Board of Registrars of Voters

CITY OF GARDNER MASSACHUSETTS 01440-2630 BOARD OF REGISTRARS OF VOTERS June 19, 2019 BOARD OF REGISTRARS OF VOTERS MEETING Date: Wednesday, July 10, 2019 Time: 8:00 a.m. Location: Mayor’s Conference, Room 121, City Hall ANNOUNCEMENT - Any person may make a video or audio recording of an open session of a meeting, or may transmit the meeting through any medium, subject to reasonable requirements of the chair as to the number, placement and operation of equipment used so as not to interfere with the conduct of the meeting. Any person intending to make such recording shall notify the Chair forthwith. All Documents referenced or used during the meeting must be submitted in duplicate to the Chairman, pursuant to the Open Meeting and Public Records Law. All documents shall become part of the official record of the meeting. AGENDA 1. Review and Approval of Minutes of Prior Meeting(s). 2. Board Reorganization for 2019-2020 a. Election of Board Chair. 3. Board Appointments a. Assistant Registrars of Voters. b. Temporary Assistant Registrars of Voters. 4. 2019 Municipal Election Plans. a. Board Meeting schedule for August to certify remaining Municipal Nomination Petitions and the October 8, 2019 Preliminary (tentative) and the November 5, 2019 Municipal Election. 5. Certify Municipal Nomination Petitions filed to-date. 6. Other Business. 7. Adjournment. NOTICE: The listing of Agenda items are those reasonably anticipated by the Chairperson which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law. BOARD OF REGISTRARS OF VOTERS Mario A. Guay Mario A. Guay Chairman  CITY OF GARDNER MASSACHUSETTS 01440-2630 BOARD OF REGISTRARS OF VOTERS Minutes of the Meeting of August 1, 2018 The meeting of the Board of Registrars of Voters was called to order by Chairperson Darlene Morrilly at 8:00 a.m. in the Mayor’s Conference, Room 128, City Hall. Present: Registrars Patricia Darby, Mario Guay, Darlene Morrilly, and Alan Agnelli. The Chair read aloud the following: Any person may make a video or audio recording of the open session of this meeting so long as it does not interfere with the conduct of the meeting. All documents and exhibits used or referenced at this meeting shall be submitted in duplicate to the City Clerk, as they become part of the minutes of the meeting. Is there anyone present who will be recording this meeting? No one in attendance responded. 1. Minutes of Prior Meetings On a motion by Mario Guay and seconded by Patricia Darby, it was voted to accept the Minutes of the December 5, 2017 Meeting, as printed. 2. Board Reorganization Patricia Darby nominated Mario Guay for the position of Chairman for the 2018-19 Session. Darlene Morrilly seconded the nomination. It was moved and seconded to close nominations. Mario Guay was elected and assumed the Chair for the remainder of the meeting. 3. Board Appointments Assistant Registrars Darlene Morrilly moved to reappoint Calvin D. Brooks (Republican) and Neil W. Janssens (Democrat) to the positions of Assistant Registars for terms expiring April 1, 2019. Patricia Darby seconded the motion. The motion carried. Temporary Assistant Registrars Darlene Morrilly moved to appoint John Olivari and Faith Glover, employees of the City Clerk’s Office, to the positions of Temporary Assistant Registrars. Mrs. Darby seconded the motion. The motion carried. 4. 2018 State Election Plans The Board discussed and revised the State Primary and State Election schedule. On a motion by Darlene Morrilly and seconded by Patricia Darby, it was voted to adjourn at 8:35 a.m.  CITY OF GARDNER MASSACHUSETTS 01440-2630 BOARD OF REGISTRARS OF VOTERS Minutes of the Meeting of September 4, 2018 The meeting of the Board of Registrars of Voters was called to order by Chairman Mario Guay at 8:00 p.m. in the City Clerk’s Office, City Hall. Present: Chairman Mario Guay and Registrars Patricia Darby, Darlene Morrilly and Alan Agnelli, and Assistant Registrars Calvin Brooks and Neil Janssens. The Chair read aloud the following: Any person may make a video or audio recording of the open session of this meeting so long as it does not interfere with the conduct of the meeting. All documents and exhibits used or referenced at this meeting shall be submitted in duplicate to the City Clerk, as they become part of the minutes of the meeting. Is there anyone present who will be recording this meeting? No one in attendance responded. The Board oversaw the Election returns and other election-related matters. On a motion by and seconded by Mr. Guay, it was voted to adjourn at 10:00 p.m.  CITY OF GARDNER MASSACHUSETTS 01440-2630 BOARD OF REGISTRARS OF VOTERS Minutes of the Third Congressional District Recount September 17, 2018 The Board of Registrars of Voters convened at 8:30 a.m. on Monday, September 17, 2018 in the Greenwood Room, Levi Heywood Memorial Library, to conduct a recount for the office of Representative in Congress in the 3rd Congressional District in the Democratic State Primary held on September 4, 2018. Registrars Present were Chairman Mario Guay, Registrars Darlene Morrilly and Alan Agnelli, and Assistant Registrars Calvin Brooks and Neil Janssens. Assistant Registrar Calvin Brooks replaced Patricia Darby as the second Republican Registrar during the Recount. Election Officers present and participating were Paulette Burns, Thomas Patterson, Anita Boudreau, Bonnie Romanson, Cathy Leger, Leonette Roy, Patricia Cormier, Stephen Cormier, Judith Roy, and Ronald Roy. Also present and participating were Atty. Priya Gandbhir, Gardner Assistant City Solicitor; Atty. Dennis Newman, Counsel for the Lori Trahan for Congress Committee; Atty. Amy Sennett, Counsel for the Koh for Congress Committee; and, observers for both campaign committees. The City Clerk outlined the procedures to the Election Officers and others participating. All Election Officers participating in the Recount were administered the following Oath: Do you solemnly affirm that you will bear true faith and allegiance to the Commonwealth of Massachusetts; will support the Constitution thereof; and, do so under the pains and penalties of perjury? Do you solemnly affirm that you will faithfully and impartially discharge and perform all the duties incumbent on you as an Election Officer according to the best of your abilities and understanding, agreeably, to the rules and regulations the Constitution, and the laws of this Commonwealth; and, do so under the pains and penalties of perjury? Do you solemnly affirm that you will support the Constitution of the United States? RECOUNT At 9:55 a.m., Counsel for the Koh Committee challenged a ballot. The Board examined the ballot. On a motion by Mr. Brooks and seconded by Chairman Guay, it was voted unanimously to rule the vote blank. The Koh Committee protested the Board’s ruling and the ballot was marked “Protested” and placed in a sealed and marked envelope. 09-17-2018 Congressional Recount Minutes - Unaccepted Page 1 of 2  Minutes of the Third Congressional District Recount September 17, 2018 At 10:35 a.m., a ballot called for Lori Trahan at a recount table was challenged by Counsel for the Koh Committee. The Board examined the ballot. On a motion by Mr. Brooks and seconded by Mrs. Morrilly, it was voted unanimously to rule the vote blank. The Trahan Committee protested the Board’s ruling and the ballot was marked “Protested” and placed in a sealed and marked envelope. At 11:25 a.m., a ballot called for Lori Trahan at a recount table was challenged by Counsel for the Koh Committee. The Board examined the ballot. On a motion by Mr. Brooks and seconded by Mrs. Morrilly, it was voted unanimously to rule the vote for Lori Trahan. The Koh Committee protested the Board’s ruling and the ballot was marked “Protested” and placed in a sealed and marked envelope. At the conclusion of the Recount, representatives for both Campaign Committees were provided with copies of the Recount Tally Sheets. On a motion by Calvin Brooks and seconded by Darlene Morrilly, it was voted to adjourn at 1:26 p.m. 09-17-2018 Congressional Recount Minutes - Unaccepted Page 2 of 2  CITY OF GARDNER MASSACHUSETTS 01440-2630 BOARD OF REGISTRARS OF VOTERS Minutes of the Meeting of November 6, 2018 The meeting of the Board of Registrars of Voters was called to order by Chairman Mario Guay at 8:00 p.m. in the City Clerk’s Office, City Hall. Present: Chairman Mario Guay and Registrars Patricia Darby, Darlene Morrilly and Alan Agnelli, and Assistant Registrars Calvin Brooks and Neil Janssens. The Chair read aloud the following: Any person may make a video or audio recording of the open session of this meeting so long as it does not interfere with the conduct of the meeting. All documents and exhibits used or referenced at this meeting shall be submitted in duplicate to the City Clerk, as they become part of the minutes of the meeting. Is there anyone present who will be recording this meeting? No one in attendance responded. The Board oversaw the Election returns and other election-related matters. On a motion by and seconded by Mr. Guay, it was voted to adjourn at 9:30 p.m.  CITY OF GARDNER, MASSACHUSETTS SCHEDULE FOR THE 2019 CITY ELECTION √ Nomination Papers Available from the City Clerk …………………...…....……Monday, March 11, 2019 √ Deadline for Candidates to File Nomination Papers with Registrars ………..…Tuesday, August 20, 2019  At or before 5:00 p.m. √ Deadline for Registrars to Transmit Nomination Papers to City Clerk ….……...…….. September 3, 2019 √ Last Day to File Objections or to Withdraw ……………..…………….……..Thursday, September 5, 2019 √ Drawing for Ballot Positions (City Council Chamber) ……………..…..…….. Monday, September 9, 2019  4:30 p.m. √ Last Day to Register to be eligible to Vote in the *Preliminary Election ...Wednesday, September 18, 2019 √ Preliminary Election* (if scheduled) ………………………………………………Tuesday, October 8, 2019 √ Last Day to Register to be eligible to Vote in the City Election ………….…..Wednesday, October 16, 2019 √ City Election …………………………………………………………....………….Tuesday, November 5, 2019 * Preliminary Election Scheduling (A) A Preliminary Election will be held citywide under the following circumstances: (a) if there are more than two (2) candidates for Mayor; or, (b) if there are more than twelve (12) candidates for Councillor at-large; or, (c) if there are more than six (6) candidates for School Committee. (B) A Preliminary Election will be held only in Wards with more than two (2) candidates for Ward Councillor. (C) A Preliminary Election ballot will include only those offices that meet the conditions under (A) and/or (B) above.  NOMINATION PAPERS FOR THE MUNICIPAL ELECTION will be available on Monday, March 11, 2019 at the City Clerk’s Office, Room 121, City Hall Preliminary Election - Tuesday, October 8, 2019 (if necessary) General Election - Tuesday, November 5, 2019 Candidates need the certified signatures of 50 registered Gardner voters to qualify as a candidate for nomination [Candidates are urged to obtain more than 50 signatures as some may be disqualified because they are duplicates, illegible, the signer is not a registered voter in Gardner, or the signer is not registered at the address written on the papers] Nomination Papers must be returned to the City Clerk's Office No later than 5:00 p.m. on Tuesday, August 20, 2019 POSITIONS TO BE ELECTED OFFICE TERM NO. OF POSITIONS Mayor 2 Years 1 Councillor at Large 2 Years 6 Councillor Ward 1 2 Years 1 Councillor Ward 2 2 Years 1 Councillor Ward 3 2 Years 1 Councillor Ward 4 2 Years 1 Councillor Ward 5 2 Years 1 School Committee 4 Years 3 A list of candidates will be posted following final certification of nomination papers. Contact the City Clerk's Office for more information Telephone 978-630-4058 E-mail: aagnelli@gardner-ma.gov