Board of Trustees

AGENDA MARCH 2, 2023 7:30 P.M. I. Welcome by Mayor to attendees. II. Call to Order. III. Comments by Department Heads, Village Administrator and Counsel on Agenda Items. (including Treasurer on Treasurer=s Report) IV. Trustees/Mayor Questions/Comments on any item or issue. V. Citizens Comments on Agenda Items. VI. Approval of Minutes - February 21, 2023. VII. New Business A. Formal Agenda Postponed Item 1. Fire Department - Adopt Bond Resolution - Purchase of Three (3) Fire Trucks and Equipment. (This item was postponed from the February 21, 2023 Board of Trustees Meeting.) B. Consent Calendar Departmental Communications: Sick Leave 1. Nine Employees - Police (4), Recreation (2) and Public Works (3) Departments. Recreation 2. Arbor Day Proclamation. • Board authorization is requested to declare Friday, April 28, 2023 as Arbor Day in Garden City. This proclamation will also serve as one of the requirements for the Village of Garden City being named “Tree City” by the Arbor Day Foundation. Public Works 3. Transfer of Funds. a. $29,768 to Street Lighting - Materials and Supplies from Contingent for the purchase of three (3) temporary speed humps in response to a study performed by the Traffic Commission. NEXT BOARD OF TRUSTEES MEETING - MARCH 16, 2023 (02/23/23) 1  b. $18,150 to Refuse and Garbage (Sanitation) - Maintenance of Equipment from - Contingent for needed repairs to Garbage Truck No. 212. 4. Clinton Road Plant (Well Nos. 10 and 11) - Declare and Emergency - Engage Philip Ross Industries. (Water Surplus Account) • Board authorization is requested to declare an emergency so as to necessitate the awarding of a contract without competitive bidding to replace and construct new blower and blower buildings at the Clinton Road Plant as they are past their useful life and in need of replacement. • Board authorization is requested to engage Philip Ross Industries, 88 Duryea Avenue, Melville, New York, to replace and construct new blower and blower buildings at the Clinton Road Plant, for a total cost of $925,000. 5. Garden City Public Library Children’s Room Renovation - Intelli-Tec Security Services. • Board authorization is requested to approve the proposal submitted by Intelli-Tec Security Services, 150 Eileen Way, Syosset, New York, to install the video surveillance at the Garden City Library, for a total cost of $10,695.70. (Capital Budget) 6. Garden City Public Library Children’s Room Renovation - Declare Sole Source. • Board authorization is requested to declare the following vendors as the “Sole Source” to purchase items for the Garden City Public Library Children’s Room Renovation: o After-Mouse.com New York, 181 Timberland Manor Drive, Bentonville, Virginia, for the purchase of the PLAY interactive touch table. o Intelligent School Systems, 325 Rabro Drive, Hauppauge, New York, for the purchase of the IQ Blackboard. Award of Bids 7. Assorted Traffic Signs. Board authorization is requested for the following: (a) Award bid to Lightle Enterprises of Ohio, LLC, P.O. Box 329, Frankfort, Ohio, low bidder, for Item Nos. 8, 69, 100, 108-109, 113, 119-125, 134-136, 147-154, 156-159, 161- 162 and 165, on an “as needed basis”, based upon unit costs on file with the Village Clerk. (b) Award bid to Garden State Highway Products, Inc., 301 Riverside Drive, Millville, New Jersey, low bidder, for Item Nos. 1, 3, 5-7, 9-13, 15-18, 27, 49-56, 58-60, 63-65, 77-78, 81- 90, 106-107, 111-112, 114-117, 130-133, 137-146, 160, 164 and 166-168, on an “as needed basis”, based upon unit costs on file with the Village Clerk. (c) Award bid to Osburn Associates, Inc., P.O. Box 912, Logan, Ohio, low bidder, for Item Nos. 2, 4, 14, 19-26, 28-48, 57, 61-62, 66-68, 70-76, 79-80, 91-99, 101-105, 110 and 126- 129, on an “as needed basis”, based upon unit costs on file with the Village Clerk. (d) Award bid to Metal Strap Co., Inc., 883 Horsepond Road, Dover, Delaware, low bidder, for Item Nos. 155 and 163, on an “as needed basis”, based upon unit costs on file with the Village Clerk. Estimated cost of Assorted Traffic Signs is $40,000. (Operating Budget) NEXT BOARD OF TRUSTEES MEETING - MARCH 16, 2023 (02/23/23) 2  External Communications: Permit: 8. Garden City Chamber of Commerce, requesting authorization to hold its annual Vintage Car Parade on Easter Sunday, April 9, 2023 at 1:00 p.m. (No Rain Date) Further requested to close Franklin and Stewart Avenues and Seventh Street. VIII. Citizen Comment on non-agenda items. (limited to four minutes each) IX. Adjournment. NEXT BOARD OF TRUSTEES MEETING - MARCH 16, 2023 (02/23/23) 3  BOARD OF TRUSTEES FEBRUARY 21, 2023 A meeting of the Board of Trustees of the Village of Garden City in the County of Nassau, New York, was held via Zoom video/audio (with Trustees, Department Heads and Village Counsel and audience present in the Board Room) at 351 Stewart Avenue in said Village on February 21, 2023, at 7:30 p.m. Present: Mayor Cosmo Veneziale, Trustees Bruce J. Chester, Mary Carter Flanagan, Terence P. Digan, Charles P. Kelly, Thomas J. O’Brien, and Bruce A. Torino. Also Present: Ralph V. Suozzi, Village Administrator Karen M. Altman, Village Clerk Kenneth O. Jackson, Chairman, Board of Police Commissioners Giuseppe Giovanniello, Superintendent of Building Department Paul Blake, Chairman, Board of Commissioners of Cultural and Recreational Affairs Matthew F. Pearn, Chief Fire Department Darcia Palmer, Deputy Village Treasurer John Borroni, Superintendent of Public Works Gerard Fishberg, Cullen and Dykman, LLP Absent: Trustee Lawrence N. Marciano, Jr. Attendance: Approximately 25 in person and 20 (via Zoom) The Clerk reported that due notice of this meeting had been served on each member of the Board. Mayor Veneziale called the meeting to order and stated that the first item on the agenda was the Oath of Office for a new Police Officer. Mayor Veneziale administered the Oath of Office to Police Officer Stephen Danisi of the Garden City Police Department and offered congratulations. Mayor Veneziale called upon Ralph Suozzi along with the Department Heads who spoke about their agenda items. Mayor Veneziale stated that the first item on the agenda was approval of the minutes of the last meeting of the Board of Trustees. The minutes of the regular meeting held on February 2, 2023 were reviewed, and on motion of Trustee Torino were approved as presented. 1 NEW BUSINESS BOARD OF TRUSTEES 1. Opposition to Proposed - Casino. Board authorization is requested to adopt a resolution stating that the Board of Trustees of the Village of Garden City opposes the presence of a Casino and proposed ancillary uses at the Nassau Hub as this will have a negative impact on our Village and the surrounding communities. Due to the media being present Trustee Torino requested that this item be addressed first. Trustee Torino offered the following resolution and moved its adoption: RESOLUTION NO. 11-2023 WHEREAS, the Board of Trustees of the Village of Garden City ("the Board") notes that the presence of a Casino and proposed ancillary uses at the Nassau Hub would result in a negative impact on our quality of life that would be dramatic, and the placing of a 24 hour Casino and proposed ancillary uses in the heart of Nassau County would permanently impact the character of the surrounding communities; and WHEREAS, the Board has received considerable input from residents opposing a Casino and other uses at the Nassau Hub Site; and WHEREAS, the serious security issues that surround Casinos are well known, including illegal activity, crime, human sex trafficking, DWIs, prostitution, drugs and problem gambling, and the impact on our Village roadways which are already overburdened with traffic would be significant; and NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Garden City, on behalf of the residents of Garden City, is adamantly opposed to a Casino and proposed ancillary uses at the Nassau Hub site; and BE IT FURTHER RESOLVED that the Board urges Nassau County to not authorize the transfer of the license agreement for the Nassau Hub property so as to facilitate a Casino and proposed ancillary uses at that site and implores Nassau County to look towards appropriate uses of this property that will enhance our communities rather than negatively impact them. AYES: 7 NOES: 0 The resolution was declared adopted. Trustee Torino requested that Item #18 (Fire Department - Adopt Bond Resolution - Purchase of three (3) Fire Trucks) be removed from the Consent Calendar for discussion. 2 FORMAL AGENDA 1. Stanley J. Carey, 58 West Alfred Avenue, Baiting Hollow, New York, is hereby appointed Superintendent of Water and Sewer Operations, effective February 21, 2023, (Condition upon Civil Service Approval), for the balance of the official year, expiring on April 3, 2023, at a salary of $165,000. On motion of Trustee Torino the following resolution was offered: RESOLUTION NO. 12-2023 RESOLVED, that the appointment of Stanley J. Carey to the exempt position of Superintendent of Water and Sewer Operations of the Incorporated Village of Garden City, effective February 21, 2023 (Condition upon Civil Service approval), to serve for the balance of the official year, expiring April 3, 2023, at a salary of $165,000, be and the same hereby is approved. The vote on the foregoing resolution was as follows: AYES: 7 NOES: 0 Carried. 2. Section 211 Waiver for Stanley J. Carey as Superintendent of Water and Sewer Operations. Board authorization is requested for the Village to file a Section 211 Waiver with the New York State Civil Service Commission for Stanley Carey as Superintendent of Water and Sewer Operations. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. 3. Board of Trustees Discussion - Executive Compensation Adjustment. There was a Board of Trustees discussion concerning there having been no adjustment made to the compensation to the Executive Staff, for many years and following that discussion the compensation paid to the Executive Staff be adjusted and increased in accordance with the February 17, 2023 Executive Compensation analysis provided to the Mayor and Board of Trustees on February 17, 2023 which was consistent with the initial recommendation first presented to the Board on August 31, 2022 and many times subsequent thereto. After a short discussion the following was voted on and approved. (a) Executive Staff Compensation - Suozzi. It was requested that the following resolution be approved by the Board of Trustees with regard to Executive Staff Compensation. 3  On motion of Trustee Torino the following resolution was offered: RESOLUTION NO. 13-2023 RESOLVED, that as part of the Village’s annual salary review, the following annual salary adjustment be made to certain Executive Staff salary, effective February 21, 2023. Total Annual Salary Village Administrator $240,000 The vote on the foregoing resolution was as follows: AYES: 4 (Mayor Veneziale, Trustees Digan, O’Brien and Torino) NOES: 4 (Trustees Chester, Flanagan and Kelly) Note that under Subdivision II, Section 3 of the Board’s Rules and Procedures, to determine whether a tie exists, Trustee Marciano’s absence shall be considered a negative vote. (Per §28-1 of the Village Code, Mayor Veneziale cast an additional favorable vote to break the tie) The resolution was declared adopted. (b) Executive Staff Compensation - Jackson. It was requested that the following resolution be approved by the Board of Trustees with regard to Executive Staff Compensation. On motion of Trustee Torino the following resolution was offered: RESOLUTION NO. 14-2023 RESOLVED, that as part of the Village’s annual salary review, the following annual salary adjustment be made to certain Executive Staff salary, effective February 21, 2023. Total Annual Salary Police Commissioner $290,000 The vote on the foregoing resolution was as follows: AYES: 4 (Mayor Veneziale, Trustees Digan, O’Brien and Torino) NOES: 4 (Trustees Chester, Flanagan and Kelly) Note that under Subdivision II, Section 3 of the Board’s Rules and Procedures, to determine whether a tie exists, Trustee Marciano’s absence shall be considered a negative vote. 4  (Per §28-1 of the Village Code, Mayor Veneziale cast an additional favorable vote to break the tie) The resolution was declared adopted. (c) Executive Staff Compensation - Altman. It was requested that the following resolution be approved by the Board of Trustees with regard to Executive Staff Compensation. On motion of Trustee Torino the following resolution was offered: RESOLUTION NO. 15-2023 RESOLVED, that as part of the Village’s annual salary review, the following annual salary adjustment be made to certain Executive Staff salary, effective February 21, 2023. Total Annual Salary Village Clerk $150,000 The vote on the foregoing resolution was as follows: AYES: 4 (Mayor Veneziale, Trustees Digan, O’Brien and Torino) NOES: 4 (Trustees Chester, Flanagan and Kelly) Note that under Subdivision II, Section 3 of the Board’s Rules and Procedures, to determine whether a tie exists, Trustee Marciano’s absence shall be considered a negative vote. (Per §28-1 of the Village Code, Mayor Veneziale cast an additional favorable vote to break the tie) The resolution was declared adopted. (d) Executive Staff Compensation - Woo. It was requested that the following resolution be approved by the Board of Trustees with regard to Executive Staff Compensation. On motion of Trustee Torino the following resolution was offered: RESOLUTION NO. 16-2023 RESOLVED, that as part of the Village’s annual salary review, the following annual salary adjustment be made to certain Executive Staff salary, effective February 21, 2023. Total Annual Salary Village Treasurer $200,000 5  The vote on the foregoing resolution was as follows: AYES: 4 (Mayor Veneziale, Trustees Digan, O’Brien and Torino) NOES: 4 (Trustees Chester, Flanagan and Kelly) Note that under Subdivision II, Section 3 of the Board’s Rules and Procedures, to determine whether a tie exists, Trustee Marciano’s absence shall be considered a negative vote. (Per §28-1 of the Village Code, Mayor Veneziale cast an additional favorable vote to break the tie) The resolution was declared adopted. (e) Executive Staff Compensation - Rosenblatt. It was requested that the following resolution be approved by the Board of Trustees with regard to Executive Staff Compensation. On motion of Trustee Torino the following resolution was offered: RESOLUTION NO. 17-2023 RESOLVED, that as part of the Village’s annual salary review, the following annual salary adjustment be made to certain Executive Staff salary, effective February 21, 2023. Total Annual Salary Secretary to Mayor and Board of Trustees $165,000 The vote on the foregoing resolution was as follows: AYES: 4 (Mayor Veneziale, Trustees Digan, O’Brien and Torino) NOES: 4 (Trustees Chester, Flanagan and Kelly) Note that under Subdivision II, Section 3 of the Board’s Rules and Procedures, to determine whether a tie exists, Trustee Marciano’s absence shall be considered a negative vote. (Per §28-1 of the Village Code, Mayor Veneziale cast an additional favorable vote to break the tie) The resolution was declared adopted. (f) Executive Staff Compensation - Blake. It was requested that the following resolution be approved by the Board of Trustees with regard to Executive Staff Compensation. On motion of Trustee Torino the following resolution was offered: RESOLUTION NO. 18-2023 6  RESOLVED, that as part of the Village’s annual salary review, the following annual salary adjustment be made to certain Executive Staff salary, effective February 21, 2023. Total Annual Salary Commissioner of Board of Recreation $175,000 and Cultural Affairs The vote on the foregoing resolution was as follows: AYES: 4 (Mayor Veneziale, Trustees Digan, O’Brien and Torino) NOES: 4 (Trustees Chester, Flanagan and Kelly) Note that under Subdivision II, Section 3 of the Board’s Rules and Procedures, to determine whether a tie exists, Trustee Marciano’s absence shall be considered a negative vote. (Per §28-1 of the Village Code, Mayor Veneziale cast an additional favorable vote to break the tie) The resolution was declared adopted. (g) Executive Staff Compensation - Giovanniello. It was requested that the following resolution be approved by the Board of Trustees with regard to Executive Staff Compensation. On motion of Trustee Torino the following resolution was offered: RESOLUTION NO. 19-2023 RESOLVED, that as part of the Village’s annual salary review, the following annual salary adjustment be made to certain Executive Staff salary, effective February 21, 2023. Total Annual Salary Superintendent of Building $195,000 The vote on the foregoing resolution was as follows: AYES: 4 (Mayor Veneziale, Trustees Digan, O’Brien and Torino) NOES: 4 (Trustees Chester, Flanagan and Kelly) Note that under Subdivision II, Section 3 of the Board’s Rules and Procedures, to determine whether a tie exists, Trustee Marciano’s absence shall be considered a negative vote. (Per §28-1 of the Village Code, Mayor Veneziale cast an additional favorable vote to break the tie) The resolution was declared adopted. 7  (h) Executive Staff Compensation - Palmer. It was requested that the following resolution be approved by the Board of Trustees with regard to Executive Staff Compensation. On motion of Trustee Torino the following resolution was offered: RESOLUTION NO. 20-2023 RESOLVED, that as part of the Village’s annual salary review, the following annual salary adjustment be made to certain Executive Staff salary, effective February 21, 2023. Total Annual Salary Deputy Village Treasurer $117,000 The vote on the foregoing resolution was as follows: AYES: 4 (Mayor Veneziale, Trustees Digan, O’Brien and Torino) NOES: 4 (Trustees Chester, Flanagan and Kelly) Note that under Subdivision II, Section 3 of the Board’s Rules and Procedures, to determine whether a tie exists, Trustee Marciano’s absence shall be considered a negative vote. (Per §28-1 of the Village Code, Mayor Veneziale cast an additional favorable vote to break the tie) The resolution was declared adopted. (i) Executive Staff Compensation - Cutrone. It was requested that the following resolution be approved by the Board of Trustees with regard to Executive Staff Compensation. On motion of Trustee Torino the following resolution was offered: RESOLUTION NO. 21-2023 RESOLVED, that as part of the Village’s annual salary review, the following annual salary adjustment be made to certain Executive Staff salary, effective February 21, 2023. Total Annual Salary Clerk to the Village Justice $110,000 The vote on the foregoing resolution was as follows: AYES: 4 (Mayor Veneziale, Trustees Digan, O’Brien and Torino) 8  NOES: 4 (Trustees Chester, Flanagan and Kelly) Note that under Subdivision II, Section 3 of the Board’s Rules and Procedures, to determine whether a tie exists, Trustee Marciano’s absence shall be considered a negative vote. (Per §28-1 of the Village Code, Mayor Veneziale cast an additional favorable vote to break the tie) The resolution was declared adopted. CONSENT CALENDAR FINANCE 1. Tax Certiorari Settlement. Board authorization is requested to settle the following tax certioraris as outlined by Counsel: (a) Checker Glass Corp. Board authorization is requested for the proposed settlement with Checker Glass Corp., with regard to a 6,459 square foot warehouse located at 5 Commercial Avenue, Account No. 02153-0-001, which will result in a refund of $750 for tax years 2016/17 through 2022/23 and a new assessment of $8,978 effective 2023/24. Trustee Torino offered the following resolution and moved its adoption: RESOLUTION NO. 22-2023 WHEREAS, Checker Glass Corp., has commenced proceedings pursuant to the Real Property Tax Law to review the assessment on a property located at 5 Commercial Avenue located in the Village of Garden City for the tax years 2016/17 through 2022/23 and a new assessment of $8,978 effective 2023/24; and WHEREAS, the petitioner, after discussion with the Village Assessor and Village Counsel, has offered to settle these proceedings; and WHEREAS, the Village Assessor and Village Counsel have recommended that these matters be settled upon the terms and conditions set forth below; NOW, THEREFORE, BE IT RESOLVED, that Village Counsel is hereby authorized to settle such proceedings by stipulation and consenting to an order directing a refund of $750 for tax years 2016/17 through 2022/23 and a new assessment of $8,978 effective 2023/24, for the property described on the Village Assessment Roll as 5 Commercial Avenue, Account No. 02153-0-001. The adoption of the foregoing resolution was duly put to vote on roll call which resulted as follows: 9  AYES: 7 NOES: 0 The resolution was declared adopted. (b) RTL GCP Owner, LLC. Board authorization is requested for the proposed settlement with RTL GCP Owner, LLC, with regard to office buildings located at 100, 200, 300 and 400 Garden City Plaza, Account Nos. 02090-0-001, 02092-0-001, 02092-1- 001 and 02096-1-001, which will result in a refund of $182,000 for tax years 2017/18 through 2022/23 and a new assessment of $1,500,000 effective 2023/24. Trustee Torino offered the following resolution and moved its adoption: RESOLUTION NO. 23-2023 WHEREAS, Retail Property Trust, has commenced proceedings pursuant to the Real Property Tax Law to review the assessment on a property with regard to office buildings located at 100, 200, 300 and 400 Garden City Plaza and vacant land known as 500 Garden City Plaza located in the Village of Garden City for the tax years 2017/18 through 2022/23 and a new assessment of $1,500,000 effective 2023/24; and WHEREAS, the petitioner, after discussion with the Village Assessor and Village Counsel, has offered to settle these proceedings; and WHEREAS, the Village Assessor and Village Counsel have recommended that these matters be settled upon the terms and conditions set forth below; NOW, THEREFORE, BE IT RESOLVED, that Village Counsel is hereby authorized to settle such proceedings by stipulation and consenting to an order directing a refund of $182,000, for tax years 2017/18 through 2022/23 and a new assessment of $1,500,000 effective 2023/24, for the property described on the Village Assessment Roll with regard to office buildings located at 100, 200, 300 and 400 Garden City Plaza and vacant land known as 500 Garden City Plaza, Account Nos. 02090-0-001, 02092-0-001, 02092-1-001 and 02096-1-001. The adoption of the foregoing resolution was duly put to vote on roll call which resulted as follows: AYES: 7 NOES: 0 The resolution was declared adopted. 2. Attendance at the New York State Government Finance Officers Association (GFOA) Annual Conference. Board authorization is requested for Darcia Palmer, Deputy Village Treasurer, to attend the Government Finance Officers Association 10 (GFOA) Annual Conference, scheduled for March 29 through March 31, 2023 in Albany, New York, at an approximate cost of $1,500. Funds are available in Account 0A.1310.4120. On motion of Trustee Torino and unanimously carried, Darcia Palmer, Deputy Village Treasurer, was authorized to attend the aforesaid conference and to be reimbursed for such expenses as she may incur in connection therewith. SICK LEAVE POLICE 1. Sick Leave - Schade. Board authorization is requested to pay Police Officer Thomas Schade, through March 16, 2023, or such earlier date as he may be able to return to work as determined by the Village medical advisor and pursuant to the provisions of the contract between the Incorporated Village of Garden City and the Police Benevolent Association, which became effective June 1, 2020. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. RECREATION 2. Sick Leave - Macchione. Board authorization is requested to pay Christian Macchione, Maintenance Supervisor, Recreation and Parks Department through March 16, 2023, or such earlier date as he may be able to return to duty as determined by the Village medical advisor and pursuant to the provisions of the contract between the Incorporated Village of Garden City and the Civil Service Employees' Association, which became effective June 1, 2021. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. CLERK’S OFFICE 1. Nassau County Board of Elections - Polling Place Agreement. Board authorization is requested for the Nassau County Board of Elections to utilize St. Paul’s Recreation Fieldhouse Complex (295 Stewart Avenue) for the early voting for the Primary Election on Saturday, June 17, 2023 through and including Sunday, June 25, 2023. Doors will open at 5:00 a.m. until at least 9:30 p.m. per day. The Nassau County Board of Elections will reimburse the Village $2,500 for the use of the premises. Village Counsel has reviewed this Agreement and has approved it as to form. On motion of Trustee Torino and unanimously carried, the aforesaid request was approved and the Village was authorized to sign the agreement. 11  2. Nassau County Board of Elections - Polling Place Agreement. Board authorization is requested for the Nassau County Board of Elections to utilize St. Paul’s Recreation Fieldhouse Complex (295 Stewart Avenue) and Village Hall (351 Stewart Avenue) for the Tuesday, June 27, 2023 Primary Election and Tuesday, November 7, 2023. Doors will open at 5:00 a.m. until at least 9:30 p.m. per day. The Nassau County Board of Elections will reimburse the Village $70 for each Election Day for the use of the premises. Village Counsel has reviewed this Agreement and has approved it as to form. On motion of Trustee Torino and unanimously carried, the aforesaid request was approved and the Village was authorized to sign the agreement. POLICE 1. Attendance at New York State Bureau of Weights and Measures - Truck Scale Calibration. Board authorization is requested for Police Officer Peter Hudak to attend the New York State Bureau of Weights and Measures for Truck Scale Calibration, scheduled for May 2 through May 4, 2023, in Syracuse, New York, at an approximate cost of $600. Funds are available in Account 0A.3120.4120. On motion of Trustee Torino and unanimously carried, Police Officer Peter Hudak was authorized to attend the aforesaid conference and to be reimbursed for such expenses as he may incur in connection therewith. 2. Prepared 911 Emergency Communications Service Subscription. Board authorization is requested to approve the acceptance of the Prepared 911 Emergency Communications Service Subscription. This is a proprietary security and communications service that allows emergency response dispatchers to view image and video communications, transmissions and location information from citizen callers regarding a pending emergency. This is a free subscription tier. Village Counsel has reviewed this Agreement and has approved it as to form On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. 3. Flock Safety Public Safety Operating System for License Plate Readers (LPR) - Agreement. Board authorization is requested to approve the Agreement between Flock Safety, 1170 Howell Mill Road, Atlanta, Georgia and the Garden City Police Department for a Public Safety License Plate Reader Operating System that helps police departments capture objective evidence to help solve crimes. This is a two-year agreement at $30,000 per year with a $3,000 surcharge the first year, which covers a one-time professional service engagement, including site and safety assessment, camera set-up and testing. Village Counsel has reviewed this Agreement and has approved it as to form. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved and the Village is authorized to execute the Agreement. 12 RECREATION 1. Purchase of Toro Master Mower - Sun Canopy - Increase Capital Budget Amount. Board authorization is requested to increase the budgeted capital amount for the purchase of a Toro Z Master Mower. As part of the Recreation Department’s Capital Plan for 2022/23, funds were allocated for the replacement of a Hustler Mower SPR-36 with a Toro Z Master Mower. The cost of this Mower was estimated at $60,000, however, the actual cost under the New York State Contract is $68,132.36. Authorization is also requested to purchase a sun canopy at an additional cost of $380. Funds are available in Account 0H.7140.2000, due to cost savings in the purchase of other Capital Equipment. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. 2. Renewal of Grounds Maintenance Contract - Con-Kel Landscaping, Inc. Board authorization is requested to renew the existing contract with Con-Kel Landscaping, Inc., 220 Crocus Avenue, Floral Park, New York. Under the terms and conditions of the existing contract, the Village and Contractor have one final year extension option at the current bid amount. Costs associated with this contract span the current fiscal year and fiscal year 2023/24. This renewal is for two months of service (April and May) for Fiscal Year 2022/23 for a cost of $56,168. Pending approval of the 2023/24 budget the remaining six months service for a cost of $168,504. Pending approval of the 2023/24 budget, two Village wide pruning of shrubs for a total of $25,700. Total amount charged in the 2023/24 budget is $194,204. Funding is available in Account 0A.7110.4460. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. 3. Senior Center Repairs - Declare an Emergency. Board authorization is requested to declare an emergency so as to exempt from competitive bidding the Emergency Repairs to the Senior Center on Golf Club Lane. On motion of Trustee Torino the following resolution was offered: RESOLUTION NO. 24-2023 WHEREAS, the Village of Garden City has heretofore been advised of certain repairs that are necessary to immediately be made at the Senior Center on Golf Club Lane with regard to the damages due to a burst fire suppression system pipe and repairs to the kitchen, meeting rooms and floors through the building are needed; and WHEREAS, the emergency repairs for the building have been segregated and identified; and 13  WHEREAS, this Board believes that the processes of competitive bidding would unduly delay those repairs which have been identified as requiring immediate attention; and NOW THEREFORE IT IS RESOLVED that an emergency is hereby declared pursuant to Village Procurement Policy and General Municipal Law section 103(4) such that the matters described hereinabove be arranged for immediately inasmuch as a delay in order to seek alternate proposals and/or competitive bidding for the services and/or purchases recommended by the Recreation and Public Works Departments may threaten the life, health, safety or welfare of the Village; and IT IS FURTHER RESOLVED that, accordingly, the requirements for public bidding and/or alternative proposals with respect to said matters are waived, and the Mayor and/or Village Administrator is authorized to forthwith proceed with such matters without the necessity for public bidding and/or alternative proposals. The vote on the foregoing resolution was as follows: AYES: 7 NOES: 0 The resolution was declared adopted. 4. Senior Center Repairs - Accept Insurance Payment. Board authorization is requested to accept the insurance payment of $252,040.36 for the repairs to the Senior Center with the understanding that this amount may increase. Board authorization is also requested to use $25,000 to cover the deductible bringing the total amount available for the repairs to $277,040.36. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. 5. Senior Center Repairs - Engage Belfor Restorations. Board authorization is requested to engage Belfor Restorations, 60 Raynor Avenue, Ronkonkoma, New York to do the repairs/renovations to the Senior Center as stated in their proposal which is on file with the Village Clerk. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. PUBLIC WORKS 1. Attendance at the American Water Works New York Section Spring Meeting. Board authorization is requested for Daniel C. Simone, Jr., Supervisor of Water and Sewer and Philip J. Jermain, Senior Water Plant Operator, to attend the American Water Works Association New York Section Spring Meeting, scheduled for April 11, 2023 14 through April 13, 2023, in Saratoga Springs, New York, at an approximate cost of $2,500. Their attendance is required in order to maintain their Water Plant Operators Licenses. Funds are available in Account 0F.8310.4120. On motion of Trustee Torino and unanimously carried, Daniel C. Simone, Jr., Supervisor of Water and Sewer and Philip J. Jermain, Senior Water Plant Operator, were authorized to attend the aforesaid conference and to be reimbursed for such expenses as they may incur in connection therewith. 2. DPW Municipal Yard Wall - J.T. Masonry and Landscaping. Board authorization is requested to approve a proposal submitted by J. T. Masonry and Landscaping, P.O. Box 1006, Levittown, New York, to repair the damaged wall at a total cost of $18,900. Funds are available in Account 0H.1640.2090. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. 3. DPW Municipal Yard Wall - Intelli-Tec Security Services. Board authorization is requested to approve a proposal submitted by Intelli-Tec Security Services, 150 Eileen Way, Syosset, New York, to repair the damaged fire alarm system at a total cost of $10,116. Funds are available in Account 0H.1640.2090. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. 4. Acceptance of Maintenance Bond - Interim Emerging Contaminant Removal at Country Club Plant - Well Nos. 13 and 14. Board authorization is requested to accept Maintenance Bond No. 015218891 Philip Ross Industries, Inc., 88 Duryea Road, Melville, New York, who was the contractor for the Interim Emerging Contaminant Removal at Country Club Plant (Well Nos. 13 and 14). This Maintenance Bond guarantees for two (2) years the completed work from the date of acceptance of the Bond. The Bond is in the amount of $1,180,695.72. Village Counsel has reviewed the Maintenance Bond and approves it as to form. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. 5. Seventh Street Crosswalk Improvement - Nelson and Pope Engineering, Architecture and Land Surveying, PLLC. Board authorization is requested to engage Nelson and Pope Engineering, Architecture and Land Surveying, PLLC, 70 Maxess Road, Melville, New York, to provide design development and construction documents needed to bid, construct and execute the Seventh Street Crosswalk Improvement at a total cost of $17,500. Funds are available in Account 0H.5110.2010. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. 15 EXTERNAL COMMUNICATIONS PERMITS: On-Street Parking 1. a) Sophia and Yolanda Chiarello, 23 Meadow Street (2) b) Nazera Ali, 13 Meadow Street (1) On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. Following discussion, the following item was acted upon: Agenda Item #18 of the Consent Calendar FIRE DEPARTMENT Fire Department - Adopt Bond Resolution - Purchase of Three (3) Fire Trucks. After a lengthy discussion among the Board of Trustees and comments from residents, this item was postponed to the March 2, 2023 Board of Trustees Meeting. BOARD OF TRUSTEES 1. Opposition to Governor Hochul’s Proposed Housing Plan - Meetings with Leaders of Garden City’s Civic Groups. There was a discussion with regard to the Board of Trustees to reach out the various Leaders of Garden City’s Civic Groups (Centennials, Scouts, Garden City Athletic Association, PTA, Garden City Thunder, Garden City Lacrosse, etc.) to discuss how they can help to engage the Community in the opposition to Governor Hochul’s Proposed Housing Plan. Trustee Flanagan stated that she has set up a meeting with the various groups which will take place on Tuesday, March 7, 2023 in the Board Room at Village Hall. 2. Discussion Regarding the Prohibition of Airbnbs within the Village. Trustee Flanagan led a discussion regarding the prohibition of Airbnbs within the Village. Village Counsel will draft a local law to address this matter and bring it to the Board of Trustees for review. SUSPEND THE RULES AND PROCEDURES On motion of Trustee Torino the following resolution was offered: RESOLUTION NO. 25-2023 16  RESOLVED, to suspend the Rules and Procedures of the Board of Trustees, to add an item to the agenda namely, to add the consideration of a Change Order for the Garden City Public Library Children’s Room Renovation. The vote on the foregoing resolution was as follows: AYES: 7 NOES: 0 The resolution was declared adopted. Garden City Public Library Children’s Room Renovation - Change Order - Preferred Construction, Inc. Board authorization is requested to approve Change Order No. 16, Bulletin #4 - Electrical Changes, submitted by Preferred Construction, Inc., 47 Werman Court, Plainview, New York, to relocate conduit for thermostat, remove an electrical receptacle from a wall, remove an electrical receptacle from the floor, remove a floor mounted electrical box, remove abandoned floor receptacles and patch floor, maintain other floor power receptacles within lobby, at a cost of $1,819.13. Funds are available in Account 0A.7140.2371. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. Mayor Veneziale recognized the following: Bill Bellmer, 156 Poplar Street Steve Ilardi, 139 Meadow Street Michele Harrington, 124 Whitehall Boulevard Bob Orosz, 38 Grove Street Steve Gorray, 44 Cambridge Avenue There being no further business, on motion duly made, the meeting adjourned at 10:12 p.m. 17