City Commission Regular Meeting

GLADSTONE CITY COMMISSION REGULAR MEETING City Hall Chambers – 1100 Delta Avenue November 13, 2023 6:00 PM MINUTES Mayor Thompson called the regular meeting to order at 6:09 PM, he gave the Invocation, followed by the Pledge of Allegience. Clerk Berry called the roll: PRESENT Mayor Joe Thompson Commissioner Judy Akkala Mayor Pro-Tem Brad Mantela Commissioner Robert Pontius Commissioner Greg Styczynski The following individuals spoke under Public Comment: Steve Viau, 817 Delta Avenue and Delta County Commissioner Motion made by Commissioner Akkala, Seconded by Mayor Thompson to approve the consent agenda as presented. MOTION CARRIED UNANIMOUSLY Motion made by Mayor Thompson, Seconded by Commissioner Styczynski to table the Jones Property Lake Shore Drive agenda item to Monday, November 27, 2023 Regular Commission Meeting. MOTION CARRIED UNANIMOUSLY Motion made by Mayor Pro-Tem Mantela, Seconded by Commissioner Styczynski to approve the outside seating area requested as submitted by Saunders Point Brewery, located at 1000 Delta Avenue. MOTION CARRIED UNANIMOUSLY Motion made by Mayor Pro-Tem Mantela, Seconded by Commissioner Akkala to approve the cemetery lot transfer of two plots in Section Y Lots 334 & 335 in Fernwood Cemetery from Gerald & Rita Erickson to the Gladstone American Legion. MOTION CARRIED UNANIMOUSLY Motion made by Commissioner Akkala, Seconded by Commissioner Styczynski to approve professional engineering services from Coleman Engineering Company in the amount not to exceed $28,000.00 for the Gladstone Pickleball Courts. MOTION CARRIED UNANIMOUSLY  City Commission Minutes November 13, 2023, Gladstone, MI Department of Public Works Superintendent Barry Lund presented the City of Gladstone road conditions using the PASER ratings. The recent improvements to the street system is due to special assessments, DDA funding, and the increase in the ACT 51 funds. Presentation documents available in the agenda packet. Motion made by Mayor Pro-Tem Mantela, Seconded by Mayor Thompson to authorize spending the remaining ARPA funds in the amount of $153,181.82 to purchase 1235 radios from Primus Marketing and amend 2023-24 Water and Wastewater budgets accordingly. MOTION CARRIED UNANIMOUSLY Motion made by Mayor Thompson, Seconded by Commissioner Akkala to approve Change Order No. 7 as recommended by C2AE Engineering for a net increase to the contract price of $66,842.00. MOTION CARRIED UNANIMOUSLY Motion made by Mayor Pro-Tem Mantela, Seconded by Commissioner Styczynski to approve request for disbursement of funds Draw #16 totaling $935,640.00 for the Wastewater Upgrades Project. MOTION CARRIED Motion made by Commissioner Akkala, Seconded by Commissioner Pontius to approve the cash handling policy as presented in the agenda packet. MOTION CARRIED UNANIMOUSLY Motion made by Commissioner Styczynski, Seconded by Commissioner Pontius to approve the City, Village and Township Revenue Sharing (CVTRS) Certification form and authorize City Manager Eric Buckman to sign the certification and submit to the State Department of Treasury. MOTION CARRIED UNANIMOUSLY Motion made by Mayor Pro-Tem Mantela, Seconded by Commissioner Pontius to approve the Credit Card policy as presented in the agenda packet. MOTION CARRIED UNANIMOUSLY Motion made by Mayor Pro-Tem Mantela, Seconded by Commissioner Styczynski to approve the agreement to enter election services between Delta County and the City of Gladstone as presented in the agenda packet and authorize Kim Berry, City Clerk to sign the agreement. MOTION CARRIED UNANIMOUSLY  City Commission Minutes November 13, 2023, Gladstone, MI Manager Eric Buckman reported on the following:  Wastewater Superintendent, Rodney Scwartz and I met with DEQ/EPA regarding site by McDonalds, will be removed next year, there will be a detour on the road for a few weeks.  Treasurer, Vicki Schroeder, and I met with Terra from MERS regarding our projected payments for the next two years and using the set aside fund.  We were notified by Treasury that we didn't get the essential services Electric Grant, we applied as a group with Michigan Electric Association (MEA) all funding went downstate.  Department heads had their first Waterworth software training  Attended the November DATA Board meeting, discussed new Drig & Alchol Policy, MDOT approved saliva test  Met with the Recreation Department, Rich Beauvais Pickleball Organization and Coleman regarding engineering/inspections etc.  Financial Opportunities Committee met, will be ready to make some recommendations to the full Commission soon  Tammi from MERS was here today to meet with employees on Medical Savings Accounts and Defined Contribution Retirements. She conducted several individual employee meetings as well  On October 27, 2023 there was an electrical accident affecting two blocks, no one was injured but some electronics/applicance damaged. The City is working with residents and their insurance companies on replacements  Congratulations to Commissioner Grey Styczynski and Michell on their recent wedding. City Clerk, Kim Berry reported Video feed was lost at the beggining of the meeting for a time, City Clerk was able to get it back, but picture was reversed when it came back - not sure why. Monday, November 27 through Friday, December 1 I will be attending the Michigan Municipal Clerks Association Masters Academy in Mount Pleasant. There being no further business before the Commission, Mayor Thompson adjourned the meeting at 7:30 PM. ___________________________________ Joe Thompson, Mayor ___________________________________ Kimberly Berry, City Clerk