Council Regular/Special Meeting

Name: Council Regular/Special Meeting — Gilbert, AZ
Start: 2021-03-02T18:30:00
End: 2021-03-02T20:30:00
Location: Gilbert, AZ

Special Meeting

Gilbert, AZ · March 2, 2021

Agenda Minutes Packet

Minutes

MINUTES OF THE GILBERT TOWN COUNCIL, IN REGULAR MEETING OF TUESDAY, MARCH 02, 2021 AT 6:30 PM, MUNICIPAL CENTER I, COUNCIL CHAMBERS, 50 E CIVIC CENTER DRIVE, GILBERT, ARIZONA COUNCIL PRESENT: Mayor Brigette Peterson, Vice Mayor Yung Koprowski, Councilmembers Scott Anderson, Laurin Hendrix, Scott September, Kathy Tilque, and Aimee Yentes COUNCIL ABSENT: None STAFF PRESENT: Town Manager Patrick Banger, Town Clerk Chaveli Herrera, Deputy Clerk Judy Martinez, Town Attorney Christopher Payne, Finance Management Services Director Håkon Johanson, and Accounting Manager Tanya Wright AGENDA ITEM CALL TO ORDER Mayor Peterson called the meeting to order at 6:40 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Councilmember Hendrix led the Pledge of Allegiance. Pastor Paul Earle of Living Word Bible Church gave the invocation. ROLL CALL Town Clerk Herrera called roll and declared a quorum present. PRESENTATIONS; PROCLAMATIONS 1. PRESENTATION - Presentation of the Annual Audited Financial Reports for the fiscal year ended June 30, 2020. Finance Management Services Director Håkon Johanson acknowledged his staff and said the importance of the Comprehensive Annual Financial Report (CAFR) was to demonstrate accountability and establish credibility. He said he was thrilled with Accounting Manager Wright and her team and appreciated all of the critical roles and tasks the Town had. Accounting Manager Tanya Wright presented the CAFR for FY2020 and audit results. She stated there was a clear audit, indicating effective internal controls. She said the Town received a Certificate of Achievement for Excellence from the Government Finance Officers Association (GFOA) for the 29th year and discussed the stringent guidelines required. She summarized highlights and accomplishments and thanked her staff for their hard work. 1 Auditor Corey Arvizu of HeinfeldMeech provided additional information on the audit process and offered to answer questions. Mayor Peterson thanked Director Johanson, Manager Wright, the Accounting Team, and Mr. Arvizu for their work. COMMUNICATIONS FROM CITIZENS Erum Hameed, Gilbert resident, talked about Project No. WW1060 and said it was handled in a biased way. She stated that the presentation shown the week prior was already shown to residents and was a waste of time. She said it was shocking when the Councilmembers were asked if they had seen the presentation prior to the meeting; the group was told they had not and that the Council had to rely on the engineers for their expertise to make their decisions. She discussed serving with justice and honesty and read a quote regarding truthfulness, justice, and bravery, adding the project was being handled unethically. Omar Hameed, Gilbert resident, discussed Project No. WW1060 and said the prior week’s meeting was a fancy sales presentation and biased. He said the property owners wish to work things out in an amicable way but it was not happening, adding the item was not going away and the homeowners would be more aggressive. He said as a side note he did agree with Mayor Peterson about disliking the Town’s new logo. Greg Davis, Gilbert resident, discussed the prior special meeting on Project No. WW1060 and said he was hoping for a roundtable but received a presentation. He said he was hoping to show the option was going to cost $2,000,000 more than the manhole-in-place option, not including litigation. He discussed the option of tearing down the fence for two lots and its potential cost, adding it was just one idea the group had to discuss. Char Hawkins, Gilbert resident, said when she asked about the commercial storage business being exempt she was given an excuse about the project only extending to the park, adding the project went from Lindsay to Neely Roads. She said she would have hoped the Mayor was as passionate about the sewer line project as she was about the Town logo. Nolan Baldwin, Gilbert resident, discussed the legality and use of the easement and how it should be used for how it was intended. He talked about liability, access to property, and the willingness to work together with the Town to save on costs. He discussed opportunity for Mayor Peterson to show leadership and what could be done to avoid eminent domain. CONSENT CALENDAR A MOTION was made by Councilmember Anderson, seconded by Councilmember Tilque, to approve Consent Items 2, 3, 3A, 3B, 3C, 3D, 4, 5, 6, 7, 8 & 9; and add Item 12 to the Consent Calendar, appointing Christopher Smith, Emilio Gonzalez, and Eric Zite to the Industrial Development Authority, with terms beginning March 13, 2021 and ending March 12, 2027. Motion carried 7-0. 2 2. CONTRACT – consider approval of expenditures under Contract No. 321000009 with CenturyLink Communications LLC (Lumen), utilizing State of Arizona Cooperative Purchasing Contract No. CTR049872, in an amount not to exceed $230,000 for telecommunication carrier services and authorize the Mayor to execute the required documents. This item was approved with the Consent Calendar vote. 3. CONTRACT – consider approval of Architectural/Engineering (A/E) Services for Design- Bid-Build (DBB) Contract No. 321000224 with Sunrise Engineering, Inc. in an amount not to exceed $210,788 to provide engineering design services for the Higley Road Water line Replacement Project, Project No. WA1460, and authorize the Mayor to execute the required documents. This item was approved with the Consent Calendar vote. 3A. AGREEMENT – consider approval of Amendment No. 1 to Lease Agreement No. 319001030 with the University of Arizona related to tenant improvements, reimbursement of such improvements through additional monthly rent, an extension of the initial term of the lease, and a rate increase for the improved rentable space; and authorize the Mayor to execute the required documents. This item was approved with the Consent Calendar vote. 3B. AGREEMENT – consider adoption of a Resolution approving License Agreement No. 321000285 with Cellco Partnership, D/B/A Verizon Wireless, for the installation of fiber on Town property, and authorize the Mayor to execute the required documents. This item was approved with the Consent Calendar vote. Resolution No. 4188 was adopted. 3C. CONTRACTS /CHANGE ORDER – consider approval and authorize the Mayor to execute the required documents of: a) Project Management/Construction Management (CM) Services for Construction- Manager-at-Risk (JOC) Contract No. 321000264 with Marc Taylor Inc. in an amount not to exceed $29,005 for the University of Arizona Third Floor Improvements, Project No. RD2264; b) Task Order No. 3 to Job Order Contract (JOC) Contract No. 319000122 with Willmeng Construction, Inc. in an amount not to exceed $486,124 for the University of Arizona Third Floor Improvements, Project No. RD2264; and c) Change Order No. 1 to Contract No. 321000190 with SmithGroup increasing the contract amount by $17,850 for the University of Arizona Third Floor Improvements, Project No. RD2264. This item was approved with the Consent Calendar vote. 3 3D. CHANGE ORDER – consider approval of Change Order No. 1 to Professional Services Contract No. 321000025 with Gartner Inc. increasing the contract amount by $135,000 for developing a data governance strategy and high-level data governance roadmap to provide a holistic approach to collecting, managing, securing, and storing data, and authorize the Mayor to execute the required documents. This item was approved with the Consent Calendar vote. 4. GRANT – consider application of a 12% Gaming Contribution Grant, Contract No. 321000268 from the Gila River Indian Community for support of the Native American Management Internship (NAMI) Program in the amount of $20,000 and authorize the Mayor to execute the required documents. This item was approved with the Consent Calendar vote. 5. GRANT – consider application of a pass-through 12% Gaming Contribution Grant from the Gila River Indian Community and authorize the Mayor to execute the required documents of: a) Contract No. 321000267 with Gilbert Historical Society dba HD South in the amount of $100,000 for the expansion of arts, education and cultural activities; b) Contract No. 321000269 with One Small Step dba Clothes Cabin in the amount of $15,000 for their Back-To-Work program, Children's clothing and administration; and c) Contract No. 321000271 with Gilbert Chamber Foundation in the amount of $10,000 to benefit the program focus areas. This item was approved with the Consent Calendar vote. 6. PURCHASE – consider and authorize the Mayor to execute the required documents of: a) Purchase of one (1) Kubota Bulk Trash Tractor in an amount not to exceed $52,240 from Bingham Equipment Co., pursuant to previously approved Cooperative Purchase Agreement No. 320000090; and b) a Contingency Transfer from the Residential Replacement Fund in the amount of $52,240 for the expedited replacement of the Yanmar Uncontained Bulk Trash Tractor. This item was approved with the Consent Calendar vote. 7. BUDGET – consider adoption of a Resolution approving an internal loan from the Water Replacement Fund for expenditures associated with Water System Development Fee Projects and authorizing the Mayor to execute the required documents. This item was approved with the Consent Calendar vote. Resolution No. 4187 was adopted. 4 8. BUDGET – consider approval of a Contingency Transfer from the CIP Contingency in the amount of $10,000,000 to reduce the Public Safety Personnel Retirement System (PSPRS) unfunded liabilities, with the additional funds from FY 2020 sales tax revenue as the revenue source. This item was approved with the Consent Calendar vote. 9. MINUTES – consider approval of the minutes of the Regular Meeting of February 16, 2021 and Special Meetings of February 5, 2021, February 11, 2021 and February 12, 2021. This item was approved with the Consent Calendar vote. PUBLIC HEARING 10. ZONING Z19-01 - conduct hearing and consider adoption of an Ordinance amending the Town of Gilbert Land Development Code by amending Chapter II Design Standards and Design Guidelines, Article 1.8 Heritage District Design Guidelines and the Glossary of Terms related to the creation of new guidelines, process, and procedures within the Heritage Village Center Zoning District. Mayor Peterson opened the public hearing for item 10. Councilmember Tilque commended the Economic Development for the extensive effort to reach out to the community and incorporate the feedback. She said staff took every comment and responded individually about inclusion in the guidelines, adding most of the questions were addressed in the process. She also noted that guidelines were just that, and they provide the guidelines and culture that is desired but there is an opportunity to address those guidelines specific to the projects and adds a level of flexibility. Councilmember Anderson recognized the Planning Department for their work. Councilmember September thanked the Development Services team on their amazing job. He said he looked at over 350 comments with staff responses, stating it demonstrated the level of community engagement and transparency. Mayor Peterson reiterated the purpose of a guideline, stating something different could be brought forward to the Redevelopment Commission for consideration. Mayor Peterson closed the public hearing for Item 10. A MOTION was made by Councilmember Tilque, seconded by Councilmember September to approve Item 10. Motion carried 7-0. Ordinance No. 2792 was adopted. 11. ZONING Z20-07 - conduct hearing and consider approval of the findings and adoption of an Ordinance to amend Ordinance No. 2757 to amend the development plan within the Mercy Val Vista Center Planned Area Development (PAD) overlay zoning district for approx. 5 11.35 acres of General Commercial (GC) and Business Park (BP) zoning districts generally located at the southeast corner of Val Vista Dr. and Mercy Rd. This item was removed from the agenda. ADMINISTRATIVE ITEMS 12. BOARDS AND COMMISSIONS – consider appointment of three regular members to the Industrial Development Authority with terms beginning March 13, 2021 and ending March 12, 2027. This item was approved with the Consent Calendar vote. Christopher Smith, Emilio Gonzalez, and Eric Zite were appointed to the Industrial Development Authority, with terms beginning March 13, 2021 and ending March 12, 2027. 13. BOARDS, COMMISSIONS, AND COMMITTEES - reports from Council Liaisons for the: a) Council Subcommittees b) Ad Hoc Committees c) Regional Meetings d) Industrial Development Authority e) Judicial Selection and Advisory Board f) Mayor’s Youth Advisory Committee g) Parks and Recreation Board h) Planning Commission i) Police and Fire Public Safety Personnel Retirement System (PSPRS) Local Pension Boards j) Redevelopment Commission k) Town of Gilbert, AZ Deferred Compensation Trust Board l) Town of Gilbert, AZ Public Facilities Municipal Property Corporation m) Town of Gilbert, AZ Self-Insured Trust Fund Board n) Town of Gilbert, AZ Water Resources Municipal Property Corporation o) Utilities Board p) Veterans Advisory Board There were no reports. POLICY ITEMS None. FUTURE MEETINGS None. COMMUNICATIONS Report from the TOWN MANAGER on current events. 6 Town Manager Banger recognized Accounting Manager Tanya Wright and the Accounting Team for their work on the audit and CAFR report. He thanked the Economic Development and Planning Teams for their work on the Heritage District Design Guidelines. Lastly, he said the Water Festival had been renamed a Celebration of Learning, would be virtually held on March 3-4, 2021, and provided details on the event and collaboration efforts. Report from the COUNCIL on current events. None. Report from the MAYOR on current events. Mayor Peterson stated the Town was as not asked to participate in a proclamation to name March 1st as the COVID-19 Victim and Survivor Memorial Day until after the date had passed. She said she did issue a statement that the Town recognized and remembered the lives lost as a result of COVID 19, had the flags lowered to half-staff, read a statement offering condolences, and encouraged everyone to do their part to slow the spread. RECESS REGULAR MEETING AND RECONVENE IN EXECUTIVE SESSION Mayor Peterson recessed the Regular Meeting at 7:18 p.m. to reconvene in Executive Session pursuant to: A.R.S. § 38-431.03(A)(3), (4), and (7), concerning the potential acquisition of real property by eminent domain or through other alternatives for the WW1060 - Western Canal Sewer Rehabilitation Project (western canal between Lindsay and Gilbert Roads). ADJOURN EXECUTIVE SESSION AND RECONVENE IN REGULAR MEETING Mayor Peterson reconvened the Regular Meeting at 8:46 p.m. ADJOURN Mayor Peterson adjourned meeting at 8:46 p.m. ATTEST: ___________________________ ___________________________________ Brigette Peterson, Mayor Chaveli Herrera, MMC, Town Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the Town Council of the Town of Gilbert held on the 2nd day of March, 7 2021. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 2nd day of March, 2021. ___________________________________ Chaveli Herrera, MMC, Town Clerk 8

Agenda

Council Meeting Agenda March 2, 2021 Members may attend in person or by telephone. Brigette Peterson, Mayor ● Yung Koprowski, Vice Mayor Scott Anderson ● Laurin Hendrix ● Scott September ● Kathy Tilque ● Aimee Yentes Regular Meeting 6:30 PM Municipal Center I, Council Chambers 50 E Civic Center Drive Gilbert, Arizona AGENDA ITEMS MAY BE DISCUSSED IN A DIFFERENT SEQUENCE. ITEMS WILL NOT BE DISCUSSED PRIOR TO POSTED MEETING TIME. Your Town Council is very appreciative of the honor to serve. In performing our roles and functions, we use iPads and/or laptops at our meetings as well as monitors on the dais, which contain the materials of the agenda items before us this evening. If you notice our eyes on these electronic devices, it is not due to lack of attentiveness to speakers, as we are actively listening to all who are speaking and at the same time following along in our packets that the staff has prepared for us this evening. Upon a public majority vote of a quorum of the Town Council, the Town Council may hold an executive session for legal advice on any item listed on this agenda pursuant to A.R.S. § 38-431.03(A)(3). This notice is given pursuant to A.R.S. § 38-431.02. Executive Session will be held at the end of the Council meeting. ADDENDUM CONSENT CALENDAR 3A AGREEMENT – consider approval of Amendment No. 1 to Lease Agreement No. 319001030 with the University of Arizona related to tenant improvements, reimbursement of such improvements through additional monthly rent, an extension of the initial term of the lease, and a rate increase for the improved rentable space; and authorize the Mayor to execute the required documents. 3B AGREEMENT – consider adoption of a Resolution approving License Agreement No. 321000285 with Cellco Partnership, D/B/A Verizon Wireless, for the installation of fiber on Town property, and authorize the Mayor to execute the required documents. 3C CONTRACTS /CHANGE ORDER – consider approval and authorize the Mayor to execute the required documents of: a) Project Management/Construction Management (CM) Services for Construction- Manager-at-Risk (JOC) Contract No. 321000264 with Marc Taylor Inc. in an amount not to exceed $29,005 for the University of Arizona Third Floor Improvements, Project No. RD2264; b) Task Order No. 3 to Job Order Contract (JOC) Contract No. 319000122 with Willmeng Construction, Inc. in an amount not to exceed $486,124 for the University of Arizona Third Floor Improvements, Project No. RD2264; and c) Change Order No. 1 to Contract No. 321000190 with SmithGroup increasing the contract amount by $17,850 for the University of Arizona Third Floor Improvements, Project No. RD2264. 3D CHANGE ORDER – consider approval of Change Order No. 1 to Professional Services Contract No. 321000025 with Gartner Inc. increasing the contract amount by $135,000 for developing a data governance strategy and high-level data governance roadmap to provide a holistic approach to collecting, managing, securing, and storing data, and authorize the Mayor to execute the required documents. RECESS REGULAR MEETING AND RECONVENE IN EXECUTIVE SESSION Pursuant to A.R.S. § 38-431.03(A)(3), (4), and (7), discussion or consultation for legal advice with the Town Attorney and to consider the Town’s position and instruct the Town Attorney concerning the potential acquisition of real property by eminent domain or through other alternatives for the WW1060 - Western Canal Sewer Rehabilitation Project (western canal between Lindsay and Gilbert Roads). ADJOURN EXECUTIVE SESSION AND RECONVENE IN REGULAR MEETING Meeting Access Due to the ongoing impacts of the COVID-19 pandemic, which have prompted declarations of a public health emergency at the local, state, and federal levels, members of the public will either be able to attend Town Council meetings in person or participate remotely. The number of people allowed in the Council Chambers will be limited to ensure physical distancing as required by the Governor’s Stay Healthy, Return Smarter, Return Stronger Executive Order (E.O. 2020-36) and as recommended by both the Centers for Disease Control and the Arizona Department of Health Services. Admittance to the Council Chambers will be on a first come, first served basis. Anyone who arrives after the Council Chambers is at capacity will be able to participate in the public meeting in the lobby or elsewhere via one of the various remote options. Members of the public attending these meetings in person will be required to wear a face covering as mandated by Maricopa County pursuant to its order dated June 19, 2020. For any members of the public who decide to participate in the public meeting in the lobby, a staff member will ask whether anyone wishes to address the public body both prior to the Communications from Citizens agenda item and prior the Public Hearing agenda item. Those members of the public in the lobby wishing to address the public body, if any, will then be escorted into the Council Chambers one by one and will be given the opportunity to address the public body. Please be aware that these measures are in place to limit the need for members of the public to participate in a large public gathering, while ensuring that the discussions, deliberations, and actions taken in public meetings in the Town of Gilbert are transparent and conducted openly in compliance with Arizona law. For those who do not wish to attend in person, the public will also be able to fully participate in public meetings remotely through various technological means, as permitted under Arizona law. Additionally, items on agenda may be shortened, continued to a future public meeting, or taken out of order. Moreover, participants will be allotted a limited amount of time to speak at public meetings (the exact amount of time will be determined at the meeting by the Mayor depending on the number of participants, as permitted by Town Code and state law). Remote Viewing For those who want to view Town Council meeting without attending in person or addressing the public body, the meeting will be broadcast on Cox Channel 11 (for Gilbert residents with cable service) and a live stream of the meeting will be broadcast online at https://gilbertaz.gov/gilbertlive. These meeting are also recorded and available for view anytime on the Gilbert Live website. In addition, the Town has made a number of resources available that would allow the public to address the public body remotely during public meetings. Any member of the public who wishes to address the public body at Town Council meetings can choose any of the following options: Email Members of the public who wish to address the Town Council by email will need to send their comments to councilmeeting@gilbertaz.gov no later than 5 p.m. the day before the Town Council meeting. All emails received by this deadline will be distributed to members of the public body for their review and consideration, (and not read aloud at the meeting). Emails sent after this 5 p.m. deadline will not be distributed to members of the public body or read aloud at the meeting. In the email, please identify your name, city/town of residence, and either state that your comment pertains to the Communications from Citizens section of the public meeting or identify the particular Public Hearing item that your comments concern. Online Comment Card By 12 p.m. the day of the Town Council meeting, submit an online public comment card and indicate whether you are for or against the public hearing item. Online comment cards not submitted by the deadline will not be read at the meeting. Listening Via Conference Line/Addressing the Public Body Telephonically A conference line will be available in order to listen to Town Council meetings if you are not able to view the meetings on Cox Channel 11 or on the Gilbert Live website. The conference line number and access code are listed below: +1-415-655-0001 Access code: 133 425 9754 WebEx Online Meeting Platform Members of the public, applicants, and Town staff will also have the availability to participate in Town Council meetings via WebEx in order to address the Town Council and give presentations during the Communications from Citizens and the Public Hearing sections of the meeting. If you would like to address the public body via the WebEx platform, you must register for the public meeting by 12 p.m. the day of the Town Council Meeting and note which item(s) you will be speaking on. WebEx registration links will be available on the published agendas. Pre-registration allows Town staff to have your information ahead of time and ensure that you are called on at the appropriate time. The WebEx registration link is: JOIN VIRTUAL WEBEX MEETING HERE If you have any issues accessing the WebEx platform, the link to WebEx technical support is below.  WebEx Technical Support (1-866-229-3239) PLEASE NOTE: The following conference line below will only be utilized if the above-mentioned WebEx link and toll- free number become unavailable or if issues occur with the WebEx platform. This link will be operational within 15 minutes of WebEx becoming unavailable. We encourage all residents who wish to participate in the Council Meeting to pre-register for both platforms. Microsoft Teams Online Meeting Platform The Microsoft Teams link is: Join Microsoft Teams Meeting (Backup Only) If you have any issues joining the Microsoft Teams platform, the link to Microsoft technical support is below. Joining Microsoft Teams AGENDA ITEM CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE The invocation may be offered by a person of any religion, faith, belief or non-belief, as well as Councilmembers. A list of volunteers is maintained by the Town Clerk and interested persons should contact the Clerk for further information. Mayor invites all scouts present to the front of the Council Chambers. Pledge of Allegiance and introduction and recognition of scouts. Invocation by Paul Earle of Living Word Bible Church. ROLL CALL PRESENTATIONS; PROCLAMATIONS 1 PRESENTATION - Presentation of the Annual Audited Financial Reports for the fiscal year ended June 30, 2020. COMMUNICATIONS FROM CITIZENS At this time, members of the public may comment on matters within the jurisdiction of the Town but not on the agenda. The Council’s response is limited to responding to criticism, asking staff to review a matter commented upon, or asking that a matter be put on a future agenda. CONSENT CALENDAR All items listed below are considered consent calendar items and may be approved by a single motion unless removed at the request of Council for further discussion/action. Other items on the agenda may be added to the consent calendar and approved under a single motion. 2 CONTRACT – consider approval of expenditures under Contract No. 321000009 with CenturyLink Communications LLC (Lumen), utilizing State of Arizona Cooperative Purchasing Contract No. CTR049872, in an amount not to exceed $230,000 for telecommunication carrier services and authorize the Mayor to execute the required documents. 3 CONTRACT – consider approval of Architectural/Engineering (A/E) Services for Design-Bid-Build (DBB) Contract No. 321000224 with Sunrise Engineering, Inc. in an amount not to exceed $210,788 to provide engineering design services for the Higley Road Water line Replacement Project, Project No. WA1460, and authorize the Mayor to execute the required documents. 4 GRANT – consider application of a 12% Gaming Contribution Grant, Contract No. 321000268 from the Gila River Indian Community for support of the Native American Management Internship (NAMI) Program in the amount of $20,000 and authorize the Mayor to execute the required documents. 5 GRANT – consider application of a pass-through 12% Gaming Contribution Grant from the Gila River Indian Community and authorize the Mayor to execute the required documents of: a) Contract No. 321000267 with Gilbert Historical Society dba HD South in the amount of $100,000 for the expansion of arts, education and cultural activities; b) Contract No. 321000269 with One Small Step dba Clothes Cabin in the amount of $15,000 for their Back-To-Work program, Children's clothing and administration; and c) Contract No. 321000271 with Gilbert Chamber Foundation in the amount of $10,000 to benefit the program focus areas. 6 PURCHASE – consider and authorize the Mayor to execute the required documents of: a) Purchase of one (1) Kubota Bulk Trash Tractor in an amount not to exceed $52,240 from Bingham Equipment Co., pursuant to previously approved Cooperative Purchase Agreement No. 320000090; and b) a Contingency Transfer from the Residential Replacement Fund in the amount of $52,240 for the expedited replacement of the Yanmar Uncontained Bulk Trash Tractor. 7 BUDGET – consider adoption of a Resolution approving an internal loan from the Water Replacement Fund for expenditures associated with Water System Development Fee Projects and authorizing the Mayor to execute the required documents. 8 BUDGET – consider approval of a Contingency Transfer from the CIP Contingency in the amount of $10,000,000 to reduce the Public Safety Personnel Retirement System (PSPRS) unfunded liabilities, with the additional funds from FY 2020 sales tax revenue as the revenue source. 9 MINUTES – consider approval of the minutes of the Regular Meeting of February 16, 2021 and Special Meetings of February 5, 2021, February 11, 2021 and February 12, 2021. PUBLIC HEARING Items will be heard at one Public Hearing; at which time anyone wishing to comment on a Public Hearing Item may do so. Comments will be heard from those in support of or in opposition to an item. Hearings are noticed for 6:30 p.m. In order to comment on a Public Hearing Item, you must fill out a public comment form, indicating the Item Number on which you wish to be heard. Once the hearing is closed, there will be no further public comment unless requested by a member of the Council. After the Public Hearing, the Council may act on all items not requiring additional staff, public, or Councilmember comment with a single vote. 10 ZONING Z19-01 - conduct hearing and consider adoption of an Ordinance amending the Town of Gilbert Land Development Code by amending Chapter II Design Standards and Design Guidelines, Article 1.8 Heritage District Design Guidelines and the Glossary of Terms related to the creation of new guidelines, process, and procedures within the Heritage Village Center Zoning District. 11 ZONING Z20-07 - conduct hearing and consider approval of the findings and adoption of an Ordinance to amend Ordinance No. 2757 to amend the development plan within the Mercy Val Vista Center Planned Area Development (PAD) overlay zoning district for approx. 11.35 acres of General Commercial (GC) and Business Park (BP) zoning districts generally located at the southeast corner of Val Vista Dr. and Mercy Rd. ADMINISTRATIVE ITEMS Administrative Items are for Council discussion and action. It is to the discretion of the majority of the Council regarding public input requests on any Administrative Item. Persons wishing to speak on an Administrative Item should complete a Request to Speak Form and indicate the Item they wish to address. Council may or may not accept public comment. 12 BOARDS AND COMMISSIONS – consider appointment of three regular members to the Industrial Development Authority with terms beginning March 13, 2021 and ending March 12, 2027. 13 BOARDS, COMMISSIONS, AND COMMITTEES - reports from Council Liaisons for the: a) Council Subcommittees b) Ad Hoc Committees c) Regional Meetings d) Industrial Development Authority e) Judicial Selection and Advisory Board f) Mayor’s Youth Advisory Committee g) Parks and Recreation Board h) Planning Commission i) Police and Fire Public Safety Personnel Retirement System (PSPRS) Local Pension Boards j) Redevelopment Commission k) Town of Gilbert, AZ Deferred Compensation Trust Board l) Town of Gilbert, AZ Public Facilities Municipal Property Corporation m) Town of Gilbert, AZ Self-Insured Trust Fund Board n) Town of Gilbert, AZ Water Resources Municipal Property Corporation o) Utilities Board p) Veterans Advisory Board POLICY ITEMS FUTURE MEETINGS There may be a discussion of whether to place an item on a future agenda and the date, but not the merits of the item. COMMUNICATIONS Report from the TOWN MANAGER on current events. Report from the COUNCIL on current events. Report from the MAYOR on current events. ADJOURN NOTICE TO PARENTS: Parents and legal guardians have the right to consent before the Town of Gilbert makes a video or voice recording of a minor child. A.R.S. 1-602.A.9. Gilbert Council Meetings are recorded and maybe viewed on Channel 11 and the Gilbert website. If you permit your child to participate in the Council Meeting, a recording will be made. If your child is seated in the audience your child may be recorded, but you may request that your child be seated in a designated area to avoid recording. Please submit your request to the Town Clerk.

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