Council Regular/Special Meeting

MINUTES OF THE GILBERT TOWN COUNCIL, IN REGULAR MEETING OF TUESDAY FEBRUARY 16, 2021 AT 6:30 PM, MUNICIPAL CENTER I, COUNCIL CHAMBERS, 50 E CIVIC CENTER DRIVE, GILBERT, ARIZONA COUNCIL PRESENT: Mayor Brigette Peterson, Vice Mayor Yung Koprowski, Councilmembers Scott Anderson, Laurin Hendrix, Scott September, Kathy Tilque, and Aimee Yentes COUNCIL ABSENT: None STAFF PRESENT: Town Manager Patrick Banger, Town Clerk Chaveli Herrera, Deputy Clerk Judy Martinez, Town Attorney Christopher Payne, Volunteer and Community Resources Manager Melanie Dykstra, and Development Services Planner II Josh Rogers AGENDA ITEM CALL TO ORDER Mayor Peterson called the meeting to order at 6:33 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Vice Mayor Koprowski led the Pledge of Allegiance and introduced the Girl Scouts from Troop 4126 in attendance. Tyler Hudgins of Redemption Gilbert Church gave the invocation. ROLL CALL Town Clerk Herrera called roll and declared a quorum present. PRESENTATIONS; PROCLAMATIONS 1. PROCLAMATION - Proclamations that were issued and not presented during a Council meeting are as follows: Proclamation declaring the month of February 2021 as Go Red for Women Month. Mayor Peterson announced the Go Red for Women Month proclamation was issued for the month of February 2021. Mayor Peterson 2. PRESENTATION - Annual update by the Gilbert Sister Cities Board Greg Tilque provided the annual update of the Gilbert Sister Cities Program. He discussed the history of the Sister Cities Program noting that Gilbert has two sister cities, one in Antrim-Newtonabbey, Northern Ireland and the other in Leshan, China. He 1 highlighted the Youth Ambassador Program and staff exchanges at the city level designed to look at best practices in government. He spoke of the cancellation of various events in 2020, but spoke in support of upcoming opportunities. He noted five new board members and the development of a City Sisters Garden with efforts to tell the Gilbert Sister Cities story. She recognized the new Council Liaison, Councilmember Tilque, and thanked everyone for their support of the Sister Cities. Councilmember Anderson asked about the location of the garden. Mr. Tilque replied it may be at the new Gilbert Regional Park next to the lake. Councilmember Yentes talked about her experience in the program and the many advancements and opportunities for everyone to participate in. A video message was shown from Mayor/Councillor Jim Montgomery and Deputy Mayor/Councillor Noreen McClelland of Antrim-Newtonabbey, Ireland. COMMUNICATIONS FROM CITIZENS Tom Patterson, Gilbert resident, discussed the sewer project and the canal. He stated there were less expensive options than purchasing their land and asked the Council to review those options. He talked about invasion of rights and privacy as landowners. Julia McCleve, Gilbert resident, expressed concern with the wastewater project. She said she did not understand the procedural part of the project, adding there were diverse groups of needs and wants among the 24 affected homeowners and asked for the item to be tabled for further discussion. Victor McCleve, Gilbert resident, talked about the Town’s policy against condemning land and asked the Council to take a look at that policy. He requested tabling the item. Arlon Lewis, Gilbert resident, talked about the option chosen by Town staff, stating it was the most-expensive, had the longest construction time, and was most infringing on personal property rights. He said the project would take away nearly an acre of his land to fix a 24” sewer line. He talked about other methods being possible without infringing on people’s rights and discussed access to manholes on his property, asking the Council to table the item until they had all the facts. Omar and Aruum Hameed, Gilbert residents, said neighbors would continue to come to meetings until the issue was resolved. He said the sewer project was commenced without any feedback from the property owners, adding the residents were willing to allow access to repair the sewer line. He said the residents’ proposal would not cost any more money. He requested a meeting with property owners and the Town Council, adding the residents will continue to apply consistent pressure. Ron Coon, Gilbert resident, stated he had owned his property for 30 years and talked about his acreage being used for horses, noting the proposal would cut off the back side where 2 they had feed trucks deliver for their animals. He said his wife and daughter use the trails in the back, adding the Town wanted to take an additional 17 feet from his property. He said they were distraught over the process and asked for the item to be tabled. Linda Ratliff, Gilbert resident, was present but did not wish to speak. She asked to forfeit her time since others had stated her objections. Kirk and DeVon Nelson, Gilbert residents, requested that the Town rethink the project and allow the residents to keep their properties and allow the Town to continue to use the access gates. She asked what better accommodations could be made for access and said the residents could be the eyes, ears, and nose on the ground to detect problems and address issues. She asked the Town to rethink taking their land. Cole Ratliff, Gilbert resident, discussed the abuse of power of the Town to acquire land. He questioned why he and his neighbors had to lose their land when others did not. He talked about fairness and access to his backyard, comparing it to a nearby business. Victoria Shaffer, Gilbert resident, stated she was a new resident of the area. She talked about purchasing and refinancing due to renovation of her home and yard. She talked about the appraisal of her property and said she never heard about the land acquisition. She questioned how she was able to purchase her home without being aware of the sewer line. She discussed the options and talked about the seizing of her land, urging the Council to consider other options. She discussed an upcoming beautification project and how it would change the peace, security, and lifestyle of the residents. Stacy Adams, Gilbert resident, stated that the residents in the area were not going anywhere. She discussed their love of Gilbert and said the purchase of the land acquisition was not a wise way to spend taxpayer dollars. She discussed allowing access to complete the project and said the residents would be contacting news agencies, local media outlets, the State government, the Goldwater Institute, and attorneys to achieve their ultimate goal of keeping their land. She requested communication with the Council and noted the Council’s re-election campaigns. Greg Davis, Gilbert resident, talked about manholes in in the area, stating there were only three manholes that were on resident properties. He said residents have given access for years to those manholes. He said he would no longer have land for his horses to graze, adding he hoped the Council would come up with another solution. Leslie Novak, Gilbert resident, discussed lying and talked about the importance of being honest, truthful, and being a good person. She discussed bragging and said she believed the Town had spent a lot of time facilitating the lying. She said she was ashamed and embarrassed to live, work, and teach in a place that facilitates lying. Char Hawkins, Gilbert resident, said she was a Gilbert native and discussed the growth in Gilbert. She said she was disappointed in what was happening, adding she was unaware of the sewer rehabilitation process and that no one from the Town informed her of the project until Charlie Grombacher of Jacobs Engineering arrived at her door at Christmas. 3 Jill and Nolan Baldwin, Gilbert residents, were present but did not speak. They noted that Char Hawkins was speaking on their behalf. Mayor Peterson responded briefly to the criticism and stated that a meeting would be scheduled in the coming weeks; staff was working on scheduling. CONSENT CALENDAR A MOTION was made by Councilmember Yentes, seconded by Councilmember Tilque, to approve Consent Items 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 18, 19, 21, 21A, 22, 23, 24, 24A, 24B, 24C, & 25; remove Item 15A, 17and 20 from the Consent Calendar; add Item 30 to the Consent Calendar appointing to the Judicial Selection and Advisory Board: Tyler Thomas with a term beginning February 16, 2021 and ending February 15, 2022, Juan Marcos Romero with a term beginning February 16, 2021 and ending February 15, 2023, Cheri Graham with a term beginning February 16, 2021 and ending February 15, 2024, Bradley Johnston with a term beginning February 16, 2021 and ending February 15, 2024; Mesa Presiding Magistrate John Tatz with a term beginning February 16, 2021 and ending February 15, 2024, Adam Walterson with a term beginning February 16, 2021 and ending February 15, 2024, Tameka Hartman with a term beginning February 16, 2021 and ending February 15, 2024, Stephanie Low with a term beginning February 16, 2021 and ending February 15, 2023, and Don Skousen with a term beginning February 16, 2021 and ending February 15, 2022; and add Item 31 to the Consent Calendar appointing to the Self-Insured Trust Board: Courtney Boles to fill the remainder of a term beginning February 16, 2021 and ending September 30, 2023. Motion carried 7-0. 3. INTERGOVERNMENTAL AGREEMENT – consider approval of: a) adoption of a resolution approving Intergovernmental Agreement No. 321000245 with Salt River Project Agricultural Improvement and Power District (SRP) for the Smart Irrigation Controller Pilot Program; and b) Intergovernmental Agreement No. 310000246 with Salt River Project Agricultural Improvement and Power District (SRP) and Hydro-Rain for the Smart Irrigation Controller Pilot Program. This item was approved with the Consent Calendar vote. Resolution No. 4181 was adopted. 4. AGREEMENT – consider adoption of a Resolution approving Amendment No. 1 to Development Agreement with Epicenter Developers, LLC to eliminate the division of the reimbursement into two separate categories, defer to the total reimbursement cap of $1,317,772, and clarify that the project will access 25% of the eligible costs of construction of the public off-site improvements with each certificate of occupancy issued, and authorize the Mayor to execute the required documents. This item was approved with the Consent Calendar vote. Resolution No. 4182 was adopted. 4 5. AGREEMENT – consider adoption of a Resolution approving Amendment No. 10 to the Central Arizona Project (CAP) Water Lease Agreement No. 319000849 with the United States of America and the San Carlos Apache Tribe extending the lease for one year and providing Gilbert with 11,446-acre feet of CAP water between the effective date and the end of 2021, Project No. WA0940; and authorize the Mayor to execute the required documents. This item was approved with the Consent Calendar vote. Resolution No. 4183 was adopted. 6. DEVELOPMENT AGREEMENT – consider adoption of a Resolution approving a Development Reimbursement and Lien Agreement with VV Melrose, LLC for the design and construction of a traffic signal at Melrose Street and Val Vista Drive, and authorize the Mayor to execute the required documents. This item was approved with the Consent Calendar vote. Resolution No. 4184 was adopted. 7. CONTRACT - consider approval of: a) Cooperative Purchasing Contract No. 321000179 with Kronos Incorporated for workforce management systems and related products, services and solutions in an amount not to exceed $99,453 and authorize the Mayor to execute the required document; and b) Retroactive approval of expenditures under Contract No. 319000050 (Eden No. 2014- 1105-0277) with Kronos Incorporated in an amount of $47,926 for exceeded expenditures for support and maintenance of the Kronos system. This item was approved with the Consent Calendar vote. 8. CONTRACT – consider approval of Cooperative Purchasing Contract No. 321000073 with Pacific Office Automation, utilizing Maricopa County College District Cooperative Purchasing Contract No. 3372-5, in an amount not to exceed $231,000 for the purpose of providing copier, printer, MFP supplies and mail room management and service; and authorize the Mayor to execute the required documents. This item was approved with the Consent Calendar vote. 9. CONTRACT – consider approval of the renewal of Contract No. 321000151 with Tyler Technologies, Inc. in an amount not to exceed $236,962 for professional services, support and maintenance, and authorize the Mayor to execute the required documents. This item was approved with the Consent Calendar vote. 10. CONTRACT – consider approval of expenditures under Contract No. 320000285 with Environmental Systems Research Institute, Inc. (ESRI) in an amount not to exceed $436,107.14 for providing a three-year GIS enterprise licensing and software solution, and authorize the Mayor to execute the required documents. 5 This item was approved with the Consent Calendar vote. 11. CONTRACT – consider approval of Amendment No. 1 to Cooperative Purchase Agreement No. 320000173 with W.W. Grainger, Inc., in an amount not to exceed $70,000 for maintenance repairs & operational supplies, parts, equipment and materials, and authorize the Mayor to execute the required documents. This item was approved with the Consent Calendar vote. 12. CONTRACT – consider approval and authorize the Mayor to execute the required documents of: a) Purchase of four (4) vehicles for various departments utilizing Cooperative Purchase Agreement No. 319000038 with San Tan Ford in an amount not to exceed $143,314; and b) a Contingency Transfer from the Wastewater Fund in the amount of $9,139. This item was approved with the Consent Calendar vote. 13. CONTRACT – consider approval of a Cooperative Purchase Agreement No. 321000145 with Hughes Fire Equipment, Inc., utilizing the League of Oregon Cities Cooperative Purchasing Contract No. 1905, in an amount not to exceed $2,492,622.12 for three (3) Quantum Pumper fire apparatus, and authorize the Mayor to execute the required documents. This item was approved with the Consent Calendar vote. 14. CONTRACT – consider approval of Architectural/Engineering (A/E) Services Contract for Construction Manager at Risk (CM@R) Project, Contract No. 321000039 with Dig Studio, Inc. in an amount not to exceed $379,458 for the Project Assessment and 15% Pre-Design of the Paseo, Project No. RD2160; and authorize the Mayor to execute the required documents. This item was approved with the Consent Calendar vote. 15. CONTRACT – consider approval of Job Order No. 1 to Job Order Contract (JOC) Contract No. 321000006 with A-O Painting, Inc. in an amount not to exceed $128,800 for preparation and painting of the North Water Treatment Plant (NWTP) final sedimentation basins 6.1 and 6.2, and authorize the Mayor to execute the required documents. This item was approved with the Consent Calendar vote. 15A. CONTRACT – consider approval and authorize the Mayor to execute the required documents of: 6 a) Human Services Accountability Contract No. 321000265 with AZCEND in the amount of $6,531,561 for providing Emergency Rental Assistance (ERA) services; b) Human Services Accountability Contract No. 321000266 with Save the Family in the amount of $1,200,000 for providing Emergency Rental Assistance (ERA) services; and c) authorize a Contingency Transfer in the amount of $7,700,000 from the CIP Contingency Fund with ERA Funds as the designated funding source. Councilmember Yentes asked to speak of Items 15A and 20 together. She asked how many households would qualify for the program. Volunteer and Community Resources Manager Dykstra stated she did not have the specific number, but said when the AZCEND received funding from the County to provide that type of assistance in the past they were able to help over 100 households. She noted these funds were specific to rental and utility assistance and individuals had to qualify with at least 80% Area Median Income (AMI). Councilmember Yentes expressed concern with the scope, stating she would like to see evidence that there was $7,000,000 worth of rent and utility need. She noted the length of eligibility being up to 12 months. She discussed the nexus of spending at the Federal level, requesting to know more about the scope and need. Councilmember Tilque said quarterly reports were required and asked if the numbers of those served could be provided to the Council. She asked for clarification that it was required to return money that was not spent. Volunteer and Community Resources Manager Dykstra affirmed that if the funds were not spent there was availability to return them. She stated the intent of the Town was not to approve twelve months, rather three months. She said there would be a recertification check of each family or individual to ensure they needed financial assistance. Councilmember Yentes asked if it was an option to state the specific need of the community rather than accepting more and sending money back. Volunteer and Community Resources Manager Dykstra stated it was the formula allocation provided by and made available to the Town through the Treasury. Councilmember Anderson asked if these were COVID relief funds and if they were discussed in the Subcommittee on the AZ CARES Act. Councilmember Yentes stated this was COVID relief money but was not part of the initial AZ CARES Act. A MOTION was made by Councilmember Tilque, seconded by September, to approve Items 15A and 20. Motions carried 6-1, with Councilmember Yentes casting the dissenting vote. 16. CHANGE ORDER – consider approval of Change Order No. 10 to Contract No. 319000985 with APL Access & Security increasing the contract amount by $140,533.59 7 for the replacement of security and intercom systems at the Property and Evidence/Fire Resource facility, and authorize the Mayor to execute the required documents. This item was approved with the Consent Calendar vote. 17. CHANGE ORDER – consider approval and authorize the Mayor to execute the required documents of: a) Change Order No. 2 to Contract No. 319000604 with M. Arthur Gensler & Associates increasing the contract amount by $116,557 for Municipal Center I Renovation, Project No. MF0530; b) Change Order No. 2 to Contract No. 319000499 with Willmeng Construction, Inc. increasing the contract amount by $27,606 for Municipal Center I Renovation, Project No. MF0530; and c) Change Order No. 2 to Contract No. 319000894 with CookDZ, LLC increasing the contract amount by $43,350 for Municipal Center I Renovation, Project No. MF0530. Councilmember Yentes stated the original vote for the Municipal Center I renovation was not one she supported in terms of scope. She said it was wise to scale back some of the improvements, adding the project was overbudget. She said she would not be supporting the item and the redesign was a bit excessive. A MOTION was made by Councilmember September, seconded by Councilmember Anderson to approve Item 17. Motion carried 5-2, with Councilmembers Hendrix and Yentes casting the dissenting votes. 18. GRANT – consider: a) application and acceptance of a grant, Contract No. 321000242 from the Governor’s Office of Highway Safety Prop 207 in an amount not to exceed $100,000 for refurbishing and remodeling of the 2006 Winnebago DUI Command Van; b) application and acceptance of a grant, Contract No. 321000243 from the Governor’s Office of Highway Safety Prop 207 in an amount not to exceed $50,000 for the purchase of five (5) trainer motorcycles; c) application and acceptance of a grant, Contract No. 321000244 from the Governor’s Office of Highway Safety Prop 207 in an amount not to exceed $120,000 for the purchase of two (2) unmarked Ford F-150 vehicles; and d) a Contingency Transfer from the Grant Contingency Fund in the amount of $270,000. This item was approved with the Consent Calendar vote. 8 19. GRANT – a) consider application and acceptance of an additional award to the FY2021 Homeland Security Grant, Contract No. 321000234 for Information Security Assessment towards mitigating cyber-risk, in an amount not to exceed $33,070, and authorize the Mayor to execute the required documents; and b) authorize Grant Fund contingency in the amount of $33,070 to allow for the anticipated expenditures and matching revenues. This item was approved with the Consent Calendar vote. 20. GRANT – consider: a) Acceptance of the Town's allocation of United States Department of the Treasury, Emergency Rental Assistance (ERA) Program funding and grant terms in the amount of $7,731,561; and b Contingency Transfer from CIP Contingency with the General Fund as the designated funding source. This item was discussed and voted on with Item 15A. 21. BUDGET – consider approval of Contingency Transfers for the claim settlements incurred for the period of October 1, 2020 through December 31, 2020 from: a) the General Fund in the amount of $36,240; b) the Streets Fund in the amount of $28,820; c) the Water Operating Fund in the amount of $1,580; d) the Environmental Services - Residential Fund in the amount of $250; e) the Environmental Services - Commercial Fund in the amount of $4,990; and f) the Environmental Compliance Fund in the amount of $210. This item was approved with the Consent Calendar vote. 21A. BUDGET - consider approval of a Contingency Transfer from the General Fund Contingency to the Water Tower Plaza budget in the amount of $55,650 for enhancing current system controls on water feature amenities at Water Tower Plaza as required by Maricopa County Health Department permitting. This item was approved with the Consent Calendar vote. 9 22. PURCHASE / PROPERTY ACQUISITION – consider adoption of a Resolution approving the purchase cost of $367,454 for the acquisition of right-of-way and required easements for Parcel No. 304-54-015D for the Germann Road- Mustang to Val Vista, Project No. ST1450. This item was approved with the Consent Calendar vote. Resolution No. 4185 was adopted. 23. PARKWAY IMPROVEMENT DISTRICT – consider publicly declaring bids for Parkway Improvement District for FY 2021-2022; reject all bids but the bid of the lowest and best responsible bidder; waive clerical errors; and award contracts for the work and authorize the Mayor to execute the required documents as follows: a) Contract No. 321000212 with Sonrisa Landscape Management in the amount of $16,020/year for landscape maintenance in PKID 07-04 Spring Meadows; and b) Contract No. 321000212 with Sonrisa Landscape Management in the amount of $13,200/year for landscape maintenance in PKID 07-09 Morning Ridge. This item was approved with the Consent Calendar vote. 24. STREETLIGHT IMPROVEMENT DISTRICT 20-02 - consider adoption of a Resolution creating Streetlight Improvement District No. 20-02, "Belrose", located at the southwest corner of Chandler Heights Road and the Greenfield Road alignment, and ordering the improvements. This item was approved with the Consent Calendar vote. Resolution No. 4186 was adopted. 24A. FINAL PLAT S20-01 - consider approval of the final plat for Warner Meadows Phase 1 located north and east of the northeast corner of Recker Road and Warner Road. This item was approved with the Consent Calendar vote. 24B. FINAL PLAT S20-01 - consider approval of the final plat for Warner Meadows Phase 2 located at the northeast corner of Recker Road and Warner Road. This item was approved with the Consent Calendar vote. 24C. RISK MANAGEMENT - consider authorization of the Town Attorney to initiate litigation against Sierra Signs and Service, Inc. This item was approved with the Consent Calendar vote. 25. MINUTES – consider approval of the minutes of the Regular Meeting of February 2, 2021 and Special Meetings of January 21, 2021 and February 2, 2021. This item was approved with the Consent Calendar vote. 10 PUBLIC HEARING Mayor Peterson opened the public hearing for items 26 and 27. No one wished to speak and Mayor Peterson closed the public hearing. A MOTION was made by Councilmember September, seconded by Councilmember Tilque, to approve public hearing items 26 and 27. Motion carried 7-0. 26. LIQUOR LICENSE – conduct hearing and consider approval of a Series 12 Restaurant Alcohol License for TC's Pub and Grub Gilbert located at 25 East Ray Road. This item was approved with the Public Hearing Vote. 27. LIQUOR LICENSE – conduct hearing and consider approval of a Series 12 Restaurant Alcohol License for Vero Chicago Pizza located at 1431 East Williams Field Road, Suite 104. This item was approved with the Public Hearing Vote. 28. ZONING Z20-10 - conduct hearing and consider adoption of an Ordinance amending the Town of Gilbert Land Development Code Chapter 1 Zoning Regulations, Division 2 Land Use Designations, Article 2.9 Use Regulations, Section 2.902 Use Regulations related to marijuana-related terminology; Division 4 General Regulations, Article 4.5 Supplemental Use Regulations, Section 4.5014 Medical Marijuana Dispensaries, Offsite Cultivation Sites and Designated Caregiver Cultivation Locations related to marijuana-related terminology; and Division 6 Use Definitions, Article 6.1 Use Definitions related to marijuana-related terminology in accordance with the Smart and Safe Act. Mayor Peterson opened the public hearing for Item 28. Councilmember Hendrix said he was previously informed this item would expand the permissible square footage for activities related to marijuana and eliminate security requirements that were duplicitous with State law. He said he supported the item but had concerns regarding voting to essentially double the availability of marijuana for commercial sites. He said one month ago the Building Code was changed as related to residential properties and to do what was possible to limit the use expansion of marijuana and marijuana-related elements, adding now the Council was doubling it. He discussed Prop. 207, laws, and duplicitous requirements that were acceptable in some areas and needed to be removed in others, adding the items were in conflict and inconsistent. He said he hoped commercial property rights were not seen as more significant than private. Vice Mayor Koprowski asked for staff to clarify if the Code amendments were required due to Prop. 207, the Smart and Safe Act, or if they were optional and decided upon by staff. Planner II Rogers stated the Town had been researching in preparation of the item and decided it was in the Town’s best interest to reevaluate the Code and bring it up to par with 11 the new regulations and standards of the Prop. 207 language. Town Attorney Payne provided clarification on the item and the code changes. Mayor Peterson spoke in disagreement of Councilmember Hendrix’s comments, stating what was passed by the Council two weeks prior protected the homeowners’ rights more. She said the new item would affect only one user/facility currently and provided clarification on who would be impacted by the amendment. She said she was supportive of a business being able to provide this service rather than allowing residents to grow their own, stating what was previously passed did not change the number of plants that could be grown, it only added protection for everyone. Mayor Peterson closed the public hearing for Item 28. A MOTION was made by Mayor Peterson, seconded by Councilmember Tilque, to approve Item 28. Motion carried 7-0. Ordinance No. 2790 was adopted. 28A. CODE OF GILBERT - conduct hearing and consider adoption of an Ordinance amending the Code of Gilbert, Arizona, by adding Section 2-370 Suspension; Debarment to Chapter 2 Administration, Article IV Procurement, Division 2 Purchasing, related to setting forth the process for suspension and debarment and providing for an administrative appeal process to allow a contractor to appeal a suspension or debarment decision. Mayor Peterson opened the public hearing for Item 28A. Councilmember Tilque provided an amendment to the proposed language of the Ordinance in subsection (b)(5). She stated the term “any other cause” left it open to debar a member for causes such as rumor or political pressure. She provided the additional language as show in the motion below, as approved by the Legal Department. Mayor Peterson closed the public hearing for Item 28A. A MOTION was made by Councilmember Tilque, seconded by Vice Mayor Koprowski, to approve Item 28A as proposed with the following change to subsection (b)(5): adding “of a character which is deemed to be so serious as to justify suspension or debarment” immediately after the words “serious poor performance”. Motion carried 7-0. Ordinance No. 2791 was adopted. ADMINISTRATIVE ITEMS 29. COUNCIL ADMINISTRATION - consider acceptance of the Budget Report and Contingency Report for the Second Quarter of FY2021. A MOTION was Councilmember Anderson, seconded by Councilmember September, to approve Item 29. Motion carried 7-0. 30. BOARDS AND COMMISSIONS – consider appointment to the Judicial Selection and Advisory Board of: 12 a) one town resident member with an initial one-year term beginning February 16, 2021 and ending February 15, 2022; b) one town resident member with an initial two-year term beginning February 16, 2021 and ending February 15, 2023; c) one town resident member with an initial three-year term beginning February 16, 2021 and ending February 15, 2024; d) one member of the State Bar of Arizona with a term beginning February 16, 2021 and ending February 15, 2024; e) one member from a Municipal Court Magistrate with a term beginning February 16, 2021 and ending February 15, 2024; f) one member from the Gilbert Municipal Court Administration with a term beginning February 16, 2021 and ending February 15, 2024; g) one employment professional from the Town of Gilbert with a term beginning February 16, 2021 and ending February 15, 2024; and h) (If Council chooses), additional board members for one, two, or three-year terms with the term(s) beginning on February 16, 2021. This item was approved with the Consent Calendar vote. The following individuals were appointed to the Judicial Selection and Advisory Board: Don Skousen and Tyler Thomas with terms beginning February 16, 2021 and ending February 15, 2022; Stephanie Low and Juan Marcos Romero with terms beginning February 16, 2021 and ending February 15, 2023; and Cheri Graham, Tameka Hartman, Bradley Johnston, John Tatz, and Adam Walterson with terms beginning February 16, 2021 and ending February 15, 2024, 31. BOARDS AND COMMISSIONS – consider appointment of one regular member to the Self-Insured Trust Board to fill the remainder of a term beginning February 16, 2021 and ending September 30, 2023. This item was approved with the Consent Calendar vote. Courtney Boles was appointed to the Self-Insured Trust Board to fill the remainder of a term beginning February 16, 2021 and ending September 30, 2023. 32. BOARDS, COMMISSIONS, AND COMMITTEES - reports from Council Liaisons for the: a) Council Subcommittees b) Ad Hoc Committees c) Regional Meetings d) Industrial Development Authority e) Judicial Selection and Advisory Board f) Mayor’s Youth Advisory Committee 13 g) Parks and Recreation Board h) Planning Commission i) Police and Fire Public Safety Personnel Retirement System (PSPRS) Local Pension Boards j) Redevelopment Commission k) Town of Gilbert, AZ Deferred Compensation Trust Board l) Town of Gilbert, AZ Public Facilities Municipal Property Corporation m) Town of Gilbert, AZ Self-Insured Trust Fund Board n) Town of Gilbert, AZ Water Resources Municipal Property Corporation o) Utilities Board p) Veterans Advisory Board POLICY ITEMS None. FUTURE MEETINGS Mayor Peterson stated they would be scheduling a meeting for residents regarding Project No. WW1060. COMMUNICATIONS Report from the TOWN MANAGER on current events. None. Report from the COUNCIL on current events. None. Report from the MAYOR on current events. Mayor Peterson thanked everyone for participating in the Council Retreat, stating it was very beneficial to everyone. RECESS REGULAR MEETING AND RECONVENE IN EXECUTIVE SESSION Mayor Peterson recessed the Regular Meeting at 7:51 p.m. to reconvene in Executive Session pursuant to: A.R.S. §38-431.03, (A)(3), (4), (7), legal advice from the Town Attorney and discussion and consultation with Town representatives concerning negotiations for the potential purchase or lease of real property relating to the Town’s existing leases at the University Building in the Heritage District. ADJOURN EXECUTIVE SESSION AND RECONVENE REGULAR MEETING Mayor Peterson reconvened the Regular Meeting at 9:08 p.m. 14 ADJOURN Mayor Peterson adjourned meeting at 9:08 p.m. ATTEST: ___________________________ ___________________________________ Brigette Peterson, Mayor Chaveli Herrera, MMC, Town Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the Town Council of the Town of Gilbert held on the 16th day of February, 2021. I further certify that the meeting was duly called and held and that a quorum was present. Dated this ____ day of ____________________. ___________________________________ Chaveli Herrera, MMC, Town Clerk 15