School Building Financial Sub Committee

Gardner Elementary School School Building Committee Meeting Minutes Wednesday, January 20, 2021 Zoom Meeting 4:00 p.m. Members Present Dr. Mark Pellegrino, Superintendent of Schools; Jennifer Pelavin, School Committee Vice Chair; Robert Swartz, School Committee Member; Dr. Catherine Goguen, Chief Academic Officer; David Fredette, Principal (Elm Street School); April Yu, Business Administrator; Wayne Anderson, Facilities, Director; Ashley Chicoine, Teacher (Elm Street School); Joyce West, Director of Pupil Personnel Service; Christina Thomas, Teacher (Waterford Street School); Robert Hankinson Gardner Citizen & Former City Engineer; Ronald Cormier, City Council; Heidi Jandris, Engineer; Joshua Cormier, Purchasing Director, City of Gardner. Also Present Dr. Steve Hemman, Special Projects Assistant to the Superintendent; Alan Minkus, OPM; Colliers International Tim Alix, Project Manager; Matthew Dunn, Sr. Construction Representative, Colliers International; Kristian Whitsett, Architect, Jones-Whitsett Architects; Steve Rockwood, Community Member; Brenda Smith, Administrative Assistant to the Superintendent; Recording Secretary. Regrets Earl Martin, Principal (Waterford Street School); Chief Richard Braks, Gardner Police Department; Aviva Galaski, Jones-Whitsett Architects; Mayor Michael Nicholson, City of Gardner; Margo Jones, Designer, Jones-Whitsett Architects; Colin Smith, Executive Aide to the Mayor, City of Gardner; Call to order Superintendent Pellegrino called the meeting to order at 4:02 p.m. Approve Minutes Mr. Robert Hankinson moved to approve the minutes from the School Building Committee Meeting on December 16, 2020 at 4:00 P.M. Seconded by. Mr. Robert Swartz Vote - so voted Approve Bills & Orders The following invoices were presented to the committee: ● Strategic Building Solutions, LLC, dba Colliers International, Invoice #008112, dated December 31, 2020; in the amount of $11,189.00 Mr. Robert Swartz moved to approve Invoice #008112 from Strategic Building Solutions, LLC, dba Colliers International. Seconded by Mr. Wayne Anderson Vote - so voted ● Jones-Whitsett Architects, Invoice #2020063, dated December 31, 2020; in the amount of $111,792.45 Mr. Robert Swartz moved to approve Invoice #2020063 from Jones-Whitsett Architects. Seconded by Mr. Wayne Anderson Vote - so voted  ● Bacon Construction Co. Inc. Invoice #1, dated December 31, 2020; in the amount of $585,654.32 Mr. Swartz moved to approve Invoice #1 from Bacon Construction Co. Inc., Seconded by Mr. Wayne Anderson Vote - so voted Report from OPM Schedule: Mr. Dunn shared first of many deliveries that came today of precast blocks for the retaining walls. We continue cutting and clearing, there’s a lot of earthwork going on at this time. Mr. Alix Updated the committee on the project status to this point. Hopefully within the months’ time we will be seeing some foundation work, along with the submission process it’s still being reviewed. MSBA likes to be involved and see what's going on. A zoom will take place in the middle of February, and continue on a monthly basis to see updates. Mr. Alix informed the committee a water line will need to be installed that wasn't on the original bid, a vote will be needed at the next meeting for this. Budget Update Mr. Alix discussed the budget revision request, some money needs to be moved between line items. No additional cost to budget just moving money around. Wayne Anderson motioned to move $40,000.00 from the Traffic line to the Wetlands line. Seconded by Mr. Swartz Vote-so voted Report from Architects Updates: Mr. Whittset discussed Amendment #6 MSBA reimbursable services expenses of Printing & Geotech - GEO-Env lines, needing to move money from each line item to cover the expenses. Mr Swartz made a motion to move additional reimbursable services of $63,473.00 approving Amendment #6. Seconded by Mr. Hankinson Vote - so voted Mr. Whitsett shared with committee a video from a friend’s son that took some great pictures with a drone over the construction site. Committee was very impressed. Old Business Process of handling suggestions during construction; Dr. Hemman suggested if alright with the Building Committee all comments & concerns regarding the construction go through him. Do not bother OPM & Architects directly, everything will go to Dr. Hemman and he will bring it to the committee. The committee agreed with the request. Camera on job site during construction; Mr Alix informed the committee of the 3 quotes he received. Committee decided to go with our own Cable TV access with periodic updates, the Architects friend drone video and simple site pictures that will make up a video as progress continues on site to share with the community. New Business Dr. Hemman reviewed the Change Order Procedure, all change orders will go through the Finance subcommittee first, then brought back to the Full Committee. Visiting New Elementary School site; The Committee will make arrangements as a committee to visit the job site after 3:30 when weather improves. Visiting on site during work hours is a big liability, we have advised no one to do this. Public Comments: Next Meeting Meeting dates for future Building Committee meetings; Wednesday, February 17, 2021 @ 4:00 And will be held by Zoom. Executive Session No Executive Session Adjourn A motion was made by Mr. Swartz and seconded by Mr. David Fredette to adjourn the meeting. The meeting adjourned at 4:45p.m.