Council Regular/Special Meeting

COUNCIL MEETING AGENDA June 2, 2020 Members may attend in person or by telephone. Jenn Daniels, Mayor ● Scott Anderson, Vice Mayor Yung Koprowski ● Scott September ● Bill Spence ● Jared Taylor ● Aimee Yentes Regular Meeting 6/2/2020 6:30:00 PM Municipal Center I, Council Chambers 50 E Civic Center Drive Gilbert, Arizona AGENDA ITEMS MAY BE DISCUSSED IN A DIFFERENT SEQUENCE. ITEMS WILL NOT BE DISCUSSED PRIOR TO POSTED MEETING TIME. ADDENDUM CONSENT CALENDAR 4A AGREEMENT – consider approval and authorize the Mayor to execute the required documents of: a) Service Agreement Contract No. 320000393 with CorVel to serve as the Third- Party Administrator for the Town of Gilbert Self-Insured Trust for Worker’s Compensation; and b) Agreement Contract No. 320000418 with Safety National Casualty Corporation to serve as the excess loss carrier for the Town of Gilbert Workers’ Compensation Trust. 5A CONTRACT – consider approval of:  a) Consulting Services Contract No. 320000103 with Kittelson & Associates Inc. in an amount not to exceed $618,300.36 for the Integrated Mobility Master Plan, Project Nos. PR1300 and ST2060, and authorize the Mayor to execute the required documents; and b) a Contingency Transfer from the General Contingency Fund to establish Project No. PR1300 in the amount of $220,000 for FY2020. PUBLIC HEARING 17A GENERAL PLAN GP19-15 / ZONING Z19-27 - conduct hearing and consider: a) adoption of a Resolution approving a Minor General Plan Amendment to change the land use classification of approximately 17.85 acres generally located at the southwest corner of Val Vista Drive and Ocotillo Road from Residential > 2-3.5 to General Commercial; and b) approval of the findings and adopton of an Ordinance for Lifetime South Gilbert to rezone approximately 17.85 acres of real property generally located at the southwest corner of Val Vista Drive and Ocotillo Road from Single Family -35 (SF-35) zoning district to General Commercial (GC) zoning district with a Planned Area Development overlay zoning district (PAD) to modify maximum building height requirements and to modify stepback requirements for certain buildings within 90 feet of residential property. MEETING ACCESS Due to the Governor’s May 31 Emergency Declaration setting an 8:00 p.m. curfew through June 8 and related security concerns, members of the public will be prohibited from attending the June 2, 2020 Town Council meeting in person. Instead, the public will be able to fully participate in these public meetings remotely through any of the various technological means identified below, as permitted by Arizona law. Items on the agendas may be shortened, continued to a future public meeting, or taken out of order. Moreover, participants will be allotted a limited amount of time to speak at public meetings (the exact amount of time will be determined at the meeting by the Mayor depending on the number of participants, as permitted by Town Code and state law). Remote Viewing For those who want to view Town Council meeting without addressing the public body, the meeting will be broadcast on Cox Channel 11 (for Gilbert residents with cable service) and a live stream of the meeting will be broadcast online at https://gilbertaz.gov/gilbertlive. The meeting is also recorded and available for view anytime on the Gilbert Live website. In addition, the Town has made a number of resources available that would allow the public to address the Town Council remotely during public meetings. Any member of the public who wishes to address the public body at Town Council meeting can choose any of the following options. Email Members of the public who wish to address the Town Council via email will need to send their comments to mailto:councilmeeting@gilbertaz.gov no later than 5 p.m. the day before the Town Council. All emails received by this deadline will be distributed to members of the public body for their review and consideration, (and not read aloud at the meeting). Emails sent after this 5 p.m. deadline will not be distributed to members of the public body or read aloud at the meeting. In the email, please identify your name, city/town of residence, and either state that your comment pertains to the Communications from Citizens section of the public meeting or identify the particular Public Hearing item that your comments concern. Online Comment Card At least one hour before the Town Council meeting, submit an online public comment card and indicate whether you are for or against the public hearing item. Online comment cards not submitted by the deadline will not be read at the meeting. Listening Via Conference Line/Addressing the Public Body Telephonically A conference line will be available in order to listen to Town Council meeting if you are not able to view the meetings on Cox Channel 11 or on the Gilbert Live website. The conference line number and access code for this meeting are: +1-415-655-0001 Access code: 285 420 790 Members of the public who wish to address the public body telephonically during either the Communications from Citizens or the Public Hearing sections of the meeting at Town Council meeting will need to call the phone number listed on the meeting’s published agenda at least one hour before the meeting to have your name placed on a call back list. During the meeting, Town staff will call those who have registered, and the call will be streamed through the Council Chamber audio system. WebEx Online Meeting Platform Members of the public, applicants, and Town staff will also have the availability to participate in Town Council meeting via WebEx in order to give presentations during the Communications from Citizens and the Public Hearing sections of the meeting. If you would like to address the public body via the WebEx platform, you must register for the public meeting before it begins. WebEx registration links will be available on the published agendas. Pre-registration allows Town staff to have your information ahead of time and ensure that you are called on at the appropriate time. The WebEx registration link is: https://gilbertaz.webex.com/gilbertaz/onstage/g.php?MTID=e2c6bd585cc06cf6d67bce63 26886dc94 If you are not able to pre-register on WebEx, you may still have the opportunity to participate via WebEx and would need to let the WebEx moderator know when you log-on that you wish to present at the meeting. However, you must log-on and register before the public body calls the agenda item that you wish to address. Once the public body discussed an agenda item, it is closed to further discussion and will not be reopened. If you have any issues accessing the WebEx platform, the link to WebEx technical support is below. WebEx Technical Support (1-866-229-3239) Microsoft Teams Online Meeting Platform The Microsoft Teams link is: Join Microsoft Teams Meeting If you have any issues joining the Microsoft Teams platform, the link to Microsoft technical support is below.  Joining Microsoft Teams AGENDA ITEM CALL TO ORDER COMMUNICATIONS FROM CITIZENS At this time, members of the public may comment on matters within the jurisdiction of the Town but not on the agenda. The Council’s response is limited to responding to criticism, asking staff to review a matter commented upon, or asking that a matter be put on a future agenda. ROLL CALL INVOCATION AND PLEDGE OF ALLEGIANCE PRESENTATIONS; PROCLAMATIONS CONSENT CALENDAR All items listed below are considered consent calendar items and may be approved by a single motion unless removed at the request of Council for further discussion/action. Other items on the agenda may be added to the consent calendar and approved under a single motion. 1 INTERGOVERNMENTAL AGREEMENT – consider approval of amended Transit Services Intergovernmental Agreement No. 319001200 (Eden #2018-3001- 0290) with Regional Public Transportation Authority to provide local bus services and Paratransit services for FY2021 and authorize the Mayor to execute the required documents. 2 AGREEMENT - consider: a) approval of Sewer Line Extension Payback Agreement with Maracay 91, LLC; and b) adoption of an Ordinance establishing a Specific Sewer Service Area S20- 01and establishing area-specific sewer main extension fees and authorize the Mayor to execute the required documents. 3 AGREEMENT - consider; : a) approval of Water Line Extension Payback Agreement with Maracay 91, LLC; and b) adoption of an Ordinance establishing a Specific Water Service Area W20-01 and establishing area-specific water main extension fees and authorize the Mayor to execute the required documents. 4 LICENSE AGREEMENT- consider approval of License Agreement No. 320000409 with Crown Castle Fiber, LLC. to construct, install, operate, maintain, and use certain public rights of way within the Town of Gilbert to provide telecommunications services and fiber optic cable, interstate services, and other communication facilities as appropriate; authorize the Town Manager to modify such documents as needed consistent with state law; and authorize the Mayor to execute the required documents. 5 CONTRACT – consider approval of Project Management/Construction Management (PM/CM) Services Contract No. 320000351 with Consultant Engineering, Inc. in an amount not to exceed $147,155 for the Compressed Natural Gas (CNG) Fueling Station Phase II, Project No. MF2450, and authorize the Mayor to execute the required documents. 6 CONTRACT – consider approval and authorize the Mayor to execute the required documents for: a) Architectural/Engineering (A/E) Services Contract No. 320000281 with Wilson Engineers in an amount not to exceed $154,000 for the Hackamore Road Waterline Replacement, Project No. WA1588; b) Job Order No. CIP-005 to Job Order Contract (JOC) Contract No. 320000097 with B&F Contracting in an amount not to exceed $950,000 for the Hackamore Road Waterline Replacement, Project No. WA1588; and c) a Contingency Transfer from the Water Replacement Fund to establish Project No. WA1588 in the amount of $1,200,000. 7 CONTRACT – consider approval of: a) Architectural/Engineering (A/E) Services Contract No. 320000381 with Stantec Consulting Services, Inc. in an amount not to exceed $82,926 for engineering design services for the Consolidated Canal to Site #3 Discharge Piping, Project No. WA1590, and authorize the Mayor to execute the required documents; and b) a Contingency Transfer from the Water Replacement Fund to establish Project No. WA1590 in the amount of $764,000 for FY2020 and FY2021. 8 CONTRACT – consider approval of Job Order No. 2 to Job Order Contract (JOC) Contract No. 320000097 with B&F Contracting, Inc. in an amount not to exceed $108,272.77 for System Wide Force Main Retrofit, Project No. WW1050, and authorize the Mayor to execute the required documents. 11 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS – consider approval of the FY2020-2021 Annual Action Plan for Community Development Block Grant (CDBG) activities and the 2020-2025 Five Year Consolidated Plan and approve submission of the Plan to the United States Department of Housing and Urban Development (HUD). 9 CONTRACT – consider approval of Job Order No. CIP-002 to Job Order Contract (JOC) Contract No. 320000098 with Felix Construction, Inc. in an amount not to exceed $427,042.39 for North Water Treatment Plant (NWTP) Acid Storage and Feed Replacement, Project No. WA1548, and authorize the Mayor to execute the required documents. 10 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS – consider approval of the Substantial Amendment to the 2015-2020 Consolidated Plan, 2019-2020 Annual Action Plan for Community Development Block Grant (CDBG) activities, and Citizen Participation Plan and approve submission of the Plan to the United States Department of Housing and Urban Development (HUD). 12 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS – consider approval of Community Development Block Grant (CDBG) funds to prevent and respond to the spread of COVID-19 and authorize the Mayor or her designee to execute all contracts: a) Contract No. 320000406 with AZCEND in the amount of $280,726; b) Contract No. 320000407 with Save the Family Foundation in the amount of $100,000; and c) a Contingency Transfer from the Grant Contingency Fund in the amount of $568,026 with CDBG-CV funds as the designated funding source for FY2020. 13 BUDGET – consider approval of a Contingency Transfer from the General Fund to the Impound Fund in the amount of $100,000 to cover reduced revenues. 14 CAPITAL IMPROVEMENT PLAN —consider adoption of the Town of Gilbert FY 2021-2030 Capital Improvement Plan (CIP). Continue to June 16, 2020 meeting. 15 FINAL PLAT DR19-135 - consider approval of the final plat for The Wyatt by Watermark located at the southeast corner of Gilbert Road and the Knox Road alignment. 16 MINUTES – consider approval of the minutes of the Regular Meeting of May 19, 2020 and Special Meetings of May 11, 2020 and May 19, 2020. PUBLIC HEARING Items will be heard at one Public Hearing; at which time anyone wishing to comment on a Public Hearing Item may do so. Comments will be heard from those in support of or in opposition to an item. Hearings are noticed for 6:30 p.m. In order to comment on a Public Hearing Item, you must fill out a public comment form, indicating the Item Number on which you wish to be heard. Once the hearing is closed, there will be no further public comment unless requested by a member of the Council. After the Public Hearing, the Council may act on all items not requiring additional staff, public, or Councilmember comment with a single vote. 17 ANNEXATION A19-02– conduct hearing on the proposed annexation of approximately 5.29 acres located at the northeast corner of Higley Road and the Santan Freeway. 18 PROPERTY ACQUISITION – conduct hearing and consider adoption of a Resolution approving the acquisition of right-of-way and easement for Parcel No. 304-80-018H for Val Vista Drive Improvements, Project No. ST1120, and  authorize the Mayor to execute the required documents. 19 CODE OF GILBERT/BOARDS AND COMMISSIONS - conduct public hearing and consider: a) adoption of an Ordinance amending the Code of Gilbert, Arizona, by amending Chapter 3 Self-Insurance Program Article III Workers' Compensation Insurance related to the creation of a Self-Insured Workers Compensation Trust to be assigned to the current Self-Insured Health Trust Board; and b) approval of the Town of Gilbert Workers' Compensation Trust Agreement and authorize the Mayor to execute the required documents. 20 CONTRACT/HUMAN RESOURCES - consider approval of renewal of Contract No. 319001143 with Berkshire Hathaway for stop loss insurance for the Self- Insurance Trust Fund for FY2021 and authorize staff to execute the required documents. 21 BUDGET - conduct hearing and consider adoption of an Ordinance relating to taxation levied upon assessed valuation of the property within the Municipal Street Lighting Improvement District 85-01 through 85-10, 85-13 through 85-15, 85-17, 85-20 through 85-24, 86-01 through 86-11, 86-26, 87-01 through 87-06, 87-08 through 87-22, 87-24 through 87-25, 87-27, 88-01 through 88-08, 89-01, 90-01 through 90-05, 91-01 through 91-07, 92-01 through 92-03, 92-05 through 92-09, 93-01 through 93-08, 93-10 through 93-16, 93-18, 93-20, 94-01 through 94-24, 94-26, 94-28 through 94-38, 95-01 through 95-26, 95-28 through 95-42, 96-01 through 96-17, 96-19, 96-21 through 96-32, 97-01 through 97-06, 97-08, 97-10 through 97-21, 98-01, 98-03 through 98-09, 98-11 through 98-13, 98-15 through 98-18, 99-01 through 99-08, 00-01 through 00-14, 01-01 through 01- 05, 02-01 through 02-06, 03-01 through 03-10, 04-01 through 04-06, 04-08, 05- 01 through 05-12, 06-01 through 06-17, 07-01 through 07-05, 07-07 through 07-10, 08-01 through 08-03, 10-03, 11-01 through 11-03, 12-01 through 12-04, 13-01 through 13-18, 14-01 through 14-02, 14-04, 14-06 through 14-07, 14-09 through 14-10, 15-06 through 15-10, 16-01 through 16-02, and 17-03 certain sum sufficient to raise the amount required for Street Light Improvement Districts, subject to maximum levy; and declaring an emergency. 22 BUDGET - conduct hearing and consider adoption of an Ordinance relating to taxation levied upon property within the Parkway Maintenance Improvement District Nos. 07-01, 07-02, 07-03, 07-04, 07-05, 07-06, 07-07, 07-08, 07-09, 07- 10, and 07-11, sufficient to raise the amount required for Parkway Improvement Districts for the period July 1, 2020 to June 30, 2021; providing for repeal of conflicting ordinances; providing for severability; providing for penalties and declaring an emergency. RECESS REGULAR MEETING AND RECONVENE IN SPECIAL MEETING 23. BUDGET — conduct hearing and consider adoption of an Ordinance setting the secondary property tax levy for FY2021 at $25,880,000. Continue to the June 16, 2020 meeting. 24. BUDGET - conduct hearing and consider adoption of the Final Budget of $992,839,910 for the period of July 1, 2020 to June 30, 2021. Continue to the June 16, 2020 meeting. ADJOURN SPECIAL MEETING AND RECONVENE REGULAR MEETING ADMINISTRATIVE ITEMS Administrative Items are for Council discussion and action. It is to the discretion of the majority of the Council regarding public input requests on any Administrative Item. Persons wishing to speak on an Administrative Item should complete a Request to Speak Form and indicate the Item they wish to address. Council may or may not accept public comment. 25 PRESENTATION - update on the progress for the refresh of the Land Development Code. 26 BOARDS, COMMISSIONS, AND COMMITTEES - reports from Council Liaisons for the: a) Subcommittee on Board and Commission Application Screening, Interview, and Selection b) Ad Hoc c) Regional Meetings d) Citizens’ Transportation Task Force e) Industrial Development Authority f) Judicial Review Committee g) Mayor’s Youth Advisory Committee h) Parks and Recreation Board i) Planning Commission j) Redevelopment Commission k) Town of Gilbert, AZ Public Facilities MPC l) Town of Gilbert, AZ Self-Insured Trust Fund for Health Benefits m) Town of Gilbert, AZ Water Resources MPC n) Utility Board o) Veterans and Military Advisory Board POLICY ITEMS 27 POLICY NO. 2020-02 - consider approval of Council Policy No. 2020-02 regarding Policies of Responsible Financial Management, repealing Policy No. 2019-03. FUTURE MEETINGS There may be a discussion of whether to place an item on a future agenda and the date, but not the merits of the item. COMMUNICATIONS Report from the TOWN MANAGER on current events. Report from the COUNCIL on current events. Report from the MAYOR on current events. ADJOURN NOTICE TO PARENTS: Parents and legal guardians have the right to consent before the Town of Gilbert makes a video or voice recording of a minor child. A.R.S. 1-602.A.9. Gilbert Council Meetings are recorded and maybe viewed on Channel 11 and the Gilbert website. If you permit your child to participate in the Council Meeting, a recording will be made. If your child is seated in the audience your child may be recorded, but you may request that your child be seated in a designated area to avoid recording. Please submit your request to the Town Clerk.