City Council

City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor Georgetown City Council Meeting February 10, 2020 6:00 pm AGENDA 1. Call to Order 2. Roll Call 3. Approval of Minutes 4. Receipt of Check Register 5. Public Comments 6. Mayor’s Comments a) Executive Order Appointing Bryan Langlands to Ethics Board b) Executive Order Appointing Patsy Rich to the Georgetown Housing Authority Board c) Executive Order Appointing Donald Sparks to the Georgetown Housing Authority Board 7. GMWSS a) Approval of Purchase Order to Clark Electric Company, Inc. b) Approval of Purchase Order to Layne Christiansen Company 8. City Attorney a) Second Reading of Annexation Ordinance 185 Industry Road - Sponsors Karen Tingle-Sames and Marvin Thompson b) Second Reading of Zone Change Ordinance 185 Industry Road - Sponsors Karen Tingle-Sames and Marvin Thompson c) Municipal Order Approving Surplus Property 9. City Engineer a) Resolution Approving Amendment to CMAQ Agreement b) Municipal Order Accepting Streets in the Villages at Lanes Run 10. Finance a) Quarterly Budget Update b) First Reading of Amendment to Budget Ordinance - Sponsors Connie Tackett and David Lusby 11. Human Resources - COLA Increase 12. Police Department - Municipal Order Approving Surplus Items 13. Public Works - Municipal Order Approving Bid for Herbies 14. Council Comments 15. Adjourn 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE Georgetown City Council Special Meeting Minutes of 01/27/2020 Page 1 of 2 Georgetown City Council January 27, 2020 6:00 pm The meeting of the Georgetown City Council was called to order by Tom Prather. All members being present, except Councilmember Lusby, Councilmember Thompson led the pledge after a moment of silence. 1. Minutes A motion was made by Councilmember Thompson and seconded by Councilmember Tingle-Sames to approve the minutes from the Special City Council meeting January 16, 2020. The motion was unanimously approved. 2. Mayor’s Comments Executive Order correcting the appointment of Andrea Giusti to the Parks and Recreation Board. The appointment will fill the unexpired term of Dwayne Ellison which will expire December 31, 2021. 3. GMWSS Approval of purchase order to CED for VFD for ditch aerator. A motion for approval was mad by Councilmember Tingle-Sames and seconded by Councilmember Singer Eardley. The motion was unanimously approved. 4. City Attorney a) Second reading of Etter Lane annexation ordinance. A motion for approval was made by Councilmember Showalter and seconded by Councilmember Stone. The motion passed 5-0. Councilmember Tackett recused herself. b) Second reading of Etter Lane zone change ordinance. A motion for approval was made by Councilmember Stone and seconded by Councilmember Singer Eardley. The motion passed 5-0. Councilmember Tackett recused herself. c) Second reading of Village at Georgetown zone change ordinance. A motion for approval was made by Councilmember Showalter and seconded by Councilmember Singer Eardley. The motion passed 7-0. d) Second reading of amendment to alcohol ordinance. A motion for approval was made by Councilmember Tackett and seconded by Councilmember Stone. The motion passed 4-3, council members Singer Eardley, Thompson and Tingle- Sames voted no. e) Second reading of amendment to zone change ordinance. A motion for approval was made by Councilmember Tackett and seconded by Councilmember Thompson. The motion passed 5-2, council members Singer Eardley and Tingle-Sames voted no. f) First reading of Industry Road annexation g) First reading of Industry Road zone change ordinance. Georgetown City Council Special Meeting Minutes of 01/27/2020 Page 2 of 2 5. City Engineer a) Municipal order approving the acceptance of streets in Ward Hall Estates. A motion for approval was made by Councilmember Tingle-Sames and seconded by Councilmember Tackett. The motion was unanimously approved. b) Municipal Order approving an agreement for Wal Mart right-in right-out project. A motion for approval was made by Councilmember Tackett and seconded by Councilmember Thompson. The motion was unanimously approved. There being no further business, Mayor Prather adjourned the meeting. APPROVED ______________________________ Tom Prather, Mayor ATTESTED BY: _________________________________ Tracie Hoffman, City Clerk-Treasurer  Georgetown, City of Check Report by Check Number Banks: All Check Dates: 1/27/2020 to 2/29/2020 Payment Method: Checks, ACH, EFT As Of Check Cashed Date: 1/1/1900 to 2/29/2020 Vendors: 10THPLAN to zWOODFEXC Include Voids: No Checks: All Check Status: Cashed And Outstanding Check Number Check Date Vendor Code Vendor Name Check Type Check Status Cashed Date Void Amount Amount Bank: 1C - CENTRAL BANK & TRUST 0000106463 02/06/2020 ADTSECUR ADT SECURITY SERVICES Check Outstanding $0.00 $127.35 0000106464 02/06/2020 AFLAC AFLAC Check Outstanding $0.00 $1,232.50 0000106465 02/06/2020 AMERICANFIDELIT AMERICAN FIDELITY ASSURANCE COMP Check Outstanding $0.00 $4,392.56 0000106466 02/06/2020 ARAMARKU ARAMARK UNIFORM SERVICE Check Outstanding $0.00 $104.00 0000106467 02/06/2020 BOYSCOUTS BG COUNCIL, BOY SCOUTS OF AMERICA Check Outstanding $0.00 $200.00 0000106468 02/06/2020 BGTOMORR BLUEGRASS TOMORROW Check Outstanding $0.00 $500.00 0000106469 02/06/2020 CAREHERE CARE HERE LLC Check Outstanding $0.00 $5,936.00 0000106470 02/06/2020 CHARDSNY CHARD SNYDER Check Outstanding $0.00 $1,029.50 0000106471 02/06/2020 CKAFC CKAFC - NICHOLASVILLE FIRE DEPARTE Check Outstanding $0.00 $25.00 0000106472 02/06/2020 EMPLOYEEREIMB BEN SMITH Check Outstanding $0.00 $100.99 0000106473 02/06/2020 EMPLOYEEREIMB Otis Broderick Check Outstanding $0.00 $110.97 0000106474 02/06/2020 EMPLOYEEREIMB Raymond Johnson Check Outstanding $0.00 $86.56 0000106475 02/06/2020 FIRSTRES FIRST RESPONSE OF THE BLUEGRASS I Check Outstanding $0.00 $10.00 0000106476 02/06/2020 GALLS GALLS, LLC Check Outstanding $0.00 $2,956.38 0000106477 02/06/2020 GTHOSPIT GEORGETOWN COMM.HOSPITAL Check Outstanding $0.00 $202.40 0000106478 02/06/2020 GTPOLICE GEORGETOWN POLICE DEPT. Check Cashed 01/31/2020 $0.00 $2,000.00 0000106479 02/06/2020 GTPRINTI GEORGETOWN PRINTING CO. Check Outstanding $0.00 $240.00 0000106480 02/06/2020 GRANTSE GRANT'S EXCAVATING, INC Check Outstanding $0.00 $20,641.50 0000106481 02/06/2020 GTMUNWAT GT MUNICIPAL WATER & SEW. Check Outstanding $0.00 $59.18 0000106482 02/06/2020 HAMILRYK HAMILTON RYKER Check Outstanding $0.00 $1,263.00 0000106483 02/06/2020 HIGHBRID HIGHBRIDGE SPRING WATER Check Outstanding $0.00 $144.65 0000106484 02/06/2020 HILTONGA HILTON GARDEN INN Check Outstanding $0.00 $2,073.60 0000106485 02/06/2020 HURSTOFF HURST OFFICE SUPP. LLC Check Outstanding $0.00 $379.35 0000106486 02/06/2020 IMPRESSIONS IMPRESSIONS MARKETING AND EVENTS Check Outstanding $0.00 $1,350.00 0000106487 02/06/2020 KAFC KENTUCKY ASSOCIATION OF FIRE CHIE Check Outstanding $0.00 $100.00 0000106488 02/06/2020 KYUNIFOR KENTUCKY UNIFORMS, INC. Check Outstanding $0.00 $484.55 0000106489 02/06/2020 KIESLERP KIESLER POLICE SUPPLY Check Outstanding $0.00 $917.00 0000106490 02/06/2020 KYMOTORS KOI ENTERPRISES Check Outstanding $0.00 $38.43 0000106491 02/06/2020 KYAMWATE KY AMERICAN WATER COMPANY Check Outstanding $0.00 $175.56 0000106492 02/06/2020 KYDEFLOA KY EMPLOYEES DEFF COMP Check Outstanding $0.00 $7,643.00 0000106493 02/06/2020 KYSTATE KY STATE TREASURER Check Outstanding $0.00 $100.00 0000106494 02/06/2020 LAWSONPR LAWSON PRODUCTS Check Outstanding $0.00 $54.30 0000106495 02/06/2020 LEXCOFFE LEXINGTON COFFEE & TEA CO Check Outstanding $0.00 $75.00 0000106496 02/06/2020 MICROTEL MICROTEL GEORGETOWN Check Outstanding $0.00 $121.26 0000106497 02/06/2020 MPHINDUS MPH INDUSTRIES, INC. Check Outstanding $0.00 $5,388.46 2/7/2020 11:15 AM Page 1 of 2 V.4.6  As Of Check Cashed Date: 1/1/1900 to 2/29/2020 Check Number Check Date Vendor Code Vendor Name Check Type Check Status Cashed Date Void Amount Amount 0000106498 02/06/2020 MUNEQUIP MUNICIPAL EQUIPMENT, INC Check Outstanding $0.00 $126.09 0000106499 02/06/2020 NORSET NORSE TACTICAL, LLC Check Outstanding $0.00 $1,330.00 0000106500 02/06/2020 OWENELEC OWEN ELECTRIC CO OPERATIV Check Outstanding $0.00 $1,428.02 0000106501 02/06/2020 PURCHASE PURCHASE POWER Check Outstanding $0.00 $739.97 0000106502 02/06/2020 QUILL QUILL Check Outstanding $0.00 $698.42 0000106503 02/06/2020 RAYNOR RAYNOR GARAGE DOORS OF LEXINGTO Check Outstanding $0.00 $180.00 0000106504 02/06/2020 SSTIRELE S & S TRUCK TIRE CENTER Check Outstanding $0.00 $2,327.80 0000106505 02/06/2020 SCDETENTION SC DETENTION CENTER Check Outstanding $0.00 $3,680.00 0000106506 02/06/2020 SOUCOMMU SOUTHERN COMMUNICATIONS Check Outstanding $0.00 $198.80 0000106507 02/06/2020 SPECTRUMB SPECTRUM BUSINESS Check Outstanding $0.00 $69.99 0000106508 02/06/2020 SPECTRUMB SPECTRUM BUSINESS Check Outstanding $0.00 $4,687.71 0000106509 02/06/2020 SPRINT SPRINT COMMUNICATIONS CO. Check Outstanding $0.00 $40.24 0000106510 02/06/2020 SUNBADGE SUN BADGE COMPANY Check Outstanding $0.00 $213.50 0000106511 02/06/2020 TAMMYSTS TAMMY'S T-SHIRTS Check Cashed 01/31/2020 $0.00 $801.00 0000106512 02/06/2020 TUSACONS TUSA CONSULTING SERVICES II, LLC Check Outstanding $0.00 $14,479.73 0000106513 02/06/2020 VERIZONW VERIZON WIRELESS Check Outstanding $0.00 $5,485.94 1C - CENTRAL BANK & TRUST Total: $0.00 $96,750.26 Grand Total: $0.00 $96,750.26 2/7/2020 11:15 AM Page 2 of 2 V.4.6  City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor Schedule for Budget Preparation For the 2020-2021 Fiscal Year City of Georgetown As Required by Ordinance 05-004 February 24, 2020 – Council presented with Revenue Forecasting Project* March 23, 2020 – Special Finance Committee Meeting March 23, 2020 – Council Revenue Forecasting Project Results* April 27, 2020 at 4:00 PM – Special Finance Committee Meeting May 11, 2020 – Mayor’s Proposed Budget Presented TBD, Special Council Meeting – 1st Reading of Budget Ordinance June 8, 2020 – 2nd Reading of Budget Ordinance The Finance Committee will hold its regular meeting on the Second Monday of each month at City Hall, 100 North Court Street, beginning February 10, 2020. All regular and special Finance Committee meetings shall be held at 5:00 PM in the Mayor’s office unless otherwise noted. Meetings may be moved to the second-floor conference room if additional space is required. *The Council will be asked to participate in a Revenue Forecasting Project in which they will be given several years of data regarding City revenues, as well as some general assumptions about City revenue streams, and then asked to prepare individual revenue projections based on the data. The Council revenue projections will be presented collectively at a later meeting. This exercise will provide an opportunity for all Council members to become more familiar with City revenue streams; however, the projections may or may not be used in the final budget after assessment of the projections. All City Council meetings will be held at 6:00 PM at City Hall, 100 North Court Street, Georgetown, KY, in the first-floor council chambers. Additional meetings or workshops of the City Council or Finance Committee may be added to the schedule upon public notice according to applicable statutory and ordinance requirements. Meetings are subject to cancellation. 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE  EXECUTIVE ORDER 20- February 10, 2020 Georgetown Board of Ethics Effective February 10, 2020, Bryan Langlands is appointed by the Mayor of the City of Georgetown to the Board of Ethics to serve a four-year term. The term will end on February 10, 2024. APPROVED BY _________________________ Tom Prather, Mayor 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE  Biography for Bryan Langlands Bryan is just a normal dude who has been captured by the love of God. He grew up in Virginia Beach, spending as much time as he could surfing, skateboarding and snowboarding. He has lived in Georgetown, KY since 2006. He has an AMAZING wife named Amanda and four INCREDIBLE daughters named Ava (age 13), Vivienne (11), Hazel (7) and Emiline (7 months). He graduated with a Bachelor of Arts degree in English from the University of North Carolina at Chapel Hill. He received a Master of Divinity degree and a Master of Theology degree (with a concentration in theological ethics) from Duke Divinity School (but he’s not a Duke basketball fan), and a Doctor of Ministry degree from Wesley Theological Seminary in Washington, D.C. He currently serves as the Associate Dean for Student Life, the Campus Minister and as an Adjunct Professor in the Religion Department at Georgetown College. He also served as the Pastor of Mt. Gilead United Methodist Church in Scott County, KY from 2007-2010. Bryan proposed the idea for and then edited Bishop Will Willimon’s book A Will to Lead and the Grace to Follow: Letters on Leadership from a Peculiar Prophet (Abingdon Press, 2010). A few years later, Bryan wrote a book entitled Cultivating Neighborhood: Identifying Best Practices for Launching a Christ-Centered Community Garden (Resource Publications, 2014). He has preached and taught at numerous churches, youth gatherings, and conferences, including a conference called Just Food at Princeton Theological Seminary in 2016. More recently, he was a consultant/contributor to The Awakened Life: An 8-Week Guide to Student Well-Being published by the United Methodist General Board of Higher Education and Ministry (2018). Regarding local community involvement, Bryan served for several years on the Executive Board of Elizabeth’s Village and has tutored children in an after-school program at the Ed Davis Center. He is also regularly involved at the Gathering Place Mission, Faith Baptist Church, and the Georgetown/Scott County Chapter of the N.A.A.C.P.  EXECUTIVE ORDER 20- February 10, 2020 Georgetown Housing Authority Effective March 1, 2020, Patsy Rich is appointed by the Mayor of the City of Georgetown to the Georgetown Housing Authority Board to serve a four-year term. The term will end on February 29, 2024. APPROVED BY _________________________ Tom Prather, Mayor 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE  EXECUTIVE ORDER 20- February 10, 2020 Georgetown Housing Authority Effective February 10, 2020, Donald Sparks is appointed by the Mayor of the City of Georgetown to the Georgetown Housing Authority Board to fill the unexpired term of Kierra Joseph. This term will end on May 31, 2021. APPROVED BY _________________________ Tom Prather, Mayor 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE  R-20029024 Order Requisition Georgetown Municipal Water and Sewer Service P.O. Box 640 Georgetown, Kentucky 40324 (502) 863-7816 Vendor Code: 000454 Order Department: Vendor Name: CLARK ELECTRIC COMPANY, INC _ Administration (12) X Collections (56) Address: 4157 PARK BLVD _ Customer Accounts (11) _ WWTP1/3 (53) City, ST Zip: LOUISVILLE, KY 40209 _ Water Distribution (33) _ WWTP2 (63) _ WTP (23) _ Engineering (43) _ Split All Departments Supervisor Approval: Collections_Supervisor Shipping Department: Collections Date: 02/04/2020 Date Required: 02/04/2020 Project: Pump Station Rehab Project Number: 562002 Expense Account Qty. Please Supply Items Below Unit Price Amount 010015015 1 labor to repair 100HP meyers $7,395.00 $7,395.00 010015015 1 materials and machine work to repair pump (description uploaded in $6,956.00 $6,956.00 files) "Bradford 1" $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 professional Service $0.00 $0.00 Sub-Total: $14,351.00 Freight Expense Account: Freight: $0.00 Total: $14,351.00 Vendor 1: Pump repair Price Quoted: $14,351.00 Date (MM\DD\YYY) 01/21/2020 Vendor 2: New pump Price Quoted: $22,795.00 Date (MM\DD\YYY) 01/21/2020 Vendor 3: if nothing done Price Quoted: $950.00 Date (MM\DD\YYY) 01/21/2020 (2/5/2020 2:43:22 PM) General Manager - CAzevedo --- No Comments (2/5/2020 8:10:25 AM) Operations Manager - SDerrington --- No Comments (2/4/2020 2:06:14 PM) Accounting Manager - JNutter --- No Comments (2/4/2020 9:47:11 AM) Collections_Supervisor - CRodgers --- The mechanical seal failed and allowed water to get into the housing. This is a total rebuild of the pump with warranty. Pump was repaired 10 years ago. I recommend repair instead of replacement. If the Bradford Station is decommissioned with the sewers to the south project then this stations pumps can still be used at College pump station. (2/4/2020 9:23:56 AM) Originator - DHelms --- Southern Sales also quoted a replacement pump which was over 28,000, quotes attached Tim Young <TimYoung@caltechlab.com> Tue 1/21/2020 9:40 AM Derek Your quote for Myers 100 HP 1750 RPM 3 phase Serial # 500814 Model number 4VLX1000M4-43 Sand Blast clean before disassemble Disassemble and inspect Steam clean all parts Test Rotor DC Hypot stator Steam clean and bake out Still grounded Machine impeller to fit new wear ring in volute Remove stator windings Repair laminations Core test stator Rewind 460 volt 3 leads Dip and bake class F Seals leads New power and control cable Balance rotor with impeller Ceramic coat impeller Install new bearings New bearings TC to TC seals Beter then carbon ceramic that's was in there Assemble and lubricate Adjust end play Test and paint Labor $7,395.00 Material $6,956.00 Total $14,351.00 If nothing done $950.00 Thanks Tim Young Jeff Gee <JGee@straefferpump.com> Tue 1/21/2020 12:52 PM Derek, Myers 4VLX1000M4-43-35 with lower T/C seal and 35’ power/control cable = $22,725.00 freight allowed 6-8 week lead time Does this work or do you need a formal quote? I added a lower T/C as that seems to be a common adder for this pump. Thanks, Jeff Gee Inside Sales Coordinator Ph: 812.476.3075 Fx: 812.476.5164 jgee@straefferpump.com Derek, Barnes Replacement pump for Myers. The Barnes can produce the same flow 1200 gpm @ 122 TDH with less HP. The Barnes cost less and may be able to expedite faster than 6 weeks after order. Item Description 1 142669-MBM - Barnes 4XSHDI75044, 4 inch discharge, hydraulic series I, 75 HP, 1750 rpm, 460 volts, 3 phase, impeller trimmed to 325mm, Carbon / Ceramic Upper, Tung Car / Tung Car Lower seal 138319XF - ASSY, CORD, 2GA, 50', SH, LG List Price……$42,630.00 Total Price…..$28,420.00 each Freight Allowed Lead Time……6 to 8 Weeks Thanks, Casey Bowman Aftermarket Sales Southern Sales - Tencarva Municipal:  R-20028985 Order Requisition Georgetown Municipal Water and Sewer Service P.O. Box 640 Georgetown, Kentucky 40324 (502) 863-7816 Vendor Code: 001685 Order Department: Vendor Name: LAYNE CHRISTENSEN COMPANY _ Administration (12) _ Collections (56) Address: 1301 - 15 E MAIN STREET _ Customer Accounts (11) _ WWTP1/3 (53) City, ST Zip: LOUISVILLE, KY 40206 _ Water Distribution (33) _ WWTP2 (63) X WTP (23) _ Engineering (43) _ Split All Departments Supervisor Approval: WTP_Supervisor Shipping Department: WTP Date: 01/24/2020 Date Required: Project: Plant Equipment Upgrade/Replac Project Number: 232001 Expense Account Qty. Please Supply Items Below Unit Price Amount 010015010 1 Shop Labor and Materials to Repair Raw Water Pump #3 $10,947.00 $10,947.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Sub-Total: $10,947.00 Freight Expense Account: Freight: $0.00 Total: $10,947.00 Vendor 1: Sole vendor Price Quoted: Date (MM\DD\YYY) Vendor 2: Price Quoted: Date (MM\DD\YYY) Vendor 3: Price Quoted: Date (MM\DD\YYY) (1/27/2020 4:20:38 PM) General Manager - CAzevedo --- No Comments (1/25/2020 7:47:05 AM) Operations Manager - SDerrington --- No Comments (1/24/2020 3:37:38 PM) Accounting Manager - JNutter --- No Comments (1/24/2020 1:29:13 PM) WTP_Supervisor - JLong --- No Comments (1/24/2020 1:19:32 PM) Originator - ATerry --- I attached pictures and details of what needs repaired.  January 24, 2020 Georgetown Municipal Water P. O. Box 640 Georgetown, KY 40324 Attention: Mr. Adam Terry Subject: Spring Pump #3 Dear Adam: Layne has disassembled and inspected your subject unit and we report the following: Motor: 25hp, US motor; Bearings need to be replaced. Combination motor/top shaft is pitted and grooved, needs to be replaced. Discharge Assembly: 10” x 16” Worthington; Packing box needs rebushed and repacked; water slinger needs to be replaced; recommend cleaning and painting head for reuse. 1301-15 E. Main Street, Louisville, KY 40206 | Office: 502.585.1241 | Fax: 502.585.4169 | layne.com 1  Column Assembly: 8” x 1” threaded; Column pipe is severely pitted and worn and needs to be replaced; Bearing bracket can be reused with new rubber insert. Bowl Assembly: Worthington 12H single stage; Pump shaft is grooved and pitted and needs to be replaced; Discharge case and bowl need new bearings; top bowl is out of tolerance and needs a new wear ring; impeller is severely grooved and pitted and needs to be replaced; Recommend replacing with new bowl assembly. Shop labor and material to make recommended repairs …………………….$10,947.00 Field labor and equipment to pull and reinstall will be in addition. Lead time is 2-4 weeks. Will install sooner if possible. We appreciate this opportunity and welcome any questions, comments or concerns. Respectfully submitted, Layne Christensen Company Emily Miesner Account Manager 2  CITY OF GEORGETOWN ORDINANCE NO. 2020-______ AN ORDINANCE ANNEXING INTO THE CITY OF GEORGETOWN CERTAIN REAL PROPERTY CONTAINING APPROXIMATELY 17.305 ACRES LOCATED AT OR AROUND THE TERMINUS OF INDUSTRY ROAD IN SCOTT COUNTY, KENTUCKY. SUMMARY 1. Annexes into Georgetown city limits, by written consent of the property owners in accordance with KRS 81A.412, 17.305 acres of property located at 185 Industry Road in Scott County, Kentucky. 2. Provides for an effective date upon passage and publication. PUBLICLY INTRODUCED AND READ FIRST TIME: January 27, 2020 PUBLICLY READ SECOND TIME AND PASSED: ______________, 2020 APPROVED: ____________________________________ Tom Prather, Mayor ATTEST: __________________________________ Tracie Hoffman, City Clerk I, Devon Elise Golden, hereby certify I am an Attorney licensed to practice law in the Commonwealth of Kentucky. My office is located at 100 North Court Street, Georgetown, Kentucky 40324. I further certify the foregoing Summary of Ordinance 2020-____ of the City of Georgetown, Kentucky, was prepared in accordance with the requirements of KRS 83A.060(9) and is a true and accurate summary of the contents of said Ordinance. Devon Elise Golden  CITY OF GEORGETOWN ORDINANCE NO. 2020-_________ AN ORDINANCE CHANGING THE ZONING CLASSIFICATION OF CERTAIN REAL PROPERTY CONTAINING A TOTAL OF 17.305 ACRES, LOCATED AT 185 INDUSTRY ROAD IN THE CITY OF GEORGETOWN, SCOTT COUNTY, KENTUCKY FROM A-1 TO I- 1 (FOR 15.723 ACRES) AND C-1 (FOR 1.582 ACRES). SUMMARY 1. Rezoning 17.305, located 185 Industry Road in the City of Georgetown, Scott County, Kentucky, from A-1 Agricultural to I-1 Industrial (for 15.723 acres) and C- 1 Conservation (for 1.582 acres). 2. Provides for an effective date upon passage and publication. PUBLICLY INTRODUCED AND READ FIRST TIME: January 27, 2020 PUBLICLY READ SECOND TIME AND PASSED: ________________, 2020 APPROVED: ____________________________________ Tom Prather, Mayor ATTEST: __________________________________ Tracie Hoffman, City Clerk I, Devon Elise Golden, hereby certify I am an Attorney licensed to practice law in the Commonwealth of Kentucky. My office is located at 100 North Court Street, Georgetown, Kentucky 40324. I further certify the foregoing Summary of Ordinance 2020-____ of the City of Georgetown, Kentucky, was prepared in accordance with the requirements of KRS 83A.060(9) and is a true and accurate summary of the contents of said Ordinance. Devon Elise Golden  MUNICIPAL ORDER 2020 - February 10, 2020 AN ORDER DECLARING SURPLUS PROPERTY AND AUTHORIZING THE SALE BY PUBLIC AUCTION OR BID. WHEREAS, the properties located at 214 North Court Street and Frogtown Road were acquired by the City;and, WHEREAS, the property is not being used by the City, and should be declared surplus; NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that the property described above is declared surplus property and that the Mayor is authorized to dispose of the same by public auction or bid. PASSED AND APPROVED, this February 10, 2020. APPROVED: __________________________________ Tom Prather, Mayor ATTEST: Tracie Hoffman, City Clerk  CITY OF GEORGETOWN RESOLUTION 20-____ A RESOLUTION OF THE CITY OF GEORGETOWN APPROVING AN AMENDMENT TO THE CMAQ AGREEMENT FOR CARDINAL DRIVE IMPROVEMENTS AND AUTHORIZING THE MAYOR TO SIGN ALL RELEVANT DOCUMENTS. WHEREAS, on August 31, 2017, the City of Georgetown entered into an Agreement with the Kentucky Transportation Cabinet (KYTC) for the expenditure of Congestion Mitigation and Air Quality (CMAQ) funds for improvements to Cardinal Drive; and WHEREAS, the Georgetown City Council approved an amendment to this agreement in May, 2018, bringing the federal funding amount for the design phase to $150,000 and the local match funding amount to $37,500; and WHEREAS, the Georgetown City Council approved a second amendment to this agreement in April, 2019, bringing the federal funding amount for the design phase to $240,000 and the local match funding amount to $97,500; and WHEREAS, the Agreement requires another Amendment to increase the funding for utility relocation activities, as noted in the attached documents; and WHEREAS, relative to the original estimated cost of right-of-way, this increase will provide an additional $430,000 in grant funding and will require an additional $107,500 in local matching funds; and WHEREAS, the City of Georgetown has budgeted a total cash match amount of $250,800, which will not require an increase, as certain forms of in-kind match will be sufficient to cover this amendment; NOW THEREFORE, be it resolved by the City of Georgetown that: The Georgetown City Council does hereby ratify and adopt all statements, representations, warranties, covenants and agreements required under the Congestion Mitigation and Air Quality Grant and the Amendment thereto. The Mayor of the City is hereby authorized and directed to sign said Amendment on behalf of the Georgetown City Council, and the Georgetown City Clerk is hereby authorized and directed to certify thereto. This RESOLUTION was approved by vote of the City Council, City of Georgetown on the 10th day of February, 2020. CITY COUNCIL OF GEORGETOWN By: Tom Prather, Mayor 1 City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor MUNICIPAL ORDER 20 _____ February 10, 2020 AN ORDER ACCEPTING STREETS WITHIN THE VILLAGE AT LANES RUN, PHASE 1 SECTION 2 AND PHASE 2 SECTIONS 1 & 2, DEVELOPMENT AS CITY STREETS AND INCLUDING THEM ON THE OFFICIAL CITY STREET MAP. WHEREAS, the Georgetown-Scott County Planning Commission staff have reviewed the plats and inspected the streets and find it to have been constructed to the standards necessary to be adopted as a city street; NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that the following streets are hereby accepted by the City and included in the official city street map: Name Cabinet/Slide Date # of lots Phase 1, Section 2 11 / 142 6/20/2014 12 Single Family Res + Open Space Phase 2, Section 1 10 / 319 11/14/2011 30 Single Family Res Phase 2, Section 2 12 / 13 4/13/2017 17 Single Family Res The following is a summary of the street inventory: Name Length Description Dalton Rd 810’ Beginning at end of dedicated section in Rocky Creek Subdivision, heading north and end at the intersection with Village Blvd. Cross Park Dr 1,083’ Beginning near the ROW line of Village Blvd (Phase 1 Sect 1) and loops south and east crossing Dalton Rd. Future section being built will connect to Johnstone Trail in Rocky Creek. Village Blvd 720’ Includes both one-way sections separated by a large ‘open space’ median contained in Phase 1-Section 2 from Cross Park Dr to Waterside Dr. Waterside Dr 350’ Portion of street in Phase 1-Section 2 where Village Blvd ends. The completed street will parallel Lanes Run Stream and tee into Cross Park Dr/Johnstone Trl to the south (Phase 2-Section 3, under construction). To the north (Phase 1-Section 1) this street loops around to intersect and cross Village Blvd and then ends in cul-de- sac (future dedication). 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE Total length of street is approximately 2,163 feet. PASSED AND APPROVED, this February 10, 2020. __________________________________ Tom Prather, Mayor ATTEST: Tracie Hoffman, City Clerk 100 Court Street • Box 677 • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 867-3826 EOE  MEMORANDUM DATE: February 10, 2020 TO: MAYOR PRATHER AND CITY COUNCIL FR: STACEY CLARK, DIRECTOR OF FINANCE RE: 19-20 Budget Amendment #2 Please review the attached summary that shows the beginning budget balance of each fund, the proposed changes and the ending budget balance of the fund. Please keep in mind that the “balances” shown are the balances for the 19-20 operating budget, not the total fund balance (reserves) for that fund. Revenues that are being increased are shown as positive numbers, while revenues that are being decreased are shown as negatives. Expenses that are increased are shown as negatives, while expenses that are decreased are shown as positives. I have broken down the various changes into items that have already been approved by Council through Municipal Order/Ordinance/Resolution or a prior year budget and new items requested. Also included in this information will be the summary ordinance and budget ordinance, which includes the detailed Exhibit A showing strikethroughs on the current account budgets and bold/underline text for the new amounts as required by statue. Previously approved transactions can be reviewed on the attached summary and make up most of the budget changes in this amendment. Explanations for the newly requested budget changes are outlined below. 1. Police – The Police Department has requested increases to various line items to get through the end of FY2020. Building Maintenance is increased $5,000 due to necessary repairs for plumbing and HVAC, Professional Services is increased $2,500 to cover physicals for new officers and other items, Travel is increased $8,000 for officers that still need to attend mandatory annual training in Richmond, and Uniforms is increased $10,000 for the addition of part-time officers and other new officers that will be hired. 2. Revenue Commission – The Revenue Commission Board members approved a mid-year budget amendment that requires an increase in the monthly contribution by the three parties that utilize the Commission’s collection services. 3. East Main Street Demo/Paving – The current budget included $40,000 for this project but estimates for demolition and paving/concrete work necessitate the increase for this project to be completed. 4. Transfers – Transfers to Capital Projects Funds for amendments to the match requirement for the CMAQ Grant/ Cardinal Drive project, mostly for utility relocation. 5. Grant Fund – Adds revenue and expense for the Crumb Rubber Grant, CDBG, AHTF, and KOHS. Adjusts the CMAQ Grant for the latest amendment for utility relocation. 6. Environmental Services Fund – Sanitation has requested increases of $3500 for Building Maintenance and $30,000 for Motor Fuel. 7. Capital Projects Fund – Increase the City Match for utility relocation for the CMAQ/Cardinal Drive project. 2019-2020 Budget Amendment #2 Summary General Fund Original Budget Balance (Prior Year Revenues Used) (1,859,978.88) Previously Approved Items: GMWSS Water Source Study MO 19-067 (10-810-5586) (85,000.00) Intergovernmental Revenue (County/GMWSS) (10-000-4660) 85,000.00 Great Crossing Park Director MO 2020-02 (10-520-5406) (13,000.00) Walmart RI/RO KYTC Enhancement Fee (10-810-5565) (25,000.00) CDBG/AHTF Grant Match (Resolution 19-024) (10-110-5391) (34,000.00) New Requests: Police Line Item Increases (Various Accounts) (25,500.00) Revenue Commission Expense Increase (10-520-5450) (44,100.00) E. Main St Demo/Parking Lot Project (10-810-5510) (45,000.00) Transfer to Capital Projects Fund (10-610-5710) (111,000.00) General Fund Budget Surplus (Deficit) *Prior Year Revenues Used (2,157,578.88) Grant Fund Original Budget Balance (9,247.99) DRMO Carryover Add: State Grant Revenue (Crumb Rubber Grant) (24-000-4641) 61,920.00 Parks & Rec Crum Rubber Grant (24-510-5220) (61,920.00) KOHS Grant Police (Federal Grant Revenue) (24-000-4642) 7,550.00 Police Equipment (24-210-5521) (7,550.00) CDBG Revenue (24-000-4643) 510,000.00 State/Federal Grant Revenue (KY AHTF Grant) (24-000-4641) 200,000.00 Boston Scattered Site Project (24-510-5394) (710,000.00) Federal Grant Revenue (CMAQ) (24-000-4642) 430,000.00 Cardinal Drive CMAQ Amendment Utilities Phase (24-510-5565) (430,000.00) Grant Fund Budget Surplus (Deficit) *PY Revenues Used (9,247.99) DRMO Carryover Environmental Services Fund Original Budget Balance (Prior Year Revenues Used) 172,977.81 New Requests: Sanitation Line Item Increases (Various Accounts) (33,500.00) Env Services Fund Budget Surplus (Deficit) 139,477.81 Capital Projects Fund Original Budget Balance (3,842,312.27) New Requests: CMAQ Grant Amendments - City Match (70-510-5565) (111,000.00) Transfer from General Fund (70-000-4730) 111,000.00 Capital Projects Fund Budget Surplus (Deficit) *PY Revenues Used (3,842,312.27)  ORDINANCE NO 2020 -_____ AN ORDINANCE AMENDING THE ANNUAL BUDGET ORDINANCE FOR FISCAL YEAR JULY 1, 2019 THROUGH JUNE 30, 2020 SUMMARY GENERAL FUND Prior Year Revenues are increased by $297,600. Intergovernmental Revenue is increased by $85,000. General Government Expenses are increased by $34,000. Police Expenses are increased by $25,500. Interlocal Expenses are increased by $57,100. Transfers Out are increased by $111,000. Capital Expenses are increased by $155,000. GRANT FUND Federal Grant Revenues are increased by $437,550. State Grant Revenues are increased by $261,920. CDBG Revenues are increased by $510,000. Police Department Expenses are increased by $7,550. Community Services are increased by $1,201,920. ENVIRONMENTAL SERVICES FUND Sanitation Expenses are increased by $33,500. CAPITAL PROJECTS FUND Transfers from Other Funds are increased by $111,000. Capital Expenses are increased by $111,000. All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed. This ordinance shall take effect after its passage and publication according to law. The full text of Ordinance 2020 -_____ is available for examination in the City Clerk’s Office, 100 North Court Street, Georgetown, Kentucky 40324 or at www.georgetownky.gov. PUBLICLY INTRODUCED AND READ FIRST TIME: February 10, 2020 PUBLICLY READ SECOND TIME AND PASSED: ________ ______ APPROVED: ___________________________________ Tom Prather, Mayor ATTEST: ___________________________________ Tracie Hoffman, City Clerk I, Devon Golden, hereby certify I am an Attorney licensed to practice law in the Commonwealth of Kentucky. My office is located at 100 North Court Street, Georgetown, Kentucky 40324. I further certify the foregoing Summary of Ordinance 2020 -_____, of the City of Georgetown, Kentucky, was prepared in accordance with the requirements of KRS 83A.060(9), and is a true and accurate summary of the contents of said Ordinance. ______________________________ Devon Golden, City Attorney  ORDINANCE # 2020 -___ AN ORDINANCE OF THE CITY OF GEORGETOWN, KENTUCKY, AMENDING THE ANNUAL BUDGET FOR THE FISCAL PERIOD JULY 1, 2019, THROUGH JUNE 30, 2020 SPONSORS: COUNCIL MEMBER CONNIE TACKETT NOW THEREFORE, BE IT ORDAINED BY THE CITY OF GEORGETOWN, KENTUCKY, AS FOLLOWS: SECTION ONE The annual budget for the fiscal year beginning July 1, 2019 and ending June 30, 2020, adopted on June 10, 2019, by Ordinance 19-013, and amended on September 23, 2019, by Ordinance 19-023, is amended as set forth in Exhibit A attached hereto and incorporated herein by reference. SECTION TWO Except as provided in the Georgetown Purchasing Policy adopted in Municipal Order 11-028, the Mayor is hereby authorized to enter into any contracts or agreements necessary to fulfill the operation of City government within the allocations listed in this ordinance. SECTION THREE If any section, subsection, sentence, clause, or phrase of this ordinance is for any reason held unconstitutional or otherwise invalid, such infirmities shall not affect the validity of the remaining portions of this ordinance. SECTION FOUR All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed. SECTION FIVE This ordinance shall take effect after its passage and publication according to law. PUBLICLY INTRODUCED AND READ FIRST TIME: February 10, 2020 PUBLICLY READ SECOND TIME AND PASSED: _______________ CITY OF GEORGETOWN, KENTUCKY APPROVED: _______________________________ Tom Prather, Mayor ATTEST: ______________________________ Tracie Hoffman, City Clerk  EXHIBIT A Account Description Adopted Budget Previous Amendments Transfers Current Budget Amendment #2 Amended Budget 10‐000‐4660 INTERGOVT: MISC $ ‐ $ ‐ $ ‐ $ ‐ $ 85,000.00 $ 85,000.00 10‐110‐5391 GRANT EXPENSE: MATCH $ ‐ $ ‐ $ ‐ $ ‐ $ (34,000.00) $ (34,000.00) 10‐210‐5220 BUILDING MAINTENANCE & IMPROVEMENTS $ (30,200.00) $ ‐ $ ‐ $ (30,200.00) $ (5,000.00) $ (35,200.00) 10‐210‐5230 PROFESSIONAL SERVICES $ (13,499.01) $ ‐ $ 3,000.00 $ (10,499.01) $ (2,500.00) $ (12,999.01) 10‐210‐5256 TRAVEL, MEALS, LODGING $ (8,500.00) $ ‐ $ (3,000.00) $ (11,500.00) $ (8,000.00) $ (19,500.00) 10‐210‐5340 UNIFORM PURCHASE $ (64,950.00) $ ‐ $ ‐ $ (64,950.00) $ (10,000.00) $ (74,950.00) 10‐520‐5406 SCOTT COUNTY FISCAL COURT: PARKS $ ‐ $ ‐ $ ‐ $ ‐ $ (13,000.00) $ (13,000.00) 10‐520‐5450 REVENUE COMMISSION FEES $ (220,345.00) $ ‐ $ ‐ $ (220,345.00) $ (44,100.00) $ (264,445.00) 10‐610‐5710 TRANSFER TO CAPITAL PROJECTS FUND $ ‐ $ ‐ $ ‐ $ ‐ $ (111,000.00) $ (111,000.00) 10‐810‐5510 BUILDINGS & IMPROVEMENTS $ ‐ $ (65,000.00) $ ‐ $ (65,000.00) $ (45,000.00) $ (110,000.00) 10‐810‐5565 ROAD CONSTRUCTION & IMPROVEMENT $ ‐ $ ‐ $ ‐ $ ‐ $ (25,000.00) $ (25,000.00) 10‐810‐5586 WATER SYSTEMS $ ‐ $ ‐ $ ‐ $ ‐ $ (85,000.00) $ (85,000.00) 24‐000‐4641 GRANT: STATE $ 315,465.11 $ (238,224.00) $ ‐ $ 77,241.11 $ 261,920.00 $ 339,161.11 24‐000‐4642 GRANT: FEDERAL $ 559,541.20 $ (9,277.19) $ ‐ $ 550,264.01 $ 437,550.00 $ 987,814.01 24‐000‐4643 COMMUNITY DEVELOPMENT BLOCK GRANT $ ‐ $ ‐ $ ‐ $ ‐ $ 510,000.00 $ 510,000.00 24‐210‐5521 EQUIPMENT: TECHNICAL $ ‐ $ ‐ $ ‐ $ ‐ $ (7,550.00) $ (7,550.00) 24‐510‐5220 BUILDING MAINTENANCE & IMPROVEMENTS $ ‐ $ ‐ $ ‐ $ ‐ $ (61,920.00) $ (61,920.00) 24‐510‐5394 GRANT EXPENSE: CDBG $ ‐ $ ‐ $ ‐ $ ‐ $ (710,000.00) $ (710,000.00) 24‐510‐5565 ROAD CONSTRUCTION & IMPROVEMENT $ (465,000.00) $ 53,302.70 $ ‐ $ (411,697.30) $ (430,000.00) $ (841,697.30) 30‐410‐5220 BUILDING MAINTENANCE & IMPROVEMENTS $ (6,000.00) $ ‐ $ ‐ $ (6,000.00) $ (3,500.00) $ (9,500.00) 30‐410‐5335 MOTOR FUEL $ (100,000.00) $ ‐ $ ‐ $ (100,000.00) $ (30,000.00) $ (130,000.00) 70‐000‐4730 TRANSFER FROM GENERAL FUND $ ‐ $ ‐ $ ‐ $ ‐ $ 111,000.00 $ 111,000.00 70‐510‐5565 ROAD CONSTRUCTION & IMRPROVEMENTS $ (962,230.00) $ 17,005.67 $ ‐ $ (945,224.33) $ (111,000.00) $ (1,056,224.33)  MUNICIPAL ORDER 20- February 10, 2020 AN ORDER DECLARING SURPLUS PROPERTY AND AUTHORIZING THE DISPOSAL OF SAME BY PUBLIC AUCTION WHEREAS, the property described in the lists attached hereto and incorporated herein by reference, was acquired for use by the designated City Department; and WHEREAS, the property is in need of repairs exceeding its current value, is not being used by the City, and should be declared surplus; NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that the property described in the attached lists is declared surplus property and that the Mayor is authorized to dispose of the same by public auction. PASSED AND APPROVED, this February 10, 2020. APPROVED __________________________________ Tom Prather, Mayor ATTEST: Tracie Hoffman, City Clerk  PD Surplus Items 1 Humvee Military Vehicle 4 door soft top 1 Humvee Military Vehicle 2 door high back  City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor MUNICIPAL ORDER 2020 -_______ FEBRUARY 10, 2020 AN ORDER APPROVING THE PURCHASE OF FIVE HUNDRED (500) TRASH RECEPTACLES (“HERBIES”) IN THE AMOUNT OF $21,610.74 FOR THE SANITATION DEPARTMENT AND AUTHORIZING THE MAYOR TO SIGN ALL RELEVANT DOCUMENTS. WHEREAS, the purchase of herbies is necessary for the Sanitation Department to continue providing premium service to the citizens of Georgetown; and WHEREAS, the City of Georgetown issued an Invitation to Bid for the herbies and received multiple bids for this order, the lowest of which came from Toter, LLC, at a cost of $21,610.74; and WHEREAS, the purchase of the herbies is covered in the 2019-2020 Sanitation budget; NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that the purchase of five hundred (500) herbies from Toter, LLC, in the amount of $21,610.74, the bid for which is attached hereto and incorporated herein by reference, is approved, and the Mayor is authorized to sign all relevant documents. PASSED AND APPROVED, this February 10, 2020. __________________________________ Tom Prather, Mayor ATTEST: ____________________________ Tracie Hoffman, City Clerk 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE  INVITATION TO BID TRASH RECEPTACLES BID OPENING: WEDNESDAY, FEBRUARY 5 AT 10:00 AM BIDDER RESPONSE FORM BID AMOUNT: $21,610.74 500 UNITS INCLUDING SHIPPIN G NAME OF FIRM: Toter LLC ADDRESS: 841 Meacham Road, Statesville, NC 28677 NAME (Type or Print): Laura P. Hubbard, Director of Municipal Sales TELEPHON E: 800-424-0422, Ext 09584 / Direct Phone - 704-768-2584 EMAIL: * Authorized Signature: Date: -----;--:r------------------------ 1/31/2019 * Signature certifies the proposed solution and services meet all requirements outlined in this bid proposal and the vendor will comply with all specified requirements unless exceptions are noted below. Bidder Acknowledges receipt of Addendum as noted: (mark N/ A if none) N/A # ____ _ N/A Dated ______ # _____ Dated ______ # _____ Dated ______ Sub-Contractor/ Supplier Contract Amount None Not Applicable $ $_______ $_______ $_______ Check here None and attach additional sheet for additional Sub- Contractors/ Suppliers. Page 9 of 14