Council Regular/Special Meeting

COUNCIL MEETING AGENDA April 14, 2015 Members may attend in person or by telephone. John W. Lewis, Mayor Eddie Cook Jenn Daniels Jordan Ray, Vice Mayor Victor Petersen Brigette Peterson Jared Taylor Regular Meeting Municpal Center, Council Chambers 5:00 PM 50 East Civic Center Drive Gilbert, Arizona AGENDA ITEMS MAY BE DISCUSSED IN A DIFFERENT SEQUENCE. ITEMS WILL NOT BE DISCUSSED PRIOR TO POSTED MEETING TIME. ADDENDUM PRESENTATIONS; PROCLAMATIONS 5A. Proclamation declaring April 10, 2015 as Relay For Life Gilbert Cancer Awareness Day. 5B. Recognition of Gilbert Boards and Commissions. CONSENT CALENDAR 24A. PROPERTY - consider adoption of a Resolution authorizing the publication of a notice and intent to sell certain Town-owned real estate located north of the northwest corner of Ray Road and Recker Road and authorizing the Town Manager to execute all documents necessary to finalize the sale of such property. 25A. TEMPORARY EXTENSION OF PREMISES – consider approval of a temporary extension of premises for Jimmy's of Chicago located at 884 East Williams Field Road for an event to be held on May 9, 2015. AGENDA ITEM CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE The invocation may be offered by a person of any religion, faith, belief or non-belief, as well as Councilmembers. A list of volunteers is maintained by the Town Clerk and interested persons should contact the Clerk for further information. Mayor invites all scouts present to the front of the Council Chambers. Pledge of Allegiance and introduction and recognition of scouts. Invocation by Councilmember. ROLL CALL PRESENTATIONS; PROCLAMATIONS 1. Proclamation declaring April 14, 2015 as Adaptive Recreation Adult Unified Cheer Day. 2. Proclamation declaring April as World Autism Awareness Month. 3. Proclamation declaring April 19, 2015 as Congenital Diaphragmatic Hernia Awareness Day. 4. Proclamation declaring April 21, 2015 as Mothers Against Drunk Driving - PowerTalk 21® Day. 5. Proclamation declaring April 24, 2015 as Gilbert Arbor Day. 6. Pillar of the Month - Trustworthiness. 7. Recognition of the Parks Improvement District by the Environmental and Energy Conservation Advisory Board for water conservation efforts. COMMUNICATIONS FROM CITIZENS At this time, members of the public may comment on matters within the jurisdiction of the Town but not on the agenda. The Council’s response is limited to responding to criticism, asking staff to review a matter commented upon, or asking that a matter be put on a future agenda. CONSENT CALENDAR All items listed below are considered consent calendar items and may be approved by a single motion unless removed at the request of Council for further discussion/action. Other items on the agenda may be added to the consent calendar and approved under a single motion. 8. ANNEXATION A15-02 – consider adoption of an Ordinance annexing approximately 2.95 acres of county rights-of-way from Higley Road between Warner Road and SR202 contingent upon approval by the Maricopa County Board of Supervisors. 9. AGREEMENT – consider: a) approval of Gilbert’s proportional share of $562,054 for the professional services agreement between the City of Mesa and Carollo Engineers for the development of a Design Concept Report for the Phase III Expansion of the Greenfield Water Reclamation Plant (WRP), pursuant to the related Intergovernmental Agreement dated June 22, 2004; and b) authorize a Wastewater Contingency Fund Transfer in the amount of $162,054. 10. AGREEMENT – consider approval of Agreement No. 2015-2106-0683 with KB homes in order to allow the Town to collect payment for its costs for the future relocation of a utility pole and authorize the Mayor to execute the required documents. 11. AGREEMENT – consider approval of Project Agreement No. 2015-7003-0510 with Maricopa Association of Governments for the Elliot and Cooper Roads Intersection Improvements, Project No. ST138, and authorize the Mayor to execute the required documents. 12. INTERGOVERNMENTAL AGREEMENT – consider approval of Intergovernmental Agreement No. 2015-2106-0669 with Flood Control District of Maricopa County for Small Project Assistance Funding on Coldwater Boulevard between Tucana Lane and Claiborne Avenue and authorize the Mayor to execute the required documents. 13. INTERGOVERNMENTAL AGREEMENT – consider approval of Addendum to Intergovernmental Agreement No. 2012-1002-0263 between Higley Unified School District #60 and Town of Gilbert in an amount for Use of Facilities, and authorize the Mayor to execute the required documents. 14. INTERGOVERNMENTAL AGREEMENT – consider approval of Intergovernmental Agreement No. 2015-7003-0682 with the Town of Gilbert and Maricopa County for the necessary property acquisition, design, construction, and ownership of improvements to Val Vista Drive from Appleby to Riggs Road, Project ST112, and authorize the Mayor to execute the required documents. 15. CONTRACT – consider approval of Architect/Engineering Contract No. 2015-7010- 0667 with Sunrise Engineering in an amount not to exceed $273,900 for the design of the Fiesta Tech Lift Station and Force Main, Project No. WW099, and authorize the Mayor to execute the required documents. 16. CONTRACT – consider approval of Architect/Engineering Services Contract No. 2015- 7010-0635 with Wilson Engineers in an amount not to exceed $161,349 for the Reclaimed Water Reservoir Rehabilitation Project, Project No. WW083, and authorize the Mayor to execute the required documents. 17. CONTRACT – consider: a) approval of Construction Services Contract No. 2015-7012-0627 with FCI Constructors in an amount not to exceed $275,000 for Pool Chemical Rooms, Project No. PR106, and authorize the Mayor to execute the required documents; and b) authorize a General Fund Contingency transfer in the amount of $75,000. 18. CONTRACT – consider: a) approval of Construction Services Contract No. 2015-2106-0386 with DSC Contracting in an amount not to exceed $5,265,602.66 for the Warner and Higley Improvements, Project No. ST152, and authorize the Mayor to execute the required documents; and b) authorize a CIP Contingency transfer in the amount of $300,000. 19. CHANGE ORDER – consider approval of Change Order No. 1 to Contract No. 2014- 7013-0180 with SDB, Inc. increasing the contract amount by $5,285 for the Police Detention Center, Project No. MF228. 20. CHANGE ORDER – consider approval of Change Order No. 1 to Contract No. 2013- 7003-0144 with Tristar Engineering and Management, Inc. increasing the contract amount by $63,360 for the Guadalupe and Gilbert Intersection Project, Project No. ST129. 21. FINAL PLAT S13-06 - consider approval of the final plat for Cooley Station Parcel 15 Phase 1 located north and east of the intersection of Recker Road and Vest Avenue. 22. FINAL PLAT S14-10 - consider approval of the final plat for Segretto located at the northwest corner of Recker and Ray Roads. 23. FINAL PLAT S14-05 - consider approval of the final plat for Cooley Station Parcels 10 and 17 - Infrastructure located south of Williams Field Road and east of Recker Road along the Somerton Boulevard / Cooley Loop Road alignment. 24. FINAL PLAT S14-05 - consider approval of the final plat for Cooley Station Parcels 10 and 17 - Phase 1 located south of Williams Field Road on the east side of Cooley Loop Road / Somerton Boulevard. 25. TEMPORARY EXTENSION OF PREMISES – consider approval of a temporary extension of premises for Buffalo Wild Wings located at 970 South Gilbert Road for an event to be held on May 2, 2015. 26. LIQUOR LICENSE – consider approval of an acquisition of control for the Series 9 Liquor Store License for Total Wine & More #1005 located at 2224 East Williams Field Road #120.  27. LIQUOR LICENSE – consider approval of an acquisition of control for the Series 12 Restaurant Liquor License for Peter Piper Pizza #225 located at 127 East Williams Field Road. 28. BOARDS AND COMMISSIONS – consider acceptance of the resignation of Steven Skirvin from the Human Relations Commission. 29. MINUTES – consider approval of the minutes of Study Session March 24, 2015, Special Meeting March 24, 2015 (4:30 pm), Special Meeting March 24, 2015 (6 pm), and Regular Meeting March 26, 2015. PUBLIC HEARING Items will be heard at one Public Hearing; at which time anyone wishing to comment on a Public Hearing Item may do so. Comments will be heard from those in support of or in opposition to an item. Hearings are noticed for 5:00 p.m. In order to comment on a Public Hearing Item, you must fill out a public comment form, indicating the Item Number on which you wish to be heard. Once the hearing is closed, there will be no further public comment unless requested by a member of the Council. After the Public Hearing, the Council may act on all items not requiring additional staff, public, or Councilmember comment with a single vote. 30. LIQUOR LICENSE – conduct hearing and consider approval of a Series 10 Beer and Wine Store Liquor License for CST Corner Store #1677 located at 1636 South Higley Road. 31. BONDS - conduct hearing and consider: a) providing an opportunity for interested persons to express their views with respect to the proposed issuance of certain pledged revenue obligations in the maximum aggregate face amount of not to exceed $40,000,000 to finance the construction, acquisition and equipping of an 87,000 square foot building located within the boundaries of the Town near Gilbert Road and Vaughn Avenue in the Heritage District of the Town for the use and benefit of, and to be operated by, Saint Xavier University, a nonprofit corporation which has been determined to be an organization described in section 501(c)(3) of the Internal Revenue Code of 1986, as amended, to fund, if necessary, capitalized interest and reserves for the obligations and to pay the costs and expenses of selling and issuing the obligations and delivering the Purchase Agreement; and b) adoption of a Resolution approving the sale and execution and delivery of not to exceed $40,000,000 aggregate principal amount of subordinate lien pledged revenue obligations evidencing a proportionate interest of the owners thereof in a Purchase Agreement; approving the form and authorizing the execution and delivery of such Purchase Agreement and other necessary related agreements, instruments and documents; delegating authority to determine certain matters and terms with respect to the foregoing; authorizing the taking of  all other actions necessary to the consummation of the transactions contemplated by this resolution and declaring an emergency. 32. ANNEXATION A15-01 – conduct hearing on the proposed annexation of approximately 1.36 acres located at the northwest corner of Power Road and Nunneley Road. 33. PROPERTY ACQUISITION – conduct hearing and consider adoption of a Resolution approving the acquisition of right-of-way Parcel Nos. 304-79-018P, 304-79-018Q and 304- 79-018X located on 164th Street for the PM 10 Paving Project, Project No. ST119. ADMINISTRATIVE ITEMS Administrative Items are for Council discussion and action. It is to the discretion of the majority of the Council regarding public input requests on any Administrative Item. Persons wishing to speak on an Administrative Item should complete a Request to Speak Form and indicate the Item they wish to address. Council may or may not accept public comment. 34. BOARDS, COMMISSIONS, AND COMMITTEES - reports from Council Liaisons for the: a) Subcommittee on Board and Commission Application Screening, Interview, and Selection b) Other Council Subcommittees c) Design Review Board d) Environmental and Energy Conservation Advisory Board e) Gilbert Educational Cable Access Governing Board f) Arts, Culture and Tourism Board g) Human Relations Commission h) Industrial Development Authority i) Mayor’s Youth Advisory Committee j) Parks, Recreation and Library Services Advisory Board k) Planning Commission l) Redevelopment Commission m) Gilbert Public Facilities MPC n) Gilbert Water Resources MPC o) Gilbert Self-Insured Trust Fund p) Regional Meetings q) Utility Board POLICY ITEMS FUTURE MEETINGS There may be a discussion of whether to place an item on a future agenda and the date, but not the merits of the item. COMMUNICATIONS  Report from the TOWN MANAGER on current events. Report from the COUNCIL on current events. Report from the MAYOR on current events. ADJOURN NOTICE TO PARENTS: Parents and legal guardians have the right to consent before the Town of Gilbert makes a video or voice recording of a minor child. A.R.S. 1-602.A.9. Gilbert Council Meetings are recorded and maybe viewed on Channel 11 and the Gilbert website. If you permit your child to participate in the Council Meeting, a recording will be made. If your child is seated in the audience your child may be recorded, but you may request that your child be seated in a designated area to avoid recording. Please submit your request to the Town Clerk.