Council Regular/Special Meeting

COUNCIL MEETING AGENDA November 10, 2016 Members may attend in person or by telephone. Jenn Daniels, Mayor James Candland Brigette Peterson Jared Taylor, Vice Mayor Eddie Cook Jordan Ray Victor Petersen Regular Meeting Municipal Center, Council Chambers 6:30 PM 50 East Civic Center Drive Gilbert, Arizona AGENDA ITEMS MAY BE DISCUSSED IN A DIFFERENT SEQUENCE. ITEMS WILL NOT BE DISCUSSED PRIOR TO POSTED MEETING TIME. AGENDA ITEM CALL TO ORDER PRESENTATION OF STUDENT CITIZEN OF THE MONTH AWARD PRESENTATIONS; PROCLAMATIONS 1. Proclamation declaring Gilbert as a Hidden Heroes City in partnership with the Elizabeth Dole Foundation. 2. Proclamation declaring November 2016 as American Diabetes Month. 3. Presentation on iRun4Good. 4. Presentation of the International City/County Management Association (ICMA) Certificate of Excellence. INVOCATION AND PLEDGE OF ALLEGIANCE The invocation may be offered by a person of any religion, faith, belief or non-belief, as well as Councilmembers. A list of volunteers is maintained by the Town Clerk and interested persons should contact the Clerk for further information. Mayor invites all scouts present to the front of the Council Chambers. Pledge of Allegiance and introduction and recognition of scouts. Invocation by Pastor Thor Strandholt, Valor Christian Church. ROLL CALL COMMUNICATIONS FROM CITIZENS At this time, members of the public may comment on matters within the jurisdiction of the Town but not on the agenda. The Council’s response is limited to responding to criticism, asking staff to review a matter commented upon, or asking that a matter be put on a future agenda. CONSENT CALENDAR All items listed below are considered consent calendar items and may be approved by a single motion unless removed at the request of Council for further discussion/action. Other items on the agenda may be added to the consent calendar and approved under a single motion. 5. INTERGOVERNMENTAL AGREEMENT – consider approval of Intergovernmental Agreement No. 2017-3001-0490 with Maricopa County in an amount not to exceed $143,966 for FY2016-2017 basic animal control services and authorize the Mayor to execute the required documents. 6. AGREEMENT – consider approval of Cooperative Purchase Agreement No. 2017-3002- 0482 with Braun Northwest Inc. in an amount not to exceed $310,928 for the purchase of two ambulances and authorize the Mayor to execute the required documents. 7. PURCHASE - consider: a) waiving the bidding requirements and authorize the purchase of eighteen (18) police vehicle replacements and five (5) new patrol vehicles fully up-fit from San Tan Ford, in an amount not to exceed $1,106,000, including taxes; b) a Contingency Transfer from the Capital Improvement Plan (CIP) Contingency Fund to the Police System Development Fee Fund in the amount of $242,500; and c) a Contingency Transfer from the General Fund Replacement Fund in the amount of $18,210. 8. HOME FUNDS - consider approval and authorize the Mayor or her designee to execute the required documents: a) Intergovernmental Agreement No. 2016-5501-0369 with Maricopa County HOME Consortium, in the amount of $200,023 to utilize FY 2016-2017 HOME Investment Partnership Funds; and  b) Amendment No. 2 to Contract No. 2015-2105-0699 with Affordable Rental Movement of Save the Family Foundation of Arizona in the amount of $200,023 to utilizing FY 2016- 2017 HOME Investment Partnership Funds. 9. CONTRACT – consider approval of Design Services Contract No. 2017-2106-0436 with Water Works Engineers, LLC, in an amount not to exceed $213,922 for the System Wide Force Main Retrofit, Project No. WW105, and authorize the Mayor to execute the required documents. 10. CONTRACT – consider approval of Design Services Contract No. 2017-2106-0473 with Rick Engineering Company in an amount not to exceed $237,330 for the 18-inch Reclaimed Waterline in Higley and Queen Creek Roads, Project No. WW072, and authorize the Mayor to execute the required documents. 11. CONTRACT – consider approval of Cooperative Purchasing Contract No. 2017-1103- 0456 with Western States Petroleum Inc., in an amount not to exceed $3,100,000 for the FY2016-2017 purchase of bulk fuel services and supplies with the option for two (2) one- year renewals, and authorize the Mayor to execute the required documents. 12. CONTRACT – consider approval of Construction Manager at Risk Services Pre- Construction Services Contract No. 2017-2106-0396 with Haydon Construction Corporation in an amount not to exceed $139,925 for the Elliot District Park Improvements Project, Project No. PR125, and authorize the Mayor to execute the required documents. 13. CONTRACT – consider approval of the contracts as follows for water meter part materials in an amount not to exceed $140,000 total with the option to renew for four (4) years and authorize the Mayor to execute the required documents: a) Contract No. 2017-4105-0455 with Ferguson Enterprises, Inc.; and b) Contract No. 2017-4105-0483 with Farnsworth Wholesale Company. 14. CONTRACT – consider approval of Job Order Contract (JOC) Contract No. 2017-2106- 0411 with CS Construction, Inc. in for streetlights, traffic signals and Intelligent Transportation System Components, and authorize the Mayor to execute the required documents. 15. CONTRACT – consider approval of expenditures under Contract No. 2017-1105-0463 with CDW Government LLC in an amount not to exceed $235,000 for Microsoft, CommVault, NetMotion, and Veeam software licenses, and authorize the Mayor to execute the required documents. 16. CONTRACT – consider approval of renewal Contract No. 2014-1105-0140 with Tyler Technologies in an amount not to exceed $192,000 for the support and maintenance of Eden for FY2017, and authorize the Mayor to execute the required documents. 17. CONTRACT – consider approval of renewal Contract No. 2014-1105-0241 with Databank in an amount not to exceed $150,000 for the support and maintenance of OnBase document management system hardware and software for FY2017, and authorize the Mayor to execute the required documents. 18. CONTRACT- consider approval and authorize the Mayor to execute the required documents for: a) expenditures under Cooperative Purchase Agreement No. 2016-1103-0022 with Vangard Truck Centers in an amount not to exceed $596,000 for the purchase of two (2) Mack/McNeilus Rear Loaders; and b) a Contingency Transfer from the Environmental Services Residential Replacement fund in the amount of $28,020. 19. AGREEMENT - consider approval of the agreements as follows for the purchase of 26 medium duty and light duty vehicles in an amount not to exceed $874,274 and authorize the Mayor to execute the required documents: a) Cooperative Purchase Agreement No. 2012-1103-0222 with San Tan Ford; b) Cooperative Agreement No. 2015-1103-0721 with Sanderson Ford; c) Cooperative Agreement No. 2012-1103-0224 with Courtesy Chevrolet; d) a Contingency Transfer from Water Replacement Fund in the amount of $1,340; and e) a Contingency Transfer from the Street Replacement Fund in the amount of $2,540. 20. BUDGET – consider approval of a General Fund Contingency Transfer in the amount of $350,000 to cover costs associated with Staff overtime and external plan review services. 21. BUDGET/HUMAN RESOURCES - consider authorization of: a) one additional Senior Building Plan Review position for immediate hire; b) one additional Fire Plan Review position for immediate hire; and c) a General Fund Contingency Transfer in the amount of $193,200. 22. ABANDONMENT - consider adoption of a Resolution of abandonment for a Temporary Storm Water Drainage Retention Basin Easement located along the south side of Riggs Road directly across from Martingale Road. 23. FINAL PLAT S602 - consider approval of the final plat for Petersen Acres located east of the southeast corner of Higley Road and Riggs Road.  24. FINAL PLAT SP1515- consider approval of the final plat for The Enclave at Gilbert located at the southeast corner of Queen Creek Road and Val Vista Drive. 25. FINAL PLAT S09-02 - consider approval of the final plat for Adora Trails - Parcel 11A located at the northwest corner of Coldwater Boulevard and Constellation Way. 26. FINAL PLAT WA062 - consider approval of the final plat for 156th Street and Germann Road located at the southeast corner of that intersection. 27. SPECIAL EVENT LIQUOR LICENSE – consider approval of a Special Event Liquor License for the WHOO Foundation for a Charity Fundraiser on December 31, 2016 from 12:00 p.m. to 10:00 p.m. located at 1265 South Gilbert Road. 28. SPECIAL EVENT LIQUOR LICENSE – consider approval of a Special Event Liquor License for San Tan Charter School for a Fundraiser on November 19, 2016 from 5:00 p.m. to 11:00 p.m. located at San Tan Charter School, 3959 East Elliot Road. 29. MINUTES – consider approval of the minutes of the Special Meeting of October 18, 2016; Study Session of October 20, 2016; and Regular Meeting of October 20, 2016. PUBLIC HEARING Items will be heard at one Public Hearing; at which time anyone wishing to comment on a Public Hearing Item may do so. Comments will be heard from those in support of or in opposition to an item. Hearings are noticed for 7:00 p.m. In order to comment on a Public Hearing Item, you must fill out a public comment form, indicating the Item Number on which you wish to be heard. Once the hearing is closed, there will be no further public comment unless requested by a member of the Council. After the Public Hearing, the Council may act on all items not requiring additional staff, public, or Councilmember comment with a single vote. 30. LIQUOR LICENSE – conduct hearing and consider approval of a Series 12 Restaurant Liquor License for Casanova Brothers Pizza located at 959 North Val Vista Drive. 31. LIQUOR LICENSE – conduct hearing and consider approval of a Series 12 Restaurant Liquor License for Buddyz A Chicago Pizzeria located at 3611 East Baseline Road, Suite 102. 32. LIQUOR LICENSE – conduct hearing and consider approval of a Series 12 Restaurant Liquor License for Egg N Joe located at 3131 South Market Street, Suite 101. 33. ZONING Z16-12 - conduct hearing and consider adoption of an Ordinance with a text amendment to the Land Development Code of Gilbert, Arizona Chapter I Zoning Regulations, Division 2: Land Use Designations, Article 2.1 Single Family Residential  Districts, Table 2.103 Land Use Regulations - Single Family Residential Districts, Article 2.2 Multi-Family Residential Districts, Table 2.203 Land Use Regulations- Multi-Family Residential Districts, Article 2.3 Commercial Districts, Table 2.303 Land Use Regulations- Commercial Districts, Article 2.4 Heritage Village Center Zoning District, Table 2.402 Land Use Regulations- Heritage Village Center District, Article 2.5 Office Districts, Table 2.503 Land Use Regulations- Office Districts, Article 2.6 Employment Districts, Table 2.603 Land Use Regulations- Employment District, Article 2.8 Gateway Districts, Table 2.803 Land Use Regulations- Gateway Districts, Article 2.9 Use Regulations, Table 2.902 Use Regulations, Division 4: General Regulations, Article 4.5 Supplemental Use Regulations, Section 4.506 Reserved and Division 6: Use Definitions, Article 6.1 Use Definitions, and Glossary of General Terms related to the creation of a Use Definition for Vacation or Short-Term Rentals to provide consistency with recent legislation; and revisions to the Use Definition related to Hotels and Commercial Lodging and Bed and Breakfast Homes.. 34. ZONING Z16-13 - conduct hearing and consider adoption of an Ordinance with a text amendment to the Town of Gilbert Land Development Code, Chapter I Zoning Regulations, Division 4 General Regulations, Article 4.5 Supplemental Use Regulations, Section 4.5014 Medical Marijuana Dispensaries, Offsite Cultivation Sites and Designated Caregiver Cultivation Locations, related to separation requirements between dispensaries and certain uses and the total number of dispensaries permitted within the Town. The effect of the amendment will be to increase the separation requirement between dispensaries and sensitive uses and to remove the cap of two total dispensaries permitted within the Town. ADMINISTRATIVE ITEMS Administrative Items are for Council discussion and action. It is to the discretion of the majority of the Council regarding public input requests on any Administrative Item. Persons wishing to speak on an Administrative Item should complete a Request to Speak Form and indicate the Item they wish to address. Council may or may not accept public comment. 35. BOARDS AND COMMISSIONS – consider appointment of two alternate members to the Planning Commission with terms beginning November 14, 2016 and ending November 14, 2017. 36. COUNCIL ADMINISTRATION - consider acceptance of the Budget Report and Contingency Report for the 1st Quarter of FY2017. 37. BOARDS, COMMISSIONS, AND COMMITTEES - reports from Council Liaisons for the: a) Subcommittee on Board and Commission Application Screening, Interview, and Selection b) Other Council Subcommittees c) Regional Meetings d) Arts and Culture Board e) Environmental and Energy Conservation Advisory Board f) Human Relations Commission  g) Industrial Development Authority h) Mayor’s Youth Advisory Committee i) Parks, Recreation and Library Services Advisory Board j) Planning Commission k) Redevelopment Commission l) Town of Gilbert, AZ Public Facilities MPC m) Town of Gilbert, AZ Water Resources MPC n) Town of Gilbert, AZ Self-Insured Trust Fund for Health Benefits o) Utility Board POLICY ITEMS FUTURE MEETINGS There may be a discussion of whether to place an item on a future agenda and the date, but not the merits of the item. COMMUNICATIONS Report from the TOWN MANAGER on current events. Report from the COUNCIL on current events. Report from the MAYOR on current events. ADJOURN NOTICE TO PARENTS: Parents and legal guardians have the right to consent before the Town of Gilbert makes a video or voice recording of a minor child. A.R.S. 1-602.A.9. Gilbert Council Meetings are recorded and maybe viewed on Channel 11 and the Gilbert website. If you permit your child to participate in the Council Meeting, a recording will be made. If your child is seated in the audience your child may be recorded, but you may request that your child be seated in a designated area to avoid recording. Please submit your request to the Town Clerk.