Board of Trustees

AGENDA JULY 15, 2021 7:30 P.M. I. Welcome by Mayor to attendees. II. Call to Order. III. Board Approval - Volunteer Firefighter Ryan T. Moody IV. Oaths of Office - Police Lieutenant Thomas Federlein - Promotion - Trustee Delany Police Sergeant Stephen Touhy - Promotion - Trustee Delany V. Comments by Department Heads, Village Administrator and Counsel on Agenda Items (including Treasurer on Treasurer’s Report) VI. Trustees/Mayor Questions/Comments. VII. Citizens Comments on Agenda Items. VIII. Approval of Minutes - June 17, 2021. IX. New Business A. Consent Calendar Finance 1. Appropriation of Termination Reserves. • Board authorization is requested to appropriate $197,253.53 from Reserve for Compensated Absences, to Termination Payout, for three employees who left Village service. (Public Works Department - $1,728.12 and Police Department - $3,860.50 and $191,664.91) Sick Leave 2. Seven Employees (Approval) - Police (2), Recreation (2) and Public Works (3) Departments. One Employee - (Deny) sick leave for one (1) Recreation employee. Human Resources 3. AED Replacement Project - Move Capital Project to Current Fiscal Year - Transfer Funds - Declare an Emergency - Purchase AEDs. • Board authorization is requested to move the AED Replacement Project in the amount of $75,000 from Fiscal Year 2022/23 to the current Fiscal Year 2021/22. After a review of Village facilities there are immediate needs for additional and replacement devices. NEXT BOARD OF TRUSTEES MEETING - AUGUST 19, 2021 (07/09/21)  • Board authorization is requested to transfer $75,000 from Contingent to the AED Replacement Project in order to fund the project this fiscal year. • Board authorization is requested to declare an emergency for the immediate purchase and installation of additional AEDs within the Village. This is life-saving equipment that affects the Village as a whole and impacts the life and safety of Village residents and staff, therefore, it is imperative that this deficiency be immediately addressed. • Board authorization is requested to approve the purchase of the needed AEDs from GE Pickering, Inc., 263 Glen Cove Avenue, Sea Cliff, New York in the amount of $56,781. (Capital Budget) • Board authorization is requested to utilize the remaining Capital Project Funds in the amount of $18,219 to purchase additional units identified, to wire the boxes directly to the facility alarms. Board of Trustees 4. License Agreement Extension - Garden City Casino. • Board authorization is requested to authorize the Mayor or Village Administrator to execute a proposed License Agreement with the Garden City Casino. The term of the proposed License Agreement is from October 1, 2021 to September 30, 2041. Village Counsel has approved this as to form. 5. Gifts and Donations Policy Amendment. • Board authorization is requested to amend the Village’s Gifts and Donations Policy which was adopted by the Board of Trustees on November 21, 1996. This amendment will increase the amount of the donation/gift from $1,000 to $2,000 to the Village which may be accepted by the Village Administrator and/or Clerk without Board action. Village Counsel has approved this as to form. 6. Discontinue the “Temporary Revocable License Agreements for Use of Village Owned Property” for Calogero’s 929 Franklin Avenue, Novita, 860 Franklin Avenue, Revel, 835 Franklin Avenue and Waterzooi, 850 Franklin Avenue. • Board authorization is requested to terminate these agreements which are set to expire on December 31, 2021. The Village is exercising its rights as stated in Paragraph One “ License may be terminated by the Village at any time at will in the Village’s sole discretion, without any liability or recourse to the Village”. Since the COVID restrictions have been lifted, the Village would like the structures removed and the parking lots to be reverted back to its original state. The structures must be removed and the parking lots reverted back to its original state by July 23, 2021. Police 7. Defense and Indemnification of a Parking Meter Attendant (Police Aide). • The Village was served with a Summons in and Verified Complaint in the Supreme Court of the State of New York, Nassau County, regarding a claim which was served on the Village Clerk. It has been determined that the Parking Meter NEXT BOARD OF TRUSTEES MEETING - AUGUST 19, 2021 (07/09/21)  Attendant (Police Aide) was acting within the scope of his public service and in the discharge of his duties. Board authorization is requested that Defense and Indemnification of the Parking Meter Attendant (Police Aide) pursuant to Village Code, Chapter 9, subject to the exceptions and conditions therein and to the extent permitted by law for the above incident be approved. Fire 8. Self-Contained Breathing Apparatus (SCBA) - Decrease Budget - Cylinders. • Board authorization is requested to decrease the budget for the purchase of Cylinders which are needed for the SCBAs. The original approved budget for the purchase of the Cylinders was $131,000. The actual amount needed is only $78,372 which is a savings of $52,628. 9. Self-Contained Breathing Apparatus (SCBA) - Increase Budget - SCBAs. • Board authorization is requested to increase the budget for the purchase of the SCBAs. The original approved budget for the purchase of the SCBAs was $445,000. The actual amount needed is $491,000, therefore an additional $46,400 is needed for the purchase. Funds are available due to the decrease in the budget ($52,628) for the SCBA Cylinders. Public Works 10. Change Order - Emerging Contaminant Removal - Well Nos. 15 and 16 - Philip Ross Industries, Inc. • Board authorization is requested to approve a Change Order submitted by Philip Ross Industries, Inc., 88 Duryea Road, Melville, New York, for iron removal media replacement at Well Nos. 15 and 16, in the amount of $141,900. Philip Ross Industries, Inc., was awarded the contract for Emerging Contaminant Removal at Well Nos. 15 and 16 at the November 5, 2020, Board of Trustees Meeting for $7,496,000. The total cost is $7,637,900. (Capital Budget) 11. Street Light Pole Painting - Transfer of Funds - Award Painting - Anker’s Electric Service, Inc. • Board authorization is requested to transfer $30,000 to Street Lighting - Contractual Services from Contingent, funds needed for the unbudgeted painting of light poles. • Award the painting of approximately 126 bishop crook style light poles to Anker’s Electric Service, Inc., 10 South Fifth Street, Locust Valley, New York, for a not to exceed amount of $30,000. The unit pricing is per the Street Lighting Maintenance Bid which was awarded on June 18, 2020. 12. Apply for Multi-Modal Grant - Municipally Owned Road and Streets - $50,000. • Board authorization is requested for the Village to apply for a Multi-Modal Grant in the amount of $50,000 under the category of “municipally owned roads and streets. The Village received information about applying for this grant from New York State Assemblyman Ed Ra. Village Counsel has reviewed this grant application and approves it as to form. NEXT BOARD OF TRUSTEES MEETING - AUGUST 19, 2021 (07/09/21) Award of Bids 13. Directional Drilling - 2020. Board authorization is requested to exercise the first renewal year option contained in the competitively bid contract for Directional Drilling - 2020, that was awarded on June 18, 2020, to Island Directional Drilling, LLC, 135 Tuckerton Road, Shamong, New Jersey, for work to be performed, at the same prices and conditions, on an “as needed basis”, based upon unit costs, for an estimated 2021/22 fiscal year cost of $45,000. (Operating Budget) 14. Street Lighting Maintenance - 2020. Board authorization is requested to exercise the first renewal year option contained in the competitively bid contract for Street Lighting Maintenance - 2020, that was awarded on June 18, 2020, to Anker’s Electric Service, Inc., 10 South Fifth Street, Locust Valley, New York, for work to be performed, at the same prices and conditions, for items to be purchased on an “as needed basis”, based upon unit costs, for an estimated 2021/22 fiscal year cost of $155,000. (Operating Budget) 15. Rubbish Removal - 2021. (a) Award bid to National Waste Services, LLC, One Jem Court, Bay Shore, New York, low bidder for Item Nos. 1, 4 and 6, to be ordered on an “as needed basis”, based upon unit costs on file with the Village Clerk. (b) Award bid to Jamaica Ash and Rubbish Removal Co., Inc., 172 School Street, Westbury, New York, for Item Nos. 2 and 3, to be ordered on an “as needed basis”, based upon unit costs on file with the Village Clerk. (c) Award bid to Dragonetti Brothers Landscaping Nursery and Florist, Inc., 129 Louisiana Avenue, Brooklyn, New York, for Item No. 5, to be ordered on an “as needed basis”, based upon unit costs on file with the Village Clerk. Total approximate cost of Rubbish Removal - 2021 is $390,000. (Operating Budget) 16. Assorted Traffic Signs. (a) Award bid to Newman Signs, 1606 6th Avenue, Jamestown, North Dakota, low bidder for Item Nos. 2-9, 11-14, 17-44, 46-48, 51, 56-59, 62-65, 67-69, 74- 75, 77, 79, 82-87 and 100-101, to be purchased on an “as needed basis”, based upon unit costs on file with the Village Clerk. (b) Award bid to Garden State Highway Products, Inc., 301 Riverside Drive, Millville, New Jersey, low bidder, for Item Nos., 1, 10, 15-16, 45, 49-50, 52- 55, 60-61, 66, 70-73, 76, 78, 80-81, 88-90, 92-97 and 102-104, to be purchased on an “as needed basis”, based upon unit costs on file with the Village Clerk. (c) Award bid to Eberl Iron Works, Inc., 128 Sycamore Street, Buffalo, New York, low bidder, for Item Nos. 91 and 98-99, to be purchases on an “as needed basis”, based upon unit costs on file with the Village Clerk. The estimated cost of Assorted Traffic Signs is $45,000. (Operating Budget) NEXT BOARD OF TRUSTEES MEETING - AUGUST 19, 2021 (07/09/21)  17. Mulch. Board authorization is requested to exercise the second renewal year option contained in the competitively bid contract for Mulch, that was awarded on April 25, 2019, to SiteOne Landscape Supply Company, 1385 East 36th Street, Cleveland, Ohio, for bulk wood mulch at the same prices and conditions, for items to be purchased on an “as needed basis”, based upon unit costs for 2021/22 fiscal year. (Operating Budget) External Communications Permits: 18. Garden City Country Club, 206 Stewart Avenue requesting to hold its annual Fireworks Display on Monday, September 6, 2021, with a rain date of Tuesday, September 7, 2021. • This request has been reviewed by both the Police and Fire Departments. On-Street Parking 19. (a) James M. Burns, 7 First Place (1) (b) Donald Clavin, 21 Franklin Court East (1) X. Citizen Comment on non-agenda items. (limited to four minutes each) XI. Information Only - Contracts/Agreements. Pursuant to the authority granted by Resolution No. 64-2020, the Mayor has authorized the following Agreements/Contracts to be executed without further Resolution of the Board: • Engage Duke’s Root Control, Inc., 1020 Hiawatha Boulevard West, Syracuse, New York, for the chemical treatment of Sanitary Sewers at a cost of $33,020.59. (Public Works) XII. Presentation by Creighton Manning Engineering, LLP, regarding the Cathedral Avenue Traffic Calming Study. XIII. Trustee discussion regarding the Seventh Street Chamber of Commerce Street Closure on Saturdays. XIV. Adjournment. NEXT BOARD OF TRUSTEES MEETING - AUGUST 19, 2021 (07/09/21)  Garden City Fire Department 347 S TEWART AVENUE GARDEN C ITY , N EW Y ORK 11530 TEL: 516-465-4130 FAX: 516-746-1533 OFFICE OF THE CHIEF DE V Y N F. MO O D Y CHIEF OF DEPARTMENT MATTHEW F. PEARN JAMES R. TAUNTON JONATHAN F. PARRELLA 1ST ASSISTANT CHIEF 2ND ASSISTANT CHIEF 3RD ASSISTANT CHIEF July 6, 2021 TO: Ralph V. Suozzi - Village Administrator FROM: Devyn F. Moody - Chief of Department SUBJECT: New Member – Board of Trustees Approval I am requesting that the Board of Trustees approve the following new applicant to the Garden City Fire Department at the July 15, 2021 Board of Trustees meeting: Ryan T. Moody 168 Locust Street Fire Council has interviewed the above-mentioned applicant, and the department formally accepted him into the department at our July 2021 monthly meeting. If you should have any questions, please feel free to contact me. TO REPORT A FIRE DIAL 742-3300 www.gcfdny.com  BOARD OF TRUSTEES JUNE 17, 2021 A meeting of the Board of Trustees of the Village of Garden City in the County of Nassau, New York, was held via Zoom video/audio (with Trustees, Department Heads and Village Counsel and audience present) at 351 Stewart Avenue in said Village on June 17, 2021, at 7:30 p.m. Present: Mayor Cosmo Veneziale, Trustees Bruce J. Chester, Terence P. Digan, John M. Delany, Mary Carter Flanagan, Colleen E. Foley and Thomas J. O’Brien. Also Present: Ralph V. Suozzi, Village Administrator Karen M. Altman, Village Clerk Kenneth O. Jackson, Chairman, Board of Police Commissioners Irene Woo, Village Treasurer (via Zoom) Giuseppe Giovanniello, Superintendent of Building Department Paul Blake, Chairman, Board of Commissioners of Cultural and Recreational Affairs Devyn Moody, Chief, Fire Department Peter A. Bee, Bee Ready Fishbein Hatter & Donovan, LLP Absent: Trustee Louis M. Minuto Attendance: Approximately 11 in person and 30 via Zoom The Clerk reported that due notice of this meeting had been served on each member of the Board. Mayor Veneziale called the meeting to order and stated that the first item on the agenda was a request from Chief Devyn Moody of the Garden City Fire Department for the approval of Garden City Volunteer Firefighters Stephen R. DiGiacomo, 8 Damson Street, Glenn T. Henneberger, 31 Kingsbury Road, Dior Jay-Jarrett, 43 5th Avenue, New Hyde Park and Frank Patano, 5 Wydler Court. The Volunteer Fire Department formally accepted them into the Department at their June 2021 monthly meeting. On motion of Trustee Delany and unanimously carried, Stephen R. DiGiacomo, Glenn T. Henneberger, Dior Jay-Jarrett and Frank Patano, were approved by the Village Board of Trustees to be Volunteer Firefighters for the Garden City Fire Department. Mayor Veneziale called upon Ralph Suozzi along with the Department Heads who spoke about their agenda items. TEMPORARILY SUSPEND THE RULES AND PROCEDURES 1  On motion of Trustee Delany the following resolution was offered: RESOLUTION NO. 80-2021 RESOLVED, to temporarily suspend the Rules and Procedures of the Board of Trustees, to add an item to the agenda with regard to the Library to exercise a renewal of the Securitas contract. The vote on the foregoing resolution was as follows: AYES: 7 NOES: 0 The resolution was declared adopted. LIBRARY 1. Garden City Library - Renewal of Securitas Security Services, USA, Inc. Contract. Board authorization was requested to authorize the Library to exercise a renewal of the security contract with Securitas Security Services, USA, Inc., 1412 Broadway, New York, New York (originally engaged at the September 6, 2020, Board of Trustees Meeting), and to thereafter exercise the ‘at will’ termination clause within the subsequent ninety (90) days so as to allow the Library time to determine a new course of action for security guard services. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. Mayor Veneziale stated that he wanted to inform everyone that he has appointed a Fire Safety Committee which he is a part of along with Trustee Tom O’Brien and Chief Devyn Moody. The other Members of this Committee are as follows: Master Plan/Risk Assessment Subcommittee Members: Bill Castoro, William Ford and Matt O’Grady - Emergency Action/Response Plan Subcommittee: Billy Bedell, Kirk Candan and Christopher Corbett - Facilities/Apparatus Needs Analysis Subcommittee: Joe Plati, Thomas Faranda, Michael Rendino and Bill Sollin and the Legal/Case Studies/After Action Report Subcommittee: Bruce Torino, Jason Danisi, T.J. Michon and Larry Nedelka. The Committee and Subcommittees have already met and he thanked all the residents that volunteered to address one of the most serious issues facing the citizens of Garden City. He stated that he has also appointed a Village Governance Citizens’ Committee consisting of the following Members: Donald MacLeod, Michele Harrington, Jack Hartog, John Cantwell, Effie Campbell, Peter D’Antonio, Ed Finneran, Sivan Chapman and Stephen Ripp. Mayor Veneziale also stated that Rosario Parlanti, a Member of the Architectural Design Review Board has tendered his resignation effective June 23, 2021. He thanked 2 Mr. Parlanti for the time that he has given the Village since being appointed to the Architectural Design Review Board in 2019. Mayor Veneziale stated that the next item on the agenda was approval of the minutes of the last meeting of the Board of Trustees. The minutes of the regular meeting held on June 3, 2021, were reviewed, and on motion of Trustee Chester were approved as presented. FORMAL AGENDA Mayor Veneziale made the following appointments subject to approval by the Board of Trustees: 1. Appoint Michael Sbeglia, 14 Damson Street, Garden City, New York, Member, Architectural Design Review Board, for a term to expire April 3, 2023. (Replacing Barbara Ruggiero filling her term which expired on April 1, 2019.) On motion of Trustee Carter Flanagan and unanimously carried, the aforesaid appointment was ratified. 2. Appoint Paul Capece, 114 Pine Street, Garden City, New York, Member, Architectural Design Review Board, for a term to expire April 7, 2025. (Replacing Cosmo Veneziale whose term expired on April 5, 2021.) On motion of Trustee Carter Flanagan and unanimously carried, the aforesaid appointment was ratified. 3. Appoint Lynn Krug, 2 Wydler Court, Garden City, New York, Member, Architectural Design Review Board, for a term to expire April 7, 2025. (This is a new appointment.) On motion of Trustee Carter Flanagan and unanimously carried, the aforesaid appointment was ratified. NEW BUSINESS CONSENT CALENDAR FINANCE 1. Appropriation of Revenue - Police. Under the New York State Civil Practice Law, certain funds received from forfeiture of assets are restricted to fund “unbudgeted” police expenditures. At the close of the 2019-2020 fiscal year, the Village had $59,569.98 held in Reserve. These funds are restricted under this statute and Board authorization is 3 requested to appropriate this amount to Account 0A.3120.4640 Police - CPLR Program Expenses in the 2021-2022 fiscal year. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. 2. Appropriation of Revenue - Police. Funds in the amount of $190.71 were received from forfeited property of crime proceeds from past cases. As set forth in Article 13-A Section 1349 of the NYS Practice Laws and Rules, these funds will be used for non- budgeted expenses. Board approval is requested to appropriate these funds from Account 0A.2625.1000 Forfeiture of Crime Proceeds, to 0A.3120.4640 Police CPLR Programs. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. AGREEMENT 1. Adelphi University - Renew Agreement - Use of Parking Fields at Community Park. Board authorization is requested for the Village to execute a License Agreement with Adelphi University for use of the Village’s parking facilities at Garden City Community Park for a one-year term beginning September 13, 2021, through May 19, 2022. This is the same agreement as last year except for the changes in the dates. Village Counsel has reviewed this agreement and has approved it as to form. On motion of Trustee Delany the aforesaid authorization was approved and the Village was authorized to execute the agreement. SICK LEAVE POLICE 1. Sick Leave - Wehr. Board authorization is requested to pay Police Sergeant Keith Wehr through July 15, 2021, or such earlier date as he may be able to return to work as determined by the Village medical advisor and pursuant to the provisions of the contract between the Incorporated Village of Garden City and the Police Benevolent Association, which became effective June 1, 2014. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. RECREATION 2. Sick Leave - Three Employees. Board authorization is requested to pay David Broas, Senior Motor Equipment Operator, Parks Department, Kevin Cook, Laborer, Parks Department and Derek Bryant, Maintenance Helper, Parks Department through July 15, 2021, or such earlier date as they may be able to return to duty as determined by the Village 4 medical advisor and pursuant to the provisions of the contract between the Incorporated Village of Garden City and the Civil Service Employees' Association, which became effective June 1, 2014. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. PUBLIC WORKS 3. Sick Leave - Three Employees. Board authorization is requested to pay Anthony Calise, Motor Equipment Operator, Street Department, James Labas, Motor Equipment Operator, Sanitation Department and Paul Marinello, Sanitation Worker, Sanitation Department through July 15, 2021, or such earlier date as they may be able to return to duty as determined by the Village medical advisor and pursuant to the provisions of the contract between the Incorporated Village of Garden City and the Civil Service Employees' Association, which became effective June 1, 2014. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. RECREATION 1. Attendance at National Recreation and Parks Association Annual Conference. Board authorization is requested for Paul Blake, Chairman, Board of Commissioners of Cultural and Recreation Affairs, Tom McGerty, Recreation Supervisor and Sam Simone, Park General Supervisor, to attend the National Recreation and Parks Association Annual Conference, scheduled for September 21 through September 23, 2021, in Nashville, Tennessee, at an approximate cost of $2,846. Funds are available in Account 0A.7140.7120. On motion of Trustee Delany and unanimously carried, Paul Blake, Chairman, Board of Commissioners of Cultural and Recreation Affairs, Tom McGerty, Recreation Supervisor and Sam Simone General Supervisor, were authorized to attend the aforesaid conference and to be reimbursed for such expenses as they may incur in connection therewith. POLICE 1. Attendance at 2021 Annual Training Conference hosted by the New York State Association of Chiefs of Police. Board authorization is requested for Commissioner Kenneth Jackson and Inspector Steven Braun, to attend the 2021 Annual Training Conference hosted by the New York State Association of Chiefs of Police, scheduled for July 25 through July 28, 2021, in Glens Falls, New York, at an approximate cost of $2,200. Funds are available in Account 0A.3120.4120. 5  On motion of Trustee Delany and unanimously carried, Commissioner Kenneth Jackson and Inspector Steven Braun, were authorized to attend the aforesaid conference and to be reimbursed for such expenses as they may incur in connection therewith. PUBLIC WORKS 1. Road Repaving - Jefferson and Roosevelt Streets - Ratify Emergency Declaration - National Grid - Pratt Brothers, Inc. Board authorization is requested to approve an Emergency Declaration for the ratification of payment in the amount of $23,385 to Pratt Bros., Inc., 45 South Fourth Street, Bay Shore, New York for the milling and paving of the western half of Jefferson and Roosevelt Streets north of Salisbury Avenue up to Plaza Road. This includes the milling and repaving of the full intersection of Jefferson and Salisbury. This authorization is requested due to the circumstances brought about by National Grid having replaced their gas main on the eastern portion of these two streets and only repaving the one side. To better assure the safety of the pubic, the Village sought to take advantage of the full repaving and thereby avoid potential long term issues associated with paving half of the road. This allowed the Village the opportunity to fully restore the entire roadway from curb the curb at half the cost since National Grid paid for the eastern portions. Rates and contract conditions are in accordance with the Village’s own competitively bid rates and conditions awarded to the Road Paving Contractor in August 2020. Funds are available in Account 0H.5110.2010. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was ratified. AWARD OF BIDS 1. Renewal of Contract Award for Bulk Liquid Caustic Soda. Board authorization is requested to exercise the first renewal year option contained in the competitively bid contract for Bulk Liquid Caustic Soda, that was awarded on July 16, 2020, to Univar Solutions, USA, Inc., 200 Dean Sievers Place, Morrisville, Pennsylvania, at the same prices and conditions, for items to be ordered on an “as needed basis”, based upon unit costs, for an estimated 2021/22 fiscal year cost of $59,575. This amount could be more or less depending upon what items are needed throughout the year. Funds are available in Account 0F.8330.4010. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. 2. Renewal of Contract Award for Fire Hydrants and Repair Kits. Board authorization Board authorization is requested to exercise the second renewal year option contained in the competitively bid contract for Fire Hydrants and Repair Kits, that was awarded on July 18, 2019, to Ferguson Waterworks, 300 Oser Avenue, Hauppauge, New York, at the same prices and conditions, for items to be ordered on an “as needed basis”, based upon unit costs, for an estimated 2021/22 fiscal year cost of $60,000. This amount 6 could be more or less depending upon what items are needed throughout the year. Funds are available in Account 0F.4450.0000. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. PERMIT Fireworks: Cherry Valley Club, Inc., 28 Rockaway Avenue at Third Street, requested to hold its annual Labor Day Carnival and Fireworks Display on Monday, September 6, 2021, and to erect a tent on Third Street at the dead-end closest to the Club and extending approximately 80-100 feet east. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved, subject to receipt of an original Certificate of Insurance, the permit fee of $500 and approval from Nassau County as well as coordination with the Garden City Fire and Police Departments. BOARD OF TRUSTEES Presentation of the Library Renovation Project. Mayor Veneziale introduced Trustee Colleen Foley who gave a brief summary of the Library Renovation Project. Trustee Foley then introduced Marianne Malagon, Library Director and Eric D. Heuler, Project Architect and Sustainability Coordinator, H2M Architects and Engineers, 538 Broad Hollow Road, Melville, New York. Mr. Heuler gave a power point presentation with regard to the Library Renovation Project. A few questions were asked by the Board and there were some furniture samples available for the Board of Trustees. Garden City Chamber of Commerce Seventh Street Closures. Mayor Veneziale called on the Board to begin the discussion regarding the Garden City Chamber of Commerce Seventh Street Closures. The Board of Trustees and audience members, including John Wilton, Chairman, Garden City Chamber of Commerce Merchants Group spoke more specifically about the Thursday evening Street Closures. The consensus of the Board was to immediately discontinue the Thursday evening Seventh Street Closures and at the Board Meeting in July the Saturday evening Street Closures will be reviewed to see if the Village will continue closing Seventh Street on Saturdays. Trustee Delany made a motion, which was unanimously carried, to immediately discontinue the Thursday evening Street Closures. Mayor Veneziale recognized the following: Leo Stimmler, 67 Huntington Road Robert Mangia, Owner, Garden City Wines & Spirits, 166 Seventh Street Arlene Chianese, 67 Hilton Avenue 7  On motion of Trustee Delany and unanimously approved, the Board recessed to executive session at 9:44 p.m. to discuss a matter of Collective Bargaining. The Board reconvened at 10:29 p.m. There being no further business, on motion duly made, the meeting adjourned at 10:30 p.m. 8  Multi-Modal Program Guidelines The Multi-Modal (MM) Program provides reimbursement funding for five (5) specifically authorized transportation capital project “modes” found in State Transportation Law 14-k and NYSDOT Program Policy. Eligible modes include certain Rail, Port, Fixed Ferry Facility, Airport, and State and Local Highway and Bridge projects (excluding Transit and Maritime transportation projects). The MM Program is a reimbursement program which, requires Sponsors to submit documented evidence of actual prior payments for eligible work (i.e., disbursements) to the NYSDOT Regional Office. Sponsor’s reimbursement requests must be submitted to NYSDOT no later than 15 months after the date the original expenditure is paid in order to comply with Federal Tax Law, which governs the tax-exempt bonds issued to fund Multi-Modal projects. All projects must be primarily for an eligible public transportation purpose and use. It is insufficient that certain transportation capital projects merely be “open to public access” or otherwise provide only partial or minor public use. Highway/Bridge Mode Project Eligibility MM funding is for project costs of construction, reconstruction, enhancement, improvement, replacement, reconditioning, restoration, rehabilitation and preservation of State, county, town, city and village roads, highways, parkways and bridges where the continuous service life is ten (10) or more years following project completion and NYSDOT reimbursement. Eligible Projects: Projects Not Eligible: State and municipally owned highways, roads, streets, All Private roads. Publicly-owned roads not open for and parkways with certain exceptions. full time public transportation use, bridge removals/demolitions when the removal or Work within a highway right-of-way (ROW), including demolition is a standalone project, municipal necessary highway storm drainage work, surveys and garages or storage buildings, planning studies, similar highway-related work. standalone purchase of equipment not permanently affixed to a single capital project location, interest or Major rehabilitation or replacement of a bridge or indirect costs (e.g., costs of issuance) on bonds or culvert. notes issued to finance projects, general administrative overhead costs. State or Municipally-owned commuter parking facilities which directly benefit a State or Local highway by Planning studies or design work which does not supporting the public transportation purpose of reducing result in a program-funded capital project with a vehicular highway traffic volume. minimum 10 year service life. New signs, traffic signals and other traffic control State or Municipally-owned parking facilities which devices, replacement of guiderail, shoulder do not primarily serve an eligible public improvements, new drainage systems, storm sewers, transportation modal purpose, parking projects highway lighting, curbs. which are not State or Municipally-owned are not eligible. Eligible projects must have a primary public transportation objective and demonstrate a direct Beautification/recreation projects. benefit to a local highway or street. Projects which do not meet a primary public transportation objective or which do not demonstrate a direct benefit to an eligible Local highway or street. Aviation Mode Project Eligibility MM funding is for construction, reconstruction, improvement, reconditioning and preservation of capital facilities of Municipal owned Airports and Privately-owned public use airports. In addition to the general requirements, a qualified Aviation Capital project must result in a continuous service life of ten (10) or more years following project completion and reimbursement. Eligible Projects: Projects Not Eligible: Projects which aid in operating revenue Airport Projects that are not for a public passenger generation for general aviation and small airports or freight transportation purpose. where commercial service is limited to commuter services. Planning studies or design work which do not result in a program-funded capital project with a minimum Projects that aid in compliance with state and 10 year service life. federal regulations. Maintenance or general repairs normally considered Typical projects include the design and an operating expense. construction/rehabilitation or purchase of:  Hangars and T-Hangars.  Airfield Pavements (runways, taxiways, aprons).  Terminal Area Development.  Fuel Facilities.  Airfield Lighting and Navigational Aids.  Access Roads.  ROW Fencing.  Parking Lots.  Equipment (aircraft rescue and fire fighting, snow removal, ramp, fueling and emergency power generation). Railroad Mode Project Eligibility MM #4 funding is for rail freight facilities and intercity rail passenger facilities and equipment where the completed project service life is at least ten (10) years. Capital project costs for construction, reconstruction, improvement, reconditioning and preservation are eligible for reimbursement. Eligible Projects: Projects Not Eligible: Design activity resulting in an eligible capital Projects that are not for a public passenger or project with a 10 year service life. freight transportation purpose. Construction of new track and railbed or spur, Planning studies or design work that do not result in track and railbed rehabilitation, rehabilitation of an eligible capital project with a minimum 10 year switches and ties, construction or reconstruction service life, maintenance expenditures. of rail bridges, construction or rehabilitation of railroad grade crossings. Design, land acquisition, storage and warehouse facilities, or equipment costs not physically and Station improvements, parking lots for train functionally related directly to rail. stations, acquisition of right-of-way for rail, purchase of rail equipment. Mobile materials handling or other portable equipment (regardless of service life). Engine houses/rail car facilities and freight handling equipment that is directly related to rail Construction or reconstruction of private access transportation. roads and/or driveways. Port Mode Project Eligibility MM #4 Funding is for construction, reconstruction, improvement, reconditioning and preservation of all State, municipal, or privately-owned ports. Eligible Projects: Projects Not Eligible: Equipment (e.g., cranes) with a 10 year service Projects that are not for a public passenger or life, design activity costs resulting in an eligible freight transportation purpose. capital project with a 10 year service life. Planning studies or design which do not result in Construction or reconstruction of docks, an eligible capital project with a minimum 10 year dredging, rail rehabilitation. service life. Construction or reconstruction of storage Construction or reconstruction of private access buildings and/or staging areas. roads and/or driveways. Construction or reconstruction of public access Maintenance or general repairs normally roads at commercial cargo ports. considered an operating expense. Fixed Ferry Facility Mode Project Eligibility MM #4 Funding is for construction, reconstruction, improvement, reconditioning and preservation of fixed ferry landing based facilities of municipal and privately-owned ferry lines used for public transportation purposes. Eligible Projects: Projects Not Eligible: Design activities resulting in an eligible Ferry vessels, boats, or other water carriers. capital project with a 10 year service life. Projects that are not for public transportation Equipment (e.g., Lifts, cargo-handling and purposes. loading systems, weigh stations, or other land based equipment serving a ferry line, Planning studies or design work which do not result provided it meets a 10 year service life). in a program-funded capital project with a minimum 10 year service life. Construction or reconstruction of docks. Maintenance or general repairs normally considered Dredging. an operating expense. Construction or reconstruction of terminal or storage buildings. Construction or reconstruction of access roads and parking lots.  20170001 Multi-Modal Project Request & Nomination Form (Please type or print clearly) Date: Required Project Information: Multi-Modal Funding Amount Recommendation: $ County: Municipality/Project Owner/Sponsor Organization’s Legally Incorporated Name: ______________________________________________________________________________ Transportation Mode (i.e. Highway, Rail, Port, Fixed Ferry Facility, or Aviation): Project Location: Route/Name (if Highway): (Beginning at) From: (Ending at) To: Project Description/Scope: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Name & Title of Organization’s Primary Contact Person: Contact Organization: Contact Address (Full Mailing Address Including Zip Code): ________________________________ ______________________________________________________________________________ Contact Telephone: ( ) Contact E-Mail Address: