Finance Committee

CITY OF GARDNER, MASSACHUSETTS CITY COUNCIL FINANCE COMMITTEE MINUTES OF MEETING OF DECEMBER 2, 2024 The Finance Committee meeting was called to order by Council President Elizabeth Kazinskas at 6:30 PM in the City Council Chamber, Room 219, City Hall. Finance Committee Members Councillor Aleksander Dernalowicz and Councillor Judy Mack were also present. Also participating Mayor Michael Nicholson, DPW Director Dane Arnold, and City Clerk Titi Siriphan. Reading and Approval of Meeting Minute(s) There were no minutes. #11434 – A Communication from the Mayor Regarding the Updated Certification of FY2024. On a motion made by Councillor Mack and seconded by Councillor Dernalowicz, it was voted to recommend to the City Council to place the measure on file. 3 yeas, motion passes. #11435 – A Communication from the Mayor Regarding the Biennial State of the City Address. On a motion made by Councillor Dernalowicz and seconded by Councillor Mack, it was voted to recommend to the City Council to place the measure on file 3 yeas, motion passes. #11436 – A Communication from the Mayor Regarding the Waterford Kitchen RFP Review Committee. On a motion made by Councillor Dernalowicz and seconded by Councillor Mack, it was voted to recommend to the City Council to place the measure on file. 3 yeas, motion passes. #11437 – A Measure Waiving Parking Meter Fees from December 1, 2024 through December 31, 2024. On a motion made by Councillor Mack and seconded by Councillor Dernalowicz, it was voted to recommend to the City Council to grant the order: AUTHORIZING FREE PARKING AT DOWNTOWN METERS FROM DECEMBER 1 THROUGH DECEMBER 31 VOTED: To approve a request, to allow free parking at metered locations within the downtown areas from December 1 through December 31, 2024, in order to promote the Page 1 of 4  CITY OF GARDNER, MASSACHUSETTS CITY COUNCIL FINANCE COMMITTEE MINUTES OF MEETING OF DECEMBER 2, 2024 availability and convenience of the many fine downtown shops for the holiday season. 3 yeas, motion passes. #11438 – A Measure Authorizing the Mayor to Enter into a Lease Agreement with Growing Places for space in the Waterford Community Center. On a motion made by Councillor Dernalowicz and seconded by Councillor Mack, it was voted to recommend to the City Council to grant the order: AUTHORIZING A LEASE AGREEMENT BETWEEN THE CITY OF GARDNER AND GROWING PLACES FOR A PORTION OF THE BUILDING LOCATED AT 62 WATERFORD STREET VOTED: To authorize the Mayor to enter into a lease agreement with Growing Places, in accordance with prevailing General Laws, a portion of the building located at 62 Waterford Street, consisting of the first floor of Zone D, as designated by Exhibit A attached to this document, with an approximate area of 1,225 square feet, further identified on a plan prepared by Austin Design Cooperative, 167 Main Street, Suite 302, Brattleboro, VT 05301, entitled, "City of Gardner Waterford School Conceptual Re-Use Layout Plans, 63 Waterford St., Gardner, MA 01440, 29 March 2024 Rev. 10-9-2024, Rev. 10-10-2024 (GARDNER ENG)", at the rental rate of $16 per square foot. The lease agreement shall expire on December 31, 2039. 3 yeas, motion passes. #11439 – A Measure Authorizing the Mayor to Enter into a Grant Lease Agreement between the City and the Gardner Community Action Committee for Portions of the Building Located at 62 Waterford Street. On a motion made by Councillor Mack and seconded by Councillor Dernalowicz, it was voted to recommend to the City Council to grant the order: AUTHORIZING A LEASE AGREEMENT BETWEEN THE CITY OF GARDNER AND COMMUNITY ACTION COMMITTEE FOR A PORTION OF THE BUILDING LOCATED AT 62 WATERFORD STREET VOTED: To authorize the Mayor to enter into a lease agreement with Community Action Committee, in accordance with prevailing General Laws, a portion of the building located at 62 Waterford Street, consisting of the first floor of Zone F, as designated by Exhibit A attached to this document, with an approximate area of 1,100 square feet, further identified on a plan prepared by Austin Design Cooperative, 167 Main Street, Suite 302, Brattleboro, VT 05301, entitled, "City of Gardner Waterford School Conceptual Re-Use Layout Plans, 63 Waterford St., Gardner, MA 01440, 29 March 2024 Rev. 10-9-2024, Rev. 10-10-2024 (GARDNER ENG)", Page 2 of 4  CITY OF GARDNER, MASSACHUSETTS CITY COUNCIL FINANCE COMMITTEE MINUTES OF MEETING OF DECEMBER 2, 2024 at the rental rate of $1 per year. The lease agreement shall expire on June 30, 2029. 3 yeas, motion passes. #11440 – A Measure Establishing a Revolving Account for City Owned Property Lease Payments Under M.G.L. Chapter 440, §3, as Amended. On a motion made by Councillor Dernalowicz and seconded by Councillor Mack, it was voted to recommend to the City Council to grant the order: ESTABLISHING A REVOLVING ACCOUNT FOR CITY OWNED PROPERTY LEASE PAYMENTS UNDER AMENDMENTS TO M.G.L. CHAPTER 40, §3 VOTED: To establish a revolving account, pursuant to amendments that were made by the Municipal Modernization Act, to Section 3 of Chapter 40 of the Mass. General Laws, for the purpose of collecting rental or lease payments. 3 yeas, motion passes. #11441 – A Measure Declaring Portions of the Building Located at 62 Waterford Street Surplus for the Purpose of Leasing. On a motion made by Councillor Mack and seconded by President Kazinskas, it was voted to recommend to the City Council to grant the order: DECLARING SURPLUS FOR PURPOSE OF DISPOSAL OF A PORTION OF THE BUILDING LOCATED AT 62 WATERFORD STREET VOTED: To declare surplus for the purpose of disposal, in accordance with prevailing General Laws a portion of the building located at 62 Waterford Street, consisting of the first floor of Zone E, as designated by Exhibit A attached to this document, with an approximate area of 9,380 square feet, further identified on a plan prepared by Austin Design Cooperative, 167 Main Street, Suite 302, Brattleboro, VT 05301, entitled, "City of Gardner Waterford School Conceptual Re-Use Layout Plans, 63 Waterford St., Gardner, MA 01440, 29 March 2024 Rev. 10-9-2024, Rev. 10-10- 2024 (GARDNER ENG)", for the minimum cost of $10/sq. ft., to be paid for any conveyance of said property, and to authorize the Mayor to convey said land, or part thereof, for such amount or a larger amount, and upon such other terms as the mayor shall consider proper in accordance with this Vote. 3 yeas, motion passes. #11442 – An Order Appropriating $356,049.00 from Free Cash to Principal Inside Debt Account. On a motion made by Councillor Dernalowicz and seconded by Councillor Mack, it was voted to recommend to the City Council to adopt the order: Page 3 of 4  CITY OF GARDNER, MASSACHUSETTS CITY COUNCIL FINANCE COMMITTEE MINUTES OF MEETING OF DECEMBER 2, 2024 AN ORDER APPROPRIATING FROM FREE CASH TO PRINCIPAL INSIDE DEBT. ORDERED: That there be and is hereby appropriated the sum of Three Hundred Fifty-Six Thousand Forty-Nine Dollars and No Cents ($356,049.00) from Free Cash to Principal Inside Debt. 3 yeas, motion passes. #11443 – An Order Appropriating $100,00000 from Free Cash to DPW New Equipment Expense Account. On a motion made by Councillor Mack and seconded by Councillor Dernalowicz, it was voted to recommend to the City Council to adopt the order: AN ORDER APPROPRIATING FROM FREE CASH TO THE DPW NEW EQUIPMENT EXPENSE ACCOUNT. ORDERED: That there be and is hereby appropriated the sum of One Hundred Thousand Dollars and No Cents ($100,000.00) from Free Cash to the DPW New Equipment Expense Account. 3 yeas, motion passes. ADJOURNMENT On a motion by Councillor Mack and seconded by Councillor Dernalowicz, it was voted to adjourn at 7:02 p.m. Page 4 of 4