Board of Trustees

AGENDA OCTOBER 27, 2022 7:30 P.M. I. Welcome by Mayor to attendees. II. Call to Order. III. Comments by Department Heads, Village Administrator and Counsel on Agenda Items (including Treasurer on Treasurer’s Report) IV. Trustees/Mayor Questions/Comments. V. Citizens Comments on Agenda Items. VI. Approval of Minutes - October 13, 2022 - Regular Board Meeting. VII. New Business A. Formal Agenda Appointments by the Mayor Subject to Board of Trustees Approval 1. Reappoint Sean O’Brien, 9 Maple Street, as a Member of the Architectural Design Review Board, for a term to expire April 7, 2025. (His term expired April 4, 2022) 2. Reappoint Elizabeth M. Bailey, 37 Chestnut Street, as a Member of the Environmental Advisory Board, for a term to expire April 6, 2026. (Her term expired April 4, 2022) 3. Reappoint Lauren Fonseca, 32 Roosevelt Street, as a Member of the Planning Commission, for a term to expire April 7, 2025. (Her term expired April 4, 2022) 4. Reappoint William P. Garry, 42 Locust Street, as a Member of the Board of Commissioners of Cultural and Recreational Affairs, for a term to expire April 6, 2026. (His term expired April 4, 2022) NEXT BOARD OF TRUSTEES MEETING - NOVEMBER 17, 2022 (10/25/22) B. Consent Calendar Sick Leave 1. Two employees - Police and Public Works Departments. Clerk’s Office 2. General Village Election - Setting of Village Election Date. • The Village Election is held pursuant to Election Law §15-104, with the date of Tuesday, March 21, 2023, between the hours of 12 Noon - 9:00 p.m., at St. Paul’s Fieldhouse, 295 Stewart Avenue, Garden City. Board of Trustees 3. St. Paul’s Cost Estimator Consultant - Transfer of Funds - Engage Consultant Westerman Construction, Co., Inc. • Board authorization is requested to transfer $12,000 to St. Paul’s Recreational Facility from Contingent, additional funding needed for the Comparative Analysis Cost Estimator. • Board authorization is requested to engage Westerman Construction Co., Inc., 80 Eighth Avenue, New York, New York to provide comparative analysis - Building Alternation and Renovation Versus Demolition of the St. Paul’s School Main Building at a cost of $69,000. Request for Proposals (RFPs) were sent out to a total of eleven (11) firms and there were three (3) responses). The engagement of this firm will allow the Village to move forward in the evaluation of St. Paul’s and to establish a date for a resident poll. (Capital Budget) 4. Temporary Speed Bumps. • Board authorization is requested for the Village to purchase three (3) temporary speed bumps for experimental use throughout the Village in order to test implementation of recommendations in the recent Traffic Studies. The speed bumps will be wide enough for use on Fourth Street and other Numbered Streets. Once the Village has obtained the costs associated with the above, if a transfer of funds is necessary, this item will be on the November 17th agenda for consideration and approval. 5. Seventh Street Crosswalk Modification. • Board authorization is requested to implement a recommendation presented in the Traffic Study on Numbered Streets, on the Seventh Street Crosswalk running south from Dunkin’ Donuts. The Village will prepare plans in preparation for a Request for Proposals, to install a speed hump (approximately 25 feet wide) with bump outs of the adjoining curbs to meet the speed hump and extend east at a reasonable distance. The crosswalk and its entrances will be designed to be handicapped accessible. NEXT BOARD OF TRUSTEES MEETING - NOVEMBER 17, 2022 (10/25/22) Public Works 6. Garden City Public Library Children’s Room Renovation - Transfer of Funds and Change Order - Preferred Construction, Inc. • Board authorization is requested to transfer $1,386.64 to Library Children’s Room Capital Account from Reserve for Capital Improvements in order to pay for a Change Order. • Board authorization is requested to approve Change Order No. 1 submitted by Preferred Construction, Inc., 47 Werman Court, Plainview, New York, for circulation desk and office changes at a cost of $13,202.16. 7. Masonry Façade Restoration and New Roof System at Village Hall - Change Order Cornerstone Restoration Group. • Board authorization is requested to approve Change Order No. 1 submitted by Cornerstone Restoration Group Corp., 73 Market Street, Yonkers, New York, to make exterior repairs to the planting walls on the ground level of Village Hall at a cost of $14,400. 8. Transfer of Funds. • Board authorization is requested to transfer $9,389 to Engineer - Maintenance of Software from Contingent, for the annual renewal of ArcGIS Licensing provided by Environmental Systems Research Institute, Inc., (Esri), 380 New York Street, Redlands, California for the period October 30, 2022 through October 29, 2023. Recreation 9. Adelphi University - Use of Swimming Pool - Adelphi Swimming Pool to be utilized by the Village Recreation Department for the “Learn to Swim Program”. • Board authorization is requested for the Village to execute an Agreement with Adelphi University for the use of their indoor pool for our “Learn to Swim Program”. This program will begin on December 3, 2022 and conclude on February 25, 2023 (make-up date of March 4, 2023). The use/rental fee of $4,000 has been waived; there is, however, a reimbursement cost of $1,200 for Adelphi staffing costs and funds are available in the Recreation budget. Approximately 150 children participate in this program. Village Counsel has approved this agreement as to form. 10. Edgemere Park Basketball and Tennis Court Rehabilitation - Change Order. • Board authorization is requested to approve a Change Order submitted by Gold Coast Tennis, 31 Prospect Street, Huntington, New York, to have two (2) Pickleball Courts painted on the Edgemere Park Tennis Court for a cost of $6,500. (Capital Budget) NEXT BOARD OF TRUSTEES MEETING - NOVEMBER 17, 2022 (10/25/22)  Award of Bids 11. Perennials, Bulbs and Annuals. • Board authorization is requested to award the bid for Annuals, Perennials and Bulbs to SiteOne Landscape Supply, 323 Long Island Avenue, Holtsville, New York, low bidder, per unit cost, per item, on an “as needed basis” at an estimated cost of $34,800. (Operating Budget) External Communications Permits Parade 12. The Irish American Society of Nassau, Suffolk and Queens, Inc., is requesting to hold its Annual St. Patrick’s Day Parade on Sunday, March 5, 2023 beginning at 1:00 p.m. • Board authorization is requested to assemble in the parking lot between the Supreme Court and County Court Courthouses and to parade on County Seat Drive north to Old Country Road, left onto Old Country Road and right onto Mineola Boulevard to Jericho Turnpike. This request is subject to receipt of an original Certificate of Insurance and coordination with the Police and/or Fire Departments. On-Street Parking 13. (a) Scott Culpepper, 24 Franklin Court West (1) (b) James L. Nieman, 24 Franklin Court West (1) VIII. Citizen Comment on non-agenda items. (limited to four minutes each) IX. Adjournment. NEXT BOARD OF TRUSTEES MEETING - NOVEMBER 17, 2022 (10/25/22)  BOARD OF TRUSTEES OCTOBER 13, 2022 A meeting of the Board of Trustees of the Village of Garden City in the County of Nassau, New York, was held via Zoom video/audio (with Trustees, Department Heads and Village Counsel and audience present in the Board Room) at 351 Stewart Avenue in said Village on October 13, 2022, at 7:30 p.m. Present: Mayor Cosmo Veneziale, Trustees Bruce J. Chester, Mary Carter Flanagan, Charles P. Kelly, Lawrence N. Marciano, Jr., Thomas J. O’Brien, and Bruce A. Torino. Also Present: Ralph V. Suozzi, Village Administrator Karen M. Altman, Village Clerk Kenneth O. Jackson, Chairman, Board of Police Commissioners Irene Woo, Village Treasurer (via Zoom) Giuseppe Giovanniello, Superintendent of Building Department Matthew F. Pearn, Chief Fire Department Gerard Fishberg, Cullen and Dykman, LLP Absent: Trustee Terence P. Digan Attendance: Approximately 27 in person and 25 (via Zoom) The Clerk reported that due notice of this meeting had been served on each member of the Board. Mayor Veneziale called the meeting to order and advised that recently hired Anthony DeRosa has resigned his position with the Village as the Superintendent of Public Works. He wished him the best of luck in his future endeavors. Mayor Veneziale advised that he has appointed Deputy Mayor O’Brien and Building Superintendent Giuseppe Giovanniello to work with three (3) restaurant owners to review the regulations for the Outdoor Dining Program. Mayor Veneziale stated that first item on the agenda was a request from Chief Matthew Pearn of the Garden City Fire Department for the approval of Garden City Volunteer Firefighter Thomas C. Lamendola, Four Fairhaven Mall, Mineola, New York. The Volunteer Fire Department formally accepted him into the Department at their September 2022 monthly meeting. On motion of Trustee Torino and unanimously carried, Thomas C. Lamendola was approved by the Village Board of Trustees to be a Volunteer Firefighter for the Garden City Fire Department. 1  Mayor Veneziale called upon Ralph Suozzi along with the Department Heads who spoke about their agenda items. Conceptual Plan - Main Avenue. The Board of Trustees, Village Staff, as well audience members discussed the Main Avenue Conceptual Plan. After much dialogue, it was agreed that the Conceptual Plan will be reviewed by Village Staff as it relates to the costs. As soon as the actual costs and the allocation of funds are reviewed and finalized by Village Staff, for the Conceptual Plan, the Board of Trustees will review this matter further for consideration and approval. On motion of Trustee Flanagan and unanimously carried, the aforesaid authorization was approved. Mayor Veneziale stated that the next item on the agenda was approval of the minutes of the last meetings of the Board of Trustees. The minutes of the regular meeting held on September 15, 2022 were reviewed, and on motion of Trustee Chester were approved as presented. The minutes of the special meeting held on September 22, 2022 were reviewed, and on motion of Trustee Chester were approved as presented. (Trustees Flanagan and Marciano abstained) NEW BUSINESSFORMAL AGENDA SITE PLAN APPROVAL 1. Application for Final Site Plan Approval - East Rock Coffee - 653 Franklin Avenue. Mayor Veneziale stated that the Village is in receipt of an application for a Final Site Plan approval and a waiver of off-street parking for East Rock Coffee, 653 Franklin Avenue. Trustee Chester offered the following resolution and moved its adoption: RESOLUTION NO. 99-2022 WHEREAS, pursuant to Article XII(A) of Chapter 200 of the Code of the Village of Garden City, the Board of Trustees must review Site Plans and recommendations of the Planning Commission; and WHEREAS, Site Plans have been submitted by Mr. Kevin M. Walsh, Counsel, Walsh Markus McDougal & DeBellis, LLP, 229 Seventh Street, Garden City, New York, with regard to the Final Site Plan approval with regard to a waiver of off-street parking for East Rock Coffee, 653 Franklin Avenue, Garden City; and 2  WHEREAS, the Board of Trustees has reviewed the site plans pursuant to Section 200-82.5 of the Village Code; and WHEREAS, the Planning Commission, at its meeting on September 7, 2022, approved the project; and WHEREAS, the Architectural Design Review Board, at its meeting on September 27, 2022, approved the project; and WHEREAS, the proposed action is classified as an Unlisted Action; and WHEREAS, the Board of Trustees hereby adopts a Negative Declaration regarding the proposed action and in accordance with SEQRA, accordingly, no further environmental review is required; and NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Incorporated Village of Garden City approves the Site Plan submitted by Mr. Kevin M. Walsh, Counsel, Walsh Markus McDougal & DeBellis, LLP, 229 Seventh Street, Garden City, New York, with regard to the Final Site Plan approval with regard to a waiver of off-street parking for East Rock Coffee, 653 Franklin Avenue, Garden City. The vote on the foregoing resolution was as follows: AYES: 7 NOES: 0 The resolution was declared adopted. CONSENT CALENDAR FINANCE 1. Appropriation of Termination Reserves. Board authorization is requested to appropriate $5,501.63 from Account 0A.8670.0000, Reserve for Compensated Absences, to Account 0A.9000.1220 Termination Payout, for employees who have left Village service, Samantha Perry (Recreation - $254.42) and Tom McGerty (Recreation - $5,247.21). On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. SICK LEAVE FINANCE 3  1. Sick Leave - Reynolds. Board authorization is requested to pay Catherine Reynolds, Buyer, Finance Department, from October 1, 2022 to October 31, 2022, or such earlier date as she may be able to return to work as determined by the Village medical advisor and pursuant to the provisions of the contract between the Incorporated Village of Garden City and the CSEA Supervisory Contract, which became effective June 1, 2021. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. POLICE 2. Sick Leave - Six Employees. Board authorization is requested to pay Police Sergeant Keith Wehr, Police Officer Kyle Lucia, Police Officer Matthew Egan, Police Officer Matthew Baard, Police Officer Nicholas Pumilia and Police Officer Jana Wiggins, through November 17, 2022, or such earlier date as they may be able to return to work as determined by the Village medical advisor and pursuant to the provisions of the contract between the Incorporated Village of Garden City and the Police Benevolent Association, which became effective June 1, 2020. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. PUBLIC WORKS 3. Sick Leave - Maelia. Board authorization is requested to pay Eamon Maelia, Moter Equipment Operator, Sanitation Department, through October 31, 2022, or such earlier date as he may be able to return to duty as determined by the Village medical advisor and pursuant to the provisions of the contract between the Incorporated Village of Garden City and the Civil Service Employees' Association, which became effective June 1, 2021. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. 4. Sick Leave - Three Employees. Board authorization is requested to pay Frederick Kezer, Sanitation Worker, Sanitation Department, William Brower, Motor Equipment Operator, Sanitation Department and John Valentine, Motor Equipment Operator, Street Department through November 17, 2022, or such earlier date as they may be able to return to duty as determined by the Village medical advisor and pursuant to the provisions of the contract between the Incorporated Village of Garden City and the Civil Service Employees' Association, which became effective June 1, 2021. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. 4 RECREATION 5. Sick Leave - Two Employees. Board authorization is requested to pay Michael Berrios, Senior Motor Equipment Operator, Recreation and Parks Department and Robert Vaughn, Laborer, Recreation and Parks Department through November 17, 2022, or such earlier date as they may be able to return to duty as determined by the Village medical advisor and pursuant to the provisions of the contract between the Incorporated Village of Garden City and the Civil Service Employees' Association, which became effective June 1, 2021. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. POLICE 1. Conference Attendance - Motor Carrier Safety Assistance Program. Board authorization is requested for Police Officer Gunnels to attend the Motor Carrier Safety Assistance Program to be held in Albany, New York. This training is a two-part course, October 17 through October 21, 2022 and November 28 through December 2, 2022, at an approximate cost of $1,500. Funds are available in Account 0A.3120.4120. On motion of Trustee Torino and unanimously carried, Police Officer James Gunnels, was authorized to attend the aforesaid conference and to be reimbursed for such expenses as he may incur in connection therewith. BUILDING 1. GIS Services - Transfer of Funds. Board authorization is requested to transfer $8,800 to Account 0A.3620.4460 Building - Contractual Services from Account 0A.3620.1010 Building - Regular Salary, to fund GIS Support Services. On motion of Trustee Torino and unanimously carried, the aforesaid recommendation was approved and the Treasurer was authorized to make the necessary transfer of funds. 2. Engagement of Professional Services - Chris M. Kobos, PMP - H2M Architects and Engineers. Board authorization is requested to engage Chris M. Kobos, PMP, H2M Architects and Engineers, 538 Broad Hollow Road, Melville, New York, to provide GIS Services in support of the Village’s ongoing Tyler Technology EnerGov and EAM Software implementations for fiscal year 2022/23 at a cost of $8,800. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. 3. Plan Review and Inspection Services - Transfer of Funds. Board authorization is requested to transfer $30,000 to Account 0A.3620.4460 Building - Contractual 5 Services from Account 0A.3620.1010 Building - Regular Salary, to fund Consulting Services from Richard Barbieri. On motion of Trustee Torino and unanimously carried, the aforesaid recommendation was approved and the Treasurer was authorized to make the necessary transfer of funds. 4. Engagement of Professional Services - Richard Barbieri. Board authorization is requested to engage Richard Barbieri, Three Cape Road, Amityville, New York, to provide Plan Review Services on an as-needed basis through January 2023, for Plan Review and Inspection Services at an approximate cost of $30,000. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. PUBLIC WORKS 1. Acceptance of Maintenance Bond - Well No. 7 - Emergency Rehabilitation. Board authorization is requested to accept Maintenance Bond No. 30163954 from A.C. Schultes, Inc., 664 South Evergreen Avenue, Woodbury Heights, New Jersey, who was the contractor for the Well No. 7 Emergency Rehabilitation. This guarantees for eighteen (18) months the completed work from the date of acceptance of the Bond. The Bond is in the amount of $132,101.37. Village Counsel has reviewed the Maintenance Bond and approves it as to form. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. 2. Acceptance of Maintenance Bond - Interim Emerging Contaminant Removal at Clinton Road Plant. Board authorization is requested to accept Maintenance Bond No. 015210702M from Philip Ross Industries, Inc., 88 Duryea Road, Melville, New York, who was the contractor for the Interim Emerging Contaminant Removal at Clinton Road Plant (Well Nos. 10 and 11). It is requested that the Board accept the Maintenance Bond which guarantees for eighteen (18) months the completed work from the date of acceptance of the Bond. The Bond is in the amount of $1,886,413.19. Village Counsel has reviewed the Maintenance Bond and approves it as to form. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. 3. Garden City Village Hall Business Office Asbestos Abatement Ceiling Removal - 2022 - Ratify Change Order. Board authorization is requested to ratify a Change Order submitted by B and Y Consulting Corporation, 635 Park Road, Morris Plains, New Jersey, for additional asbestos removal at a cost of $19,106. Funds are available in Account 0H.1620.2047. 6  On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. 4. Rehabilitation of Monuments - Modify Description of Capital Project. Board authorization is requested to Modify the Description of the 2020-2021 Capital Project for the Rehabilitation of Monuments to include the walkway and curb cut from the Village sidewalk to the Gazebo on the Village Green. There is no change to the funding of this Capital Project. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. 5. Rehabilitation of Monuments - Approve Proposal - J.T. Masonry and Landscaping, Inc. Board authorization is requested to approve the proposal submitted by J.T. Masonry and Landscaping, Inc., P.O. Box 1006, Levittown, New York, to perform work on the walkway and curb cut from the Village sidewalk to the Gazebo on the Village Green at a cost of $23,500. Funds are available in Account 0H.1230.2011. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. 6. GIS Support Services - Transfer of Funds. Board authorization is requested to transfer $6,000 to Account 0A.1440.4460 Engineer - Contractual Services from Account 0A.1440.1010 Engineer - Regular Salary, for additional funding of GIS Support Services provided by H2M Architects and Engineers. The rates for GIS Support were approved at the June 2, 2022 Board of Trustees Meeting. On motion of Trustee Torino and unanimously carried, the aforesaid recommendation was approved and the Treasurer was authorized to make the necessary transfer of funds. AWARD OF BIDS 1. Garden City Village Hall First Floor Renovations. Reported that a tabulation of bids had been circulated to each member of the Board for the Garden City Village Hall First Floor Renovations and it was recommended that the bid be awarded to GTX Construction Associates, Corp., 80 Henry Street, Freeport, New York, low bidder, at a cost of $241,500. Specification pickups reached a total of thirteen companies and thirteen bids were received. Bid specifications were advertised on New York State Contract Reporter. Funds are available in Account 0H.1620.2047. On motion of Trustee Torino the following resolution was offered: RESOLUTION NO. 100-2022 7  RESOLVED, that the proposal of GTX Construction Associates, Corp., 80 Henry Street, Freeport, New York, at a cost of $241,500 be and the same hereby is accepted, this being the lowest and best bid received. FURTHER RESOLVED, that the Village Administrator and Clerk be and they hereby are authorized on behalf of the Village to execute a contract with GTX Construction Associates, Corp., for this work, pursuant to the terms and conditions set forth in the request for bids and in the proposal submitted by said Company, the form of contract to be approved by Village Counsel; and FURTHER RESOLVED, that all other bids be rejected. The vote on the foregoing resolution was as follows: AYES: 7 NOES: 0 The resolution was declared adopted. 2. Garden City Public Library HVAC System Replacement - Increase Capital Project. Board authorization is requested to increase the amount of the Capital Project from $1,159,000 to $1,773,000. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. 3. Garden City Public Library HVAC System Replacement - Transfer Funds - American Rescue Plan Act (ARPA). Board authorization is requested to transfer $700,000 of American Rescue Plan Act (ARPA) funds for this Project. On motion of Trustee Torino and unanimously carried, the aforesaid recommendation was approved and the Treasurer was authorized to make the necessary transfer of funds. 4. Garden City Library HVAC System Supplemental Bond Resolution - Amending Bond Resolution. Board authorization is requested to approve the amending of the Bond Resolution adopted on June 18, 2020 in the amount of $1,159,000 relating to the Replacement of the Improvements to the Library HVAC System to $1,773,000 as provided by Bond Counsel. Trustee Torino offered the following resolution and moved its adoption: RESOLUTION NO. 101-2022: 8  SUPPLEMENTAL RESOLUTION OF THE VILLAGE OF GARDEN CITY, NEW YORK, ADOPTED OCTOBER 13, 2022, APPROPRIATING $614,000 IN ADDITION TO THE $1,159,000 HERETOFORE APPROPRIATED FOR THE CONSTRUCTION OF UPGRADES AND IMPROVEMENTS TO THE LIBRARY HVAC SYSTEM, AND AUTHORIZING THE EXPENDITURE OF $614,000 FROM AVAILABLE VILLAGE FUNDS TO PAY SAID ADDITIONAL APPROPRIATION, AS A SUPPLEMENT TO THE $1,159,000 BONDS HERETOFORE AUTHORIZED AND ISSUED BY THE VILLAGE FOR SUCH PURPOSE THE BOARD OF TRUSTEES OF THE VILLAGE OF GARDEN CITY, IN THE COUNTY OF NASSAU, NEW YORK, HEREBY RESOLVES (by the favorable vote of not less than two-thirds of all the members of said Board of Trustees) AS FOLLOWS: Section 1. The Village of Garden City, in the County of Nassau, New York (herein called the “Village”), has heretofore authorized the construction of upgrades and improvements to the Library HVAC system (the “Project”) at the estimated maximum cost of $1,159,000. The Village has now determined that the estimated maximum cost of said Project is $1,773,000 and $614,000 is hereby appropriated for such purpose, in addition to the $1,159,000 heretofore appropriated. The plan of financing includes the expenditure of not to exceed $614,000 from available Village funds to pay said additional appropriation, the issuance of Village bonds in the amount of $1,159,000 (heretofore issued pursuant to the bond resolution adopted by the Board of Trustees on June 18, 2020), and the levy and collection of taxes on all the taxable real property in the Village to pay the principal of said bonds and the interest thereon as the same shall become due and payable. Section 2. The estimated maximum cost of the Project is hereby restated to be $1,773,000 and the plan of financing, as originally stated in the bond resolution dated June 18, 2020, is hereby restated as reflected herein. The expenditure of $614,000 to pay said additional appropriation from available Village funds is hereby authorized. Section 3. This resolution shall take effect immediately. The adoption of the foregoing resolution was duly put to vote on roll call, which resulted as follows: AYES: 7 NOES: 0 The resolution was declared adopted. 9  5. Garden City Library HVAC System. Reported that a tabulation of bids had been circulated to each member of the Board for the Garden City Library HVAC System and it was recommended that the bid be awarded to Intricate Tech Solutions, LTD, 98 Mahan Street, West Babylon, New York, low bidder, at a cost of $1,705,000. Specification pickups reached a total of five companies and five bids were received. Bid specifications were advertised on New York State Contract Reporter. Funds are available in Account 0H.7410.2012. On motion of Trustee Torino the following resolution was offered: RESOLUTION NO. 102-2022 RESOLVED, that the proposal of Intricate Tech Solutions, LTD, 98 Mahan Street, West Babylon, New York, at a cost of $1,705,000, be and the same hereby is accepted, this being the lowest and best bid received. FURTHER RESOLVED, that the Village Administrator and Clerk be and they hereby are authorized on behalf of the Village to execute a contract with Intricate Tech Solutions, LTD, for this work, pursuant to the terms and conditions set forth in the request for bids and in the proposal submitted by said Company, the form of contract to be approved by Village Counsel; and FURTHER RESOLVED, that all other bids be rejected. The vote on the foregoing resolution was as follows: AYES: 7 NOES: 0 The resolution was declared adopted. 6. Renewal of Contract Award for Streetlight Poles and Luminaires and Accessories - Light Poles - Champion Wire and Cable, LLC. Board authorization is requested to exercise the first renewal year option contained in the competitively bid contract, under the same terms and conditions, for Streetlight Poles, Luminaires and Accessories, that was awarded on October 7, 2021, to Chamption Wire and Cable, LLC, , 695 Summa Avenue, Westbury, New York, at the same prices and conditions, for items to be ordered on an “as needed basis”, based upon unit costs, for the partial bid for Item Nos. 43-46. Funds are available in Account 0A.5182.4010. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. 7. Renewal of Contract Award for Streetlight Poles and Luminaires and Accessories - Light Poles - Magniflood, Inc. Board authorization is requested to exercise the first renewal year option contained in the competitively bid contract, under the same 10 terms and conditions, for Streetlight Poles, Luminaires and Accessories, that was awarded on October 7, 2021, to Magniflood, Inc., 7200 New Horizons Boulevard, Amityville, New York, at the same prices and conditions, for items to be ordered on an “as needed basis”, based upon unit costs, for the partial bid for Item Nos. 32-33. Funds are available in Account 0A.5182.4010. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. 8. Renewal of Contract Award for Streetlight Poles and Luminaires and Accessories - Light Poles - Sentry Electric Co., Inc. Board authorization is requested to exercise the first renewal year option contained in the competitively bid contract, under the same terms and conditions, for Streetlight Poles, Luminaires and Accessories, that was awarded on October 7, 2021, to Sentry Electric Co., Inc., 185 Buffalo Avenue, Freeport, New York, at the same prices and conditions, for items to be ordered on an “as needed basis”, based upon unit costs, for the partial bid for Item Nos. 6 and 10-12. Funds are available in Account 0A.5182.4010. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. EXTERNAL COMMUNICATIONS PERMITS: 1. Mr. Bert Cunningham, writing on behalf of the Long Island Chapter of the 42nd Division Association, requesting to hold its annual Veteran’s Day observance and wreath placement at the 42nd Division Monument on Saturday, November 5, 2022 beginning at 12 noon. He also extends an invitation to the Mayor and Board of Trustees to attend the ceremony. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved subject to the coordination of the Police and Fire Departments. 2. William Bradford Turner Post No. 265, American Legion, requested authorization to conduct a ceremony on Veterans Day, Friday, November 11, 2022, commencing at 10:45 a.m. in the area surrounding the Veterans Memorial at the Library on Seventh Street. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved, subject to coordination with the Fire, Police and Recreation Departments. 3. American Legion Auxiliary, William Bradford Turner Post, Unit 265, requested authorization to distribute poppies in the area surrounding the Veterans Memorial at the Library on Seventh Street on Veterans Day, Friday, November 11, 2022, one hour before and one hour after the service that will be held at that location. 11  On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. 4. Mrs. RoseAnn Vernice, President, Western Property Owners’ Association, P. O. Box 7976, requesting permission for the Western Section of the Village to host their annual Holiday Tree Lighting Ceremony on Friday, December 9, 2022, beginning at 6:00 p.m., at the green located at the end of Plattsdale Road (south end of New Hyde Park Road). On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved subject to the coordination of the Police and Fire Departments. Solicit 5. Boy Scouts of America, Cub Scout Pack and Boy Scout Troop 55, requesting to sell poinsettias and wreaths door-to door, beginning October 22, 2022 until distribution on December 3, 2022, Mondays to Fridays from 4:00 p.m. to 8:00 p.m., Saturdays from 11:00 a.m. to 5:00 p.m. and Sundays from 12 noon to 4:00 p.m. Invited call backs only between the hours of 8:00 p.m. to 9:00 p.m. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved, subject to compliance with Chapter 155 of the Village Code. 6. Boy Scouts of America, Troop 322, first female Troop of Scouts, requesting to sell packs of stationery cards featuring artwork by the Scouts, beginning October 22, 2022 until distribution in December, Mondays to Fridays from 4:00 p.m. to 8:00 p.m., Saturdays from 11:00 a.m. to 5:00 p.m. and Sundays from 12 noon to 4:00 p.m. Invited call backs only between the hours of 8:00 p.m. to 9:00 p.m. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved, subject to compliance with Chapter 155 of the Village Code. On-Street Parking 7. (a) Ralph and Debbie Pastore, 19 Franklin Court East (2) (b) Alexandra and Daphne Spirakis, 20 Franklin Court (2) (c) Virginia Cook, 26 Franklin Court (1) (d) Christian Westermann, 27 Franklin Court (1) (e) Sean McCord, 37 Franklin Court (1) (f) Jane M. Maguire, 40 Franklin Court East (1) (g) Margaret M. Murphy, 47 Franklin Court (1) (h) Patricia Logan, 48 Franklin Court (1) (i) Patricia A. McGinnis, 15 Meadow Street (1) (j) Thomas Blaha, 17 Meadow Street (1) (k) Erin and Mike Fleischmann, 25 Meadow Street (2) (l) Chris Valerakis, 27 Meadow Street (1) (m) Marilyn and William Prager, 16 Franklin Court (2) 12  On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. BOARD OF TRUSTEES 1. Presentation by the Mayor’s Committee on Village Governance with regard to the Committee’s Recommendations, dated May 27, 2022. Mr. John Cantwell and Mr. Donald MacLeod, Members of the Mayor’s Committee gave a short presentation on the proposed changes to the structure of the Board of Trustees with regard to term limits as well as possible changes to the various Boards and Commissions for the Village. The Board requested that Village Counsel Fishberg look into these suggestions and report back to the Board so that the Board of Trustees can consider the suggested changes and that there can be further discussion with the public. Mayor Veneziale recognized the following: Lynn Krug, Two Wydler Court Frank McDonough, 141 Hampton Road Kathy Auro, Four Merillon Avenue Steve Gorray, 44 Cambridge Avenue Steve Ilardi, 139 Meadow Street Donald MacLeod, 10 Westbury Road Judy Courtney, Three Tremont Street Richard Corrao, 197 Meadbrook Road Jack Hartog, 82 Second Street Paul Rothenbiller, 216 Kensington Road There being no further business, on motion duly made, the meeting adjourned at 9:50 p.m. 13