School Building Financial Sub Committee

Gardner Elementary School Financial Subcommittee Meeting Minutes Wednesday, November 3, 2021 Zoom Meeting 4:00 p.m. Members Present Dr. Mark Pellegrino, Superintendent of Schools; Jennifer Pelavin, School Committee Vice Chair; Mark Hawke, Director of Finance and Operations; Robert Hankinson, Gardner Citizen & Former City Engineer; Wayne Anderson, Facilities Director; Also Present Tim Alix, Senior Project Manager, Colliers International; Matthew Dunn, Sr. Construction Representative, Colliers International; Kristian Whitsett, Architect, Jones-Whitsett Architects; Joshua Cormier, Purchasing Director, City of Gardner; Brenda Smith, Administrative Assistant to the Superintendent; Recording Secretary. Regrets Dr. Steve Hemman, Special Projects Assistant to the Superintendent; Robert Swartz, School Committee Member; Margo Jones, Designer, Jones-Whitsett Architects, Mayor Michael Nicholson, City of Gardner; Colin Smith, Executive Aide to the Mayor, City of Gardner; Steve Rockwood, Community Member; Andy, EDA; Alan Minkus, OPM; Colliers International; Call to order Dr. Mark Pellefrino, called the meeting to order at 4:01 p.m. Approve Minutes Discussion on the minutes: Mr. Robert Hankinson moved to approve the minutes from the Financial Subcommittee Meeting on September 1, 2021 at 4:01 P.M. Seconded by Ms. Jennifer Pelavin Vote – so voted Approve Bills & Orders, The following invoices were presented to the committee: ● Allied Testing Laboratories, Inc. Invoice #23304, dated October 9, 2021, in the amount of $2,875.00 Ms. Jennifer Pelavin moved to approve Invoice #23304, from Allied Testing Laboratories., Inc. Seconded by Mr. Robert Hankinson Vote - so voted ● Allied Testing Laboratories, Inc. Invoice #23388, dated October 23, 2021, in the amount of $1,635.00 Ms. Jennifer Pelavin moved to approve Invoice #23388, from Allied Testing Laboratories., Inc. Seconded by Mr. Robert Hankinson Vote - so voted Report from OPM Updates Mr. Timothy Alix shared the budget to date with the committee. He reviewed them in detail and feels overall we are doing great with finances. Getting supplies in has been a challenge for all contractors, the supply chain is running low everywhere. We need to stay on top of ordering as quickly as we can to get the supplies and material in on time. Report from Architects: Mr. Kristian Whitsett reviewed the latest Narrative of Summary Requests change orders with the committee. There is a fair amount of change orders coming in and we will need to review and approve to keep the work going at a steady pace. Change Orders to date: ● Change Order 1- $222,206.07 was approved 3.17.2021 ● Change Order 2 - $54,350.00 was approved 4.7.2021 ● Change Order 3 - $81,982.23 was approved 5.19 2021 ● Change Order 4 - $83,955.56 was approved 6.2.2021 ● Change Order 5 - $81,046.34 was approved 7.21.2021 ● Change Order 6 - $61,332.67 was approved 8.4.2021 ● Change Order 7 - $65,002.00 was approved 9.1.2021 ● Change Order 8 - $133,047.02 was approved 9.15.202 ● Change Order 9 - $120,300.04 was approved 10.6.2021 ● Change Order 10 - $265,083.33 for approval 11.3.2021 Summary of Requests- o CO#101 Change Breakout Rooms Excluding Wall Pads $17,265.00 o CO#117 Add Plywood to select B-wing Soffits $ 5,463.00 o CO#136 Canopy Footings (request a not to exceed) $80,733.00 o CO#139 Cafeteria Metal Panels (request a not to exceed) $12,000.00 o CO#157 Adjustment to Conceal Fire Protection Hose Cabinets $ 3,941.00 o CO#158 Door Frame S002E $ 1,409.00 o CO#159 Change all Tectum panels to be Standard Color (DEDUCT) - $ 500.00 o CO#160 Cut back slab for Curtain wall Opening $ 2,952.00 o CO#161 Retesting for LV-3 and LV-4 Sinks $ 1,109.00 o CO#162 Modify Fire Rated (CW Openings) $ 3,832.00 o CO#163 Piping Soffit in Hall B100B (request a not to exceed) $ 3,365.00 o CO#164 Add Blocking to support Expansion Joints $ 864.00 o CO#165 A&C Mechanical Roof Assemblies $ 15,069.00 o CO#166 Sprinkler Coverage in Cafeteria and Platform $ 9,236.00 o CO#168 Add Motors to 3 Cade OH Coiling Doors $ 7,774.00 o CO#169Adjust for Utility Conflicts in Pearl Street (request a not to exceed) $25,000.00 Approved for $25,000 on 10.20.21 would like to bump up to$35,000.00 o CO#171 Change eyewash Model in B113E $ 562.00 o CO#173 Unsuitable Soils –Pearl Street Entry (request a not to exceed) $50,000.00 o CO#175 Add Ice & Water Shield Under Balance of Metal Roof $13,007.00 o CO# 176.1 Wall Pad Portion (No Vote - Remove) $18,171.00 rd o CO# 178 Wall Support at 3 Floor Above Gym $ 2,002.00 TOTAL $265,083.00 Mr. Anderson recommends the removal of C#176.1 Wall Pad Portion at this time, we need to review estimates and see what the difference is. There is a big cost increase, more than we anticipated. Would rather differ to next Building Committee meeting and give us a deadline to have a solution to this. Reject the PCO go back to the vendor, manufacture for more prices. Mr. Kristian Whitsett agreed, there is still time, we will review and bring back to the next Building Committee meeting on November 17. Mr. Wayne Anderson motioned to recommend approval, of Change Order #10 with the removal of PCO#176.1 of $18,171.00 Seconded by Ms. Jennifer Pelavin Vote – 4 yes 1 No Updates: New Business: Public Comment: Executive Session: No Executive Session Next Meetings Meeting dates for future GES Financial Subcommittee meetings; Wednesday, December 1, 2021 @ 4:00 by Zoom Adjourn A motion was made by Mr. Mark Hawke and seconded by Ms. Jennifer Pelavin to adjourn the meeting. The meeting adjourned at 4:37 p.m.