Board of Trustees

AGENDA NOVEMBER 4, 2021 7:30 P.M. I. Welcome by Mayor to attendees. II. Call to Order. III. Comments by Department Heads, Village Administrator and Counsel on Agenda Items. (including Treasurer on Treasurer’s Report) IV. Trustees/Mayor Questions/Comments on any item or issue. V. Citizens Comments on Agenda Items. VI. Public Hearing - A Local Law Adding Chapter 78 to the Village Code Entitled “Cannabis Prohibition”. VII. Approval of Minutes - October 21, 2021 - (Regular Meeting) A. Consent Calendar New Business Departmental Communications: Finance 1. Appropriation of Termination Reserve. • Board authorization is requested to appropriate $1,894.11 from Reserve for Compensated Absences, to Termination Payout for payment to an employee who has left Village service. (Recreation Department) Sick Leave 2. Three Employees - Police and Public Works Departments. Human Resources 3. Adoption of an Identification Badge Policy. • Board authorization is requested for the Village to adopt a Policy and adjust the current operating rule pertaining to Identification Badges for Village of Garden City employees. NEXT BOARD OF TRUSTEES MEETING - NOVEMBER 18, 2021 (11/01/21)  Clerk’s Office 4. General Village Election - Setting of Village Election Date. • The Village Election is held pursuant to Election Law §15-104, with the date of Tuesday, March 15, 2022, between the hours of 12 Noon - 9:00 p.m., at St. Paul’s Fieldhouse, 295 Stewart Avenue, Garden City. Recreation 5. Adelphi University - Use of Swimming Pool - Adelphi Swimming Pool to be utilized by the Village Recreation Department for the “Learn to Swim Program”. • Board authorization is requested for the Village to execute an Agreement with Adelphi University for the use of their indoor pool for our “Learn to Swim Program”. This program will begin on December 4, 2021 and conclude on February 5, 2022 (make-up date of February 12, 2022). The use/rental fee of $3,200 has been waived; there is, however, a reimbursement cost of $960 for Adelphi staffing costs and funds are available in the Recreation budget. Approximately 150 children participate in this program. Village Counsel has approved this agreement as to form. External Communications Permits: Solicit 6. Boy Scouts of America, Boy Scout Troup 55 and Cub Pack 55, requesting to sell poinsettias and wreaths door-to-door, beginning November 1 through November 30, 2021. The items will be distributed on December 4, 2021. Mondays - Fridays from 4:00 p.m. - 8:00 p.m. Saturdays and Sundays from 11:00 a.m. -5:00 p.m. Invited Call Backs only between the hours of 8:00 p.m. - 9:00 p.m. On-Street Parking 7. (a) Patricia Logan, 48 Franklin Court (1) (b) Antonio Imperiale, 21 Meadow Street (1) (c) Yvonne Visca and Andrew T. Hulse, 23 Franklin Court (2) (d) Scott Culpepper and James L. Nieman, 24 Franklin Court West (2) VIII. Citizen Comment on non-agenda items. (limited to four minutes each) IX. Adjournment. NEXT BOARD OF TRUSTEES MEETING - NOVEMBER 18, 2021 (11/01/21)  BOARD OF TRUSTEES OCTOBER 21, 2021 A meeting of the Board of Trustees of the Village of Garden City in the County of Nassau, New York, was held via Zoom video/audio (with Trustees, Department Heads and Village Counsel and audience present) at the Village Hall, 351 Stewart Avenue in said Village on October 21, 2021, at 6:30 p.m. Present: Mayor Cosmo Veneziale, Trustees John M. Delany, Terence P. Digan, Mary Carter Flanagan, Colleen E. Foley, Louis M. Minuto and Thomas J. O’Brien. Also Present: Ralph V. Suozzi, Village Administrator Karen M. Altman, Village Clerk Kenneth O. Jackson, Chairman, Board of Police Commissioners Irene Woo, Village Treasurer Giuseppe Giovanniello, Superintendent of Building Department Paul Blake, Chairman, Board of Commissioners of Cultural and Recreational Affairs Devyn Moody, Chief, Fire Department Peter Bee, Bee Ready Fishbein Hatter & Donovan, LLP Absent: Trustee Bruce J. Chester Attendance: Approximately 20 in person and 23 via Zoom The Clerk reported that due notice of this meeting had been served on each member of the Board. Mayor Veneziale called the meeting to order and made a motion which was unanimously approved, that the Board recess to executive session for advice of counsel and a matter of litigation. The Board reconvened at 7:30 p.m. Mayor Veneziale called upon Irene Woo who presented the Treasurer’s Report which included the Summary of Fiscal Year 2020-21 and the First Quarter for Fiscal Year 2021-22. Said report was ordered received and placed on file. Mayor Veneziale called upon Ralph Suozzi along with the Department Heads who spoke about their agenda items. Mayor Veneziale stated that the first item on the agenda was approval of the minutes of the last meeting of the Board of Trustees. The minutes of the regular meeting held on October 7, 2021, were reviewed, and on motion of Trustee Flanagan were approved as presented. (Trustee Minuto abstained) 1 NEW BUSINESS FORMAL AGENDA 1. Set Date for Public Hearing - A Local Law Adding Chapter 78, to the Village Code Entitled “Cannabis Prohibition”. After discussion, Trustee Delany introduced the following resolution and moved its adoption: RESOLUTION NO. 96-2021 RESOLVED, that the Board of Trustees hold a public hearing on a proposal to enact a Local Law entitled, A Local Law Adding Chapter 78, to the Village Code Entitled “Cannabis Prohibition”. FURTHER RESOLVED, that the Clerk be and she hereby is authorized and directed to publish and post a notice of a public hearing with regard to the adoption of such local law to be held in person and via Zoom video/audio at 351 Stewart Avenue, Garden City, New York on the 4th day of November 2021. The adoption of the foregoing resolution was duly put to a vote which resulted as follows: AYES: 7 NOES: 0 The resolution was declared adopted. NEW BUSINESS CONSENT CALENDAR TEMPORARILY SUSPEND THE RULES AND PROCEDURES On motion of Trustee Delany the following resolution was offered: RESOLUTION NO. 97-2021 RESOLVED, to temporarily suspend the Rules and Procedures of the Board of Trustees, to add various agenda items to the Consent Calendar with regard to the Public Works Department. The items (1-7) below under Public Works have been added to the Consent Calendar for consideration. The vote on the foregoing resolution was as follows: AYES: 7 NOES: 0 2  The resolution was declared adopted. PUBLIC WORKS 1. Engage Consultant - Review PKAD Invoice - Edgemere Fire Station 2 Project - Transfer of Funds. Board authorization was requested to transfer funds as follows: $12,000 to Account 0A.1620.4460 Building - Contractual Services from Account 0A.1990.4000 Contingent, in order to engage an expert consultant to review the final payment requested by Phillip Kampf Architecture and Design (PKAD), for their services related to the proposed Edgemere Fire Station 2 Project. On motion of Trustee Delany and unanimously carried, the aforesaid recommendation was approved and the Treasurer was authorized to make the necessary transfer of funds. 2. Engage Consultant - Review PKAD Invoice - Greyhawk. Board authorization was requested to engage Greyhawk, 2000 Midatlantic Drive, Mount Laurel, New Jersey, to provide expert consulting services related to the final payment request made by Phillip Kampf Architecture and Design (PKAD) for services related to the Edgemere Fire Station 2 Project at the 2021 hourly rate schedule on file with the Village Clerk at an amount not to exceed $12,000. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. 3. Edgemere Firehouse Fire Station 2 - Emergency Repairs - Declare an Emergency - Authorize Contract. Board authorization is requested to declare an emergency so as to exempt from competitive bidding the Emergency Repairs of Edgemere Firehouse (Firehouse Station 2) that relate to the health/safety of the firefighters assigned there as current conditions will, in the immediate future, otherwise threaten the health and safety of the firefighters assigned there and to also authorize a contract for such repairs with an estimated cost of $1,250,000 pursuant to a proposal on file with the Village Clerk with Cameron Engineering, 177 Crossways Park Drive, Woodbury, New York and also authorize and direct the Mayor and/or Village Administrator to proceed with the appropriate steps to competitively bid additional non-emergency repairs at said Firehouse. On motion of Trustee Delany the following resolution was offered: RESOLUTION NO. 98-2021 WHEREAS, the Village of Garden City has heretofore been advised of certain repairs that are necessary to immediately be made at Edgemere Firehouse (Fire Station 2); and WHEREAS, such repairs include both “emergency” items necessary to be done forthwith in order to preserve the health and safety of the firefighters who utilize such 3 Firehouse, as well as other repairs and reconstruction which, while necessary, are not of “immediate” health/safety concern; and WHEREAS, the emergency repairs have been segregated and identified; and WHEREAS, this Board believes that the processes of competitive bidding would unduly delay those repairs which have been identified as requiring immediate attention; and WHEREAS, this Board has received a Proposal from Cameron Engineering (the “Proposal”) identifying such emergency work, and offering to perform such emergency repairs (a copy of which Proposal is on file with the Village Clerk); NOW THEREFORE IT IS RESOLVED that an emergency is hereby declared pursuant to Village Procurement Policy and General Municipal Law section 103(4) such that the matters described hereinabove be arranged for immediately inasmuch as a delay in order to seek alternate proposals and/or competitive bidding for the services and/or purchases recommended by the Village’s Consultant (Cameron Engineering) may threaten the life, health, safety or welfare of the Village’s Firefighters and residents; and IT IS FURTHER RESOLVED that, accordingly, the requirements for public bidding and/or alternative proposals with respect to said matters are waived, and the Mayor and/or Village Administrator is authorized to forthwith proceed with such matters without the necessity for public bidding and/or alternative proposals when recommended by the Village’s Consultant (Cameron Engineering); and IT IS FURTHER RESOLVED that this Board declares the emergency work to be Type II under the State’s Environmental Quality Review Act (“SEQRA”); and IT IS FURTHER RESOLVED that this Board authorizes acceptance of the Proposal of Cameron Engineering for the performance of emergency work necessitated for the health and safety of firefighters at Edgemere Firehouse (Fire Station 2), and IT IS FURTHER RESOLVED that the Mayor and/or Village Administrator is hereby authorized to proceed with the necessary steps to competitively bid the remainder of the repair/reconstruction work (i.e., that part that is not identified in the Proposal as “emergency” work which must be immediately performed). The vote on the foregoing resolution was as follows: AYES: 7 NOES: 0 The resolution was declared adopted. 4  4. Adopt a Bond Resolution for the Construction of Improvements to Fire Station 2 (Phase 1A). Board authorization is requested to adopt a Bond Resolution for the Construction of Improvements to Fire Station 2 (Phase 1A) in the amount of $1,500,000, as provided by Bond Counsel. Trustee Delany offered the following resolution and moved its adoption: RESOLUTION NO. 99-2021: BOND RESOLUTION OF THE VILLAGE OF GARDEN CITY, NEW YORK, ADOPTED OCTOBER 21, 2021, AUTHORIZING THE CONSTRUCTION OF IMPROVEMENTS TO FIRE STATION 2 (PHASE 1A), STATING THE ESTIMATED MAXIMUM COST THEREOF IS $1,500,000, APPROPRIATING SAID AMOUNT FOR SUCH PURPOSE, AND AUTHORIZING THE ISSUANCE OF BONDS IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $1,500,000 TO FINANCE SAID APPROPRIATION THE BOARD OF TRUSTEES OF THE VILLAGE OF GARDEN CITY, IN THE COUNTY OF NASSAU, NEW YORK, HEREBY RESOLVES (by the favorable vote of not less than two-thirds of all the members of said Board of Trustees) AS FOLLOWS: Section 1. The Village of Garden City, in the County of Nassau, New York (herein called the “Village”), is hereby authorized to construct improvements to Fire Station 2 (Phase 1A), to maintain safe building operations. The estimated maximum cost thereof, including preliminary costs and costs incidental thereto and the financing thereof, is $1,500,000 and said amount is hereby appropriated for such purpose. The plan of financing includes the issuance of $1,500,000 bonds of the Village to finance said appropriation, and the levy and collection of taxes on all the taxable real property in the Village to pay the principal of said bonds and the interest thereon as the same shall become due and payable. Section 2. Bonds of the Village in the principal amount of $1,500,000 are hereby authorized to be issued pursuant to the provisions of the Local Finance Law, constituting Chapter 33-a of the Consolidated Laws of the State of New York (herein called the “Law”), to finance said appropriation. Section 3. The following additional matters are hereby determined and declared: (a) The period of probable usefulness applicable to the object or purpose for which said bonds are authorized to be issued, within the limitations of Section 11.00 a. 12(a)(2) of the Law, is fifteen (15) years; however, it is hereby determined and declared that any bonds issued pursuant to this resolution, and any notes issued in anticipation of said bonds, shall mature no later than five (5) years after the date of original issuance of said bonds or notes. 5  (b) The proceeds of the bonds herein authorized, and any bond anticipation notes issued in anticipation of said bonds, may be applied to reimburse the Village for expenditures made after the effective date of this resolution for the purpose for which said bonds are authorized. The foregoing statement of intent with respect to reimbursement is made in conformity with Treasury Regulation Section 1.150-2 of the United States Treasury Department. (c) The proposed maturity of the bonds authorized by this resolution will not exceed five (5) years. Section 4. Each of the bonds authorized by this resolution, and any bond anticipation notes issued in anticipation of the sale of said bonds, shall contain the recital of validity as prescribed by Section 52.00 of the Law and said bonds, and any notes issued in anticipation of said bonds, shall be general obligations of the Village, payable as to both principal and interest by general tax upon all the taxable real property within the Village. The faith and credit of the Village are hereby irrevocably pledged to the punctual payment of the principal of and interest on said bonds, and any notes issued in anticipation of the sale of said bonds, and provision shall be made annually in the budget of the Village by appropriation for (a) the amortization and redemption of the bonds and any notes in anticipation thereof to mature in such year and (b) the payment of interest to be due and payable in such year. Section 5. Subject to the provisions of this resolution and of the Law and pursuant to the provisions of Section 21.00 of the Law relative to the authorization of bonds with substantially level or declining annual debt service, Section 30.00 relative to the authorization of the issuance of bond anticipation notes and Section 50.00 and Sections 56.00 to 60.00 and Section 168.00 of the Law, the powers and duties of the Board of Trustees relative to authorizing bond anticipation notes and prescribing the terms, form and contents and as to the sale and issuance of the bonds herein authorized, and of any bond anticipation notes issued in anticipation of said bonds, and the renewals of said bond anticipation notes, and as to executing agreements for credit enhancement, are hereby delegated to the Village Treasurer, the chief fiscal officer of the Village. Section 6. The validity of the bonds authorized by this resolution, and of any notes issued in anticipation of the sale of said bonds, may be contested only if: (a) such obligations are authorized for an object or purpose for which the Village is not authorized to expend money, or (b) the provisions of law which should be complied with at the date of the publication of such resolution, or a summary thereof, are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or 6  (c) such obligations are authorized in violation of the provisions of the constitution. Section 7. This bond resolution shall take effect immediately, and the Village Clerk is hereby authorized and directed to publish the foregoing resolution, in summary, together with a Notice attached in substantially the form prescribed by Section 81.00 of the Law in the “Garden City News,” a newspaper having general circulation in said Village, which newspaper is hereby designated as the official newspaper of the Village for such publication. The adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows: The vote on the foregoing resolution was as follows: AYES: 7 NOES: 0 The resolution was declared adopted. 5. Edgemere Firehouse - Fire Sation 2 - Emergency Repairs - Engage Cameron Engineering. Board authorization is requested to engage Cameron Engineering, 177 Crossways Park Drive, Woodbury, New York for architectural and engineering services for the Edgemere Firehouse (Fire Station 2) Emergency Repairs in the amount of $110,500 for Phase 1.A, plus additional reimbursable expenses not to exceed $5,500. The scope summary for Phase 1.A abatement, remediation and repairs as necessary to promote building safety and maintained operations include: • Secure hose tower structure and existing stairs in-place with temporary systems that may include but are not limited to bracing, exterior netting, tarping, scaffolding, or other, • Utilize tarps, caulking, or other temporary means to attenuate water infiltration visible throughout the building and hose tower. Repair façade where major deterioration requires immediate attention, • Replace building electrical service and main distribution panel (MDP); local distribution to remain in-place until future phase, • Repair damaged windows to prevent water infiltration, • Conduct further testing for asbestos-containing materials (ACM) and abate ACM throughout building interior and exterior, • Mold remediation. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. 7  6. Edgemere Firehouse - Fire Station 2 - Emergency Repairs - Firms Selected by Cameron Engineering. Board authorization is requested to engage professional services firms selected by Cameron Engineering and approved by the Village after the submission and review of at least three companies for each component of the emergency repairs covered in Phase 1.A which are listed above. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. 7. Mulch Removal - Public Works Municipal Yard - Declare Emergency - Engage Vigliotti Landscape Service Center. Board authorization is requested to declare an emergency so as to avoid competitive bidding for the emergency removal of mulch at the Public Works Municipal Yard Mulch Field as its presence will, in the immediate future, hinder the storage of leaves during the fall pickup and authorize a Contract for same with Vigliotti Landscape Service Center, 100 Urban Avenue, Westbury, New York (without competitive bidding) at an estimated cost not to exceed $350,000, pursuant to a fee schedule on file with the Village Clerk. Funds are available in Account 0A.5110.4460. On motion of Trustee Delany the following resolution was offered: RESOLUTION NO. 100-2021 WHEREAS, the Village of Garden City recommended that the immediate removal of mulch at the Public Works Municipal Yard Mulch Field, and IT IS RESOLVED that an emergency is hereby declared pursuant to Village Procurement Policy and General Municipal Law section 103(4) such that the mulch from the Public Works Municipal Yard Mulch Field be allowed; and The vote on the foregoing resolution was as follows: AYES: 7 NOES: 0 The resolution was declared adopted. 8. Repair of Fire Department Training Staircase and Public Works Yard Exterior Staircase/Rails - Transfer of Funds. Board authorization is requested to transfer funds as follows: $24,000 to Account 0H.3410.2070 Fire - Training Site from Account 0H.3410.2084 Fire - Junior Firemen Changing Room Project, in order to engage a company to repair the Fire Department Training Staircase and Public Works Yard Exterior Staircase/Rails. On motion of Trustee Delany and unanimously carried, the aforesaid recommendation was approved and the Treasurer was authorized to make the necessary transfer of funds. 8  9. Repair of Fire Department Training Staircase and Public Works Yard Exterior Staircase and Rails - Engage Sek Designs, LLC. Board authorization is requested to engage Sek Designs, LLC, 378 Old Country Road, Melville, New York for the fabrication and installation of interior and exterior stairs at the Fire Department Training Site at the Public Works Yard at a cost of $23,605 pursuant to a fee schedule on file with the Village Clerk. Funds are available in Account 0H.3410.2070. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. SICK LEAVE POLICE 1. Sick Leave - Three Employees. Board authorization is requested to pay Police Sergeant Keith Wehr, Police Communications Operator Kerri Hiotidis and Police Officer Jana Wiggins through November 18, 2021, or such earlier date as they may be able to return to work as determined by the Village medical advisor and pursuant to the provisions of the contract between the Incorporated Village of Garden City and the Police Benevolent Association, which became effective June 1, 2014. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. RECREATION 2. Sick Leave - Two Employees. Board authorization is requested to pay David Broas, Senior Motor Equipment Operator, Recreation and Parks Department and Derek Bryant, Maintenance Helper, Recreation and Parks Department through November 18, 2021, or such earlier date as they may be able to return to duty as determined by the Village medical advisor and pursuant to the provisions of the contract between the Incorporated Village of Garden City and the Civil Service Employees' Association, which became effective June 1, 2014. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. PUBLIC WORKS 3. Sick Leave - Four Employees. Board authorization is requested to pay James Labas, Motor Equipment Operator, Sanitation Department, Paul Marinello, Sanitation Worker, Sanitation Department, Brian Kast, Maintainer, Sanitation Department and Anthony Calise, Motor Equipment Operator, Street Department through November 18, 2021, or such earlier date as they may be able to return to duty as determined by the Village medical advisor and pursuant to the provisions of the contract between the Incorporated 9 Village of Garden City and the Civil Service Employees' Association, which became effective June 1, 2014. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. POLICE 1. Leadership Summit. Board authorization is requested to approve the attendance of Commissioner Kenneth Jackson and Inspector Steve Braun at the Leadership Summit hosted by the New York State Association of Chiefs of Police and the New York State Sheriffs Association, scheduled for November 3-4, 2021, in Lake George, New York at an approximate cost of $1,500. Funds are available in Account 0A.3120.4120. On motion of Trustee Delany and unanimously carried, Commissioner Kenneth Jackson and Inspector Steve Braun, were authorized to attend the aforesaid conference and to be reimbursed for such expenses as they may incur in connection therewith RECREATION 1. Change Order - Hydroseeder - Turbo Technologies, Inc. Board authorization is requested to approve a Change Order submitted by Turbo Technologies, Inc., 1500 First Avenue, Beaver Falls, Pennsylvania for the purchase of a Hydroseeder. This piece of equipment was budgeted at $6,000 and was purchased for $5,895. However, there was an additional $987.15 in freight charges which caused the total cost of this item to exceed the budgeted amount by $882.15. There are funds available in the Capital Equipment line due to savings from another purchase. Funds are available in Account 0H.7140.2000. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. PUBLIC WORKS 1. Wellhead Treatment - Well No. 7 - Apply and Obtain Grant. New York State enacted standards for certain emerging contaminants in the water supply of the State, including the water supply of Garden City. In order to meet those standards, Garden City will need to do treatment at Well No. 7. Board authorization is requested to apply for and obtain a grant for the project “Wellhead Treatment at Well No. 7 for AOP Removal” under the Federal Clean Water Infrastructure Act for the purpose of dealing with emerging contaminants at Well No. 7. This is subject to Village Counsel’s review of the grant application. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. 10  2. Wellhead Treatment - Well No. 7 - Engage H2M Architects and Engineers - Submit Grant. Board authorization is requested to engage H2M Architects and Engineers, 538 Broad Hollow Road, Melville, New York, to complete and submit the WIIA Grant Application for Well No. 7 by the November 22, 2021, deadline, for a total cost of $3,000. Funds are available in Account 0F.1083.0000. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. 3. Wellhead Treatment - Well No. 9 - Apply and Obtain Grant. New York State enacted standards for certain emerging contaminants in the water supply of the State, including the water supply of Garden City. In order to meet those standards, Garden City will need to do treatment at Well No. 9. Board authorization is requested to apply for and obtain a grant for the project “Wellhead Treatment at Well No. 9 for AOP Removal” under the Federal Clean Water Infrastructure Act for the purpose of dealing with emerging contaminants at Well No. 9. This is subject to Village Counsel’s review of the grant application. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. 4. Wellhead Treatment - Well No. 9 - Engage H2M Architects and Engineers - Submit Grant. Board authorization is requested to engage H2M Architects and Engineers, 538 Broad Hollow Road, Melville, New York, to complete and submit the WIIA Grant Application for Well No. 9 by the November 22, 2021, deadline, for a total cost of $3,000. Funds are available in Account 0F.1085.0000. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. 5. Wellhead Treatment - Well Nos. 13 and 14 - Apply and Obtain Grant. New York State enacted standards for certain emerging contaminants in the water supply of the State, including the water supply of Garden City. In order to meet those standards, Garden City will need to do treatment at Well Nos. 13 and 14. Board authorization is requested to apply for and obtain a grant for the project “Wellhead Treatment at Well Nos. 13 and 14 for AOP Removal” under the Federal Clean Water Infrastructure Act for the purpose of dealing with emerging contaminants at Well Nos. 13 and 14. This is subject to Village Counsel’s review of the grant application. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. 6. Wellhead Treatment - Well Nos. 13 and 14 - Engage H2M Architects and Engineers - Submit Grant. Board authorization is requested to engage H2M Architects and Engineers, 538 Broad Hollow Road, Melville, New York, to complete and submit the WIIA 11 Grant Application for Well Nos. 13 and 14 by the November 22, 2021, deadline, for a total cost of $3,000. Funds are available in Account 0F.1084.0000. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. 7. Wellhead Treatment - Well Nos. 15 and 16 - Apply and Obtain Grant. New York State enacted standards for certain emerging contaminants in the water supply of the State, including the water supply of Garden City. In order to meet those standards, Garden City will need to do treatment at Well Nos. 15 and 16. Board authorization is requested to apply for and obtain a grant for the project “Wellhead Treatment at Well Nos. 15 and 16 for AOP Removal” under the Federal Clean Water Infrastructure Act for the purpose of dealing with emerging contaminants at Well Nos. 15 and 16. This is subject to Village Counsel’s review of the grant application. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. 8. Wellhead Treatment - Well Nos. 15 and 16 - Engage H2M Architects and Engineers - Submit Grant. Board authorization is requested to engage H2M Architects and Engineers, 538 Broad Hollow Road, Melville, New York, to complete and submit the WIIA Grant Application for Well Nos. 15 and 16 by the November 22, 2021, deadline, for a total cost of $3,000. Funds are available in Account 0F.1073.0000. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. AWARD OF BIDS 1. Renewal of Contract Award for Trees and Shrubs - The Garden Depot Corp. Board authorization is requested to exercise the second renewal year option contained in the competitively bid contract for Trees and Shrubs, that was awarded on April 25, 2019, to The Garden Depot Corp., 3672 Route 112, Coram, New York, for various trees and shrubs at the same prices and conditions, for items to be purchased on an “as needed basis”, based upon unit costs for 2021/22 fiscal year. Funds are available in Accounts 0A.7110.4010 and 0A.7110.4040. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. EXTERNAL COMMUNICATIONS PERMITS: 1. William Bradford Turner Post No. 265, American Legion, requested authorization to conduct a ceremony on Veterans Day, Wednesday, November 11, 2021, 12 commencing at 10:45 a.m. in the area surrounding the Veterans Memorial at the Library on Seventh Street. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved, subject to coordination with the Fire, Police and Recreation Departments. 2. American Legion Auxiliary, William Bradford Turner Post, Unit 265, requested authorization to distribute poppies in the area surrounding the Veterans Memorial at the Library on Seventh Street on Veterans Day, Wednesday, November 11, 2021, one hour before and one hour after the service that will be held at that location. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. On-Street Parking: 3. (a) James Kemp and Bronwyn Hannon, 15 Franklin Court (2) (b) James and Blanca Burns, 7 First Place (2) On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. BOARD OF TRUSTEES Pursuant to the authority granted by Resolution No. 64-2020, the Mayor has authorized the following Agreements/Contracts to be executed without further Resolution of the Board: • Engage Donnelly Mechanical Corp., 96-59 222nd Street, Queens Village, New York, for the sum of $15,000 to replace office air handler in the Police Department as part of the 2020-2021 Capital Project for the Detective’s Room Upgrade. (Police Department) Mayor Veneziale recognized the following: Tauheedah Mateen, Public Affairs Specialist, US Small Business Administration Chris Werle, Waterzooi/Novita, 850/860 Franklin Avenue Tom Lamberti, 57 First Street George Salem, 24 St. Paul’s Place Steve Ilardi, 129 Meadow Street There being no further business, on motion duly made, the meeting adjourned at 9:05 p.m. 13