi - Village Administrator FROM: Thomas Strysko - Chief of Department SUBJECT: New Members – Board of Trustees Approval I am requesting that the Board of Trustees approve the following new applicants to the Garden City Fire Department at the March 11, 2021 Board of Trustees meeting: Mitchell P. Delaney 109 Third Street Christopher Gorsky 19 Homestead Avenue Fire Council has interviewed the above-mentioned applicants, and the department formally accepted them into the department at our March 2021 monthly meeting. If you should have any questions, please feel free to contact me. TO REPORT A FIRE DIAL 742-3300 www.gcfdny.com  BOARD OF TRUSTEES FEBRUARY 23, 2021 A meeting of the Board of Trustees of the Village of Garden City in the County of Nassau, New York, was held via Zoom video/audio (with Trustees, Department Heads and Village Counsel present in the Board Room) at 351 Stewart Avenue in said Village on February 23, 2021, at 8:00 p.m. Present: Mayor Theresa A. Trouvé, Trustees Robert A. Bolebruch, Stephen S. Makrinos, John M. Delany, Mark A. Hyer, Louis M. Minuto (via Zoom), Colleen E. Foley and Brian C. Daughney. Also Present: Ralph V. Suozzi, Village Administrator Karen M. Altman, Village Clerk Kenneth O. Jackson, Chairman, Board of Police Commissioners Irene Woo, Village Treasurer Giuseppe Giovanniello, Superintendent of Building Department Thomas Strysko, Chief Fire Department Paul Blake, Chairman, Board of Commissioners of Cultural and Recreational Affairs (via Zoom) Peter A. Bee, Bee Ready Fishbein Hatter & Donovan, LLP Attendance: Approximately 39 (via Zoom) The Clerk reported that due notice of this meeting had been served on each member of the Board. Mayor Trouvé called the meeting to order and called upon Ralph Suozzi along with the Department Heads who spoke about their agenda items. TEMPORARILY SUSPEND THE RULES AND PROCEDURES On motion of Trustee Daughney the following resolution was offered: RESOLUTION NO. 14-2021 RESOLVED, to temporarily suspend the Rules and Procedures of the Board of Trustees, to add items to this meeting, specifically a Transfer of Funds for the printing and mailing of a water newsletter as well as authorization to have a water newsletter prepared and mailed to the residents of the Village of Garden City. The vote on the foregoing resolution was as follows: AYES: 8 NOES: 0 1  The resolution was declared adopted. Printing and Mailing of a Water Newsletter - Transfer of Funds. Board authorization was requested to transfer funds as follows: $4,000 to Account 0A.1010.4070 Board of Trustees - Printing, Postage, and Stationery from Account 0A.1990.4000 Contingent for printing and mailing of Water newsletter. On motion of Trustee Daughney, the aforesaid recommendation was approved by a vote of 7-1 (with Trustee Minuto voting against) and the Treasurer was authorized to make the necessary transfer of funds. Printing and Mailing of a Water Newsletter. Board authorization was requested to print and mail a Water newsletter to Village residents. On motion of Trustee Daughney, the aforesaid authorization was approved by a vote of 7-1 (with Trustee Minuto voting against). Mayor Trouvé stated that the first item on the agenda was the public hearing with regard to “A Proposed Local Law Amending Chapter 193, Article XIV of the Village Code Entitled “Parking Non-Operational Vehicles in Residential Districts”. Copies of the proposed local law had been distributed to the Board Members more than seven days prior to the meeting. Trustee Foley made a motion to open the public hearing which was unanimously approved. (A tape recording of this hearing has been typed under separate cover and constitutes a part of these minutes.) There being no further public comment, on motion of Trustee Delany and unanimously carried, the public hearing pursuant to the proposed local law was closed. On motion of Trustee Daughney the following resolution was offered: RESOLUTION NO. 15-2021 LOCAL LAW 1-2021 A LOCAL LAW AMENDING CHAPTER 193, ARTICLE XIVOF THE VILLAGE CODE ENTITLED “PARKING NON-OPERATIONAL VEHICLES IN RESIDENTIAL DISTRICTS” BE IT ENACTED, by the Board of Trustees of the Incorporated Village of Garden City, in the County of Nassau, New York as follows: Chapter 193 of the Village Code is hereby amended by adding thereto a new Article, to be Article XIV, to read as follows: Article XIV - “Parking of Non-Operational Vehicles In Residential Districts” 2  §193-45. Definition. For purposes of this Article, “non-operational vehicles” shall mean any vehicle which cannot be lawfully driven upon the public streets for any reason, including but not limited to such vehicle being unlicensed or unregistered with the Department of Motor Vehicles, in a state of disrepair, or incapable of being moved under its own power, which status as non-operational has existed for a period of more than: (a) 60 consecutive calendar days, or (b) an aggregate of 90 days within any six-calendar month period. §193-46. Parking non-operational vehicles in any residential district is prohibited. It is hereby prohibited for any person to park or store, or permit others to park or store, any non-operational vehicle on any property, whether public or private, within any residential district in the Village of Garden City for longer than 90 consecutive days. §193-47. Violation; continuing violation. Any person who violates any of the provisions of this Article shall be guilty of a violation thereof. Each and every calendar day that a violation of this section shall exist shall constitute a separate violation of the provision(s) of this article and the owner of the property shall be held liable as provided in §1-12 for each separate violation. Section 3. Severability. If any clause, sentence, paragraph, subdivision, or part of this local law or the application thereof to any person, firm or corporation, or circumstance, shall be adjudged by any court of competent jurisdiction to be invalid or unconstitutional, such order or judgment shall not affect, impair, or invalidate the remainder thereof, but shall be confined in its operation to the clause, sentence, paragraph, subdivision, or part of this Local Law or in its application to the person, individual, firm or corporation or circumstance, directly involved in the controversy in which such judgment or order shall be rendered. Section 4. Effective Date. This local law shall take effect immediately upon filing with the Secretary of State of the State of New York. The adoption of the foregoing resolution was duly put to a vote which resulted as follows: AYES: 8 NOES: 0 The resolution was declared adopted. 3  Mayor Trouvé stated that the next item on the agenda was the public hearing with regard to “A Proposed Local Law Adding Chapter 69, to the Village Code Entitled “Storage of Construction Materials and Construction Equipment on Residential Property”. Copies of the proposed local law had been distributed to the Board Members more than seven days prior to the meeting. Trustee Foley made a motion to open the public hearing which was unanimously approved. (A tape recording of this hearing has been typed under separate cover and constitutes a part of these minutes.) There being no further public comment, on motion of Trustee Bolebruch and unanimously carried, the public hearing pursuant to the proposed local law was closed. On motion of Trustee Delany the following resolution was offered: RESOLUTION NO. 16-2021 LOCAL LAW 2-2021 A LOCAL LAW ADDING CHAPTER 69 TO THE VILLAGE CODE IN RELATION TO THE STORAGE OF CONSTRUCTION MATERIALS AND CONSTRUCTION EQUIPMENT ON RESIDENTIAL PROPERTY WHEREAS, the Board of Trustees has received numerous complaints from residents regarding the prolonged storage of unsightly and potentially hazardous construction materials and construction equipment in the yards of residential dwellings; and. WHEREAS, the Village of Garden City is primarily a residential community which historically has emphasized, through enactment of zoning and architectural design-based codes and regulations, the aesthetics of its homes and green space, including trees, hedges, shrubs and lawns in residential areas; and WHEREAS, the Village of Garden City has long-standing prohibitions regarding the operation of businesses on residential properties; and WHEREAS, the Village Board of Trustees has determined that the prolonged storage of construction materials and construction equipment in residential zones has an adverse economic effect upon property values of neighboring homes and can create a public nuisance and habitat for vermin; now, therefore BE IT ENACTED, by the Board of Trustees of the Incorporated Village of Garden City, in the County of Nassau, New York as follows: The Village Code of the Village of Garden City is hereby amended by adding thereto a new Chapter, to read as follows: Chapter 69 - Storage of Construction Material and Construction Equipment in Residential Property Zones 4 §69-1. Definitions. “Construction Material” shall mean, any material (or combination of materials) utilized in (or incidentally related to) a construction project, including, but not be limited to, wood, lumber, bamboo, brick, cement, soil, sand, asphalt, stone (whether natural or man-made), marble, granite, glass, steel, pipe (whether steel, lead, aluminum or plastic), and/or aluminum or vinyl sliding material. Construction material shall not be deemed or interpreted to mean wood used by a property owner or lessee in any indoor or outdoor fireplace, wood burning stove or firepit. “Construction Equipment” shall mean equipment and supplies commonly used in connection with construction and commercial/residential home improvements projects, including, but not limited to, scaffolding, cement mixers, ladders, pipe, commercial generators, commercial grade portable lighting, fencing (other than Village permitted installed fencing on any property or lot), welding equipment, commercial table saws, stone cutting machines and pipe cutting machines. Construction Equipment shall not be deemed or interpreted to mean two ladders not to exceed 25 feet in length used by the property owner or lessee to make repairs or improvements, or for maintenance on the property owned or leased. §69-2. Storage of Construction Material and Construction Equipment are Prohibited. It shall be unlawful for the owner or lessee of any residentially zoned lot or property to place, store, deposit, or keep (or allow for the placement, storage, depositing, or keeping of) Construction Material or Construction Equipment on any residentially zoned property within the Village for longer than: (i) nine months following completion (as reasonably determined by the Superintendent of Buildings) of the construction project for which the material or equipment was used (or related to) on such residential lot; or (ii) more than 30 calendar days within any 90 calendar day period; or (iii) other than as provided under clause (i) above, more than an aggregate of 45 calendar days in a calendar year. Nothing contained in this Section shall be deemed to confer upon any person the right to (a) undertake any construction project without first obtaining all required building/other permits otherwise required under the Code; or (b) operate a business from a residentially zoned lot of property otherwise prohibited under the Code. §69-3. Exception. The prohibitions set forth in Section 69-2 shall not apply: (i) during the time period in which a construction or improvement project is being undertaken pursuant to the building permit issued by the Village; or (ii) if the owner or lessee of the residential lot or property is maintaining the Construction Material and/or Construction Equipment in a safe and organized manner (as reasonably determined by the Superintendent of Buildings), and said Construction Material and/or Construction Equipment is either: (a) located on the side and/or rear yard of the lot or property and does not exceed a size of 3 feet by 3 feet in the aggregate, or (b) located within a garage or shed or similar enclosed structure, which structure is not prohibited and is in otherwise compliance with all other provisions of this Code. 5  §69-4. Penalties. Any person who violates any of the provisions of this article shall be guilty of a violation thereof. Each and every calendar day that a violation of this section shall exist constitute a separate violation of the provision(s) of this article and the owner of the property shall be held liable as provided in §1-12 for each separate violation. Notwithstanding anything to the contrary in this Article or the Code, no monetary fine shall be imposed until the Village has provided the owner or lessee ten (10) day written notice of violation of this Article. Should the owner or lessee not cure the violation within ten days, the owner or lessee will be subjected to a fine of not less than $200 for each violation. Section 3. Severability. If any clause, sentence, paragraph, subdivision, or part of this local law or the application thereof to any person, firm or corporation, or circumstance, shall be adjusted by any court of competent jurisdiction to be invalid or unconstitutional, such order or judgment shall not affect, impair, or invalidate the remainder thereof, but shall be confined in its operation to the clause, sentence, paragraph, subdivision, or part of this Local Law or in its application to the person, individual, firm or corporation or circumstance, directly involved in the controversy in which such judgment or order shall be rendered. Section 4. Effective Date. This local law shall take effect on July 30, 2021, or upon filing with the Secretary of State of the State of New York, whichever is later. The adoption of the foregoing resolution was duly put to a vote which resulted as follows: AYES: 8 NOES: 0 The resolution was declared adopted. Mayor Trouvé stated that the next item on the agenda was the public hearing with regard to “Village of Garden City’s Plan” with regard to the Governor of the State of New York’s Executive Order 203, entitled “New York State Police Reform and Reinvention Collaborative”. Copies of the Plan had been distributed to the Board Members more than seven days prior to the meeting. Trustee Hyer made a motion to open the public hearing which was unanimously approved. (A tape recording of this hearing has been typed under separate cover and constitutes a part of these minutes.) There being no further public comment, on motion of Trustee Delany and unanimously carried, the public hearing pursuant to the proposed plan was closed. 6  On motion of Trustee Delany the following resolution was offered: RESOLUTION NO. 17-2021 WHEREAS, on June 12, 2020, the Governor of the State of New York issued Executive Order 203, entitled “New York State Police Reform and Reinvention Collaborative;” and WHEREAS, Executive Order 203 directed local government entities with police agencies to perform a comprehensive review of current police force deployments, strategies, policies, procedures, and practices and develop a plan to address the particular needs of the communities served by such police agency, and to promote community engagement to foster trust, fairness, and legitimacy, and to address any racial bias and disproportionate policing of communities of color; and WHEREAS, the Mayor, Board of Trustees, Commissioner of Police, together with community stakeholders, thereafter, developed a plan after comprehensive review of police force deployments, strategies, policies, procedures and practices; and WHEREAS, the proposed plan will enable the Garden City Police Department to continue its robust community-oriented policing strategies while enhancing efforts to avoid racial disparities in policing; and WHEREAS, in accordance with the mandates of Executive Order 203, and the guidance provided by New York State, this draft plan was published on January 22, 2021 and made available for public inspection; and WHEREAS, in further accordance with the mandates of Executive Order 203, and the guidance provided by New York State, the Village thereafter held, on February 23, 2021, a public hearing to receive public comment related to such draft Plan; and WHEREAS, members of the public made comment at such public hearing, which comments have been given due consideration by this Board; and NOW, THEREFORE BE IT RESOLVED, that this Board adopts the Plan proposed, a copy of which is on file with the Village Clerk. The adoption of the foregoing resolution was duly put to a vote which resulted as follows: AYES: 8 NOES: 0 The resolution was declared adopted. Mayor Trouvé stated that the next item on the agenda was approval of the minutes of the last meetings of the Board of Trustees. 7  The minutes of the regular meeting held on February 4, 2021 were reviewed, and on motion of Trustee Makrinos were approved as presented. The minutes of the special meeting held on February 8, 2021 were reviewed, and on motion of Trustee Foley were approved as presented. NEW BUSINESS CONSENT CALENDAR Trustee Delany requested that Item #11 - Public Works - Old Country Road Tank Replacement - Bancker Construction Corp., be removed from the Consent Calendar and to be placed on a future agenda for consideration. FINANCE 1. Appropriation of Termination Reserve. Board authorization is requested to appropriate $3,356.95 from Account 0A.8670.0000 Reserve for Compensated Absences, to Account 0A.9000.1220 Termination Payout for a retirement in the Public Works Department (Kerwin Humphrey). On motion of Trustee Hyer and unanimously carried, the aforesaid authorization was approved. 2. Tax Certiorari Settlements. Requested authorization to settle the following tax certioraris: (a) Romala, Inc (now VTC Realty, Inc.). Requested authorization for the proposed settlement with Romala, Inc., (now VTC Realty, Inc.), with regard to a warehouse located at 125 Railroad Avenue, Garden City, Account No. 06431-0-001, which would result in a refund of $1,300 and a new assessment of $13,300. This is for tax years 2018/19 through current fiscal year 2020/21, effective 2021/22. Trustee Hyer offered the following resolution and moved its adoption: RESOLUTION NO. 18-2021 WHEREAS, Romala, Inc., (now VTC Realty, Inc.), has commenced proceedings pursuant to the Real Property Tax Law to review the assessment on property located at 125 Railroad Avenue in the Village of Garden City for the tax years 2018/19 through 2020/21, effective 2021/22; and WHEREAS, the petitioner, after discussion with the Village Assessor and Village Counsel, has offered to settle these proceedings; and 8  WHEREAS, the Village Assessor and Village Counsel have recommended that these matters be settled upon the terms and conditions set forth below; NOW, THEREFORE, BE IT RESOLVED, that Village Counsel is hereby authorized to settle such proceedings by stipulation and consenting to an order directing a refund of $1,300, and a new assessment of $13,300, for tax years 2018/19 through 2020/21, effective 2021/22, for the property described on the Village Assessment Roll as 125 Railroad Avenue, Account No. 06431-0-001. The adoption of the foregoing resolution was duly put to vote on roll call which resulted as follows: AYES: 8 NOES: 0 The resolution was declared adopted. (b) EB Franklin Avenue Realty, LLC. Requested authorization for the proposed settlement with EB Franklin Avenue Realty, LLC, with regard to an office building located at 401 Franklin Avenue, Garden City, Account No. 02248-2-001, which would result in a refund of $50,000 and a new assessment of $315,000. This is for tax years 2018/19 through current fiscal year 2020/21, effective 2021/22. Trustee Hyer offered the following resolution and moved its adoption: RESOLUTION NO. 19-2021 WHEREAS, EB Franklin Avenue Realty, LLC, has commenced proceedings pursuant to the Real Property Tax Law to review the assessment on property located at 401 Franklin Avenue in the Village of Garden City for the tax years 2018/19 through 2020/21, effective 2021/22; and WHEREAS, the petitioner, after discussion with the Village Assessor and Village Counsel, has offered to settle these proceedings; and WHEREAS, the Village Assessor and Village Counsel have recommended that these matters be settled upon the terms and conditions set forth below; NOW, THEREFORE, BE IT RESOLVED, that Village Counsel is hereby authorized to settle such proceedings by stipulation and consenting to an order directing a refund of $50,000, and a new assessment of $315,000, for tax years 2018/19 through 2020/21, effective 2021/22, for the property described on the Village Assessment Roll as 401 Franklin Avenue, Account No. 02248-2-0001. The adoption of the foregoing resolution was duly put to vote on roll call which resulted as follows: 9  AYES: 8 NOES: 0 The resolution was declared adopted. (c) Saline Realty, LLC. (Parkgate Communications). Requested authorization for the proposed settlement with Saline Realty, LLC(Parkgate Communications), with regard to an industrial building located at 115 Old Broadway, Garden City, Account No. 06437- 0-001 which would result in a refund of $4,750 and a new assessment of $6,000. This is for tax years 2015/16 through current fiscal year 2020/21, effective 2021/22. Trustee Hyer offered the following resolution and moved its adoption: RESOLUTION NO. 20-2021 WHEREAS, Saline Realty, LLC, has commenced proceedings pursuant to the Real Property Tax Law to review the assessment on property located at 115 Old Broadway in the Village of Garden City for the tax years 2015/16 through 2020/21, effective 2021/22; and WHEREAS, the petitioner, after discussion with the Village Assessor and Village Counsel, has offered to settle these proceedings; and WHEREAS, the Village Assessor and Village Counsel have recommended that these matters be settled upon the terms and conditions set forth below; NOW, THEREFORE, BE IT RESOLVED, that Village Counsel is hereby authorized to settle such proceedings by stipulation and consenting to an order directing a refund of $4,750, and a new assessment of $6,000, for tax years 2015/16 through 2020/21, effective 2021/22, for the property described on the Village Assessment Roll as 115 Old Broadway, Account No. 06437-0-001. The adoption of the foregoing resolution was duly put to vote on roll call which resulted as follows: AYES: 8 NOES: 0 The resolution was declared adopted. (d) 730 Franklin Realty. Requested authorization for the proposed settlement with 730 Franklin Realty, with regard to a retail building located at 730 Franklin Avenue, Garden City, Account No. 02933-0-001 which would result in a refund of $18,000 and a new assessment of $62,000. This is for tax years 2014/15 through current fiscal year 2020/21, effective 2021/22. 10  Trustee Hyer offered the following resolution and moved its adoption: RESOLUTION NO. 21-2021 WHEREAS, 730 Franklin Realty, has commenced proceedings pursuant to the Real Property Tax Law to review the assessment on property located at 730 Franklin Avenue in the Village of Garden City for the tax years 2014/15 through 2020/21, effective 2021/22; and WHEREAS, the petitioner, after discussion with the Village Assessor and Village Counsel, has offered to settle these proceedings; and WHEREAS, the Village Assessor and Village Counsel have recommended that these matters be settled upon the terms and conditions set forth below; NOW, THEREFORE, BE IT RESOLVED, that Village Counsel is hereby authorized to settle such proceedings by stipulation and consenting to an order directing a refund of $18,000, and a new assessment of $62,000, for tax years 2014/15 through 2020/21, effective 2021/22, for the property described on the Village Assessment Roll as 730 Franklin Avenue, Account No. 02933-0-001. The adoption of the foregoing resolution was duly put to vote on roll call which resulted as follows: AYES: 8 NOES: 0 The resolution was declared adopted. (e) Eugene Parella. Requested authorization for the proposed settlement with Eugene Parella, with regard to a retail building located at 636-644 Franklin Avenue, Garden City, Account Nos. 02899-0-001 and 02900-0-001 which would result in a refund of $3,000 and a new assessment of $24,000. This is for tax years 2018/19 through current fiscal year 2020/21, effective 2021/22. Trustee Hyer offered the following resolution and moved its adoption: RESOLUTION NO. 22-2021 WHEREAS, Eugene Parella, has commenced proceedings pursuant to the Real Property Tax Law to review the assessment on property located at 636-644 Franklin Avenue in the Village of Garden City for the tax years 2018/19 through 2020/21, effective 2021/22; and WHEREAS, the petitioner, after discussion with the Village Assessor and Village Counsel, has offered to settle these proceedings; and 11  WHEREAS, the Village Assessor and Village Counsel have recommended that these matters be settled upon the terms and conditions set forth below; NOW, THEREFORE, BE IT RESOLVED, that Village Counsel is hereby authorized to settle such proceedings by stipulation and consenting to an order directing a refund of $3,000, and a new assessment of $24,000, for tax years 2018/19 through 2020/21, effective 2021/22, for the property described on the Village Assessment Roll as 636-644 Franklin Avenue, Account Nos. 02899-0-001 and 02900-0-001. The adoption of the foregoing resolution was duly put to vote on roll call which resulted as follows: AYES: 8 NOES: 0 The resolution was declared adopted. (f) Michael David Properties, LLC (f/k/a Thomas H. Reilly). Requested authorization for the proposed settlement with Michael David Properties, LLC (f/k/a Thomas H. Reilly), with regard to a mixed-use building located at 647 Franklin Avenue, Garden City, Account No. 04327-0-001 which would result in a refund of $4,500 and a new assessment of $20,500. This is for tax years 2015/16 through current fiscal year 2020/21, effective 2021/22. Trustee Hyer offered the following resolution and moved its adoption: RESOLUTION NO. 23-2021 WHEREAS, Michael David Properties, LLC (f/k/a Thomas H. Reilly), has commenced proceedings pursuant to the Real Property Tax Law to review the assessment on property located at 647 Franklin Avenue in the Village of Garden City for the tax years 2015/16 through 2020/21, effective 2021/22; and WHEREAS, the petitioner, after discussion with the Village Assessor and Village Counsel, has offered to settle these proceedings; and WHEREAS, the Village Assessor and Village Counsel have recommended that these matters be settled upon the terms and conditions set forth below; NOW, THEREFORE, BE IT RESOLVED, that Village Counsel is hereby authorized to settle such proceedings by stipulation and consenting to an order directing a refund of $4,500, and a new assessment of $20,500, for tax years 2015/16 through 2020/21, effective 2021/22, for the property described on the Village Assessment Roll as 647 Franklin Avenue, Account No. 04327-0-001. 12  The adoption of the foregoing resolution was duly put to vote on roll call which resulted as follows: AYES: 8 NOES: 0 The resolution was declared adopted. (g) Steel 1000, LLC. Requested authorization for the proposed settlement with Steel 1000, LLC, with regard to an office building located at 1000 Franklin Avenue, Garden City, Account No. 03025-0-001 which would result in a refund of $32,500 and a new assessment of $102,000. This is for tax years 2015/16 through current fiscal year 2020/21, effective 2021/22. Trustee Hyer offered the following resolution and moved its adoption: RESOLUTION NO. 24-2021 WHEREAS, Steel 1000, LLC, has commenced proceedings pursuant to the Real Property Tax Law to review the assessment on property located at 1000 Franklin Avenue in the Village of Garden City for the tax years 2015/16 through 2020/21, effective 2021/22; and WHEREAS, the petitioner, after discussion with the Village Assessor and Village Counsel, has offered to settle these proceedings; and WHEREAS, the Village Assessor and Village Counsel have recommended that these matters be settled upon the terms and conditions set forth below; NOW, THEREFORE, BE IT RESOLVED, that Village Counsel is hereby authorized to settle such proceedings by stipulation and consenting to an order directing a refund of $32,500, and a new assessment of $102,000, for tax years 2015/16 through 2020/21, effective 2021/22, for the property described on the Village Assessment Roll as 1000 Franklin Avenue, Account No. 03025-0-001. The adoption of the foregoing resolution was duly put to vote on roll call which resulted as follows: AYES: 8 NOES: 0 The resolution was declared adopted. 3. Transfer of Funds. Requested authorization to transfer funds as follows: 13  (a) $20,000 to Account 0A.8160.1120 Sanitation - Part Time Help from Account 0A.1990.4000 Contingent to cover shortage. On motion of Trustee Hyer and unanimously carried, the aforesaid recommendation was approved and the Treasurer was authorized to make the necessary transfer of funds. (b) $4,000 to Account 0A.8140.1020 Storm Sewers - Overtime from Account 0A.8140.4010 Storm Sewers - Materials and Supplies to cover shortage. On motion of Trustee Hyer and unanimously carried, the aforesaid recommendation was approved and the Treasurer was authorized to make the necessary transfer of funds. (c) $2,000 to Account 0A.1620.4010 Building - Materials and Supplies from 0A.1440.1010 Engineer - Regular Salary to cover purchases for the remaining fiscal year. On motion of Trustee Hyer and unanimously carried, the aforesaid recommendation was approved and the Treasurer was authorized to make the necessary transfer of funds. (d) $40,000 to Account 0A.5182.4460 Street Lighting - Contractual Services from Account 0A.1440.1010 Engineer - Regular Salary to cover shortage for Anker’s Electric Services, Inc. On motion of Trustee Hyer and unanimously carried, the aforesaid recommendation was approved and the Treasurer was authorized to make the necessary transfer of funds. SICK LEAVE POLICE 1. Sick Leave - Wehr. Board authorization is requested to pay Police Sergeant Keith Wehr through March 25, 2021, or such earlier date as he may be able to return to work as determined by the Village medical advisor and pursuant to the provisions of the contract between the Incorporated Village of Garden City and the Police Benevolent Association, which became effective June 1, 2014. On motion of Trustee Hyer and unanimously carried, the aforesaid authorization was approved. PUBLIC WORKS 14  2. Sick Leave - Serafin. Board authorization is requested to pay Jerzyk Serafin, Motor Equipment Operator, Street Department through March 1, 2021, or such earlier date as he may be able to return to duty as determined by the Village medical advisor and pursuant to the provisions of the contract between the Incorporated Village of Garden City and the Civil Service Employees' Association, which became effective June 1, 2010. On motion of Trustee Hyer and unanimously carried, the aforesaid authorization was approved. 3. Sick Leave - Moran. Board authorization is requested to pay Jake Moran, Automotive Mechanic Aide, Village Shop through March 25, 2021, or such earlier date as he may be able to return to duty as determined by the Village medical advisor and pursuant to the provisions of the contract between the Incorporated Village of Garden City and the Civil Service Employees' Association, which became effective June 1, 2010. On motion of Trustee Hyer and unanimously carried, the aforesaid authorization was approved. VILLAGE ADMINISTRATOR 1. Acceptance of Donation - Restoration of Motor Parkway - Concrete Posts behind Stewart Field. Board authorization is requested for a resolution authorizing the Village to accept the unconditional gift of nine (9) original Motor Parkway concrete posts and related ribbon wire, such posts and wire being contemplated by the Village for possible installation as historical enhancements along the site of the former Motor Parkway. Messrs. Kroplick and Velocci (of the Long Island Motor Parkway Preservation Society) have offered to donate (nine) 9 original Motor Parkway concrete posts and related ribbon wire for connecting same. As the installation of same would constitute “historical enhancements” which are permitted uses by the County/Village lease of the Stewart School/Motor Parkway Parking Lot area (subject to County approval of installation), the acceptance of the proposed gifts would add to the historical appreciation of the site. It should be noted, however, that upon installation, the County may take ownership of the items under the terms of the Village/County lease. The value of the donation is approximately $1,800. Trustee Hyer offered the following resolution and moved its adoption: RESOLUTION NO. 25-2021 WHEREAS, the Long Island Motor Parkway Preservation Society has offered the Village the unconditional gift of nine (9) original Motor Parkway Concrete Posts and related ribbon wire, such posts and wire being contemplated by the Village for possible installation as historical enhancements along the site of the former Motor Parkway; and WHEREAS, the Village desires to accept this offer, and believes the installation of same will be consistent with the License Agreement between the Village and Nassau 15 County as permitted “historical enhancements,” and will thereby enhance the historical value of the site; NOW THEREFORE, IT IS RESOLVED that the offer of the Long Island Motor Parkway Preservation Society is hereby accepted with the grateful thanks of the Village. The adoption of the foregoing resolution was duly put to vote on roll call which resulted as follows: AYES: 8 NOES: 0 The resolution was declared adopted. HUMAN RESOURCES 1. Village of Garden City Deferred Compensation 457(b) Plan - Engage Nationwide. Board authorization is requested to engage Nationwide Retirement Services as the administrative service provider for the Village of Garden City Deferred Compensation 457(b) Plan. On motion of Trustee Hyer and unanimously carried, the aforesaid authorization was approved. 2. Village of Garden City Deferred Compensation 457(b) Plan - Adopt Model 2013 Plan Document. Board authorization is requested to approve the adoption of the Model 2013 Plan document as that defining the Deferred Compensation Plan. On motion of Trustee Hyer and unanimously carried, the aforesaid authorization was approved. 3. Village of Garden City Deferred Compensation 457(b) Plan - Adopt Updated By-Laws. Board authorization is requested to adopt Updated By-Laws for the Deferred Compensation Committee. On motion of Trustee Hyer and unanimously carried, the aforesaid authorization was approved. 4. Village of Garden City Deferred Compensation 457(b) Plan - Adopt Investment Policy Statement. Board authorization is requested to adopt an Investment Policy Statement for the Plan as outlined. On motion of Trustee Hyer and unanimously carried, the aforesaid authorization was approved. 16  5. Village of Garden City Deferred Compensation 457(b) Plan - Redefine the Deferred Compensation Committee. Board authorization is requested to redefine the Deferred Compensation Committee to be an eight (8) member committee, removing the seat identified to be for the PFFA. On motion of Trustee Hyer and unanimously carried, the aforesaid authorization was approved. 6. Village of Garden City ADP Agreement - Portion of the Implementation of Enhanced Time. Board authorization is requested for an agreement with ADP with regard to a portion of the implementation of Enhanced Time which includes a fee of $5,375 (Capital Budget) and will increase the annual operating fees by approximately $12,604 (Operating Budget), which can be absorbed in this year’s budget. On motion of Trustee Hyer and unanimously carried, the aforesaid authorization was approved. 7. Village of Garden City ADP Agreement - Time Clocks. Board authorization is requested for an agreement for time clock rental with ADP. There will be the addition of three (3) time clocks within the Village. On motion of Trustee Hyer and unanimously carried, the aforesaid authorization was approved. 8. Village of Garden City ADP - Professional Services - Review Current System Set-Up. Board authorization is requested for professional services to review and evaluate the current system set-up, utilization and offer guidance on improvements necessary for optimal functioning and for improved user satisfaction. The cost of this is approximately $14,500. Funds are available in Account 0H.1325.2011. On motion of Trustee Hyer and unanimously carried, the aforesaid authorization was approved. 9. Village of Garden City ADP - Five-Year Guaranteed Price Agreement. Board authorization is requested for a five-year ADP guaranteed price agreement for services from February 25, 2021 through February 24, 2026, for current suite of services. This agreement holds the prices static until year three (3) where there is a 1% increase and held for the last two years of the term. On motion of Trustee Hyer and unanimously carried, the aforesaid authorization was approved. PUBLIC WORKS 1. Change Order - Fire Department Replacement of Bay Doors - A.P. Painting and Improvement, Inc. Board authorization is requested to approve a Change Order from A.P. 17 Painting and Improvement, Inc. d/b/a All Pro Painting Co., 575 Hempstead Turnpike, West Hempstead, New York in the amount of $6,500 for painting services. The bid for Fire Department Replacement of Bay Doors was awarded on December 12, 2019, to United Steel Products for a total cost of $69,654. Funds are available in Account 0H.3410.2083. On motion of Trustee Hyer and unanimously carried, the aforesaid authorization was approved. 2. Acceptance of Maintenance Bond - St. Paul’s School Building Stabilization - Westar Construction Group, Inc. Board authorization is requested to accept Maintenance Bond No. 5422667 from Westar Construction Group, Inc., 6800 Jericho Turnpike, Syosset, New York, who was the contractor for the St. Paul’s School Building Stabilization. It is requested that the Board accept the Maintenance Bond which guarantees for eighteen (18) months the completed work from the date of acceptance of the Bond. The Bond is in the amount of $740,282. Village Counsel has reviewed the Maintenance Bond and approves it as to form. On motion of Trustee Hyer and unanimously carried, the aforesaid authorization was approved. 3. Acceptance of Maintenance Bond - Stewart Field Additional Parking Area - 2020 - Coastal Contracting Corp. Board authorization is requested to accept Maintenance Bond No. 602-126531-1 from Coastal Contracting Corp., 152 Railroad Street, Huntington Station, New York, who was the contractor for the Stewart Field Additional Parking Area 2020. It is requested that the Board accept the Maintenance Bond which guarantees for eighteen (18) months the completed work from the date of acceptance of the Bond. The Bond is in the amount of $391,500. Village Counsel has reviewed the Maintenance Bond and approves it as to form. On motion of Trustee Hyer and unanimously carried, the aforesaid authorization was approved. 4. Purchase of Equipment - Two (2) Tow Behind Leaf Pickers - Old Dominion Brush Co., Inc. Board authorization is requested to purchase two (2) tow behind leaf pickers from Old Dominion Brush Co., Inc., 5118 Glen Alden Drive, Richmond, Virginia for a total cost of $103,105.25. The amount allocated for these items in the Department of Public Works 2020-2021 Capital Equipment Budget is $90,000, however, funding is available because of cost savings from other purchases. Funds are available in Account 0H.8160.2000. On motion of Trustee Hyer and unanimously carried, the aforesaid authorization was approved. PERMITS EXTERNAL COMMUNICATIONS 18  Garden City Chamber of Commerce requesting authorization to extend the enhanced Outdoor Dining program for Revel for all of 2021 or until such time as capacity restrictions on restaurants are lifted, consistent with the authorization provided to other restaurants in the Village. On motion of Trustee Hyer and unanimously carried, the aforesaid authorization was approved for a one-year period (December 31, 2021), or until such time as capacity restrictions on restaurants are lifted (or whichever is earlier). TEMPORARILY SUSPEND THE RULES AND PROCEDURES On motion of Trustee Hyer the following resolution was offered: RESOLUTION NO. 26-2021 RESOLVED, to temporarily suspend the Rules and Procedures of the Board of Trustees, to add an item to this meeting, specifically a Transfer of Funds for the rental and purchase of a boiler located at the Public Works Central Garage and authorization for the rental and purchase of a boiler located at the Public Works Central Garage. The vote on the foregoing resolution was as follows: AYES: 8 NOES: 0 The resolution was declared adopted. 1. Transfer of Funds - Rental of Boiler at Public Works Central Garage. Board authorization is requested to transfer funds as follows: $20,000 to Account 0A.1640.4030 Central Garage - Maintenance of Plant from Account 0A.1990.4000 - Contingent to cover the emergency installation and rental of a boiler at the DPW Yard Central Garage. On motion of Trustee Daughney and unanimously carried, the aforesaid recommendation was approved and the Treasurer was authorized to make the necessary transfer of funds. 2. Rental of Boiler at Public Works Central Garage - Engage Maccarone Plumbing, Inc. Board authorization is requested to engage Maccarone Plumbing, Inc., 10 Sea Cliff Avenue, Glen Cove, New York, for the emergency installation and rental of a boiler at the Public Works Central Garage. The total cost for the hook-up and disconnect is $14,500. The weekly rental rate after first week is $2,357.50. Maccarone Plumbing, Inc., services are available under the competitively bid New York State Contract. Funds are available in Account 0A.1640.4030. On motion of Trustee Daughney and unanimously carried, the aforesaid authorization was approved. 19  3. Transfer of Funds - Purchase of Boiler at Public Works Central Garage. Board authorization is requested to transfer funds as follows: $165,000 to Account 0A.1640.2000 Central Garage - Equipment from Account 0A.1930.4000 - Judgments and Claims to cover the emergency purchase and installation of a boiler at the DPW Yard Central Garage. On motion of Trustee Daughney and unanimously carried, the aforesaid recommendation was approved and the Treasurer was authorized to make the necessary transfer of funds. 4. Purchase of Boiler at Public Works Central Garage - Engage Maccarone Plumbing, Inc. Board authorization is requested to engage Maccarone Plumbing, Inc., 10 Sea Cliff Avenue, Glen Cove, New York, for the emergency installation and purchase of a boiler at the Public Works Central Garage at a cost of $160,132.50. The cost includes all required labor, materials and equipment. Maccarone Plumbing, Inc., services are available under the competitively bid New York State Contract. Funds are available in Account 0A.1640.2000. On motion of Trustee Daughney and unanimously carried, the aforesaid authorization was approved. BOARD OF TRUSTEES Pursuant to the authority granted by Resolution No. 64-2020, the Mayor has authorized the following Agreements/Contracts to be executed without further Resolution of the Board: • Renewal of Formal Bid - Partac Peat Corporation, One Kelsey Park, Great Meadows, New Jersey, for item No. 1 for an additional year under the same terms and conditions on an “as needed” basis based upon unit costs. Recreation • Renewal of Formal Bid - SiteOne Landscape Supply Company, 323 Long Island Avenue, Holtsville, New York, for Item Nos. 1-15 (Perennials and Item Nos. 32-54 (Bulbs), for an additional year under the same terms and conditions on an “as needed” basis, based upon unit costs. Recreation • Renewal of Formal Bid - Emma’s Garden Growers, 30 East Gate Drive, Huntington, New York, for Item Nos. 16-31 (Annuals), for an additional year under the same terms and conditions on an “as needed” basis, based upon unit costs. Recreation • Renewal of Professional Services Contract - Swiftreach Networks, Inc., 31 Industrial Avenue, Mahwah, New Jersey, to provide an emergency notification system to reach Village residents in case of an emergency, for the period March 16, 2021 through March 15, 2022. The fee for the service is $350 per month, plus an additional $0.07 per minute usage charge. Public Works There being no further business, on motion duly made, the meeting adjourned at 9:55 p.m. 20  BOARD OF TRUSTEES FEBRUARY 25, 2021 A special meeting of the Board of Trustees of the Village of Garden City in the County of Nassau, New York, was held at the Village Hall, 351 Stewart Avenue in said Village on February 25, 2021 at 6:36 p.m. Present: Mayor Theresa A. Trouvé, Trustees Robert A. Bolebruch, Stephen S. Makrinos, John M. Delany, Mark A. Hyer, Louis M. Minuto (via Zoom), Colleen E. Foley and Brian C. Daughney. Also Present: Courtney Rosenblatt, Secretary to the Board of Trustees Ralph V. Suozzi, Village Administrator Attendance: None. The Secretary to the Board of Trustees reported that due notice of this meeting had been served on each member of the Board. Mayor Trouvé called the meeting to order and on motion of Trustee Daughney, the Board recessed to executive session at 6:38 p.m. for a matter of personnel. The Board reconvened at 9:15 p.m. There being no further business, on motion duly made, the meeting adjourned at 9:18 p.m.