City Council

City Council Members City Council Members Willow Hambrick Karen Tingle-Sames Greg Hampton Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Tom Prather, Mayor Georgetown City Council Special Meeting September 27, 2021 6:00 PM AGENDA * Per KRS 61.826, this meeting is a video teleconference meeting. Members of the Council will participate via “Zoom.” Per Senate Bill 150, Council Members without video access may participate via audio teleconference. The meeting will be hosted from City Hall, 100 North Court Street, Georgetown, KY 40324. Per Kentucky Attorney General Opinion 20-05, Senate Bill 150 and House Joint Resolution 1, public attendance will not be permitted at this meeting because, due to the highly contagious nature of COVID-19, it is not feasible for the City to provide a central physical location for public viewing. This meeting will be broadcast live through the City of Georgetown’s YouTube page (www.youtube.com/c/cityofgeorgetownky). Any citizen who wishes to speak at the City Council meeting may contact Tracie Hoffman at tracie.hoffman@georgetownky.gov, no later than 4:00 PM on Monday, September 27, 2021 to be provided with a link to the Zoom meeting. 1. Call to Order 2. Roll Call 3. Approval of Minutes 4. Receipt of Check Register 5. Public Comments 6. Mayor’s Comments 7. City Attorney a) Second Reading of Property Tax Ordinance b) Resolution Section 3 CDBG-CV Funding 8. Finance – First Reading of Budget Amendment Ordinance – Sponsors Connie Tackett and David Lusby 9. City Engineer – Resolution Approving an Amendment to the CMAQ Agreement 10. Human Resources – Second Reading of an Amendment to the Personnel Ordinance – Sponsors Connie Tackett and Tammy Lusby Mitchell 11. Police – Resolution Accepting VOCA Grant Funding 12. Council Comments 13. Adjourn Georgetown City Council Meeting Minutes of 09/13/2021 Page 1 of 3 Georgetown City Council Special Meeting September 13, 2021 6:00 pm The meeting of the Georgetown City Council was called to order by Tom Prather. All members being present. Councilmember Lusby led the pledge after a moment of silence. Mayor Prather opened the public hearing for comments concerning the City of Georgetown 2021 property tax rate at 6:00 p.m. The hearing was closed at 6:05. 1. Minutes A motion was made by Councilmember Hambrick and seconded by Councilmember Tackett to approve the minutes from the City Council meeting. August 23, 2021.The motion was unanimously approved. 2. Acknowledgement Receipt of Check Register Mayor Prather requested that council acknowledge receipt of the check register. Council members all acknowledged such receipt. 3. Airport A resolution of the City of Georgetown accepting Federal Aviation Association funding for the Georgetown-Scott County Regional Airport. Motion for approval by Councilmember Lusby and seconded by Councilmember Stone. The motion unanimously approved. 4. GMWSS a) Approval of purchase order to Leak Eliminators for $21,893.24. A motion for approval was made by Councilmember Tackett and seconded by Councilmember Stone. The motion was unanimously approved. b) Approval of purchase order to GRW for $40,357.07. A motion for approval was made by Councilmember Tackett and seconded by Councilmember Stone. The motion was unanimously approved. c) Approval of purchase order to Jack Doheny Companies, Inc. for $459,787.00. A motion for approval was made by Councilmember Tackett and seconded by Councilmember Stone. The motion was unanimously approved. d) Approval of purchase order to Judy Construction Inc. for $595,415.00. A motion for approval was made by Councilmember Tackett and seconded by Councilmember Stone. The motion was unanimously approved. e) Approval of agreement with Epik Proposal and Service Order. A motion for approval was made by Councilmember Tackett and seconded by Councilmember Stone. The motion was unanimously approved. Georgetown City Council Meeting Minutes of 09/13/2021 Page 2 of 3 f) Approval of purchase order to 4IQ for $6,500.00. A motion for approval was made by Councilmember Tackett and seconded by Councilmember Stone. The motion was unanimously approved. g) Approval of agreement with Apex Data Solutions and Service, LLC. A motion for approval was made by Councilmember Tackett and seconded by Councilmember Stone. The motion was unanimously approved. 5. City Attorney a) First reading of an ordinance providing for and making the real property, personal property, motor vehicle and watercraft tax levy for city purposes for the fiscal year beginning July 1, 2021, and ending June 30, 2022, inclusive. b) A resolution regarding the CDBG-CV project: residential anti-displacement and relocation assistance plan under section 104(d) of the Housing and Community Development act of 1974. Motion for approval by Councilmember Tackett and seconded by Councilmember Lusby. The motion unanimously approved. c) A resolution of the City of Georgetown regarding title VI of the Civil Rights Act of 1964. Motion for approval by Councilmember Tackett and seconded by Councilmember Lusby. The motion unanimously approved. d) A resolution regarding CDBG procurement standards for the CDBG CV Project. Motion for approval by Councilmember Tackett and seconded by Councilmember Lusby. The motion unanimously approved. e) A resolution regarding the CDBG CV Grant project, budgeted funds and cost overruns. Motion for approval by Councilmember Tackett and seconded by Councilmember Lusby. The motion unanimously approved. f) Municipal Order approving a contract with bluegrass area development district for CDBG -CV Grant funding administration and authorizing the mayor to sign all relevant documents. Motion for approval by Councilmember Tackett and seconded by Councilmember Lusby. The motion unanimously approved. g) Municipal Order approving a contract with Bluegrass Community Action Partnership for CDBG-CV funding assistance and authorizing the mayor to sign all relevant documents. Motion for approval by Councilmember Tackett and seconded by Councilmember Lusby. The motion unanimously approved. 6. City Engineer a) Municipal Order accepting street within Rocky Creek Farm-Section 3B, phase 3 subdivision as city streets and including them on the official city street map. Motion for approval by Councilmember Stone and seconded by Councilmember Hambrick. The Motion unanimously approved. b) Municipal Order accepting streets within the Meadows at Rocky Creek – Section1C subdivision as city streets and including them on the official city street map. Motion for approval by Councilmember Stone and seconded by Councilmember Hambrick. The Motion unanimously approved. c) Municipal Order accepting streets within the Abbey at Oxford – phase 2, units 1A, 1B & 1C subdivision as city streets and including them on the official city street map. Motion for approval by Councilmember Stone and seconded by Councilmember Hambrick. The Motion unanimously approved. d) Municipal Order accepting streets within the Paynes Crossing unit 4, sections 1&2 subdivision as city streets and including them on the official city street map. Georgetown City Council Meeting Minutes of 09/13/2021 Page 3 of 3 Motion for approval by Councilmember Stone and seconded by Councilmember Hambrick. The Motion unanimously approved. 7. Dispatch Municipal Order declaring surplus property and authorizing disposal of same by public auction or transfer to another governmental agency. Motion for approval by Councilmember Lusby Mitchell and seconded by Councilmember Hambrick. The Motion unanimously approved. 8. Human Resources First reading of an ordinance amending section 2-111 of the code of ordinances to add (3) part-time seasonal intern positions to general government. 9. Police Municipal Order approving the purchase of ballistic equipment for the police department and authorizing the mayor to sign all relevant documents. Motion for approval by Councilmember Lusby Mitchell and seconded by Councilmember Tingle-Sames. The Motion unanimously approved. 10. Public Works Municipal Order approving the purchase of a front loader for public works and authorizing the mayor to sign all relevant documents. Motion for approval by Councilmember Hampton and seconded by Councilmember Stone. The Motion unanimously approved. 11. Chief Administrator Presentation of sanitation RFP results. Motion for approval to negotiate a contract with Republic Services by Councilmember Stone and seconded by Councilmember Hampton. The motion was unanimously approved. There being no further business Mayor Prather adjourned the meeting. APPROVED ______________________________ Tom Prather, Mayor ATTESTED BY: _________________________________ Tracie Hoffman, City Clerk-Treasurer  Georgetown, City of Check Report by Check Number Bank: 1C - CENTRAL BANK & TRUST Check Dates: 9/11/2021 to 9/30/2021 Payment Method: Checks, ACH, EFT As Of Check Cashed Date: 1/1/1900 to 9/30/2021 Vendors: 10THPLAN to zWOODFEXC Include Voids: No Checks: All Check Status: Cashed And Outstanding Check Number Check Date Vendor Code Vendor Name Check Type Check Status Cashed Date Void Amount Amount Bank: 1C - CENTRAL BANK & TRUST 09/21/2021 SOUSTATE SOUTHERN STATES CO-OP Check Outstanding $0.00 $281.05 09/21/2021 SOUSTATE SOUTHERN STATES CO-OP Check Outstanding $0.00 $107.07 0000110464 09/17/2021 AFLAC AFLAC Check Outstanding $0.00 $1,100.36 0000110465 09/17/2021 ARAMARKU ARAMARK UNIFORM SERVICE Check Outstanding $0.00 $335.66 0000110466 09/17/2021 ATT AT&T Check Outstanding $0.00 $184.58 0000110467 09/17/2021 ATTKY AT&T Check Outstanding $0.00 $175.00 0000110468 09/17/2021 ATLANTICE ATLANTIC EMERGENCY SOLUTIONS, INC Check Outstanding $0.00 $7,176.00 0000110469 09/17/2021 EMPLOYEEREIMB JOSHUA SMITH Check Outstanding $0.00 $288.10 0000110470 09/17/2021 FOPLEGAL FOP LEGAL DEFENSE FUND Check Outstanding $0.00 $999.66 0000110471 09/17/2021 GALLS GALLS, LLC Check Outstanding $0.00 $156.91 0000110472 09/17/2021 GTPARKSR GEORGETOWN PARKS & REC. Check Outstanding $0.00 $107,531.18 0000110473 09/17/2021 GTPROFIR GT PRO FIREFIGHTERS 3681 Check Outstanding $0.00 $1,140.00 0000110474 09/17/2021 GTSCSENI GT/SC SENIOR CITIZENS Check Outstanding $0.00 $8,083.33 0000110475 09/17/2021 HAMILRYK HAMILTON RYKER Check Outstanding $0.00 $2,936.26 0000110476 09/17/2021 SIMPLEX Johnson Controls Check Outstanding $0.00 $495.00 0000110477 09/17/2021 DILLSFIRE JOHNSON'S FIRE EQUIPMENT CO., INC. Check Outstanding $0.00 $948.00 0000110478 09/17/2021 KYCEMETE KENTUCKY CEMETERY ASSN. Check Outstanding $0.00 $100.00 0000110479 09/17/2021 KYUNIFOR KENTUCKY UNIFORMS, INC. Check Outstanding $0.00 $45.70 0000110480 09/17/2021 KEYOILCO KEY OIL CO. Check Outstanding $0.00 $310.00 0000110481 09/17/2021 KIMBALLM KIMBALL MIDWEST Check Outstanding $0.00 $263.00 0000110482 09/17/2021 KYMOTORS KOI ENTERPRISES Check Outstanding $0.00 $529.06 0000110483 09/17/2021 COPS KY CHAPTER OF CONCERNS OF POLICE Check Outstanding $0.00 $22.00 0000110484 09/17/2021 KYDEFLOA KY EMPLOYEES DEFF COMP Check Outstanding $0.00 $9,249.67 0000110485 09/17/2021 KFA2002C KY FIREFIGHTERS ASSN. Check Outstanding $0.00 $85.00 0000110486 09/17/2021 LWEMERGE L & W EMERGENCY EQUIPMENT Check Outstanding $0.00 $569.00 0000110487 09/17/2021 NAPAAUTO NAPA AUTO PARTS Check Outstanding $0.00 $238.40 0000110488 09/17/2021 NETGAINT NETGAIN TECHNOLOGIES INC. Check Outstanding $0.00 $7,213.62 0000110489 09/17/2021 OSBURN OSBURN ASSOCIATES, INC Check Outstanding $0.00 $474.87 0000110490 09/17/2021 PURCHASE PURCHASE POWER Check Outstanding $0.00 $150.00 0000110491 09/17/2021 PURCHASE PURCHASE POWER Check Outstanding $0.00 $67.96 0000110492 09/17/2021 QUILL QUILL Check Outstanding $0.00 $64.96 0000110493 09/17/2021 RAJFLEET RAJ FLEET SERVICES, LLC Check Outstanding $0.00 $7,329.01 0000110494 09/17/2021 SCPVA SCOTT CO. P.V.A. Check Outstanding $0.00 $60,000.00 0000110495 09/17/2021 SCFISCAL SCOTT COUNTY FISCAL COURT Check Outstanding $0.00 $338,659.10 0000110496 09/17/2021 SPECTRUME SPECTRUM ENTERPRISE Check Outstanding $0.00 $254.97 9/24/2021 10:29 AM Page 1 of 2 V.4.6  As Of Check Cashed Date: 1/1/1900 to 9/30/2021 Check Number Check Date Vendor Code Vendor Name Check Type Check Status Cashed Date Void Amount Amount 0000110497 09/17/2021 SUPPORTI SUPPORTING HEROS Check Outstanding $0.00 $324.42 0000110498 09/17/2021 TEXASLIFE TEXAS LIFE INSURANCE CO Check Outstanding $0.00 $1,705.50 0000110499 09/17/2021 TRUCKPRO TRUCKPRO/AWR LEXINGTON Check Outstanding $0.00 $143.52 0000110500 09/17/2021 UNITEWAY UNITED WAY OF BLUEGRASS Check Outstanding $0.00 $78.00 1C - CENTRAL BANK & TRUST Total: $0.00 $559,815.92 Grand Total: $0.00 $559,815.92 9/24/2021 10:29 AM Page 2 of 2 V.4.6  CITY OF GEORGETOWN ORDINANCE NO. 21 - ____ AN ORDINANCE PROVIDING FOR AND MAKING THE REAL PROPERTY, PERSONAL PROPERTY, MOTOR VEHICLE AND WATERCRAFT TAX LEVY FOR CITY PURPOSES FOR THE FISCAL YEAR BEGINNING JULY 1, 2021 AND ENDING JUNE 30, 2022 INCLUSIVE. WHEREAS, the City Council for the City of Georgetown, Kentucky is required by KRS 92.280 to enact, by ordinance each year, a tax levy on all real property, personal property, motor vehicles and watercraft; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL FOR THE CITY OF GEORGETOWN KENTUCKY, AS FOLLOWS: SECTION ONE That the following tax levy is hereby made for City purposes for the City of Georgetown, Kentucky, for the fiscal year beginning July 1, 2021 and ending June 30, 2022 inclusive, to wit: For the fiscal year beginning July 1, 2021 and ending June 30, 2022, inclusive, there is hereby made a tax levy of: six point five cents ($0.0650) on each one hundred dollars ($100.00) of assessed real property; six point five cents ($0.0650) on each one hundred dollars ($100.00) of assessed personal property; and sixteen point eight cents ($0.1680) on each one hundred dollars ($100.00) of assessed motor vehicles and watercraft, which tax proceeds shall be designated to the General Fund for the general operation of City Government. SECTION TWO All matters relating to the payment of the taxes imposed on motor vehicles and watercraft hereunder shall be in accordance with KRS Chapter 134.800 et seq. SECTION THREE That upon all taxes for real property and personal property levied herewith, which are unpaid on January 1, 2022, there shall begin to accrue, attach, and be added from said date, a flat penalty of fifteen percent (15%) onto the total amount of said taxes then due and payable through January 31, 2022; after which, the flat penalty shall be twenty percent (20%). Additionally, tax bills not paid before March 1, 2022 shall have added to them interest at the rate of one percent (1%) per month, or fraction of a month, until said taxes are paid. The penalty and interest as provided herein shall be added to said unpaid taxes and collected by the City Finance Director and/or the City Clerk. Should the real or personal property tax herein become delinquent, the City Financial Officer, the City Clerk and/or the City Attorney are authorized to file suit to collect all delinquent taxes plus court costs and expenses, including a reasonable attorney fee, incurred by reason of the delinquency.  SECTION FOUR If any section, subsection, sentence, clause, or phrase of this ordinance is held unconstitutional or otherwise invalid, such infirmity shall not affect the validity of the remaining portions of this ordinance. SECTION FIVE All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed. SECTION SIX This Ordinance shall take effect after its passage and publication according to law. PUBLICLY INTRODUCED AND READ FIRST TIME: September 13, 2021 PUBLICLY READ SECOND TIME AND PASSED: _______________, 2021 APPROVED: _______________________ Tom Prather, Mayor ATTEST: _________________________ Tracie Hoffman, City Clerk  RESOLUTION 21 - ____ CITY OF GEORGETOWN A RESOLUTION REGARDING THE CITY OF GEORGETOWN CDBG-CV UTILITY ASSISTANCE FUNDING SECTION 3 PLAN. WHEREAS, the City of Georgetown agrees to implement the following specific affirmative action steps directed at increasing opportunities for training and employment for lower income residents of the project area **and increasing the utilization of business concerns within the Section 3 covered area or owned by Section 3 area residents: A. To identify projected work force needs for all phases of the program by occupation, trade, skill level, and number of positions and to develop utilization goals for the employment of lower income project area residents for each. B. To attempt to recruit from within the city the requisite number of project area residents through local advertising media, posted signs, and community organizations and public and private institutions operating within or serving the project area. C. To identify eligible business concerns for CDBG-assisted contracts through the Chamber of Commerce, the Urban League, local advertising median including public signage, project area committees, citizen advisory boards, lists available through CDBG program officials, regional planning agencies, and all other appropriate referral sources. D. To maintain a list of eligible business concerns for utilization in CDBG-funded procurements, to ensure that all appropriate project area business concerns are notified of pending contractual opportunities, and to make available this list for general city procurement needs. E. ***To require all bidders on contracts to submit a written Section 3 Plan including utilization goals and the specific steps planned to accomplish these goals. *** F. To ensure that contracts which are typically let on a negotiated rather than a bid basis in areas other than Section 3 covered project areas are also let on a negotiated basis, whenever feasible, when let in a Section 3 covered project area. G. To maintain records, including copies of correspondence, memoranda, etc., which document that all of the above affirmative action steps have been taken. ** The project area is coextensive with jurisdictional boundaries. *** Loans, grants, contracts, and subsidies which do not exceed $100,000 will be exempt. 1  H. To appoint or recruit an executive official of the city as Equal Opportunity Officer to coordinate the implementation of this Section 3 Plan. NOW THEREFORE, be it resolved by the City of Georgetown that: The City of Georgetown will abide by the Section 3 requirements outlined herein for the CDBG-CV utility assistance program. This RESOLUTION was approved by vote of the City Council, City of Georgetown on the 27th day of September, 2021. _____________________________ Tom Prather, Mayor ATTEST: ____________________________ Tracie Hoffman, City Clerk 2  MEMORANDUM DATE: September 27, 2021 TO: MAYOR PRATHER AND CITY COUNCIL FR: STACEY CLARK, DIRECTOR OF FINANCE RE: 2021-2022 Budget Amendment #1 Please review the attached summary that shows the beginning budget balance of each fund, the proposed changes and the ending budget balance of the fund. Please keep in mind that the “balances” shown are the balances for the 2021-2022 operating budget, not the total fund balance (reserves) for that fund. Revenues that are being increased are shown as positive numbers, while revenues that are being decreased are shown as negatives. Expenses that are increased are shown as negatives, while expenses that are decreased are shown as positives. I have broken down the various changes into items that have already been approved by Council through Municipal Order/Ordinance/Resolution or a prior year budget and new items requested. Also included in this information will be the summary ordinance and budget ordinance, which includes the detailed Exhibit A showing strikethroughs on the current account budgets and bold/underline text for the new amounts as required by statue. Previously approved transactions and items carried over from FY 20-21 can be reviewed on the attached summary. Explanations for the newly requested budget changes are outlined below. 1. ARPA – While final guidelines for the use of ARPA Funds have not yet been issued, we have decided to set up a separate fund for accounting for these revenues and expenses. For this amendment, the $1,750,000 that was budgeted in the General Fund for revenue replacement (under the account Grant: Federal) is simply being reclassified as a Transfer from the ARPA Fund. It may later be determined that rather than transferring the revenue from the ARPA Fund to the General Fund, expenses totaling $1,750,000 may need to be directly recorded in the ARPA Fund. If that determination is made, it will be updated again in a later budget amendment. 2. General Government – It has been determined that the position of Risk Manager would be highly beneficial to the City. It has been recommended in the past by KLC and it is requested to fund this position at this time. The Council will again have the opportunity to discuss this position when a Personnel Ordinance is presented for consideration. At that time, Council will be presented with additional information about how the cost for this position may be reduced, such as by gaining points on insurance renewals that will lead to a decrease in insurance premiums. 3. General Government – Administration is requesting $150,000 to be added to the city-wide budget for technology improvements. Each of these items/projects that are over $10,000 will be brought to Council for approval prior to initiation of the purchase. 4. Gen Govt/Engineering – Funds to pay interns were budgeted in the General Government and Engineering Professional Services line items. This budget amendment moves those funds to salaries and benefits, as these positions will be added to our personnel ordinance and paid through payroll. 5. Police – An administrative assistant/clerical position has been requested by the Police Department if body cameras are purchased to manage the additional duties that come with monitoring, storing, and cataloguing video data. It is estimated at a salary of $37,000 annually, plus benefits, for a total of $75,000. 6. Police – There is a small decrease of $4,215 to the personnel budgeted in the General Fund for VOCA to adjust for the actual grant award amount. The General Fund will also now be picking up the operating costs such as supplies, victim resources, safety measures, etc., at a total of $17,416. 7. Police/Fire – The City received an additional allotment of CARES Act funding that will be used to pay for $256,188 of first responder salaries. This is a reduction in expenses to the General Fund. 8. Engineering – This amendment allocates $100,000 to a cost-sharing program for the repair of sidewalks throughout the City. This will be a 50/50 program between the City and citizens. Additionally, it is requested to add $6,500 to the engineering special projects budget for the repair of streetlights at Scroggins Park, by converting the lights to LED. 9. Grant Fund – Various adjustments are made to carry-forward balances for grants such as CMAQ, CDBG, and DRMO. ARPA revenues and expenses are moved to a separate fund. Personnel expenses paid for by the VOCA grant are increased by $4,201 based on the award amount. 10. ARPA Fund – A new fund is set up for the administration and monitoring of the American Rescue Plan Act revenues. The first half of funds was received in July 2021. The original FY22 budget approved using $1,750,000 of these funds for revenue replacement and $650,000 for Storm Water and Sewer projects. This amendment allocates additional funds for the purchase of property for storm water improvements, rain barrel purchases, and the purchase of body cameras for the Police department. 11. Cemetery Fund – The Cemetery has been required to use additional temporary personnel while waiting to fill its Maintenance Worker position. This amendment transfers funds from salary and benefits to Professional Services to reflect that increased cost. It also increases the Professional Services budget by $5,000 due to underestimating the cost of seasonal temporary personnel in the original approved budget. Also, the original approved budget did not include additional uniform funds to cover two new positions and this amendment adds $1,000 to the uniform budget. 12. Capital Projects Fund – This amendment corrects the amount of carry-forward funds for the Cardinal Drive road project and adds the revenue/expense for the KIA Loan/South Sewer Project. 2021-2022 Budget Amendment #1 Summary General Fund Original Budget Balance (Prior Year Revenues Used) 211.56 Carryforward Items from FY2021 Budget (MO 2021-30) Police - Ammunition (23,999.00) Police - Scopes (3,817.00) Police - Cameras (7,497.00) Police - Insurance Proceeds to Purchase New Vehicle (27,270.00) Fire - Ballistic Gear (36,150.00) Previously Approved Transactions: General Government - Professional Services - KIA Loan Admin (MO 2021-44) (50,000.00) Grant: Federal (ARPA) (1,750,000.00) Transfer from ARPA Fund/Move Expenses to ARPA Fund 1,750,000.00 New Requests: General Government (HR) - Risk Manager (120,000.00) General Government (Salaries) - Interns (10,980.00) General Government (Professional Services) - Interns 10,980.00 General Government - Technology Budget (150,000.00) Police - Administrative/Clerical Position for Body Camera Monitoring (75,000.00) Police - VOCA Personnel 4,215.00 Police - VOCA Operating Expenses (17,416.00) Police Salaries & Benefits (Reassigned to CARES Act Funding) 128,094.00 Fire Salaries & Benefits (Reassigned to CARES Act Funding) 128,094.00 Public Works (Salaries) - Interns (2,575.00) Engineering - Sidewalk Cost-Sharing Program (100,000.00) Engineering (Professional Services) - Interns 2,575.00 Engineering - Street Light Repair/Conversion to LED Scroggins Park (6,500.00) Transfer to Environmental Services Fund (Storm Water Carry-over Items) (155,261.00) Transfer to Cemetery Fund (3,000.00) General Fund Budget Surplus (Deficit) *Prior Year Revenues Used (515,295.44) Grant Fund Original Budget Balance (7,875.00) DRMO Carryover Previously Approved Transactions: CDBG-CV Grant Revenue (Resolution 2021-27) 200,000.00 CDBG-CV Grant Expense (200,000.00) CARES Act Grant Revenue (Resolution 2021-28) 256,188.00 Police Salaries & Benefits (128,094.00) Fire Salaries & Benefits (128,094.00) Grant Updates: CMAQ Grant Revenue (Resolution 2021-24) (18,836.55) CMAQ Grant Expense 18,836.55 CDBG Grant Revenue (92,000.00) CDBG Grant Expense 92,000.00 Reduce ARPA/Federal Grant Revenue (650,000.00) Reduce ARPA Expenses 650,000.00 DRMO Expense Reduction for Expenses Incurred Prior to 7-1-2021 2,000.00 New Requests: VOCA Grant Revenue (4,201.00) VOCA Grant Expenses 4,201.00 Grant Fund Budget Surplus (Deficit) *PY Revenues Used (5,875.00) DRMO Carryover ARPA Fund Original Budget Balance - Previously Budgeted Items: (Move to ARPA Fund) Storm Water/Sewer Projects (South Sewer, Bourbon St) (650,000.00) Lost Revenue Replacement/Transfer to General Fund/General Operating Expenses (1,750,000.00) ARPA Revenue: 4,530,746.73 Previously Approved Items: Rain Barrel Cost Sharing Program (Resolution 2021-22) (3,562.50) Revenue from sale of Rain Barrels 1,781.25 New Items: Police Axon Body Cameras (140,000.00) Purchase of Property on Broadway for Storm Water Improvements (250,000.00) ARPA Fund Budget Surplus (Deficit) *PY Revenues Used 1,738,965.48 Environmental Services Fund Original Budget Balance (Prior Year Revenues Used) (149,307.50) Carryforward Items from FY2021 Budget (MO 2021-30) Transfer from General Fund 155,261.00 Storm Water - Curb Box Replacements (89,586.00) Storm Water - S. Broadway/Clayton Engineering Report (57,975.00) Storm Water - Curb Work H&W Concrete (6,200.00) Storm Water - 615 S. Broadway Manhole Replacement (1,500.00) Env Services Fund Budget Surplus (Deficit) (149,307.50) Cemetery Fund Original Budget Balance (Prior Year Revenues Used) - New Requests: Uniforms for Two New Positions (1,000.00) Decrease Personnel 27,000.00 Increase Professional Services (32,000.00) Transfer from General Fund 3,000.00 County Half 3,000.00 Cemetery Fund Budget Surplus (Deficit) - Capital Projects Fund Original Budget Balance (Prior Year Revenues Used) (573,946.00) Previously Approved Transactions: KIA Loan Proceeds (Resolution 2021-21) 23,540,000.00 South Sewer Construction Expenses (23,540,000.00) Carryforward Balance Corrections: Cardinal Drive (CMAQ) 2,159.45 Capital Projects Fund Budget Surplus (Deficit) *Prior Year Revenues Used (571,786.55)  ORDINANCE NO 2021 -_____ AN ORDINANCE AMENDING THE ANNUAL BUDGET ORDINANCE FOR FISCAL YEAR JULY 1, 2021, THROUGH JUNE 30, 2022 SUMMARY GENERAL FUND Prior Year Revenues are increased by $515,507. Federal Grant Revenue is decreased by $1,750,000. Transfers from Other Funds are increased by $1,750,000. General Government Expenses are increased by $320,000. Police Expenses are increased by $22,690. Fire Expenses are decreased by $91,944. Public Works Expenses are increased by $2,575. Engineering Expenses are increased by $103,925. Transfers to Other Funds are increased by $158,261. GRANT FUND Prior Year Revenues are decreased by $2,000. CDBG-CV Revenue is increased by $200,000. CDBG Revenue is decreased by $92,000. Federal Grant Revenue is decreased by $416,849.55. Police expenses are increased by $121,893. Fire Expenses are increased by $128,094. Community Services expenses are decreased by $560,836.55. ARPA FUND (NEW) American Rescue Plan Act Revenue is increased by $4,530,746.73. Other Revenues are increased by $1,781.25. Police Expenses are increased by $140,000. Storm Water Expenses are increased by $903,562.50. Transfers to Other Funds are increased by $1,750,000. ENVIRONMENTAL SERVICES FUND Storm Water Expenses are increased by $155,261. Transfers from Other Funds are increased by $155,261. CEMETERY FUND Intergovernmental Revenues are increased by $3,000. Transfers From Other Funds are increased by $3,000. Cemetery Expenses are increased by $6,000. CAPITAL PROJECTS FUND Prior Year Revenues are decreased by $2,159.45. Loan Proceeds are increased by $23,540,000. Capital Expenses are increased by $23,537,840.55. All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed. This ordinance shall take effect after its passage and publication according to law. The full text of Ordinance 2021 -_____ is available for examination in the City Clerk’s Office, 100 North Court Street, Georgetown, Kentucky 40324 or at www.georgetownky.gov. PUBLICLY INTRODUCED AND READ FIRST TIME: September 27, 2021 PUBLICLY READ SECOND TIME AND PASSED: ________ ________ APPROVED: ___________________________________ Tom Prather, Mayor ATTEST: ___________________________________ Tracie Hoffman, City Clerk I, Devon Golden, hereby certify I am an Attorney licensed to practice law in the Commonwealth of Kentucky. My office is located at 100 North Court Street, Georgetown, Kentucky 40324. I further certify the foregoing Summary of Ordinance 2021 -_____, of the City of Georgetown, Kentucky, was prepared in accordance with the requirements of KRS 83A.060(9), and is a true and accurate summary of the contents of said Ordinance. ______________________________ Devon Golden, City Attorney  ORDINANCE # 2021 -___ AN ORDINANCE OF THE CITY OF GEORGETOWN, KENTUCKY, AMENDING THE ANNUAL BUDGET FOR THE FISCAL PERIOD JULY 1, 2021, THROUGH JUNE 30, 2022 SPONSORS: COUNCIL MEMBERS DAVID LUSBY AND CONNIE TACKETT NOW THEREFORE, BE IT ORDAINED BY THE CITY OF GEORGETOWN, KENTUCKY, AS FOLLOWS: SECTION ONE The annual budget for the fiscal year beginning July 1, 2021, and ending June 30, 2022, adopted on June 14, 2021, by Ordinance 2021-06, is amended as set forth in Exhibit A attached hereto and incorporated herein by reference. SECTION TWO Except as provided in the Georgetown Purchasing Policy adopted in Municipal Order 11-028, the Mayor is hereby authorized to enter into any contracts or agreements necessary to fulfill the operation of City government within the allocations listed in this ordinance. SECTION THREE If any section, subsection, sentence, clause, or phrase of this ordinance is for any reason held unconstitutional or otherwise invalid, such infirmities shall not affect the validity of the remaining portions of this ordinance. SECTION FOUR All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed. SECTION FIVE This ordinance shall take effect after its passage and publication according to law. PUBLICLY INTRODUCED AND READ FIRST TIME: September 27, 2021 PUBLICLY READ SECOND TIME AND PASSED: ________________ CITY OF GEORGETOWN, KENTUCKY APPROVED: _______________________________ Tom Prather, Mayor ATTEST: ______________________________ Tracie Hoffman, City Clerk  EXHIBIT A Account Description Original FY22 Budget Amendment Amended FY22 Budget 10‐000‐4642 GRANT: FEDERAL $ 1,750,000.00 $ (1,750,000.00) $ ‐ 10‐000‐4751 TRANSFER FROM ARPA FUND $ ‐ $ 1,750,000.00 $ 1,750,000.00 10‐110‐5000 SALARIES $ (668,710.00) $ (83,142.82) $ (751,852.82) 10‐110‐5105 MEDICARE $ (9,696.30) $ (1,090.40) $ (10,786.70) 10‐110‐5110 SOCIAL SECURITY $ (41,460.02) $ (4,662.10) $ (46,122.12) 10‐110‐5120 CERS: NON‐HAZARDOUS $ (180,217.35) $ (17,517.50) $ (197,734.85) 10‐110‐5125 DENTAL INSURANCE $ (3,235.00) $ (700.44) $ (3,935.44) 10‐110‐5130 DISABILITY INSURANCE $ (2,275.00) $ (221.00) $ (2,496.00) 10‐110‐5135 LIFE INSURANCE $ (385.00) $ (48.12) $ (433.12) 10‐110‐5140 MEDICAL & HOSPITAL $ (72,525.00) $ (23,276.52) $ (95,801.52) 10‐110‐5145 UNEMPLOYMENT INSURANCE $ (1,030.00) $ (100.10) $ (1,130.10) 10‐110‐5150 WORKERS COMPENSATION $ (2,310.00) $ (221.00) $ (2,531.00) 10‐110‐5230 PROFESSIONAL SERVICES $ (306,810.00) $ (39,020.00) $ (345,830.00) 10‐110‐5325 COMPUTER HARDWARE/SOFTWARE $ (94,000.00) $ (150,000.00) $ (244,000.00) 10‐210‐5000 SALARIES $ (3,229,297.04) $ 94,444.66 $ (3,134,852.38) 10‐210‐5105 MEDICARE $ (50,102.87) $ (536.50) $ (50,639.37) 10‐210‐5110 SOCIAL SECURITY $ (214,232.97) $ (2,294.00) $ (216,526.97) 10‐210‐5120 CERS: NON‐HAZARDOUS $ (40,306.51) $ (9,971.50) $ (50,278.01) 10‐210‐5125 DENTAL INSURANCE $ (29,831.49) $ (700.44) $ (30,531.93) 10‐210‐5130 DISABILITY INSURANCE $ (10,666.25) $ (125.80) $ (10,792.05) 10‐210‐5135 LIFE INSURANCE $ (2,715.43) $ (48.12) $ (2,763.55) 10‐210‐5140 MEDICAL & HOSPITAL $ (829,757.37) $ (23,276.52) $ (853,033.89) 10‐210‐5145 UNEMPLOYMENT INSURANCE $ (4,976.16) $ (56.98) $ (5,033.14) 10‐210‐5150 WORKERS COMPENSATION $ (171,684.05) $ (125.80) $ (171,809.85) 10‐210‐5257 FIRE ARMS TRAINING $ (49,591.00) $ (20,489.00) $ (70,080.00) 10‐210‐5306 SRT TRAINING $ (22,980.00) $ (7,327.00) $ (30,307.00) 10‐210‐5396 GRANT EXPENSE: VOCA $ ‐ $ (17,416.00) $ (17,416.00) 10‐210‐5521 EQUIPMENT: TECHNICAL $ (10,000.00) $ (7,497.00) $ (17,497.00) 10‐210‐5590 VEHICLES $ (601,025.00) $ (27,270.00) $ (628,295.00) 10‐220‐5000 SALARIES $ (3,320,325.00) $ 128,094.00 $ (3,192,231.00) 10‐220‐5521 EQUIPMENT: TECHNICAL $ (17,500.00) $ (36,150.00) $ (53,650.00) 10‐310‐5000 SALARIES $ (795,865.00) $ (2,575.00) $ (798,440.00) 10‐310‐5230 PROFESSIONAL SERVICES $ (21,800.00) $ 2,575.00 $ (19,225.00) 10‐320‐5245 SPECIAL PROJECTS $ ‐ $ (106,500.00) $ (106,500.00) 10‐610‐5720 TRANSFER TO CEMETERY FUND $ (125,091.96) $ (3,000.00) $ (128,091.96) 10‐610‐5730 TRANSFER TO ENVIRONMENTAL SERVICE $ (465,280.86) $ (155,261.00) $ (620,541.86) 24‐000‐4642 GRANT: FEDERAL $ 2,956,615.00 $ (416,849.55) $ 2,539,765.45 24‐000‐4643 COMMUNITY DEVELOPMENT BLOCK GRANT $ 311,000.00 $ (92,000.00) $ 219,000.00 24‐000‐46XX CDBG‐CV $ ‐ $ 200,000.00 $ 200,000.00 24‐210‐5000 SALARIES $ (36,480.00) $ (123,893.00) $ (160,373.00) 24‐210‐5392 DRMO EXPENSES $ (7,875.00) $ 2,000.00 $ (5,875.00) 24‐220‐5000 SALARIES $ ‐ $ (128,094.00) $ (128,094.00) 24‐510‐5394 GRANT EXPENSE: CDBG $ (311,000.00) $ 92,000.00 $ (219,000.00) 24‐510‐XXXX GRANT EXPENSE: CDBG‐CV $ ‐ $ (200,000.00) $ (200,000.00) 24‐510‐5397 GRANT EXPENSE: ARPA $ (650,000.00) $ 650,000.00 $ ‐ 24‐510‐5565 ROAD CONSTRUCTION & IMPROVEMENT $ (1,307,585.00) $ 18,836.55 $ (1,288,748.45) XX‐000‐4642 GRANT: FEDERAL $ ‐ $ 4,530,746.73 $ 4,530,746.73 XX‐000‐4890 MISCELLANEOUS INCOME $ ‐ $ 1,781.25 $ 1,781.25 XX‐210‐5521 EQUIPMENT: TECHNICAL $ ‐ $ (140,000.00) $ (140,000.00)  EXHIBIT A Account Description Original FY22 Budget Amendment Amended FY22 Budget XX‐430‐5585 STORMWATER SYSTEMS $ ‐ $ (903,562.50) $ (903,562.50) XX‐610‐5740 TRANSFER TO GENERAL FUND $ ‐ $ (1,750,000.00) $ (1,750,000.00) 30‐000‐4730 TRANSFER FROM GENERAL FUND $ 465,280.86 $ 155,261.00 $ 620,541.86 30‐430‐5230 PROFESSIONAL SERVICES $ (217,000.00) $ (57,975.00) $ (274,975.00) 30‐430‐5285 STORM SEWER REPAIRS $ (100,000.00) $ (97,286.00) $ (197,286.00) 32‐000‐4655 INTERGOVT: COUNTY $ 125,091.96 $ 3,000.00 $ 128,091.96 32‐000‐4730 TRANSFER FROM GENERAL FUND $ 125,091.96 $ 3,000.00 $ 128,091.96 32‐330‐5000 SALARIES $ (166,155.00) $ 16,006.27 $ (150,148.73) 32‐330‐5105 MEDICARE $ (2,561.50) $ 233.16 $ (2,328.34) 32‐330‐5110 SOCIAL SECURITY $ (10,952.61) $ 996.96 $ (9,955.65) 32‐330‐5120 CERS: NON‐HAZARDOUS $ (47,608.52) $ 4,333.56 $ (43,274.96) 32‐330‐5125 DENTAL INSURANCE $ (2,575.00) $ 116.74 $ (2,458.26) 32‐330‐5130 DISABILITY INSURANCE $ (565.00) $ 54.67 $ (510.33) 32‐330‐5135 LIFE INSURANCE $ (195.00) $ 96.24 $ (98.76) 32‐330‐5140 MEDICAL & HOSPITAL $ (72,215.00) $ 4,129.42 $ (68,085.58) 32‐330‐5145 UNEMPLOYMENT INSURANCE $ (260.00) $ 24.76 $ (235.24) 32‐330‐5150 WORKERS COMPENSATION $ (10,420.00) $ 1,008.22 $ (9,411.78) 32‐330‐5230 PROFESSIONAL SERVICES $ (26,400.00) $ (32,000.00) $ (58,400.00) 32‐330‐5340 UNIFORM PURCHASE $ (700.00) $ (1,000.00) $ (1,700.00) 70‐000‐4990 LOAN PROCEEDS $ ‐ $ 23,540,000.00 $ 23,540,000.00 70‐510‐5565 ROAD CONSTRUCTION & IMRPROVEMENTS $ (372,696.00) $ 2,159.45 $ (370,536.55) 70‐510‐5570 SEWER CONSTRUCTION $ ‐ $ (23,540,000.00) $ (23,540,000.00)  CITY OF GEORGETOWN RESOLUTION 2021 – ____ A RESOLUTION OF THE CITY OF GEORGETOWN APPROVING AN AMENDMENT TO THE CMAQ AGREEMENT FOR CARDINAL DRIVE IMPROVEMENTS AND AUTHORIZING THE MAYOR TO SIGN ALL RELEVANT DOCUMENTS. WHEREAS, on August 31, 2017, the City of Georgetown entered into an Agreement with the Kentucky Transportation Cabinet (KYTC) for the expenditure of Congestion Mitigation and Air Quality (CMAQ) funds for the design phase of improvements to Cardinal Drive, with federal funds in the amount of $136,000 and a local cash match of $34,000; and WHEREAS, the Georgetown City Council approved an amendment to this agreement in May, 2018, bringing the federal funding amount for the design phase to $150,000 and the local match funding amount to $37,500; and WHEREAS, the Georgetown City Council approved a second amendment to this agreement in April, 2019, for the Right-of-Way phase with additional federal funding in the amount of $240,000 and an additional local cash match of $60,000; and WHEREAS, the Georgetown City Council approved a third amendment to this agreement in February, 2020, for the utilities phase with additional federal funding in the amount of $430,000 and an additional local cash match of $107,500; and WHEREAS, the Georgetown City Council approved a fourth amendment to this agreement in July, 2021, to reflect the donation of right-of-way in the amount of $129,525, which required no additional cash match; and WHEREAS, the Agreement requires another Amendment to reflect additional design phase costs, as noted in the attached documents, bringing the federal funding amount of the design phase to $174,111.00 and the local match funding amount for the design phase to $43,527.75; and WHEREAS, the local cash match for this and all previous Amendments were included in the Capital Projects budget for the City; NOW THEREFORE, be it resolved by the City of Georgetown that: The Georgetown City Council does hereby ratify and adopt all statements, representations, warranties, covenants and agreements required under the Congestion Mitigation and Air Quality Grant and the Amendment thereto. The Mayor of the City is hereby authorized and directed to sign said Amendment on behalf of the Georgetown City Council, and the Georgetown City Clerk is hereby authorized and directed to certify thereto. This RESOLUTION was approved by vote of the City Council, City of Georgetown on the 27th day of September, 2021. CITY COUNCIL OF GEORGETOWN By: Tom Prather, Mayor ATTESTED BY: Tracie Hoffman, City Clerk/Treasurer 1  AMENDMENT TO THE AGREEMENT BETWEEN KENTUCKY TRANSPORTATION CABINET AND THE CITY OF GEORGETOWN CARDINAL DRIVE IMPROVEMENTS SC-628-1800000918 DUNS: 089703862/SYP ITEM # 07-03719.00 SUPPLEMENTAL AGREEMENT NO. 5 This Amendment made and entered into by and between the Kentucky Transportation Cabinet (KYTC) and the City of Georgetown (RECIPIENT) acting as an amendment to the Agreement entered into between the parties dated August 31, 2017. WHEREAS, on August 31, 2017, the parties hereto entered into an agreement for the Cardinal Drive Improvements, and WHEREAS, the parties desire to amend said agreement; NOW THEREFORE, in consideration of the following promises and covenants contained herein the parties hereby agree as follows: 1. The Budget of Agreement numbered SC-628-1800000918 is hereby modified as show on Attachment A; 2. All other terms and conditions of SC-628-1800000918 shall remain in effect. IN WITNESS WHEREOF, the parties have hereto caused these presents to be executed by their officers thereunto duly authorized: Kentucky Transportation Cabinet: Approved as to form & legality: Commonwealth of Kentucky ____________________________ ____________________________ Attorney Jim Gray, Secretary Transportation Cabinet Transportation Cabinet Date:_____________________ Date:______________________ City of Georgetown: Approved as to form & legality: ______________________________ __________________________________ Attorney Mayor Date: _____________________ Date:_______________________  GEORGETOWN CARDINAL DRIVE $1,003,200/ CMAQ SYP ITEM #07-03719.00 SUPPLEMENTAL #5 CONTRACT #SC-628-1800000918 ATTACHMENT A SCOPE OF WORK AND BUDGET Scope of Work: Reconfigure KY 32 to include left and right auxiliary turn lanes at Cardinal Drive and widen the rural roadway section on Cardinal Drive adjacent to the middle and high school entrances. A traffic study will be completed to review both one way and two-way traffic configurations through the corridor. This Supplemental Agreement increases the design phase funding by $24,111.00 to cover an increase in design costs. Budget: Federal Funds Local Funds Donated ROW Toll Credits Total (CMAQ) Design Phase Original MOA Funding: Georgetown $136,000.00 $34,000.00 - $170,000.00 (August 31, 2017) Program# 9326801D Design Phase Funding: Cabinet $13,600.00 - $2,720.00 $13,600.00 Program# 9326802D Supplemental Design Phase Agreement No. 1 Funding: Georgetown +$14,000.00 +$3,500.00 - +$17,500.00 (June 20, 2018) Program# 9326801D R/W Phase Supplemental Funding: Georgetown +$240,000.00 +$60,000.00 - $300,000.00 Agreement No. 2 Program# 9326801R (May 13, 2019) R/W Phase Funding: Cabinet +$24,000.00 - +$4,800.00 +$24,000.00 Program# 9326802R Utilities Phase Funding: Georgetown +$430,000.00 +$107,500.00 - +$537,500.00 Supplemental Program# 9326801U Agreement No. 3 Utilities Phase (February 25, 2020) Funding: Cabinet +$10,000.00 - +$2,000.00 +$10,000.00 Program# 9326802U Supplemental R/W Phase Agreement No. 4 Funding: Georgetown - - +$129,525.00 - +$129,525.00 (July 27, 2021) Program# 9326801R Supplemental Design Phase Agreement No. 5 Funding: Georgetown +$24,111.00 +$6,027.75 +$30,138.75 (CURRENT) Program#9326801D Design Phase Total for Georgetown $174,111.00 $43,527.75 - - $217,638.75  GEORGETOWN CARDINAL DRIVE $1,003,200/ CMAQ SYP ITEM #07-03719.00 SUPPLEMENTAL #5 CONTRACT #SC-628-1800000918 Design Phase Total for Cabinet $13,600.00 - $2,720.00 $13,600.00 R/W Phase Total for Georgetown $240,000.00 $60,000.00 $129,525.00 - $300,000.00 R/W Phase Total for Cabinet $24,000.00 - $4,800.00 $24,000.00 Utilities Phase Total for Georgetown $430,000.00 $107,500.00 - $537,500.00 Utilities Phase Total for Cabinet $10,000.00 - $2,000.00 $10,000.00 Funding for this project will be programmed with FHWA as each phase is approved. Effective December 26, 2014, FHWA requires a project end date for each federal project phase programmed. As each phase of the project is programmed with FHWA a supplemental agreement will be sent to the project sponsor to add the funding and adjust the project end date. Any expenditure incurred by the project sponsor after the end date will not be eligible for reimbursement. If the project sponsor requires an extension, they must notify the Administering Office thirty (30) days before the project end date. Estimated Future Phases: (based on total announced federal award minus the total federal authorizations) Federal Funds Local Funds Toll Credits Total (CMAQ) Construction- $159,089.00 $39,772.25 - $198,861.25 Estimated Georgetown Construction- KYTC $18,000.00 - $3,600.00 $18,000.00  GEORGETOWN CARDINAL DRIVE $1,003,200/ CMAQ SYP ITEM #07-03719.00 SUPPLEMENTAL #5 CONTRACT #SC-628-1800000918 ATTACHMENT B ATTACH A RESOLUTION HERE A resolution is necessary if funds are being added or removed from a project or the original terms and conditions are being altered.  GEORGETOWN CARDINAL DRIVE $1,003,200/ CMAQ SYP ITEM #07-03719.00 SUPPLEMENTAL #5 CONTRACT #SC-628-1800000918 ATTACHMENT C PERSON IN RESPONSIBLE CHARGE FORM If the Person in Responsible Charge has changed since the execution of the original MOA, please attach a new form as Attachment C. The form can be accessed at: https://transportation.ky.gov/Program-Management/Documents/LPA1%20- %20Attach%203%20-%20Person%20in%20Responsible%20Charge%20Form.docx. If a new form is unnecessary, no Attachment C will be required with this Supplemental Agreement.  CITY OF GEORGETOWN, KENTUCKY ORDINANCE NO. 21 -___ AN ORDINANCE AMENDING SECTION 2-111 OF THE CODE OF ORDINANCES TO ADD THREE (3) PART- TIME SEASONAL INTERN POSITIONS TO GENERAL GOVERNMENT. SUMMARY 1. Amends Section 2-111(c) of the Code of Ordinances to add three (3) part time seasonal intern positions to General Government. 2. Provides for repeal of inconsistent ordinances, severability of provisions and an effective date upon passage and publication. The full text of Ordinance 21-____is available for examination in the City Clerk’s Office, 100 North Court Street, Georgetown, Kentucky 40324 or at www.georgetownky.gov. _______________________________ INTRODUCED AND PUBLICLY READ FIRST TIME: September 13, 2021 PUBLICLY READ SECOND TIME AND PASSED: _______________, 2021 APPROVED: Tom Prather, Mayor ATTEST: Tracie Hoffman, City Clerk I, Devon E. Golden, hereby certify I am an Attorney licensed to practice law in the Commonwealth of Kentucky. My office is located at 100 North Court Street, Georgetown, Kentucky 40324. I further certify the foregoing Summary of Ordinance 21-______, of the City of Georgetown, Kentucky, was prepared in accordance with the requirements of KRS 83A.060(9) and is a true and accurate summary of the contents of said Ordinance. Devon E. Golden 1  CITY OF GEORGETOWN ORDINANCE NO. 21- __________ AN ORDINANCE AMENDING SECTION 2-111 OF THE CODE OF ORDINANCES TO ADD THREE PART-TIME SEASONAL INTERN POSITIONS TO GENERAL GOVERNMENT. SPONSORS: Tammy Lusby Mitchell and Connie Tackett NOW, THEREFORE, be it ordained by the City of Georgetown, Kentucky: SECTION ONE Section 2-111(c) of the Code of Ordinances is hereby amended to read as follows: GENERAL GOVERNMENT Mayor (This is statutory and not being created by this ordinance) 1 City Clerk (This is statutory and not being created by this ordinance) 1 Executive Assistant Grade 7 1 Chief Administrative Officer Grade 12 1 City Attorney Grade 11 1 Human Resources Director Grade 11 1 Human Resources Specialist Grade 8 1 Deputy Clerk Grade 6 1 City Engineer Grade 11 1 Engineering Technician Grade 9 1 Finance Director Grade 11 1 Finance Specialist Grade 7 1 Finance/Legal Specialist Grade 7 1 Computer Specialist Grade 9 1 Part Time Seasonal Intern 3 BUILDING INSPECTION Director of Building Inspection Grade 10 1 Senior Building Inspector Grade 9 1 Senior HVAC Inspector Grade 9 1 Building Inspector Grade 8 1 Permit Technician Grade 6 1 POLICE Police Chief Grade 11 1 Assistant Police Chief Grade 10 1 1 Captain Grade 9 1 Lieutenant Grade 8 5 Sergeant Grade 7 8 Police Officer II Grade 6 47 PPT Police Officer II / School Resource Officer 5 Administrative Assistant II Grade 6 1 Administrative Assistant Grade 5 1 Receptionist Grade 4 1 PTS Safety Officer 1 PTS Crossing Guard 8 Victim’s Advocate Grade 6 1 PPT Victim’s Advocate 1 FIRE Fire Chief Grade 11 1 Assistant Fire Chief of Operations Grade 10 1 Assistant Fire Chief of Prevention (Fire Marshal) Grade 10 1 Battalion Chief Grade 9 4 Fire Inspector Grade 8 1 Captain Grade 8 12 Firefighter/EMT Grade 6 36 Administrative Assistant Grade 5 1 Code Enforcement Officer Grade 8 2 PPT Administrative Assistant to Code Enforcement 1 DISPATCH Assistant Coordinator Grade 7 1 TAC Officer Grade 6 1 Shift Supervisor Grade 6 3 Dispatcher Grade 5 20 PPT Dispatcher 2 PUBLIC WORKS Director of Public Works/Sanitation Grade 11 1 Supervisor of Public Works/Sanitation Grade 9 1 Crew Leader Grade 8 2 Administrative Assistant Grade 5 1 Maintenance Driver Grade 5 6 Equipment Operator Grade 5 3 Maintenance Worker Grade 4 5 2 SANITATION Crew Leader Grade 8 1 Sanitation Worker Grade 4 6 Sanitation Driver Grade 5 8 Diesel Mechanic Grade 8 1 Mechanic Grade 6 1 RECYCLING Recycling Supervisor Grade 8 1 Recycling Worker Grade 5 1 PPT Recycling Worker 1 CEMETERY Sexton Grade 8 1 Equipment Operator Grade 5 2 Maintenance Worker Grade 4 1 PPT Maintenance 1 REVENUE * Staff of the Georgetown/Scott County Revenue Commission, while not employees of the City, are administratively associated with the City for various personnel matters including, but not limited to, payroll, benefits, CERS participation/reporting, and personnel policies. TOTAL CITY OF GEORGETOWN POSITIONS {232} 235 SECTION TWO Article IV of the Code of Ordinances, Section 2-111, entitled “Personnel and Pay Classification Plan,” is hereby amended as follows: Sec. 2-111. Personnel and pay classification plan. (a) The purpose of this section is to comply with the requirements of KRS 83A.070(4), providing that each city shall fix the compensation of city employees in accordance with a personnel and pay classification plan which plan shall be adopted by ordinance. (b) There is hereby adopted by reference, "personnel policies and procedures," such document being on file in the clerk-treasurer's office, made a part hereof, incorporated herein by reference, and marked "Exhibit A" for purposes of identification. 3  (c) Those positions of employment as are set forth in "Exhibit B" on file in the clerk-treasurer's office, made a part hereof, and incorporated herein by reference, are hereby established as authorized positions of employment, and the system of classification as set forth in the document is hereby adopted. City of Georgetown Schedule of Compensation Pay Grade Ranges Min Max Grade 4 $31,200 $49,000 Grade 5 $33,000 $57,000 Grade 6 $36,000 $63,000 Grade 7 $40,000 $67,000 Grade 8 $45,000 $77,000 Grade 9 $50,000 $82,000 Grade 10 $65,000 $92,000 Grade 11 $79,000 $106,000 Grade 12 $100,000 $150,000 SECTION THREE Any and all existing ordinances inconsistent with this ordinance are repealed. 4  SECTION FOUR If any section, subsection, sentence, clause, or phrase of this ordinance is held unconstitutional or otherwise invalid, such infirmities shall not affect the validity of the remaining portions of this ordinance. SECTION FIVE This ordinance shall take effect after its passage and publication according to law. PUBLICLY INTRODUCED AND READ FIRST TIME: September 13, 2021 PUBLICLY READ SECOND TIME AND PASSED: _________________, 2021 APPROVED: ____________________________________ Tom Prather, Mayor ATTEST: __________________________________ Tracie Hoffman, City Clerk 5  RESOLUTION 21 -____ CITY OF GEORGETOWN A RESOLUTION OF THE CITY OF GEORGETOWN ACCEPTING GRANT FUNDS FROM THE VICTIMS OF CRIME ACT AND AUTHORIZING THE MAYOR TO SIGN ALL RELEVANT DOCUMENTS. WHEREAS, the City of Georgetown, through the Kentucky Justice & Public Safety Cabinet for the federal Victims of Crime Act grant, has been awarded $60,396.00 for grant activity from October 1, 2021 through September 30, 2022; and, WHEREAS, the City of Georgetown will use this funding for the furtherance of the victim advocacy services offered by Georgetown Police Department; and, WHEREAS, the Victims of Crime Act Grant typically requires a cash and/or in-kind match of twenty percent (20%) but has provided a blanket waiver of the matching funds requirement for the 2021-2022 award period, as a result of the COVID-19 pandemic; and, WHEREAS, the City of Georgetown, despite the waiver of the match requirement, has expressed continued support for the victim advocacy program and will provide sufficient additional funding for victim advocacy services in the Police Department’s FY 2021-2022 budget in a future budget amendment; NOW, THEREFORE, be it resolved by the City of Georgetown that: The Council does hereby ratify or adopt all statements, representations, warranties, covenants, and agreements required under the Victims of Crime Act Grant and does hereby accept the funds granted. The Mayor is hereby authorized and directed to sign any and all necessary documents on behalf of the Georgetown City Council, and the Georgetown City Clerk is hereby authorized and directed to certify thereto. This RESOLUTION was approved by vote of the City Council, City of Georgetown on the 27th day of September, 2021. BY: Mayor Tom Prather ATTEST: Tracie Hoffman, City Clerk Georgetown Police Department 100 North Court Street Georgetown, Kentucky 40324 Dear Georgetown Police Department, Congratulations on your VOCA grant VOCA‐2021‐Georgetown‐00007 for the 2021‐22 year! This is your official notification of approval by the Governor’s Office and the Kentucky Justice & Public Safety Cabinet for the federal Victims of Crime Act (VOCA) grant administered by the Grants Management Division (GMD). Your organization has been awarded $60,396 for grant activity from Oct 1, 2021 through Sept 30, 2022. A summary of the 2021‐22 VOCA application review and award process will be published on the GMD website soon. Before signing award documents and finalizing the award, you will need to modify your VOCA 2021‐22 application budget to reflect your awarded amount. Your VOCA Financial Analyst will contact you soon to detail the expected and/or required changes. These changes will include removing any matching costs from your grant budget, as the matching cost requirement for the VOCA 2021‐2022 grant year has been waived by the GMD Director. After completing and saving your budget modifications, please revise your Project Timeline to reflect the modifications. Verify that all fields on your Contact Information page have been completed with accurate email addresses and phone numbers. Failure to do so could impact final approval of your grant. Once all your changes are completed and saved, don’t forget to change your grant status to “Budget Review”. GMD will review the changes and follow up if additional information is needed. Once GMD staff have approved your changes, we will be in touch about signing the Award Binder and finalizing the award. Budget changes are due by COB October 30th, 2021. Thank you for all of your hard work on behalf of crime victims across the Commonwealth! With appreciation, Mel Cowan, CSW Grants Program Branch Manager