Board of Trustees

AGENDA MARCH 16, 2023 7:30 P.M. I. Welcome by Mayor to attendees. II. Call to Order. III. Comments by Department Heads, Village Administrator and Counsel on Agenda Items. (including Treasurer on Treasurer=s Report) IV. Trustees/Mayor Questions/Comments on any item or issue. V. Citizens Comments on Agenda Items. VI. Approval of Minutes - March 2, 2023 - Board of Assessment Review Meeting. March 2, 2023 - Board Meeting. March 7, 2023 - Special Board Meeting. VII. St. Paul’s - Presentation to the Board of Trustees by Westerman Construction Co., Inc. 80 Eighth Avenue, New York, with regard to their Preliminary Cost Estimates of St. Paul’s. VIII. New Business A. Formal Agenda 1. Set date for Public Hearing - “Tentative Budget for Fiscal Year 2023-2024”. • Board authorization is requested to set the date of April 3, 2023 (7:30 p.m.), the Annual Organizational Meeting, for the Public Hearing on the Tentative Budget for Fiscal Year 2023-2024. 2. Garden City Fire Department - Purchase of Fire Trucks - Transfer of Funds. • Board authorization is requested to transfer $2.3 million to Garden City Fire Department Equipment Account from Surplus for the purchase of Fire Trucks. B. Consent Calendar Departmental Communications: Finance 1. Transfer of Funds. a) $26,320.08 to Transmission and Distribution - Maintenance of Plant, $16,535.08 from Water Administration - Regular Salary and $9,785 from Water - Administration Contingent for repairs needed. NEXT BOARD OF TRUSTEES MEETING - APRIL 3, 2023 (03/15/23) 1 Sick Leave 2. Two Employees - Police (1) and Recreation (1) Departments. Police 3. New York State Division of Criminal Justice Services - Body Worn Camera (BWC) Funding. • Board authorization is requested to accept $100,000 for the purchase of BWCs and Software related to BWCs. This is a one-time payment and as such an executed DCJS Local Grant for this payment is not necessary. The application acceptance was sent electronically and Board ratification is now requested. Public Works 4. Cedar Valley and Meadow Street Sewer Pump Station Renovations 2022 - Transfer of Funds - Change Order - W.H.M. Plumbing and Heating Contractors, Inc. • Board authorization is requested to transfer $10,547.84 to Sewer Building Repairs - Pump Replacement from DPW Garage Doors Replacement to purchase an additional Pump Starter at Cedar Valley Pump Station. • Board authorization is requested to approve Change Order No. 1 submitted by W.H.M. Plumbing and Heating Contractors, Inc., 6H Enterprise Drive, East Setauket, New York, for the cost of an additional pump starter for Pump 2 at the Cedar Valley Pump Station for a total of $15,907.50. 5. Gasboy Fuel System - Change Order - Global Feuling Systems, Inc. • Board authorization is requested to approve Change Order (Quotation No. Q344779) submitted by Global Fueling Systems, Inc., 42 Field Street, West Babylon, New York, to replace and install new gasoline and diesel hoses, nozzles, breakaways and swivels on the Village fuel dispenser as they are out of compliance, at a cost of $7,457.24, based on pricing per Nassau County Contract. (Capital Budget) 6. Gasboy Fuel System - Software License Agreement. • Board authorization is requested to enter into an agreement with GE Software, Inc., 1410 Commonwealth Drive, Wilmington, North Carolina, to provide EKOS Platform software support for $99 per month for a period of 60 months. There is no cost for the first year as it is covered by the implementation of the system. Village Counsel has reviewed the agreement and approved it as to form. (Operating Budget) 7. Recycling Rates - Ratify Rates - Omni Recycling of Westbury, Inc. • Board authorization is requested to ratify the rates submitted by Omni Recycling of Westbury, Inc., 7 Portland Avenue, Westbury, New York, providing emergency recycling services to the Village. The rate modification, which became effective January 1, 2023, is as follows: Recycling Service: From To Newspaper/Cardboard $75/ton charge $55/ton charge Commingled $100/ton charge $85/ton charge NEXT BOARD OF TRUSTEES MEETING - APRIL 3, 2023 (03/15/23) 2  Award of Bids 8. Cold Water Meters - Rio Supply, Inc., of New York (Renewal). • Board authorization is requested to exercise the first renewal year option contained in the competitively bid contract, under the same terms and conditions, for Cold Water Meters, that was awarded on March 3, 2022, to Rio Supply, Inc., of New York, 100 Allied Parkway, Sicklerville, New Jersey, at the same prices and conditions, for items to be ordered on an “as needed basis”, based upon unit costs. (Operating Budget) 9. Annuals, Perennials and Bulbs. (a) Board authorization is requested to award the bid of the following Item Nos. 1, 2, 3, 5, 7, 9, 10, 11, 12 and 13, assorted perennials, based upon unit costs to be ordered on an “as needed” basis, to the overall low bidder for the majority of the items to Pinewood Perennial Gardens, 560 Sterling Lane, Cutchogue New York. (b) Board authorization is requested to award the following Item Nos. 6, 15, 20, 22, 32, and 42-62, assorted annuals and bulbs, based upon unit cost to be ordered on an “as needed” basis, to the overall low bidder for the majority of the items to Site One Landscape Supply, 999 South Oyster Bay Road, Bethpage, New York. (c) Board authorization is requested to award the following Item Nos. 4, 14, 16, 17, 18, 19, 21,23, 24, 25, 26, 27, 28, 29, 30, 31, 33, 34, 35, 36, 27 and 29, assorted annuals, based upon unit costs to be ordered on an “as needed basis” to the overall low bidder for the majority of the items from Emma’s Garden Growers, 30 East Gate Drive, Huntington, New York. (Operating Budget) IX. Citizen Comment on non-agenda items. (limited to four minutes each) X. Adjournment. NEXT BOARD OF TRUSTEES MEETING - APRIL 3, 2023 (03/15/23) 3  BOARD OF ASSESSMENT REVIEW MARCH 2, 2023 A meeting of the Board of Assessment Review of the Village of Garden City in the County of Nassau, New York, was held via Zoom video/audio (with Trustees, Department Heads and Village Counsel and audience present) at the Village Hall, 351 Stewart Avenue in said Village on March 2, 2023, at 7:30 p.m. Present: Mayor Cosmo Veneziale, Trustees Bruce J. Chester, Charles P. Kelly, Lawrence N. Marciano, Jr., Thomas J. O’Brien (via Zoom) and Bruce A. Torino. Absent: Trustees Terence P. Digan and Mary Carter Flanagan. Also Present: Ralph V. Suozzi, Village Administrator Karen M. Altman, Village Clerk Gary Fishberg, Cullen and Dykman, LLP Attendance: Approximately 19 in person and 35 via Zoom The Clerk reported that due notice of this meeting had been served on each member of the Board. Grievance Night Applications. Mayor Veneziale stated that the Board of Assessment Review held Grievance Night on February 21, 2023 and determined that many grievants failed to provide any information or provided insufficient information to permit the Board to make proper determinations that their assessments were illegal, erroneous or unequal. The meeting was adjourned until March 2, 2023, to allow those grievants who did not supply relevant information an opportunity to do so if they chose to. Trustee Torino offered the following resolution and moved its adoption: RESOLUTION NO. 26-2023 WHEREAS, at the Grievance Night hearing of the Board of Assessment Review held on February 21, 2023, the Board found that certain grievants for real property tax assessment reductions failed to provide any information or provided insufficient information to permit the Board to make proper determinations that their assessments were illegal, erroneous or unequal; and WHEREAS, the Board of Assessment Review adjourned the Grievance Hearing to allow grievants who had timely filed a grievance to supply additional information, if they wished, by 3:30 p.m. on March 2, 2023; and WHEREAS, all the grievants who were not granted assessment reductions have failed to supply sufficient information to support a reduction of their assessment, and NOW, THEREFORE, BE IT RESOLVED, that the Board finds that the aforesaid grievants have provided insufficient information to allow the Board of Assessment Review to make a determination that such assessments are illegal, erroneous or unequal and that such failure to provide sufficient information was willful, and therefore, pursuant to Section 525(2)(a) of the Real Property Tax Law, the aforesaid grievants are not entitled to any reduction of their assessments. Petitioner/Address Current A/V New A/V Eric Chan and Lan Truong 18,500 N/C 63 Pell Terrace Petitioner/Address Current A/V New A/V Peter Durkovic 9,660 N/C 21 Raymond Court Cathedral of the Incarnation 61,000 N/C 36 Cathedral Avenue Genevieve E. Young Living Trust 12,300 N/C 36 Brompton Road Michael and Theanne Ricci 15,900 N/C 81 Chelsea Road Josephine and Rosemarie Fusco 23,500 N/C 162 Meadbrook Road Robert and Caitlin Hendrickson 12,200 N/C 34 Colonial Avenue Geoge and Christine Ruhl 13,600 N/C Four Monroe Street Mohammad Tarerhasankhan 12,500 N/C 133 Roosevelt Street Brandon Kai Chung and Christina Lee 10,800 N/C 115 Jefferson Street NOW THEREFORE, BE IT RESOLVED, that the Board has determined that the aforesaid Grievance Night grievances be denied; and BE IT FURTHER RESOLVED that all other grievances filed and not specifically addressed above have been reviewed by the Board of Assessment Review and Village Assessor and have been found insufficient in proof that the complained-of assessments are illegal, erroneous or unequal, and accordingly, said grievances are hereby denied; and BE IT FURTHER RESOLVED that the Board shall notify each grievant of its determination in writing prior to publication of the Final Assessment Roll. The vote on the foregoing was as follows: AYES: 6 NOES: 0 The resolution was declared adopted. Trustee Torino offered the following resolution and moved its adoption: RESOLUTION NO. 27-2023 WHEREAS, at the Grievance Night hearing of the Board of Assessment Review held on February 21, 2023, the Board found that certain grievants for real property tax assessment reductions failed to provide any information or provided insufficient information to permit the Board to make proper determinations that their assessments were illegal, erroneous or unequal; and WHEREAS, the Board of Assessment Review adjourned the Grievance Hearing to allow grievants who had timely filed a grievance to supply additional information, if they wished, by 3:30 p.m. on March 2, 2023, and  WHEREAS, several grievants have now provided sufficient information to support the reduction of their assessments as set forth below: Petitioner/Address Current A/V Reduction New A/V John and Cathy Lattica 23,000 1,800 21,200 44 Hilton Avenue Nalin Fernando 14,000 1,140 12,860 Two Maria Lane Zachery and Lauren Truesdell 22,000 1,840 20,160 46 Yale Street NOW THEREFORE, BE IT RESOLVED, that the Board has determined that the aforesaid Grievance Night grievances are hereby granted and that their assessments be reduced in the aforesaid amounts for the 2023/2024 assessment roll subject to the agreement by the applicants; and BE IT FURTHER RESOLVED that the Board shall notify each grievant of its determination, in writing, prior to publication of the Final Assessment Roll. The vote on the foregoing was as follows: AYES: 6 NOES: 0 The resolution was declared adopted. On motion of Mayor Veneziale and unanimously carried, the meeting of the Board of Assessment Review was closed at 7:42 p.m.  BOARD OF TRUSTEES MARCH 2, 2023 A meeting of the Board of Trustees of the Village of Garden City in the County of Nassau, New York, was held via Zoom video/audio (with Trustees, Department Heads and Village Counsel and audience present in the Board Room) at 351 Stewart Avenue in said Village on March 2, 2023, at 7:43 p.m. Present: Mayor Cosmo Veneziale, Trustees Bruce J. Chester, Charles P. Kelly, Lawrence N. Marciano, Jr., Thomas J. O’Brien, and Bruce A. Torino. Also Present: Ralph V. Suozzi, Village Administrator Karen M. Altman, Village Clerk Kenneth O. Jackson, Chairman, Board of Police Commissioners Irene Woo, Village Treasurer (via Zoom) Giuseppe Giovanniello, Superintendent of Building Department Paul Blake, Chairman, Board of Commissioners of Cultural and Recreational Affairs John Borroni, Superintendent of Public Works James Taunton, First Assistant Chief Fire Department Gary Fishberg, Cullen and Dykman, LLP Absent: Trustees Terence P. Digan and Mary Carter Flanagan. Attendance: Approximately 19 in person and 35 (via Zoom) The Clerk reported that due notice of this meeting had been served on each member of the Board. Mayor Veneziale called the meeting to order and called upon Ralph Suozzi along with the Department Heads who spoke about their agenda items. Mayor Veneziale stated that the first item on the agenda was approval of the minutes of the last meeting of the Board of Trustees. The minutes of the regular meeting held on February 21, 2023 were reviewed, and on motion of Trustee Chester were approved as presented. (Trustee Marciano abstained) NEW BUSINESS FORMAL AGENDA FIRE 1  1. Acquisition of Fire Trucks - Bond Resolution. Board authorization is requested to approve the Bond Resolution, as provided by Bond Counsel, for the purchase of three (3) Fire Trucks and equipment totaling $3,300,000. The Village will spend $979,000 from existing funds and financing will not exceed $2,321,000. Trustee Torino offered the following resolution and moved its adoption: RESOLUTION NO. 28-2023 BOND RESOLUTION OF THE VILLAGE OF GARDEN CITY, NEW YORK, ADOPTED MARCH 2, 2023, AUTHORIZING THE ISSUANCE OF BONDS IN A PRINCIPAL AMOUNT NOT TO EXCEED $2,321,000 TO FINANCE THE ACQUISITION OF THREE FIRE TRUCKS; STATING THE ESTIMATED MAXIMUM COST THEREOF IS $3,300,000; APPROPRIATING SAID AMOUNT FOR SUCH PURPOSE, INCLUDING THE EXPENDITURE OF $979,000 IN AVAILABLE VILLAGE FUNDS TO PAY A PART OF SAID APPROPRIATION; AND AUTHORIZING THE ISSUANCE OF BONDS IN THE PRINCIPAL AMOUNT OF $2,321,000 TO FINANCE THE BALANCE OF SAID APPROPRIATION THE BOARD OF TRUSTEES OF THE VILLAGE OF GARDEN CITY, IN THE COUNTY OF NASSAU, NEW YORK, HEREBY RESOLVES (by the favorable vote of not less than two-thirds of all the members of said Board of Trustees) AS FOLLOWS: Section 1. The Village of Garden City, in the County of Nassau, New York (herein called the “Village”), is hereby authorized to issue bonds in a principal amount not to exceed $2,321,000 pursuant to the Local Finance Law, constituting Chapter 33-a of the Consolidated Laws of the State of New York (herein called the “Law”), to finance the acquisition of three fire trucks. Section 2. The aggregate estimated maximum cost thereof, including preliminary costs and costs incidental thereto and the financing thereof, is $3,300,000 and said amount is hereby appropriated for such purpose. The plan of financing includes the expenditure of $979,000 in available Village funds to pay a part of said appropriation, the issuance of bonds of the Village in the principal amount of $3,321,000 to finance the balance of said appropriation, and the levy and collection of taxes on all the taxable real property in the Village to pay the principal of said bonds and the interest thereon as the same shall become due and payable. Section 3. The following additional matters are hereby determined and declared: (a) The period of probable usefulness of the object or purpose for which said bonds are authorized to be issued, within the limitations of Section 11.00 a. 27 of the Law, is twenty (20) years. 2  (b) The proceeds of the bonds herein authorized, and any bond anticipation notes issued in anticipation of said bonds, may be applied to reimburse the Village for expenditures made after the effective date of this resolution for the purpose for which said bonds are authorized. The foregoing statement of intent with respect to reimbursement is made in conformity with Treasury Regulation Section 1.150-2 of the United States Treasury Department. (c) The proposed maturity of the bonds authorized by this resolution will exceed five (5) years. Section 4. Each of the bonds authorized by this resolution and any bond anticipation notes issued in anticipation of the sale of said bonds shall contain the recital of validity as prescribed by Section 52.00 of the Law and said bonds, and any notes issued in anticipation of said bonds, shall be general obligations of the Village, payable as to both principal and interest by general tax upon all the taxable real property within the Village. The faith and credit of the Village are hereby irrevocably pledged to the punctual payment of the principal of and interest on said bonds, and any notes issued in anticipation of the sale of said bonds, and provision shall be made annually in the budget of the Village by appropriation for (a) the amortization and redemption of the bonds and any notes in anticipation thereof to mature in such year and (b) the payment of interest to be due and payable in such year. Section 5. Subject to the provisions of this resolution and of the Law and pursuant to the provisions of Section 21.00 of the Law relative to the authorization of the issuance of bonds with substantially level or declining annual debt service, Section 30.00 relative to the authorization of the issuance of bond anticipation notes and Section 50.00 and Sections 56.00 to 60.00 and 168.00 of the Law, the powers and duties of the Board of Trustees relative to authorizing bond anticipation notes and prescribing the terms, form and contents and as to the sale and issuance of the bonds herein authorized, and of any bond anticipation notes issued in anticipation of said bonds, and the renewals of said bond anticipation notes, and as to the execution of agreements for credit enhancements, are hereby delegated to the Village Treasurer, the chief fiscal officer of the Village. Section 6. The validity of the bonds authorized by this resolution, and of any notes issued in anticipation of the sale of said bonds, may be contested only if: (a) such obligations are authorized for an object or purpose for which the Village is not authorized to expend money, or (b) the provisions of law which should be complied with at the date of the publication of such resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or 3  (c) such obligations are authorized in violation of the provisions of the constitution. Section 7. This bond resolution is subject to a permissive referendum and the Village Clerk is hereby authorized and directed, within ten (10) days after the adoption of this resolution, to publish or cause to be published, in full, in the official newspaper of the Village, having a general circulation within said Village, and posted in at least six (6) public places and in each polling place in the Village, a Notice in substantially the form appearing in Exhibit A hereto. Section 8. The Village Clerk is hereby authorized and directed, after said bond resolution shall take effect, to cause said bond resolution to be published, in summary, in the official newspaper of the Village, having a general circulation within said Village, together with a Notice in substantially the form as provided by Section 81.00 of the Law. The adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows: AYES: 3 (Mayor Veneziale, Trustees O’Brien and Torino) NOES: 3 (Trustees Chester, Kelly and Marciano) The motion failed to carry. CONSENT CALENDAR SICK LEAVE POLICE 1. Sick Leave - Four Employees. Board authorization is requested to pay Police Sergeant Keith Wehr, Police Officer Kyle Lucia and Police Communications Operator Katelyn McKay and Chrisopher Cacioppo, Police Officer, through April 3, 2023, or such earlier date as they may be able to return to work as determined by the Village medical advisor and pursuant to the provisions of the contract between the Incorporated Village of Garden City and the Police Benevolent Association, which became effective June 1, 2020 and the provisions of the contract between the Incorporated Village of Garden City and the Civil Service Employees' Association, which became effective June 1, 2021. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. PUBLIC WORKS 2. Sick Leave - Three Employees. Board authorization is requested to pay John Valentine, Motor Equipment Operator, Street Department, Salvatore Cardinale, Laborer, Street Department and Sean Gillece, Motor Equipment Operator, Sanitation Department 4 through April 3, 2023, or such earlier date as they may be able to return to duty as determined by the Village medical advisor and pursuant to the provisions of the contract between the Incorporated Village of Garden City and the Civil Service Employees' Association, which became effective June 1, 2021. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. RECREATION 3. Sick Leave - Two Employees. Board authorization is requested to pay Robert Vaughn, Laborer, Recreation and Parks Department and Kevin Jackowski, Maintenance Helper, Recreation and Parks Department through April 3, 2023, or such earlier date as they may be able to return to duty as determined by the Village medical advisor and pursuant to the provisions of the contract between the Incorporated Village of Garden City and the Civil Service Employees' Association, which became effective June 1, 2021. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. RECREATION 1. Arbor Day Proclamation - Tree City. Board authorization is requested to declare Friday, April 28, 2023 as Arbor Day in Garden City. This proclamation will also serve as one of the requirements for the Village of Garden City being named “Tree City” by the Arbor Day Foundation. On motion of Trustee Torino the following resolution was offered: RESOLUTION NO. 29-2023 WHEREAS, in 1872, the Nebraska Board of Agriculture established a special day to be set aside for the planting of trees; and WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska; and WHEREAS, Arbor Day is now observed throughout the nation and the world; and WHEREAS, trees can be a solution to combating climate change by reducing the erosion of our precious topsoil by wind and water, cutting heating and cooling costs, moderating the temperature, cleaning the air, producing life-giving oxygen and providing habitat for wildlife; and WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products; and 5  WHEREAS, trees in our Village increase property values, enhance the economic vitality of business areas and beautify our community; and WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal. NOW, THEREFORE, I, Mayor of the Village of Garden City, do hereby proclaim April 28, 2023 as Arbor Day in the Village of Garden City and I urge all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands; and BE IT FURTHER RESOLVED, I urge all citizen to plant trees to gladden the heart and promote the well-being of this and future generations. The vote on the foregoing resolution was as follows: AYES: 6 NOES: 0 The resolution was declared adopted. PUBLIC WORKS 1. Transfer of Funds. Board authorization is requested to transfer funds as follows: (a) $29,768 to Account 0A.5182.4010 Street Lighting - Materials and Supplies from Account 0A.1990.4000 Contingent for the purchase of three (3) temporary speed humps in response to a study performed by the Traffic Commission. On motion of Trustee Torino and unanimously carried, the aforesaid recommendation was approved and the Treasurer was authorized to make the necessary transfer of funds. (b) $18,150 to Account 0A.8160.4020 Refuse and Garbage (Sanitation) - Maintenance of Equipment from Account 0A.1990.4000 Contingent for needed repairs to Garbage Truck No. 212. On motion of Trustee Torino and unanimously carried, the aforesaid recommendation was approved and the Treasurer was authorized to make the necessary transfer of funds. 2. Clinton Road Plant (Well Nos. 10 and 11) - Declare an Emergency. Board authorization is requested to declare an emergency so as to necessitate the awarding of a contract without competitive bidding to replace and construct new blower and blower buildings at the Clinton Road Plant as they are past their useful life and in need of replacement. 6  On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. 3. Clinton Road Plant (Well Nos. 10 and 11) - Engage Philip Ross Industries. Board authorization is requested to engage Philip Ross Industries, 88 Duryea Avenue, Melville, New York, to replace and construct new blower and blower buildings at the Clinton Road Plant, for a total cost of $925,000. Funds are available in Water Department Surplus. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. 4. Garden City Public Library Children’s Room Renovation - Intelli-Tec Security Services. Board authorization is requested to approve the proposal submitted by Intelli- Tec Security Services, 150 Eileen Way, Syosset, New York, to install the video surveillance at the Garden City Library, for a total cost of $10,695.70. Funds are available in Account 0H.7410.2011. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. 5. Garden City Public Library Children’s Room Renovation - Declare Sole Source - PLAY Interactive Touch Table - After-Mouse.com New York. Board authorization is requested to declare After-Mouse.com New York, 181 Timberland Manor Drive, Bentonville, Virginia as the “Sole Source” to purchase the PLAY Interactive Touch Table for the Garden City Public Library Children’s Room Renovation. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. 6. Garden City Public Library Children’s Room Renovation - Declare Sole Source - IQ Blackboard - Intelligent School Systems. Board authorization is requested to declare Intelligent School Systems, 325 Rabro Drive, Hauppauge, New York as the “Sole Source” for the purchase of the IQ Blackboard for the Garden City Public Library Children’s Room Renovation. On motion of Trustee Torino and unanimously carried, the aforesaid authorization was approved. AWARD OF BIDS Requisition No. 22-8, Dated March 2, 2023, Purchase of Materials for the Public Works Department. 1. Assorted Traffic Signs. (a) Lightle Enterprises of Ohio, LLC, P.O. Box 329, Frankfort, Ohio, low bidder, for Item Nos. 8, 69, 100, 108-109, 113, 119-125, 134-136, 7 147-154, 156-159, 161-162 and 165, as specified, or Village approved equal, on an “as needed basis”, based upon unit costs on file with the Village Clerk. On motion of Trustee Torino and unanimously carried, the aforesaid recommendation was approved. (b) Award bid to Garden State Highway Products, Inc., 301 Riverside Drive, Millville, New Jersey, low bidder, for Item Nos. 1, 3, 5-7, 9-13, 15-18, 27, 49-56, 58-60, 63-65, 77-78, 81-90, 106-107, 111-112, 114-117, 130-133, 137-146, 160, 164 and 166- 168, as specified, or Village approved equal, on an “as needed basis”, based upon unit costs on file with the Village Clerk. On motion of Trustee Torino and unanimously carried, the aforesaid recommendation was approved. (c) Award bid to Osburn Associates, Inc., P.O. Box 912, Logan, Ohio, low bidder, for Item Nos. 2, 4, 14, 19-26, 28-48, 57, 61-62, 66-68, 70-76, 79-80, 91-99, 101- 105, 110 and 126-129, as specified, or Village approved equal, on an “as needed basis”, based upon unit costs on file with the Village Clerk. On motion of Trustee Torino and unanimously carried, the aforesaid recommendation was approved. (d) Award bid to Independent Metal Strap Co., Inc., 883 Horsepond Road, Dover, Delaware, low bidder, for Item Nos. 155 and 163, as specified, or Village approved equal, on an “as needed basis”, based upon unit costs on file with the Village Clerk. Estimated cost for Assorted Traffic Signs is $40,000. This amount could be more or less depending upon what items are needed throughout the year. A total of twelve invitations to bid were sent and five bids were received. Bid Specifications were advertised on New York State Contract Reporter. Funds are available in Account 0A.5182.4010. On motion of Trustee Torino and unanimously carried, the aforesaid recommendation was approved. On motion of Trustee Torino the following resolution was offered: RESOLUTION NO. 30-2023 RESOLVED, that Requisition No. 22-8, dated March 2, 2023, filed under separate cover, be made a part of these minutes and that materials and equipment be purchased for the Public Works Department in accordance with the recommendations hereinabove set forth, as per specifications and requirements in said requisition, at prices not exceeding those indicated. FURTHER RESOLVED, that all other bids be rejected. 8  The vote on the foregoing resolution was as follows: AYES: 6 NOES: 0 The resolution was declared adopted. EXTERNAL COMMUNICATIONS PERMITS: Mr. John E. Wilton, President, Garden City Chamber of Commerce, requested authorization to hold its annual Vintage Car Parade on Easter Sunday, April 9, 2023 beginning at 1:00 p.m. (no rain date). Further requested to close Franklin and Stewart Avenues and Seventh Street during the parade. On motion of Trustee Torino and unanimously carried, the aforesaid recommendation was approved, subject to coordination with the Police Department and receipt of an original Certificate of Insurance. SUSPEND THE RULES AND PROCEDURES On motion of Trustee Torino the following resolution was offered: RESOLUTION NO. 31-2023 RESOLVED, to suspend the Rules and Procedures of the Board of Trustees, to add two items to the agenda namely, Garden City Public Library - Raise the Capital Project Total and Transfer of Funds and the Garden City Senior Center, Transfer of Funds for the repair of the Senior Center. The vote on the foregoing resolution was as follows: AYES: 6 NOES: 0 The resolution was declared adopted. 1. Garden City Public Library Children’s Room Renovation - Increase Capital Project. Board authorization is requested to Increase the Capital Project of the Garden City Public Library Children’s Room Renovation by $24,000. This will bring the total up from $1,298,624 to a new total of $1,322,624. On motion of Trustee Torino and unanimously carried, the aforesaid recommendation was approved. 9  2. Garden City Public Library Children’s Room Renovation - Transfer Funds. Board authorization is requested to transfer funds of $24,000 to Account 0H.7410.2011 Library Children’s Room - Capital Project from 0A.1990.4000 Contingent, for the funding which was previously approved at the December 15, 2022 Board of Trustees Meeting for work to be performed by Intelli-tec Security Services, 150 Eileen Way, Syosset, New York. On motion of Trustee Torino and unanimously carried, the aforesaid recommendation was approved and the Treasurer was authorized to make the necessary transfer of funds. 3. Senior Center Repairs - Transfer of Funds. Board authorization is requested to transfer funds of $253,499.04 to Account 0A.7140.4480 Maintenance - Senior Recreation Center from Account 0A.2680.100 Insurance Recoveries, so that the recovered funds can be utilized in order to facilitate the needed repairs of the Senior Center. On motion of Trustee Torino and unanimously carried, the aforesaid recommendation was approved and the Treasurer was authorized to make the necessary transfer of funds. Mayor Veneziale recognized the following: Steve Gorray, 44 Cambridge Avenue Mary McGuire,67 Kingsbury Road Ed Finneran, 301 Franklin Avenue Richard Willliams, 411 Stewart Avenue Kathy Auro, Four Merillon Avenue Lynn Krug, Two Wydler Court Jane Duan, One Harvard Street Robert Vassalotti, 32 Brixton Road There being no further business, on motion duly made, the meeting adjourned at 9:40 p.m. 10  BOARD OF TRUSTEES MARCH 7, 2023 A special meeting of the Board of Trustees of the Village of Garden City in the County of Nassau, New York, was held at 351 Stewart Avenue in said Village on March 7, 2023, at 7:30 p.m. Present: Trustee Mary Carter Flanagan. Also Present: Ralph V. Suozzi, Village Administrator Matthew F. Pearn, Chief Fire Department James Taunton, First Assistant Chief Fire Department Absent: Mayor Cosmo Veneziale, Trustees Bruce J. Chester, Terence P. Digan, Charles P. Kelly, Lawrence N. Marciano, Jr., Thomas J. O’Brien, and Bruce A. Torino. Attendance: Approximately 15 in person. The Village Administrator reported that due notice of this meeting had been served on each member of the Board. Trustee Flanagan called the meeting to order and stated that the purpose of the special meeting was regarding Governor Hochul’s Proposed Housing Program. Trustee Flanagan shared with audience members the facts regarding the Governor’s Proposed Housing Program. There being no further business, on motion duly made, the meeting adjourned at 7:51 p.m.