Board of Trustees
Regular MeetingGarden City, NY · January 12, 2023
Minutes
BOARD OF TRUSTEES
JANUARY 12, 2023
A meeting of the Board of Trustees of the Village of Garden City in the County of
Nassau, New York, was held via Zoom video/audio (with Trustees, Department Heads and
Village Counsel and audience present in the Board Room) at 351 Stewart Avenue in said
Village on January 12, 2023, at 7:30 p.m.
Present: Mayor Cosmo Veneziale, Trustees Bruce J. Chester, Terence P.
Digan, Mary Carter Flanagan, Charles P. Kelly, Lawrence N.
Marciano, Jr., Thomas J. O’Brien, and Bruce A. Torino.
Also Present: Ralph V. Suozzi, Village Administrator
Karen M. Altman, Village Clerk
Kenneth O. Jackson, Chairman, Board of Police Commissioners
Irene Woo, Village Treasurer (via Zoom)
Giuseppe Giovanniello, Superintendent of Building Department
Paul Blake, Chairman, Board of Commissioners of Cultural and
Recreational Affairs (via Zoom)
Matthew F. Pearn, Chief Fire Department
Gerard Fishberg, Cullen and Dykman, LLP
Attendance: Approximately 20 in person and 27 (via Zoom)
The Clerk reported that due notice of this meeting had been served on each member
of the Board.
Mayor Veneziale called the meeting to order and stated that Governor Hochul
recently made comments regarding the potential development of building sites located in
proximity to commuter railroad stations. Accordingly, he has directed the Village
Administrator, Building Superintendent, Village Engineer and Village Counsel to
commence the process of identifying Village sites that may be impacted by the Governor’s
proposal. This action is intended to create an inventory of Village “Open Spaces” and will
also include zoning land use and site area profiles.
Mayor Veneziale then called upon Ralph Suozzi along with the Department Heads
who spoke about their agenda items.
Mayor Veneziale stated that the first item on the agenda was approval of the
minutes of the last meeting of the Board of Trustees.
The minutes of the regular meeting held on December 15, 2022 were reviewed, and
on motion of Trustee Chester were approved as presented.
NEW BUSINESS
FORMAL AGENDA
1. Stewart Avenue - Widening of Roadway - Ratify Proposal - L.K. McLean
Associates, P.C. This item was deferred from the December 15, 2022 Board of Trustees
Meeting for further discussion. Board authorization is requested to ratify the proposal
submitted by L.K. McLean Associates, P.C., 437 South Country Road, Brookhaven, New
York, to prepare photo renderings that depict a widening to increase the overall roadway
width from 30 feet to 35 feet on the eastbound and westbound travel lanes of Stewart
Avenue from Franklin Avenue to Clinton Road, at a lump sum fee of $2,500. Funds are
available in Account 0H.5110.2010.
On motion of Trustee Torino, the aforesaid authorization was ratified. Vote:
AYES: 7; NOES: 1 (Trustee Kelly).
CONSENT CALENDAR
Trustee Flanagan requested that Item #10 (Public Works - St. Paul’s Building -
Clean Up Services - Island Wide Building Services - $48,600 and additional funding for
the purchase of wood and materials to safeguard the areas - $5,000) be removed from the
Consent Calendar for discussion.
FINANCE
1. Set Date - Annual Tax Lien Sale. Reported that a detailed account of all 2022
Village tax arrears had been filed, pursuant to the provisions of Section 1438 of the Real
Property Tax Law, including a description of the lands on which such taxes remain unpaid
as the same were placed on the original rolls, that the Members of the Board compared
such account with the original 2022 Tax Rolls and found the same to be a true and correct
record of the Village taxes remaining unpaid for said year, and the Tax Collection Account
of the Village Clerk was ordered credited with the amount thereof, namely $949,496.07.
On motion of Trustee Torino the following resolution was offered:
RESOLUTION NO. 1-2023
RESOLVED, that a Tax Sale of all property on which the 2022 Village Tax remains
unpaid, as shown on the tax rolls of the Village of Garden City, is hereby ordered to be
held in the Village Hall on the 17th day of March, 2023, commencing at 10:00 a.m., and
that such sale be conducted by the Treasurer in the manner provided and prescribed by
Section 1454 of the Real Property Tax Law of the State of New York and Section 180-1 of
the Village of Garden City Code, and that such real property be sold subject to the
provisions of the New York State and Federal Soldiers’ and Sailors’ Civil Relief Acts, as
amended, insofar as the same may be applicable to the owners of any of said real estate;
and
FURTHER RESOLVED, that the Treasurer is hereby directed to publish in the
Village’s official newspaper, for three consecutive weeks ending on or before March 10,
2023, a list of the real property upon which the 2022 Village Tax is unpaid, with the amount
of the tax, interest and other charges thereon, together with a notice that said real property
will be sold at public auction, at the same time and place stated above, to discharge the tax,
interest, fees and charges due at the time of sale; and
FURTHER RESOLVED, that the Village Treasurer on behalf of the Village is
authorized and directed to reject any and all bids for parcels of lands listed in the annual
tax lien sale to be held as set forth herein and, and to bid in and purchase the same for the
Village.
The vote on the foregoing resolution was as follows:
AYES: 8
NOES: 0
The resolution was declared adopted.
2. Audit Report. The Village has received the final Audit Report for the fiscal year
ended May 31, 2022 from PKF O’Connor Davies. The Village’s Financial Statements and
the Audit Report were reviewed with the Village’s Finance and Audit Committee.
On motion of Trustee Torino and unanimously carried, the Independent Auditor’s
Report was accepted.
3. Appropriation of Termination Reserves. Board authorization is requested to
appropriate $17,385.73 from Account 0A.8670.0000, Reserve for Compensated Absences,
to Account 0A.9000.1220 Termination Payout, for employees who have left Village
service, Brendan Holloway, Police Aide ($2,046.46) and Jana Wiggins. Police Officer
($15,339.27).
On motion of Trustee Torino and unanimously carried, the aforesaid authorization
was approved.
SICK LEAVE
POLICE
1. Sick Leave - Three Employees. Board authorization is requested to pay Police
Sergeant Keith Wehr, Police Officer Kyle Lucia and Police Communications Operator
Katelyn McKay through February 2, 2023, or such earlier date as they may be able to return
to work as determined by the Village medical advisor and pursuant to the provisions of the
contract between the Incorporated Village of Garden City and the Police Benevolent
Association, which became effective June 1, 2020 and the provisions of the contract
between the Incorporated Village of Garden City and the Civil Service Employees'
Association, which became effective June 1, 2021.
On motion of Trustee Torino and unanimously carried, the aforesaid authorization
was approved.
2. Sick Leave - Smith. Board authorization is requested to pay Donald Smith
through January 16, 2023, or such earlier date as he may be able to return to work as
determined by the Village medical advisor and pursuant to the provisions of the contract
between the Incorporated Village of Garden City and the Civil Service Employees'
Association, which became effective June 1, 2021.
On motion of Trustee Torino and unanimously carried, the aforesaid authorization
was approved.
PUBLIC WORKS
3. Sick Leave - Four Employees. Board authorization is requested to pay John
Valentine, Motor Equipment Operator, Street Department, Salvatore Cardinale, Laborer,
Street Department, Sean Gillece, Motor Equipment Operator, Sanitation Department and
Ronald Scagnelli, Auto Mechanic Aide, Village Shop through February 2, 2023, or such
earlier date as they may be able to return to duty as determined by the Village medical
advisor and pursuant to the provisions of the contract between the Incorporated Village of
Garden City and the Civil Service Employees' Association, which became effective June
1, 2021.
On motion of Trustee Torino and unanimously carried, the aforesaid authorization
was approved.
RECREATION
4. Sick Leave - Two Employees. Board authorization is requested to pay Robert
Vaughn, Laborer, Recreation and Parks Department and Kevin Jackowski, Maintenance
Helper, Recreation and Parks Department through February 2, 2023, or such earlier date as
they may be able to return to duty as determined by the Village medical advisor and
pursuant to the provisions of the contract between the Incorporated Village of Garden City
and the Civil Service Employees' Association, which became effective June 1, 2021.
On motion of Trustee Torino and unanimously carried, the aforesaid authorization
was approved.
HUMAN RESOURCES
1. Village of Garden City Deferred Compensation 457(b) Plan - Memorandum of
Understanding (MOU) - Nationwide. Board authorization is requested to approve the final
Nationwide Retirement Services’ MOU memorializing the Request For Proposal (RFP) for
Administrative Services provided for the Village of Garden City Deferred Compensation
457(b) Plan. The RFP process was concluded at the February 23, 2021, Board of Trustees
meeting to engage Nationwide Retirement Services as the Administrative Service Provider
for the Plan. The specific terms of the MOU continued to be modified and this final form
includes an additional decrease of the recordkeeping fee by two (2) basis points. The MOU
is the last administrative piece of this transaction and this approval does not have a
budgetary impact as all fees related to the Plan are paid by the Plan. Village Counsel has
approved this Agreement and approves it as to form.
On motion of Trustee Torino and unanimously carried, the aforesaid authorization
was approved and the Memorandum of Understanding can be executed.
PUBLIC WORKS
1. Emerging Contaminant Removal at Hilton Park Plant - Well Nos. 15 and 16 -
Change Orders - Philip Ross Industries, Inc. Board authorization is requested to approve
the following Change Orders submitted by Philip Ross Industries, Inc., 88 Duryea Road,
Melville, New York. The original contract amount was $7,496,000; the revised contract
amount is $7,893,663.75. Funds are available in Account 0F.1073.0000.
a) Change Order No. 2 - Credit. No longer requiring the existing well
discharge heads to be refurbished - credit amount of $600.
b) Change Order No. 5 to replace the existing pneumatic valves with new
motorized butterfly valves at a cost of $256,363.75.
On motion of Trustee Torino and unanimously carried, the aforesaid authorization
was approved.
2. Village Hall First Floor Renovations - 2022 - Change Orders - GTX
Construction Associates, Corp. Board authorization is requested to approve the following
Change Orders submitted by GTX Construction Associates, Corp., 80 Henry Street,
Freeport, New York. The Board of Trustees awarded this bid, in the amount of $241,500,
at the October 13, 2022 Board of Trustees Meeting. Funds are available in Account
0H.1620.2047.
a) Change Order No. 1 for firestopping of approximately twenty (20) locations
at a cost of $4,000.
b) Change Order No. 2 for demolition and an additional wall at a cost of $1,500
($3,250 minus a credit of $1,750).
c) Credit - Plywood subfloor for a credit amount of $4,500.
On motion of Trustee Torino and unanimously carried, the aforesaid authorization
was approved.
3. Village Hall HVAC System - Change Orders - Intricate Tech Solutions, LTD.
Board authorization is requested to approve the following Change Orders submitted by
Intricate Tech Solutions, LTD, 98 Mahan Street, West Babylon, New York. The Board of
Trustees awarded this bid, in the amount of $729,000, at the July 21, 2022 Board of
Trustees Meeting. With the addition of Change Order No. 1, approved on December 15,
2022, the total cost to date is $764,480.38. Funds are available in Account 0H.1620.2051.
a) Change Order No. 3 for the addition of one (1) Honeywell TruFresh ERV
200 cfm, at a cost of $18,223.03.
b) Change Order No. 9 for nighttime work for all drilling at a cost of
$17,767.50.
On motion of Trustee Torino and unanimously carried, the aforesaid authorization
was approved.
4. Water Main Improvements on Meadow Street, Grove Street, Commander
Avenue and Lindbergh Street - Change Orders - A.I.I. Allen Industries, Inc. Board
authorization is requested to approve Change Order Nos. 1 and 2, in the amounts of
$7,383.54 and $39,780, respectively, submitted by A.I.I. Allen Industries, Inc., 510
Broadway, Amityville, New York, for additional work related to Water Main
Improvements on Meadow Street, Grove Street, Commander Avenue and Lindbergh
Street. The Board of Trustees awarded this bid on April 22, 2021, for a total cost of
$3,063,529. Funds are available in Account 0H.1052.0000.
On motion of Trustee Torino and unanimously carried, the aforesaid authorization
was approved.
5. Engagement of Professional Services - Meadow Street Drainage Improvements
- L.K. McLean Associates. Board authorization is requested to engage L. K. McLean
Associates, P.C., 437 South Country Road, Brookhaven, New York for engineering
services associated with Meadow Street Drainage Improvements identified as Conceptual
Plan for Meadow Street, Alternative 2, for a total cost of $62,300. Funds are available in
Account 0H.5110.2010.
On motion of Trustee Torino and unanimously carried, the aforesaid authorization
was approved.
6. Professional Rate Services Renewal - Atlantic Wells, Inc. - Mechanical Well
Contractor. Board authorization is requested to engage Atlantic Wells, Inc., 58 Fairfields
Lane, Huntington Station, New York, Mechanical Well Contractor for Well Pump and
Booster Pump Service Calls for 2023, as per rates on file in the Village Clerk’s Office.
Funds are available in Account 0F.8320.4020.
On motion of Trustee Torino and unanimously carried, the aforesaid authorization
was approved.
AWARD OF BIDS
1. DPW Yard Garage Door Replacements - Tierney & Courtney Overhead Door
Sales Co., Inc. Board authorization is requested to award the bid to Tierney & Courtney
Overhead Door Sales Co., Inc., 355 Willis Avenue, Mineola, New York, low bidder for a
total cost of $418,470. Funds are available in Account 0H.1640.2090.
Specifications reached a total of two companies and two bids were received. A
Notice to Bidders was sent to Dodge Data & Analytics and CMD Group and the bid
specifications were advertised on New York State Contract Reporter. The total budgeted
amount for this item is $522,500.
On motion of Trustee Torino the following resolution was offered:
RESOLUTION NO. 2-2023
RESOLVED, that the proposal of Tierney & Courtney Overhead Door Sales Co.,
Inc., 355 Willis Avenue, Mineola, New York, at an amount of $418,470, be and the same
hereby is accepted, this being the lowest and best bid received; and
FURTHER RESOLVED, that the Village Administrator/Mayor and Clerk be and
they hereby are authorized on behalf of the Village to execute a contract with Tierney &
Courtney Overhead Door Sales Co., Inc., for this work, pursuant to the terms and
conditions set forth in the request for bid and in the proposal submitted by said Company,
the form of contract to be approved by Village Counsel.
The vote on the foregoing resolution was as follows:
AYES: 8
NOES: 0
The resolution was declared adopted.
2. Second Street Manhole Renovations - 2022 - Bancker Construction Corp. Board
authorization is requested to award the bid to Bancker Construction Corp., 171 Freeman
Avenue, Islip, New York, low bidder, at a cost of $322,540. Funds are available in Account
0H.8120.2020.
Specifications reached a total of three companies and three bids were received. A
Notice to Bidders was sent to Dodge Data & Analytics and CMD Group and bid
specifications were advertised on New York State Contract Reporter. The total budgeted
amount for this item is $350,000.
On motion of Trustee Torino the following resolution was offered:
RESOLUTION NO. 3-2023
RESOLVED, that the proposal of Bancker Construction Corp., 171 Freeman
Avenue, Islip, New York, at an amount of $322,540, be and the same hereby is accepted,
this being the lowest and best bid received; and
FURTHER RESOLVED, that the Village Administrator/Mayor and Clerk be and
they hereby are authorized on behalf of the Village to execute a contract with Bancker
Construction Corp., for this work, pursuant to the terms and conditions set forth in the
request for bid and in the proposal submitted by said Company, the form of contract to be
approved by Village Counsel.
The vote on the foregoing resolution was as follows:
AYES: 8
NOES: 0
The resolution was declared adopted.
3. Mixed Broken Asphalt Rubbish Removal - Rescind Bid - Expedite Trucking
and Container Services. Board authorization is requested to rescind the low bid awarded
to Expedite Trucking and Container Services, 5013 56th Street, Maspeth, New York, as
they have been unable to meet the insurance requirements. This bid was awarded at the
August 18, 2022 Board of Trustees Meeting. The Village will retain the bid deposit.
On motion of Trustee Torino and unanimously carried, the aforesaid authorization
was approved.
4. Mixed Broken Asphalt Rubbish Removal - Rebid Project. Board authorization
is requested to rebid this Project.
On motion of Trustee Torino and unanimously carried, the aforesaid authorization
was approved.
EXTERNAL COMMUNICATIONS
PERMITS:
1. Dr. Michael Spinelli, St. Joseph’s School, requesting authorization to hold their
Annual Run for Tomorrow’s Hope, on Saturday, April 1, 2023 beginning at 8:30 a.m. The
route will be as depicted on the map that was sent to the Village which is subject to change
after review with the Clerk’s Office, Police and Fire Departments.
On motion of Trustee Torino and unanimously carried, the aforesaid authorization
was approved subject to receipt of an original Certificate of Insurance, payment of the fees
as per the fee schedule (50% of the combined Incorporated Village of Garden City’s
expenses, not to exceed $5,000) and coordination and approval of the route with the
Garden City Police Department.
Solicit:
2. Mr. Anthony Sampogna, 102 Rosalind Road, Yaphank, New York, requesting
a permit for the year 2023 to operate a mobile knife and tool sharpening business in Garden
City.
On motion of Trustee Torino and unanimously carried, the aforesaid authorization
was approved.
Agenda Item #10 of the Consent Calendar
PUBLIC WORKS
St. Paul’s Building - Engage Consultant - Clean Up Services - Proposal - Island
Wide Building Services. Board authorization is requested to approve the proposal
submitted by Island Wide Building Services, 204 West Hoffman Avenue, Lindenhurst,
New York, to clean the interior of St. Paul’s School, 295 Stewart Avenue, for a total cost
of $48,600. Funds are available in Account 0A.1620.4460.
On motion of Trustee Torino, the aforesaid authorization was approved. The vote
was as follows: AYES: 5; NOES: 3 (Trustees Flanagan, Kelly and Marciano).
St. Paul’s Building - Clean Up Services - Additional Funding - Wood and Materials.
Board authorization is requested to approve additional funding for the purchase of wood
and materials to safeguard the areas of the St. Paul’s Building at a cost of $5,000. Funds
are available in Account 0A.1620.4460.
On motion of Trustee Torino, the aforesaid authorization was approved. The vote
was as follows: AYES: 5; NOES: 3 (Trustees Flanagan, Kelly and Marciano).
Mayor Veneziale recognized the following:
Ed Finnernan, 301 Franklin Avenue
Leo Stimmler, 67 Huntington Road
Richard Williams, 411 Stewart Avenue
Paul Rothenbiller, 216 Kensington Road
Bill Daly, 196 Roxbury Road
Steve Ilardi, 139 Meadow Street
Robert Vassalotti, 32 Brixton Road
Bob Orosz, 28 Grove Street
There being no further business, on motion duly made, the meeting adjourned at
10:34 p.m.
Agenda
AGENDA
JANUARY 12, 2023
7:30 P.M.
I. Welcome by Mayor to attendees.
II. Call to Order.
III. Comments by Department Heads, Village Administrator and Counsel on Agenda Items.
(including Treasurer on Treasurer’s Report)
IV. Trustees/Mayor Questions/Comments on any item or issue.
V. Citizens Comments on Agenda Items.
VI. Approval of Minutes - December 15, 2022.
VII. New Business
A. Formal Agenda
Deferred Item
1. Stewart Avenue - Widening of Roadway - Ratify Proposal - L.K. McLean Associates, P.C.
This item was deferred from the December 15, 2022 Agenda for further discussion.
• Board authorization is requested to ratify the proposal submitted by L.K. McLean
Associates, P.C., 437 South Country Road, Brookhaven, New York, to prepare photo
renderings that depict a widening to increase the overall roadway width from 30 feet to 35
feet on the eastbound and westbound travel lanes of Stewart Avenue from Franklin Avenue
to Clinton Road, at a lump sum fee of $2,500. (Capital Budget)
B. Consent Calendar
Departmental Communications:
Finance
1. Annual Tax Sale.
• Board authorization is requested to adopt a resolution regarding unpaid Village taxes.
The resolution sets the date of March 17, 2023 for the sale of Village Tax Liens and orders
the tax collection to be conducted by the Treasurer. The Village intends to purchase all
eligible outstanding tax liens.
2. May 31, 2022 Audit Report.
• The Village has received the Final Audit Report from PKF O’Connor Davies for the fiscal
year ended May 31, 2022. The Village’s Financial Statements and the Audit Report were
reviewed with the Village’s Finance and Audit Committee.
NEXT BOARD OF TRUSTEES MEETING - FEBRUARY 2, 2023 (01/05/23)
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3. Appropriation of Termination Reserve.
• Board authorization is requested to appropriate $17,385.73 from Reserve for
Compensated Absences, to Termination Payout for two employees in the Police
Department who have left Village service. Police Aide - $2,046.46 and Police Officer -
$15,339.27.
Sick Leave
4. Ten Employees - Police (4), Recreation (2) and Public Works (4) Departments.
Human Resources
5. Village of Garden City Deferred Compensation 457(b) Plan - Memorandum of
Understanding (MOU) - Nationwide.
• Board authorization is requested to approve the final Nationwide Retirement Services’
MOU memorializing the Request For Proposal (RFP) for Administrative Services
provided for the Village of Garden City Deferred Compensation 457(b) Plan. The RFP
process was concluded at the February 23, 2021, Board of Trustees meeting to engage
Nationwide Retirement Services as the Administrative Service Provider for the Plan. The
specific terms of the MOU continued to be modified and this final form includes an
additional decrease of the recordkeeping fee by two (2) basis points. The MOU is the last
administrative piece of this transaction and this approval does not have a budgetary
impact as all fees related to the Plan are paid by the Plan. Village Counsel has approved
this as to form.
Public Works
6. Emerging Contaminant Removal at Hilton Park Plant - Well Nos. 15 and 16 -
Change Orders - Philip Ross Industries, Inc.
• Board authorization is requested to approve the following Change Orders submitted by
Philip Ross Industries, Inc., 88 Duryea Road, Melville, New York:
o Change Order No. 2 - Credit - No longer requiring the existing well discharge
heads to be refurbished - credit amount of $600.
o Change Order No. 5 - replace the existing pneumatic valves with new motorized
butterfly valves at a cost of $256,363.75. The original contract amount was
$7,496,000; the revised contract amount is $7,893,663.75. (Capital Budget)
7. Village Hall First Floor Renovations - 2022 - Change Orders - GTX Construction
Associates, Corp.
• Board authorization is requested to approve the following Change Orders submitted by
GTX Construction Associates, Corp., 80 Henry Street, Freeport, New York:
o Change Order No. 1 for firestopping of approximately twenty (20) locations at a
cost of $4,000.
o Change Order No. 2 for demolition and an additional wall, at a cost of $1,500
($3,250 minus a credit of $1,750).
o Credit - plywood subfloor for a credit amount of $4,500. The Board of Trustees
awarded this bid at the October 13, 2022 Board Meeting in the amount of
$241,500. (Capital Budget)
NEXT BOARD OF TRUSTEES MEETING - FEBRUARY 2, 2023
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8. Village Hall HVAC System - Change Orders - Intricate Tech Solutions, LTD.
• Board authorization is requested to approve the following Change Orders submitted by
Intricate Tech Solutions, LTD, 98 Mahan Street, West Babylon, New York:
o Change Order No. 3 for the addition of one (1) Honeywell TrueFresh ERV 200
cfm, at a cost of $18,223.03.
o Change Order No. 9 for night time work for all drilling, at a cost of $17,767.50.
The Board of Trustees awarded this bid, in the amount of $729,000, at the July 21,
2022, Meeting. With the addition of Change Order No. 1, approved on December
15, 2022, the total cost, to date, is $764,480.38. (Capital Budget)
9. Water Main Improvements on Meadow Street, Grove Street, Commander Avenue and
Lindbergh Street - A.I.I. Allen Industries, Inc.
• Board authorization is requested to approve Change Order Nos. 1 and 2 in the amounts of
$7,383.54 and $39,780, respectively, submitted by A.I.I. Allen Industries, Inc., 510
Broadway, Amityville, New York, for additional work related to Water Main
Improvements on Meadow Street, Grove Street, Commander Avenue and Lindbergh
Street. The Board of Trustees awarded this bid on April 22, 2021 for a total cost of
$3,063.529. (Capital Budget)
10. St. Paul’s Building - Clean Up Service - Island Wide Building Services.
• Board authorization is requested to approve the proposal submitted by Island Wide
Building Services, 204 West Hoffman Avenue, Lindenhurst, New York, to clean the interior
of St. Paul’s Building, 295 Stewart Avenue, for a total cost of $48,600.
• Board authorization is requested for additional funding for the purchase of wood and
materials to safeguard the areas, at a total cost of $5,000. (Capital Account)
11. Engagement of Professional Services - Meadow Street Drainage Improvements -
L.K. McLean Associates, P.C.
• Board authorization is requested to engage L.K. McLean Associates, P.C., 437 South
Country Road, Brookhaven, New York, for engineering services associated with Meadow
Street Drainage Improvements identified as Conceptual Plan for Meadow Street,
Alternative 2, for a total cost of $62,300. (Capital Budget)
12. Professional Rate Services Renewal - Atlantic Wells, Inc., - Mechanical Well Contractor.
• Board authorization is to engage Atlantic Wells, Inc., 58 Fairfields Lane, Huntington
Station, New York, Mechanical Well Contractor for Well Pump and Booster Pump
Service Calls for 2023. The hourly rate schedule is on file with the Village Clerk.
(Operating Budget)
Award of Bids
13. DPW Yard Garage Door Replacements.
• Board authorization is requested to award the bid to Tierney & Courtney Overhead Door
Sales, Inc., 355 Willis Avenue, Mineola, New York, low bidder, for a total cost of
$418,470. (Capital Budget)
14. Second Street Manhole Renovations - 2022.
• Board authorization is requested to award the bid to Bancker Construction Corp., 171
Freeman Avenue, Islip, New York, low bidder, at a cost of $322,540. (Capital Budget)
NEXT BOARD OF TRUSTEES MEETING - FEBRUARY 2, 2023 (01/05/23)
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15. Mixed Broken Asphalt Rubbish Removal.
• Board authorization is requested to rescind the bid awarded to Expedite Trucking and
Container Services, 5013 56th Street, Maspeth, New York, on August 18, 2022, as they
were unable to meet the insurance requirements.
• Board authorization is requested to re-bid this Project.
External Communications
Permits
16. Dr. Michael Spinelli, St. Joseph’s School, requesting to hold their Annual Run
for Tomorrow’s Hope, on Saturday, April 1, 2023 beginning at 8:30 a.m. The
route will be as depicted on their map which is subject to change after review with the
Village Clerk’s Office, Police and Fire Departments.
• The route has been reviewed by the Fire and Police Departments.
Solicit:
17. Mr. Anthony Sampogna, 102 Rosalind Road, Yaphank, New York, requesting a permit to
operate a mobile knife and tool sharpening business in Garden City, for the year 2023.
VIII. Citizen Comment on non-agenda items. (limited to four minutes each)
IX. Adjournment.
NEXT BOARD OF TRUSTEES MEETING - FEBRUARY 2, 2023
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BOARD OF TRUSTEES
DECEMBER 15, 2022
A meeting of the Board of Trustees of the Village of Garden City in the County of
Nassau, New York, was held via Zoom video/audio (with Trustees, Department Heads
and Village Counsel and audience present in the Board Room) at 351 Stewart Avenue in
said Village on December 15, 2022, at 7:30 p.m.
Present: Mayor Cosmo Veneziale, Trustees Bruce J. Chester, Terence P.
Digan, Mary Carter Flanagan, Charles P. Kelly (arrived at 7:47
p.m.), Lawrence N. Marciano, Jr., Thomas J. O’Brien, and Bruce
A. Torino.
Also Present: Ralph V. Suozzi, Village Administrator
Karen M. Altman, Village Clerk
Steven Braun, Inspector, Police Department
Irene Woo, Village Treasurer (via Zoom)
Giuseppe Giovanniello, Superintendent of
Building Department (via Zoom)
Paul Blake, Chairman, Board of Commissioners of Cultural and
Recreational Affairs (via Zoom)
Matthew F. Pearn, Chief Fire Department
Gerard Fishberg, Cullen and Dykman, LLP
Attendance: Approximately 8 in person and 33 (via Zoom)
The Clerk reported that due notice of this meeting had been served on each
member of the Board.
Mayor Veneziale called the meeting to order and stated that the first item on the
agenda was the Oath of Office for a new Police Officer. Mayor Veneziale administered
the Oath of Office to Police Officer Rodolfo Sulmonte of the Garden City Police
Department and offered congratulations.
Mayor Veneziale called upon Ralph Suozzi along with the Department Heads
who spoke about their agenda items.
Mayor Veneziale stated that the first item on the agenda was approval of the
minutes of the last meetings of the Board of Trustees.
The minutes of the special meeting regarding the St. Paul’s Work Session held on
November 30, 2022 were reviewed, and on motion of Trustee Flanagan were approved as
presented.
1
The minutes of the regular meeting held on December 1, 2022 were reviewed, and
on motion of Trustee Flanagan were approved as presented.
Trustee Torino requested that Item #6 (Board of Trustees - Agreement with the
LIRR/MTA with regard to the County Life Press Building) be removed from the Consent
Calendar for discussion.
Trustee Kelly requested that Item #20 (Public Works - Stewart Avenue -
Widening of Roadway - Proposal - L.K. McLean Associates, P.C. - Ratification) be
removed from the Consent Calendar for discussion.
NEW BUSINESS
CONSENT CALENDAR
FINANCE
1. Transfer of Funds. Board authorization is requested to transfer funds as
follows:
(a) $5,000 to Account 0A.1310.4540 Finance - Maintenance of Software from
Account 0A.1990.4000 Contingent to fund system changes required for off peak parking
permits.
On motion of Trustee Digan and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(b) $50,000 to Account 0A.5182.4010 Street Lighting - Materials and Supplies
from Account 0A.1990.4000 Contingent to fund the purchases of assorted items as
needed.
On motion of Trustee Digan and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(c) $300,000 to Account 0F.8330.4460 Purification - Contractual Services from
Account 0F.8130.4590 Water Administration - Depreciation to cover additional items
related to lead issues.
On motion of Trustee Digan and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
2. Write-Off - Uncollectible Accounts Receivable. Board authorization is
requested to write off the following balances as per advice of Counsel:
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a. The balance of $197.32 which was for damage to a Village Traffic Sign,
amount is deemed uncollectible. A write off of this amount is recommended
by Village Counsel. This was for an accident involving Anthony J. Gutierrez
with the loss date of August 19, 2021. Village File No. 376.
b. The balance of $264.72 which was for damage to a Village Light Pole, this
amount represents the balance due on the $3,725.46 invoice. A write off of
this amount is recommended by Village Counsel. This was for an accident
involving Carolyn C. Roach with the loss date of March 31, 2022. Village
File No. 399.
c. The balance of $11,293.21 which were for damages to a Village light pole and
bus shelter. This amount represents the balance due on the $15,643.25
invoice. A write off of this amount is recommended by Village Counsel. This
was for an accident involving Ellen Dermody with the loss date of May 3,
2021. Village File No. 383.
On motion of Trustee Digan and unanimously carried, the aforesaid authorization
was approved.
3. Annual Grievance Day Hearing. Board authorization is requested for the
Grievance Day Hearing to be held on Tuesday, February 21, 2023, on the Tentative 2023
Assessment Roll of the Village and recommended that the Board fix the hours from 5:30
p.m. to 9:30 p.m. for this hearing.
On motion of Trustee Digan the following resolution was offered:
RESOLUTION NO. 123-2022
RESOLVED, that pursuant to Section 1408 of the Real Property Tax Law, a
meeting of the Board of Review be held in the Village Hall, 351 Stewart Avenue, Garden
City, New York on Tuesday, February 21, 2023, from 5:30 p.m. to 9:30 p.m. for the
purpose of completing the Village Assessment Roll for the year 2023 and of hearing and
determining complaints in relation thereto; and
FURTHER RESOLVED, that the Clerk be and she hereby is directed to give due
notice of such hearing in accordance with the requirements of Section 1406 of the Real
Property Tax Law.
The vote on the foregoing resolution was as follows:
AYES: 8
NOES: 0
The resolution was declared adopted.
4. Deferred Compensation Report. The Deferred Compensation Report, which
was prepared by PKF O’Connor Davies, LLP, 500 Mamaroneck Avenue, Harrison, New
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York, for the period of 2021, was received and has been reviewed by the Audit
Committee.
On motion of Trustee Digan and unanimously carried, the Independent Auditor’s
Report was accepted.
SICK LEAVE
POLICE
1. Sick Leave - Four Employees. Board authorization is requested to pay Police
Sergeant Keith Wehr, Police Officer Kyle Lucia, Police Communications Operator
Katelyn McKay and Parking Meter Attendant Donald Smith through January 12, 2023, or
such earlier date as they may be able to return to work as determined by the Village
medical advisor and pursuant to the provisions of the contract between the Incorporated
Village of Garden City and the Police Benevolent Association, which became effective
June 1, 2020 and the provisions of the contract between the Incorporated Village of
Garden City and the Civil Service Employees' Association, which became effective June
1, 2021.
On motion of Trustee Digan and unanimously carried, the aforesaid authorization
was approved.
PUBLIC WORKS
2. Sick Leave - Four Employees. Board authorization is requested to pay John
Valentine, Motor Equipment Operator, Street Department, Salvatore Cardinale, Laborer,
Street Department, Sean Gillece, Motor Equipment Operator, Sanitation Department and
Ronald Scagnelli, Auto Mechanic Aide, Village Shop through January 12, 2023, or such
earlier date as they may be able to return to duty as determined by the Village medical
advisor and pursuant to the provisions of the contract between the Incorporated Village of
Garden City and the Civil Service Employees' Association, which became effective June
1, 2021.
On motion of Trustee Digan and unanimously carried, the aforesaid authorization
was approved.
RECREATION
3. Sick Leave - Two Employees. Board authorization is requested to pay Robert
Vaughn, Laborer, Recreation and Parks Department and Kevin Jackowski, Maintenance
Helper, Recreation and Parks Department through January 12, 2023, or such earlier date
as they may be able to return to duty as determined by the Village medical advisor and
pursuant to the provisions of the contract between the Incorporated Village of Garden
City and the Civil Service Employees' Association, which became effective June 1, 2021.
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On motion of Trustee Digan and unanimously carried, the aforesaid authorization
was approved.
4. Sick Leave - Menzies. Board authorization is requested to pay David Menzies,
Laborer, Recreation and Parks Department through December 19, 2022, or such earlier
date as he may be able to return to duty as determined by the Village medical advisor and
pursuant to the provisions of the contract between the Incorporated Village of Garden
City and the Civil Service Employees' Association, which became effective June 1, 2021.
On motion of Trustee Digan and unanimously carried, the aforesaid authorization
was approved.
5. Sick Leave - Berrios. Board authorization is requested to pay Michael Berrios,
Senior Motor Equipment Operator, Recreation and Parks Department through January 3,
2023, or such earlier date as he may be able to return to duty as determined by the Village
medical advisor and pursuant to the provisions of the contract between the Incorporated
Village of Garden City and the Civil Service Employees' Association, which became
effective June 1, 2021.
On motion of Trustee Digan and unanimously carried, the aforesaid authorization
was approved.
HUMAN RESOURCES
1. Stipulation of Agreement and Release - Village Employee - Jana Wiggins.
Ratification is requested of the Stipulation of Agreement and Release which was
executed by the Village of Garden City on December 7, 2022. A copy of this Agreement
is on file in the Clerk’s Office.
On motion of Trustee Digan the following resolution was offered:
RESOLUTION NO. 124-2022
IT IS HEREBY RESOLVED that the act of the Village of Garden City in
executing a certain Stipulation of Agreement and Release dated December 7, 2022, by
and between the Village of Garden City and Jana Wiggins, all in connection with the
separation of Jana Wiggins from Village service, is hereby ratified in all respects.
AYES: 8
NOES: 0
The resolution was declared adopted.
RECREATION
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1. Extension of License Agreement Concessions - D & J Refreshments. Board
authorization is requested to extend the License Agreement with D & J Refreshments,
2600 Newbridge Road, Bellmore, New York, for the Concession at Various locations
within Garden City’s Parks and Recreation Areas. Under the terms and conditions of the
existing License Agreement the Village and the Contractor have a one-year extension
option at the current rent amount of $26,000. Village Counsel has approved this as to
form.
On motion of Trustee Digan and unanimously carried, the aforesaid authorization
was approved.
PUBLIC WORKS
1. Garden City Library Children’s Room Renovation - Transfer of Funds - Intelli-
Tec Security Services. Board authorization is requested to approve the transfer of funds
of $23,358.57 from Account 0L.8640.000 Reserve for Capital Improvements from
Account 0H.7410.2011 Library Children’s Room - Capital Account, in order to fund the
installation of data ports.
On motion of Trustee Digan and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
2. Garden City Library Children’s Room Renovation - Engage Intelli-Tec
Security Services. Board authorization is requested to approve the proposal submitted by
Intelli-Tec Security Services, 150 Eileen Way, Syosset, New York, to install data ports
within the walls of the Children’s Room at the Library at a cost of $23,358.57.
On motion of Trustee Digan and unanimously carried, the aforesaid authorization
was approved.
3. Garden City Library Children’s Room Renovation - Change Orders - Preferred
Construction, Inc. Board authorization is requested to approve the following Change
Orders submitted by Preferred Construction, Inc., 47 Werman Court, Plainview, New
York; Change Order No. 10 for components for the light fixture assembly at a cost of
$667.52 and Change Order No. 11 to replace the rusted overhead pipe in the workshop
room at a cost of $4,843.04. Funding for both Change Orders is available within the
Project’s remaining Contingency of $6,553.69.
On motion of Trustee Digan and unanimously carried, the aforesaid authorization
was approved.
4. Village Hall HVAC Renovation - Change Order - Intricate Tech Solutions,
Inc. Board authorization is requested to approve Change Order No. 1 submitted by
Intricate Tech Solutions, LTD, 98 Mahan Street, West Babylon, New York, for the
addition of four (4) indoor units, at a total cost of $35,480.38. This Project was awarded
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at the July 21, 2022, Board Meeting for $729,000. Funds are available in Account
0H.1620.2051.
On motion of Trustee Digan and unanimously carried, the aforesaid authorization
was approved.
5. Purchase of Equipment - Payloader. Board authorization is requested to
purchase a payloader for $259,980, which is an increase of $14,980 over the estimated
cost of $245,000. As the result of cost savings from the removal of items identified on
the December 1, 2022, Board of Trustees Agenda, there is a balance remaining of
$33,810. Funds are available in Account 0H.8160.2000.
On motion of Trustee Digan and unanimously carried, the aforesaid authorization
was approved.
6. Snow Plowing Rates - Pratt Brothers, Inc. Board authorization is requested to
approve the proposal submitted by Pratt Brothers, Inc., 45 South Fourth Street, Bay
Shore, New York. The snow plowing rates are in accordance with their contract with
Nassau Community College. Rates are on file with the Village Clerk.
On motion of Trustee Digan and unanimously carried, the aforesaid authorization
was approved.
7. Emerging Containment Removal at Garden City Country Club - Interim -
Change Order - Philip Ross Industries, Inc. Board authorization is requested to approve
Change Order No. 1 submitted by H2M Engineers for Philip Ross Industries, Inc., 88
Duryea Road, Melville, New York, for a credit amount of $119,304.28. The original
contract amount was $1,300,000 and the revised contract amount is $1,180,695.72.
Funds are available in Account 0F.1084.0000.
On motion of Trustee Digan and unanimously carried, the aforesaid authorization
was approved.
8. Well Nos. 13 and 14 - Permanent Construction of AOP Treatment - Philip
Ross Industries, Inc. Board authorization is requested as per H2M Architects and
Engineers, for Philip Ross Industries, Inc., 88 Duryea Road, Melville, New York, to
complete the Permanent Construction of the AOP Treatment at Country Club Plant (Well
Nos. 13 and 14), at a cost of $3,917,608. Excavation and Construction of the Concrete
Foundation was awarded to Philip Ross Industries, Inc., in the amount of $513,000, on
November 18, 2021. The total cost of the project is $7,763,751. Funds are available in
Account 0F.1084.0000.
On motion of Trustee Digan and unanimously carried, the aforesaid authorization
was approved.
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9. Engagement of Professional Services - Ratify - Interim Phosphate AOP
Treatment - H2M Architects and Engineers. Board authorization is requested to ratify the
proposal submitted by H2M Architects and Engineers, 538 Broad Hollow Road, Melville,
New York, to provide Professional Engineering Services to support the addition of
Interim Orthophosphate Treatment Systems, for the Management of Lead Service Line
(LSL) Corrosion Control, at six (6) entry point facilities within the Village, for a total of
$94,800. Funds are available in Account 0F.8330.4460.
On motion of Trustee Digan and unanimously carried, the aforesaid authorization
was ratified.
10. Engagement of Professional Services - Ratify - Miscellaneous Engineering
Work - H2M Architects and Engineers. Board authorization is requested to ratify the
proposal submitted by H2M Architects and Engineers, 538 Broad Hollow Road, Melville,
New York, to provide Professional Engineering Services to perform work on a variety of
issues as directed by the Village, including weekly status reports and New York State
Deferral Quarterly Updates, at a cost of $35,800. This proposal is for the remainder of
fiscal year 2022-2023. Funds are available in Account 0F.8330.4460.
On motion of Trustee Digan and unanimously carried, the aforesaid authorization
was ratified.
11. Engagement of Professional Services - Ratify - Lead and Copper Rule
Compliance Sampling and Nassau County Department of Health Lead Monitoring - H2M
Architects and Engineers. Board authorization is requested to ratify the proposal
submitted by H2M Architects and Engineers, 538 Broad Hollow Road, Melville, New
York, to provide professional engineering services to perform work related to the Lead
and Copper Rule Compliance Sampling and Nassau County Department of Health Lead
Monitoring, for a fee of $248,000. This proposal is for the remainder of fiscal year 2022-
2023. Funds are available in Account 0F.8330.4460.
On motion of Trustee Digan and unanimously carried, the aforesaid authorization
was ratified.
12. Purchase of Orthophosphate Corrosion Control Treatment - Carus, LLC.
Board authorization is requested, per H2M Architects and Engineers, to approve the
proposal submitted by Carus LLC, 315 Fifth Street, Peru, Illinois, to provide delivery of
Orthophosphate for the period January 2023 through June 2023 as part of the
Orthophosphate Corrosion Control Treatment Project, for a total cost of $82,764. Funds
are available in Account 0F.8330.4460.
On motion of Trustee Digan and unanimously carried, the aforesaid authorization
was approved.
EXTERNAL COMMUNICATIONS
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PERMITS:
On-Street Parking
1. (a) Yvonne Visca and Andrew T. Hulse, 23 Franklin Court (2)
On motion of Trustee Digan and unanimously carried, the aforesaid authorization
was approved.
Following discussion, the following items were acted upon:
Agenda Item #6 of the Consent Calendar
BOARD OF TRUSTEES
Country Life Press Building - LIRR/MTA. There was a discussion by the Board
of Trustees with input from the residents in response to the LIRR/MTA’s Proposal to do
work at, demolish and erect a new building at the Country Life Press Station or turn over
the Project to the Village.
On motion of Trustee Torino the following resolution was offered:
RESOLUTION NO. 125-2022
IT IS HEREBY RESOLVED that the Village of Garden City shall inform the
LIRR/MTA that it does not intend to take over the proposed work at the Country Life
Station; and
BE IT FUTHER RESOLVED that the Village of Garden City shall inform the
LIRR/MTA of its preference that the existing Train Station Structure be removed, that the
proposed work by the LIRR/MTA be compliant with statutory requirements, that no
ancillary structure or shelter be erected at that location and that the LIRR/MTA shall
communicate and collaborate with the Village concerning any proposed work to be
undertaken at that location.
AYES: 7
NOES: 1 (Mayor Veneziale)
The resolution was declared adopted.
Agenda Item #20 of the Consent Calendar
PUBLIC WORKS
Stewart Avenue - Widening of Roadway - Ratify Proposal - L.K. McLean
Associates, P.C. Board authorization is requested to ratify the proposal submitted by
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L.K. McLean Associates, P.C., 437 South Country Road, Brookhaven, New York, to
prepare photo renderings that depict a widening to increase the overall roadway width
from 30 feet to 35 feet on the eastbound and westbound travel lanes of Stewart Avenue
from Franklin Avenue to Clinton Road, at a lump sum fee of $2,500. Funds are available
in Account 0H.5110.2010.
On motion of Trustee Kelly and unanimously carried, the aforesaid request was
deferred to the January 12, 2023 agenda for further discussion. Trustee Kelly requested
that no more items be placed on the agenda for ratification. He requested that he be
informed if there are other projects/items that are being worked on for the Village which
will require ratification.
Mayor Veneziale recognized the following:
Ed Finnernan, 301 Franklin Avenue
Steve Ilardi, 139 Meadow Street
There being no further business, on motion duly made, the meeting adjourned at
9:37 p.m.
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