City Council

NEXT ORDINANCE NO. 4.657 CITY COUNCIL MEETING GLADSTONE, MISSOURI MONDAY, DECEMBER 11, 2023 The City Council will meet in Closed Executive Session at 5:40 pm, Monday, December 11, 2023, Gladstone Community Center, 6901 North Holmes, Gladstone, Missouri. The Closed Executive Session is closed pursuant to RSMo. Open Meeting Act Exemption 610.021 (1) for Litigation and Confidential or Privileged Communications with Legal Counsel, 610.021(3) Personnel, and 610.021(9) Employee Groups. OPEN STUDY SESSION 6:40 PM 1. Audit Report – Staff from BT&Co. will present the audit information for fiscal year 2023. 2. Planning Sustainable Places (PSP) Grant Update – Director Nebergall will present an update on the Grant Project and discuss revised design options. REGULAR MEETING 7:30 PM TENTATIVE AGENDA 1. Meeting Called to Order. 2. Roll Call. 3. Pledge of Allegiance to the Flag of the United States of America.  NEXT ORDINANCE NO. 4.657 4. Approval of the Agenda. 5. Approval of the November 13, 2023, Closed City Council Meeting Minutes. 6. Approval of the November 13, 2023, Regular City Council Meeting Minutes. 7. Communications from the Audience: Members of the public are invited to speak about any topic not listed on the agenda. While speaking, please state your name and address for the record and limit comments to 5 minutes. 8. Communications from City Council. • Board and Commission Appointments. • Presentation for Retiring Board and Commission members. 9. Communications from the City Manager. 10. CONSENT AGENDA RESOLUTION R-23-81 A Resolution authorizing Change Order No. 2 in the amount of $62,978.99 to the contract with Metro Asphalt, Incorporated, for the FY24 Mill and Overlay Program Project TP2406. RESOLUTION R-23-82 A Resolution authorizing Change Order No. 1 in the amount of $64,800.00 to the contract with Ace Pipe Cleaning, Incorporated, for the FY24 Sewer Cleaning and Televising Project SP2489. RESOLUTION R-23-83 A Resolution authorizing acceptance of a proposal from American Equipment Company for the purchase and installation of snow removal equipment in the total amount of $224,965.00. RESOLUTION R-23-84 A Resolution authorizing acceptance of a proposal from Olathe Ford for the Purchase of Three (3) Ford F- 650 Dump Trucks in the total amount of $236,490.00. CONSIDER FINANCIAL REPORT FOR 4 MONTHS ENDING OCTOBER 31, 2023.  NEXT ORDINANCE NO. 4.657 REGULAR AGENDA 11. FIRST READING BILL NO. 23-38 An Ordinance authorizing the City Manager to execute an agreement between the City of Gladstone and the Kansas City Area Transportation authority to provide IRIS Public Transportation Services from January 1, 2024, through June 30, 2024. 12. Other Business. 13. Adjournment. Representatives of the News Media may obtain copies of this notice by contacting: City Clerk Kris Keller Posted at 3:30 pm City of Gladstone December 7, 2023 7010 North Holmes Gladstone, MO 64118 816-423-4096  Department of Finance Memorandum DATE: December 7, 2023 TO: Robert M. Baer – City Manager FROM: Dominic Accurso – Director of Finance RE: Auditor’s Presentation With the 2023 fiscal year audit substantially complete, we have received the draft Report to the Mayor and City Council from our auditors (report to follow memo). This report satisfies the auditor’s responsibility to communicate certain matters to those charged with governance. The matters include the responsibilities of the auditors with regard to the financial statements, planning, timing, and scope of the audit, along with auditor’s adjustments and findings. The management representation letter is also part of the report. The letter attests to the accuracy of the financial statements that we have submitted to the auditors for their analysis. Overall, the audit is progressing very well with minimal audit adjustments. The majority of adjustments on pages 16 through 19 are entity wide adjustments (EW). These are adjustments that convert the fund financial statements (fixed assets, long term debt, and deferred inflows or outflows are not recognized) to the Government Wide Financial Statements (resemble private sector financial statements). These adjustments are not corrections to the financials, but are necessary to show the differences between the Government Wide Financial Statements and the Governmental Fund Financial Statements. There are also a couple of adjustments that have to do with new Government Accounting Standards (GASB) 87 and 96 (lease and SBITA’s) As of December 6th, staff is working towards the final steps to complete the audit. The final Annual Comprehensive Annual Financial Report (ACFR) should be available on the City’s website by the end of the month. I would like to thank and recognize Financial Systems Analyst Robert Daniels and the staff from BT&Co. for their exceptional work on this year’s audit. Staff from BT&Co., will present this information during the December 11th open study session. They will also discuss new reporting requirements as well as address any questions or concerns from the City Council. Should you have any questions or concerns, please contact me at your convenience.  Department of Public Works Memorandum DATE: December 4, 2023 TO: Robert M. Baer, City Manager FROM: Timothy A. Nebergall, Director of Public Works RE: PSP Grant Project Update The purpose of this study session is to present a revised plan for the PSP Grant Project that incorporates comments received from the business community and the Gladstone City Council. The revised plan maintains key elements of the original project including access management, placemaking, and multi-modal amenities and further addresses concerns related to individual business access, traffic disruption during construction, and future development. The most significant change in the revised plan is the elimination of the north hybrid roundabout at NE 70th Terrace. Elimination of this feature is expected to reduce traffic impacts and result in a project savings of nearly $1-M. These funds could be redirected to other project goals including the burying of overhead utilities. Furthermore, the revised plan incorporates a wider center median for the installation of protected left turn lanes at key locations. Placemaking features including art and landscaping were maintained in the revised plan with the focal point at NE 69th Street. The look and feel of these features can be developed during detailed design should the City Council choose to move forward. Lastly, the revised plan consists of constructing approximately 250-feet of the proposed Gladstone Parkway to further promote new development. Staff is seeking input from the City Council prior to presenting the revised plan to the public and development of a financing package to complete the improvements. If you have any questions, please feel free to contact me at your convenience.  MINUTES REGULAR CITY COUNCIL MEETING GLADSTONE, MISSOURI NOVEMBER 13, 2023 PRESENT: Mayor Jean Moore Mayor Pro Tem Tina Spallo Councilman Bill Garnos Councilman R.D. Mallams Councilman Les Smith City Manager Bob Baer Assistant City Manager Austin Greer City Attorney Chris Williams City Clerk Kris Keller Item No. 1. On the Agenda. Meeting Called to Order. Mayor Moore opened the Regular City Council Meeting Monday, November 13, 2023, at 7:37 pm. Item No. 2. On the Agenda. Roll Call. Mayor Moore stated that all Councilmembers were present and there was a quorum. Item No. 3. On the Agenda. Pledge of Allegiance to the Flag of the United States of America. Mayor Moore asked all to join in the Pledge of Allegiance to the Flag of the United States of America. Item No. 4. On the Agenda. Approval of the Agenda. The agenda was approved as published. Item No. 5. On the Agenda. Approval of the October 23, 2023, Closed City Council Meeting Minutes. Councilman Mallams moved to approve the minutes of the October 23, 2023, Closed City Council meeting as presented. Councilman Smith seconded. The Vote: “aye”, Councilman Smith, Councilman Mallams, Councilman Garnos, Mayor Pro Tem Spallo, and Mayor Moore. (5-0) Item No. 6. On the Agenda. Approval of the October 23, 2023, Regular City Council Meeting Minutes. Councilman Mallams moved to approve the minutes of the October 23, 2023, Regular City Council meeting as presented. Councilman Smith seconded. The Vote: “aye”, Councilman Smith, Councilman Mallams, Councilman Garnos, Mayor Pro Tem Spallo, and Mayor Moore. (5-0) Item No. 7. On the Agenda. Communications from the Audience.  Regular City Council Meeting Minutes November 13, 2023 Page 2 of 4 There were no communications from the audience. Item No. 8. On the Agenda. Communications from City Council. Mayor Moore announced the November 17, 2023 Police Headquarters Renovation and Expansion Ribbon Cutting at 10:00 am and invited all to join. She also announced the Mayor’s Christmas Tree Lighting Ceremony that will be held on Tuesday, November 28, 2023 at 6:00 pm at Linden Square and invited everyone. Item No. 9. On the Agenda. Communications from the City Manager. City Manager Baer reported that the Gladstone Magazine Fall Edition will be mailed soon. He recognized the retirement of Mark Mejia for his many years of employment at the Community Center, and announced there will be a reception at the Community Center on November 30, 2023 at 3:00 pm. Item No. 10. On the Agenda. CONSENT AGENDA. Following the Clerks’ reading: Councilman Smith moved to approve the Consent Agenda as published. Councilman Mallams seconded. The Vote: “aye”, Councilman Smith, Councilman Mallams, Councilman Garnos, Mayor Pro Tem Spallo, and Mayor Moore. (5-0) Councilman Smith moved to approve RESOLUTION R-23-77, A Resolution authorizing the City Manager to execute a Park Development and Naming Rights Agreement with Variety of Greater Kansas City – Tent 8. Councilman Mallams seconded. The Vote: “aye”, Councilman Smith, Councilman Mallams, Councilman Garnos, Mayor Pro Tem Spallo, and Mayor Moore. (5-0) Councilman Smith moved to approve RESOLUTION R-23-78, A Resolution authorizing Change Order No. 3 in the amount of $85,652.50 to the contract with Lan-Tel Communications Services Incorporated, for the FY23 Curb, Gutter, and Sidewalk Program – Phase 2 Project TP2305. Councilman Mallams seconded. The Vote: “aye”, Councilman Smith, Councilman Mallams, Councilman Garnos, Mayor Pro Tem Spallo, and Mayor Moore. (5-0) Councilman Smith moved to approve RESOLUTION R-23-79, A Resolution authorizing the City Manager to execute a contract with Centric Construction Group, LLC in the total amount not to exceed $919,958.00 for the City Hall Interior Remodel Project CP2359. Councilman Mallams seconded. The Vote: “aye”, Councilman Smith, Councilman Mallams, Councilman Garnos, Mayor Pro Tem Spallo, and Mayor Moore. (5-0) Councilman Smith moved to approve the BUILDING PERMIT for Walmart Grocery Pick Up Expansion, 7207 N. Prospect, Gladstone, Missouri. Councilman Mallams seconded. The Vote: “aye”, Councilman Smith, Councilman Mallams, Councilman Garnos, Mayor Pro Tem Spallo, and Mayor Moore. (5-0) Councilman Smith moved to approve the FINANCIAL REPORT 3 MONTHS ENDING September 2023. Councilman Mallams seconded. The Vote: “aye”, Councilman Smith, Councilman Mallams, Councilman Garnos, Mayor Pro Tem Spallo, and Mayor Moore. (5-0) REGULAR AGENDA. Item No. 11. On the Agenda. FIRST READING BILL NO. 23-36 An Ordinance approving the Final Plat of the Northland Innovation Campus – Lots 1, 2 & 3 and directing the appropriate officials  Regular City Council Meeting Minutes November 13, 2023 Page 3 of 4 to affix their signatures to said Plat for recording; and approving the form and execution of a First Amendment to the Parking Lease in connection with the approval of the Final Plat. Mayor Pro Tem Spallo moved BILL NO. 23-36 be placed on its First Reading. Councilman Garnos seconded. The Vote: “aye”, Councilman Smith, Councilman Mallams, Councilman Garnos, Mayor Pro Tem Spallo, and Mayor Moore. (5-0) The Clerk read the Bill. Mayor Pro Tem Spallo moved to accept the First Reading of BILL NO. 23-36 waive the rule and place the Bill on its Second and Final Reading. Councilman Garnos seconded. The Vote: “aye”, Councilman Smith, Councilman Mallams, Councilman Garnos, Mayor Pro Tem Spallo, and Mayor Moore. (5-0) The Clerk read the Bill. Mayor Pro Tem Spallo moved to accept the Second and Final Reading of BILL NO. 23-36 and enact the Bill as Ordinance 4.655. Councilman Garnos seconded. Mayor Moore requested an explanation to clarify the Ordinance. Doug Stone, Attorney for the project, reported that he represents the current tenant. He explained that there is an undeveloped portion of the parking lot; therefore, breaking the full lot into two separate lots, allows the City to keep the undeveloped portion and the surfaced parking lot and the building would be one parcel. The Parking Lease Amendment provides the surfaced parking lot to be purchased with the building. Roll Call vote: “Aye:”- The Vote: “aye”, Councilman Smith, Councilman Mallams, Councilman Garnos, Mayor Pro Tem Spallo, and Mayor Moore. (5-0) Mayor Moore stated BILL NO. 23-36 stands enacted as Ordinance Number 4.655. Item No. 12. On the Agenda. FIRST READING BILL NO. 23-37, an Ordinance approving a Public Service Agreement by and between the City of Gladstone, Missouri and the Gladstone Economic Betterment Council and authorizing the Mayor to execute the agreement on behalf of the City. Councilman Mallams moved BILL NO. 23-37 be placed on its First Reading. Councilman Smith seconded. The Vote: “aye”, Councilman Smith, Councilman Mallams, Councilman Garnos, Mayor Pro Tem Spallo, and Mayor Moore. (5-0) The Clerk read the Bill. Councilman Mallams moved to accept the First Reading of BILL NO. 23-37, waive the rule and place the Bill on its Second and Final Reading. Councilman Smith seconded. The Vote: “aye”, Councilman Smith, Councilman Mallams, Councilman Garnos, Mayor Pro Tem Spallo, and Mayor Moore. (5-0) The Clerk read the Bill. Councilman Mallams moved to accept the Second and Final Reading of BILL NO. 23-37 and enact the Bill as Ordinance 4.656. Councilman Smith seconded. Roll Call vote: “Aye:”- The Vote: “aye”, Councilman Smith, Councilman Mallams, Councilman Garnos, Mayor Pro Tem Spallo, and Mayor Moore. (5-0) Mayor Moore stated BILL NO. 23-37 stands enacted as Ordinance Number 4.656. Item No. 13. On the Agenda. RESOLUTION R-23-80, A Resolution adopting a Mission Statement, Vision Statement, and Goals for the City of Gladstone, Missouri for 2024. Councilman Smith moved to approve RESOLUTION R-23-80, A Resolution adopting a Mission Statement, Vision Statement, and Goals for the City of Gladstone, Missouri for 2024. Mayor Pro Tem Spallo seconded. The Vote: “aye”, Councilman Smith, Councilman Mallams, Councilman Garnos, Mayor Pro Tem Spallo, and Mayor Moore. (5-0)  Regular City Council Meeting Minutes November 13, 2023 Page 4 of 4 Item No. 14. On the Agenda. Other Business. There was no other business. Item No. 15. On the Agenda. Adjournment. Mayor Moore adjourned the November 13, 2023, Regular City Council meeting at 7:53 pm. Respectfully submitted: Kris Keller, City Clerk Approved as presented: Approved as modified: Jean B. Moore, Mayor  AGENDA ITEM #8 COUNCIL COMMUNICATIONS BOARD & COMMISSION APPOINTMENT RECOMMENDATIONS FOR CITY COUNCIL ACTION DECEMBER 11, 2023 BOARD/COMMISSION TERM EXPIRATION BOARD OF ZONING ADJUSTMENT New Appointment Cody McElroy December 2028 CAPITAL IMPROVEMENTS PROGRAM Reappointment Pete Hall December 2026 Reappointment Beverly Johnson December 2026 Reappointment Bob Wilson December 2026 CODE BOARD OF APPEALS Reappointment Kathy Timmerman December 2026 ENVIRONMENTAL MANAGEMENT ADVISORY COMMITTEE Reappointment Jim Butler, Jr. December 2026 Reappointment Jared Cole December 2026 NEIGHBORHOOD COMMISSION Reappointment Chris Spurgeon December 2026 New Appointment Robyn Downing December 2026 New Appointment Kathleen Deppeler-Stearns December 2026 PARKS AND RECREATION ADVISORY BOARD Reappointment R. Scott Hanover December 2026 Reappointment Tammy McFerran December 2026 Reappointment Jocelyn Rivard December 2026 PLANNING COMMISSION Reappointment Gary Markenson December 2027 Reappointment Cameron Nave December 2027 New Appointment Joseph Brancato (partial term) December 2026 TAX INCREMENT FINANCING COMMISSION Reappointment Dave Stanley December 2027  Request for Council Action RES ☒# R-23-81 BILL ☐# City Clerk Only ORD # City Clerk Only Date: 12/5/2023 Department: Public Works Meeting Date Requested: 12/11/2023 Public Hearing: Yes ☐ Date: Click here to enter a date. Subject: Change Order No. 2 to the FY24 Mill and Overlay Program, Project TP2406 Background: The contract for Project TP2406 was awarded to Metro Asphalt, Incorporated, as authorized by Resolution R-23-23. Change Order No. 1, authorized by Resolution R-23-60, expanded the scope of work to include Mill, Overlay, and Striping of the City Hall Parking Lot and Mill and Overlay of NE 70th Terrace from N. Holmes West to the Dead End. Change Order No. 2 included the Mill and Overlay of NW 53rd Terrace from N. Wyandotte to the City limits, due to a water main break and adjustments to final field measured quantities. Budget Discussion: A financial breakdown of the contract is as follows: Original Contract Amount: $ 848,965.00 Change Order 1 70,263.50 Total approved to date: 919,228.50 Change Order 2 62,978.99 Revised Contract Amount: $ 982,207.49 Funds are available in CIST and TST. Public/Board/Staff Input: N/A Provide Original Contracts, Leases, Agreements, etc. to: City Clerk and Vendor Timothy A. Nebergall CW BB Department Director/Administrator City Attorney City Manager  RESOLUTION NO. R-23-81 A RESOLUTION AUTHORIZING CHANGE ORDER NO. 2 IN THE AMOUNT OF $62,978.99 TO THE CONTRACT WITH METRO ASPHALT, INCORPORATED, FOR THE FY24 MILL AND OVERLAY PROGRAM PROJECT TP2406. WHEREAS, additional work under the FY24 Mill and Overlay Program Project TP2406 has been determined necessary and is recommended by the Director of Public Works. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLADSTONE, MISSOURI, AS FOLLOWS: THAT, the City Manager of the City of Gladstone, Missouri, is hereby authorized to execute Change Order No. 2 to the FY24 Mill and Overlay Program, Project TP2406 with Metro Asphalt, Incorporated, as follows: Original Contract Amount: $ 848,965.00 Change Order 1 70,263.50 Total approved to date: 919,228.50 Change Order 2 62,978.99 Revised Contract Amount: $ 982,207.49 FURTHER, THAT, funds for such purpose are authorized from the Capital Improvement Sales Tax Fund and the Transportation Sales Tax Fund. INTRODUCED, READ, PASSED, AND ADOPTED BY THE COUNCIL OF THE CITY OF GLADSTONE, MISSOURI, THIS 11TH DAY OF DECEMBER 2023. Jean B. Moore, Mayor ATTEST: Kris Keller, City Clerk  Request for Council Action RES ☒# R-23-82 BILL ☐# City Clerk Only ORD # City Clerk Only Date: 12/6/2023 Department: Public Works Meeting Date Requested: 12/11/2023 Public Hearing: Yes ☐ Date: Click here to enter a date. Subject: Change Order No. 1 to Ace Pipe Cleaning, Inc. for the FY24 Sewer Cleaning & Televising, Project SP2489. Background: The contract for Project SP2489 was awarded to Ace Pipe Cleaning, Inc. as authorized by Resolution R-23-38. That contract includes cooperative pricing for sewer cleaning, televising, and related work under the terms and conditions of a similar Kansas City, Missouri contract in accordance with Section 67.330, et seq. of the Revised Statutes of Missouri, known as the “State-Local Technical Services Act.” Change Order No. 1 modifies the scope of Gladstone’s contract to include the field verification of water service line materials at approximately 200 locations across the City. Budget Discussion: A financial breakdown of the contract is as follows: Original Contract Amount: $ 100,000.00 Change Order 1 64,800.00 Revised Contract Amount: $ 164,800.00 Public/Board/Staff Input: The City is required to develop an inventory of private and public water service line materials by October 2024 in accordance with the EPA Lead and Copper Revisions (LCRR). The additional work will include the field verification of materials primarily by vacuum excavation. Vacuum excavation utilizes a combination of air or water and a vacuum system to excavate. Provide Original Contracts, Leases, Agreements, etc. to: City Clerk and Vendor Timothy A. Nebergall CW BB Department Director/Administrator City Attorney City Manager  RESOLUTION NO. R-23-82 A RESOLUTION AUTHORIZING CHANGE ORDER NO. 1 IN THE AMOUNT OF $64,800.00 TO THE CONTRACT WITH ACE PIPE CLEANING, INCORPORATED, FOR THE FY24 SEWER CLEANING AND TELEVISING PROJECT SP2489. WHEREAS, additional work under the FY24 Sewer Cleaning and Televising Project has been determined necessary and is recommended by the Director of Public Works. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLADSTONE, MISSOURI, AS FOLLOWS: THAT, the City Manager of the City of Gladstone, Missouri, is hereby authorized to execute Change Order No. 1 to the FY24 Sewer Cleaning and Televising Project SP2489 with Ace Pipe Cleaning, Incorporated, as follows: Original Contract Amount: $ 100,000.00 Change Order 1 64,800.00 Revised Contract Amount: $ 164,800.00 FURTHER, THAT, funds for such purpose are authorized from the Combined Waterworks and Sewerage System Fund. INTRODUCED, READ, PASSED, AND ADOPTED BY THE COUNCIL OF THE CITY OF GLADSTONE, MISSOURI, THIS 11TH DAY OF DECEMBER 2023. Jean B. Moore, Mayor ATTEST: Kris Keller, City Clerk  Request for Council Action RES ☒# R-23-83 BILL ☐# City Clerk Only ORD # City Clerk Only Date: 12/5/2023 Department: Public Works Meeting Date Requested: 12/11/2023 Public Hearing: Yes ☐ Date: Click here to enter a date. Subject: Purchase of Snow Removal Equipment from American Equipment Company Background: Staff reviewed the Kansas City Regional Purchasing Cooperative (KCRPC) for the purchase of snow removal equipment. The Mid-America Regional Council (MARC) established the KCRPC to increase the purchasing power of local governments through cooperative contracts. Budget Discussion: Funds are budgeted as part of the 2023 Lease Purchase. Ongoing costs are estimated to be $1,000 annually. Public/Board/Staff Input: The snow removal equipment consists of dump beds, spreaders, and snowplows to be installed on three (3) new F-650 Dump Trucks to be purchased from Olathe Ford by separate Resolutions. Two (2) of the new trucks will be outfitted with a spreader and front plow, and one (1) truck will be outfitted with a spreader, front plow, and side wing plow. Recommendation: It is the recommendation of the Department of Public Works to accept the bid of American Equipment Company for the purchase and installation of snow removal equipment in the total amount of $224,965.00. Provide Original Contracts, Leases, Agreements, etc. to: City Clerk and Vendor. Timothy A. Nebergall CW BB Department Director/Administrator City Attorney City Manager  RESOLUTION NO. R-23-83 A RESOLUTION AUTHORIZING ACCEPTANCE OF A PROPOSAL FROM AMERICAN EQUIPMENT COMPANY FOR THE PURCHASE AND INSTALLATION OF SNOW REMOVAL EQUIPMENT IN THE TOTAL AMOUNT OF $224,965.00. WHEREAS, staff reviewed the Kansas City Regional Purchasing Cooperative (KCRPC) established by the Mid-America Regional Council (MARC); and WHEREAS, the Department of Public Works recommends the acceptance of the proposal from American Equipment Company for the purchase and installation of snow removal equipment in the total amount of $224,965.00. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLADSTONE, MISSOURI, AS FOLLOWS: THAT, the City Manager of the City of Gladstone, Missouri, is hereby authorized to accept the proposal of American Equipment Company in the amount of $224,965.00. FURTHER, THAT, funds for such purpose are authorized from the 2023 Lease Purchase. INTRODUCED, READ, PASSED, AND ADOPTED BY THE COUNCIL OF THE CITY OF GLADSTONE, MISSOURI, THIS 11TH DAY OF DECEMBER 2023. Jean B. Moore, Mayor ATTEST: Kris Keller, City Clerk  Request for Council Action RES ☒# R-23-84 BILL ☐# City Clerk Only ORD # City Clerk Only Date: 12/5/2023 Department: Public Works Meeting Date Requested: 12/11/2023 Public Hearing: Yes ☐ Date: Click here to enter a date. Subject: Purchase of three (3) Ford F-650 Dump Trucks from Olathe Ford Background: Staff reviewed the Kansas City Regional Purchasing Cooperative (KCRPC) for the purchase of three (3) current model year Ford F-650 Dump Trucks. The Mid-America Regional Council (MARC) established the KCRPC to increase the purchasing power of local governments through cooperative contracts. Budget Discussion: Funds are budgeted as part of the 2023 Lease Purchase. Ongoing costs are estimated to be $2,500 annually. Public/Board/Staff Input: Two (2) of these trucks will be outfitted with a spreader and front plow. The third truck will be outfitted with a spreader, front plow, and side wing plow. The snow removal equipment will be purchased from and installed by American Equipment Company and will be awarded by a separate Resolution. These new vehicles will replace the current 2009 International 7300 with snowplow spreader (Asset# 1411, VIN 1HTWAAAR89J133254), the current 2012 International 7300 with snowplow and spreader (Asset# 1457, VIN 1HTWDSSR1CJ126175), and the current 2013 Freightliner M2 108SD (Asset# 1477, VIN 1FVAG0DT2EHFK1676, which will be sold at public auction at a later date. Recommendation: It is the recommendation of the Department of Public Works to accept the bid of Olathe Ford for the purchase of these three (3) Ford F-650 Dump Trucks in the combined total amount of $236,490.00. Provide Original Contracts, Leases, Agreements, etc. to: City Clerk and Vendor. Timothy A. Nebergall CW BB Department Director/Administrator City Attorney City Manager  RESOLUTION NO. R-23-84 A RESOLUTION AUTHORIZING ACCEPTANCE OF A PROPOSAL FROM OLATHE FORD FOR THE PURCHASE OF THREE (3) FORD F- 650 DUMP TRUCKS IN THE TOTAL AMOUNT OF $236,490.00. WHEREAS, staff reviewed the Kansas City Regional Purchasing Cooperative (KCRPC) established by the Mid-American Regional Council (MARC); and WHEREAS, the Department of Public Works recommends the acceptance of the proposal from Olathe Ford for the purchase of three (3) Ford F-650 Dump Trucks in the total amount of $236,490.00. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLADSTONE, MISSOURI, AS FOLLOWS: THAT, the City Manager of the City of Gladstone, Missouri, is hereby authorized to accept the proposal of Olathe Ford in the amount of $236,490.00. FURTHER, THAT, funds for such purpose are authorized from the 2023 Lease Purchase. INTRODUCED, READ, PASSED, AND ADOPTED BY THE COUNCIL OF THE CITY OF GLADSTONE, MISSOURI, THIS 11TH DAY OF DECEMBER 2023. Jean B. Moore, Mayor ATTEST: Kris Keller, City Clerk  CITY OF GLADSTONE MISSOURI Financial Report for 4 Months Ending October 31, 2023 GENERAL FUND General Fund Revenues Total revenues for the General Fund through 4 months or 33% of this fiscal year are $9,223,426 compared to total budgeted revenues for the year of $24,812,915 or 37% of budgeted revenue ($7,616760 or 33% without debt proceeds or $881,643 over prior year). Property tax revenue is $59,843. Sales tax on a cash basis is $2,279,795 or $413,708 (22%) more than last year due to increases from use tax. The 2019 sales tax (1/2 cent sales tax passed in 2019) is $725,811, an increase of 4%. Gross receipts taxes are $1,290,962, an increase of $53,761 or 4%. License and Permit revenues are $478,400, 12% or $51,350 more than FY23 due to business license renewals and building permits. Intergovernmental revenue is $647,901 or $42,522 (7%) over the previous year due to increased receipts from the state gas tax. Charges for Services are $1,218,852 an increase of 7% or $79,005 compared to the previous year. Fines and Forfeitures have increased from the same time last year to $92,928 or 12%. Miscellaneous Revenue is $522,267, an increase of $191,098 due to interest income. Debt proceeds for the General Fund are $1,606,666. Transfers into the fund are $300,000. An equity transfer of $443,470 is budgeted for the 2024 fiscal year. Property Tax Sales Tax 2019 Sales tax Gross Receipts Licenses & Permits Intergovernmental 2023 Charges for 2024 Services Budget Fines & Forfeitures Misc Revenue Debt Proceeds Transfers Equity Transfer - 1 2 3 4 5 Millions 1  Revenues Expenditures 29% 37% Remaining Remaining Collected Used 71% 63% General Administration Finance Police Fire/EMS Public Works Community Development 2023 2024 Parks & Recreation Budget Non-Departmental Capitol Outlay Debt Transfers - 1 2 3 4 5 Expenditure in millions Expenditures through 4 months or 33% of this fiscal year amounted to $7,316,140 or 29% of FY24 budgeted expenditures of $24,812,915. This indicates that actual expenditures are 9% or $583,159 more than last year’s expenditures of $6,732,981. General Administration expenditures are $343,020, a decrease of $20,237 or 6% due to changes in personnel. Finance expenditures have increased $47,652 to $477,512 due to changes in personnel. Police expenditures are $1,805,045, an increase of $54,237 (3%). Fire/EMS expenditures have decreased 2% to $1,200,996 due to vehicle maintenance. Public Works expenditures are $678,278 or 1% more than the prior year. Community Development expenditures are $266,063, a decrease of 7%. Parks & Recreation expenditures are $820,898, an increase of $23,509 (3%) from the same time last year due to senior activities. Non-Departmental expenditures are $650,749, a decrease of $16,899 due to the the reallocation of cyber security insurance to the HR safety/loss control line item. Capital Outlay is $572,989. Payments for debt have increased by $13,619 to $105,590 due to debt issuance cost for the 2024 lease purchases. Transfers from the General Fund are $395,000 (same as previous year). Current revenues exceed current expenditures in the amount of $1,907,286 (due to lease purchase proceeds). 2  COMBINED WATER AND SEWERAGE SYSTEM FUND Total budgeted revenues for the fiscal year are $13,860,435. Total revenues through 4 months or 33% of this fiscal year, amounted to $5,447,832 or 39% of FY24 budgeted revenues (35% excluding debt proceeds) . Increases in both sanitation and water revenues are due to increased water and sewer rates. Debt proceeds of $893,334 were received for the 2024 equipment lease purchases. Sanitation Water 2023 Misc. Revenue 2024 Budget Debt Proceeds 0 1 2 3 4 5 6 7 8 Revenue in Millions Revenues Expenditures 35% 39% Remaining Remaining Collected Used 61% 65% Total budgeted expenditures for the fiscal year are $13,860,435. Total expenditures through 4 months or 33% of this fiscal year amounted to $4,825,736 or 35% of FY24 budgeted expenditures. Production expenditures are $383,242, a decrease of $81,307 from the previous year due to the repair to the secondary basin (FY23). Operations division expenditures are $324,864, an increase of $51,039 due to the changes in personnel. Sewer division expenditures have decreased $31,766 to $83,028 due to timing of sewer line maintenance. Non- departmental expenditures are $2,583,892, an increase of $149,831 due to increased sewer charges for sewage treatment. Capital outlay is $1,090,385 (purchase of Vactor). Payments for debt are comparable to the previous year at $310,324. Current revenues exceed current expenditures by $622,096 (without debt proceeds, expenditures exceed revenue by $271,238). 3  Production Operations Sewer Non-Departmental 2023 2024 Capital Outlay Budget Debt Transfers/Debt 0 1 2 3 4 5 6 7 8 Expenditure in millions COMMUNITY CENTER AND PARKS TAX FUND Sales Tax Intergovernmental Charges for Services 2023 2024 Facility Rental Budget Misc Revenue Transfers - 200 400 600 800 1,000 Revenue in thousands 4  Total budgeted revenues for the fiscal year are $4,935,650. Revenues Total revenues through 4 months or 33% of this fiscal year, amounted to $1,765,187 or 36% of FY24 budgeted revenues. Sales tax received is $364,044, an increase of $13,074 (4%) from the previous year. Intergovernmental revenue consists of 36% a charge to the North Kansas City School District for the Remaining natatorium $725,000 and $500,000 in ARPA funding. Collected Revenue from the NKC School District is usually received in January and ARPA funding will be added at yearend. Charges 64% for Services are $530,697, an increase of $68,561 (15%). Revenue from facility rental is $69,919, a decrease of 12%. Miscellaneous revenue is $14,829. Transfers to the fund are $786,000. There is no equity transfer budgeted for the fiscal year. Community Center Natatorium Outdoor Pool 2023 Non-Departmental 2024 Budget Capital Outlay Debt - 200 400 600 800 1,000 Expenditure in thousands Total budgeted expenditures for the fiscal year are $4,676,797. Expenditures Total expenditures through 4 months or 33% of this fiscal year amounted to $1,039,360 or 22% of FY24 budgeted expenditures. 22% Community Center expenditures are $297,257, or 2% less than the previous year. Natatorium expenditures are $285,111, or 15% more than the previous year due to changes in personnel and building Remaining maintenance. Outdoor Pool expenditures are $104,071. Non- Used departmental expenditures have increased 19% to $152,687, due to increases in property and liability insurance. Capital outlay is 78% $121,339. Payment for debt is $78,894. Current revenues exceed current expenditures by $726,100. 5  PUBLIC SAFETY SALES TAX FUND Sales Tax 2023 Misc Revenue 2024 Budget - 200 400 600 800 Revenue in thousands Total budgeted revenues for the fiscal year are $1,076,000. Total revenues through 4 months or 33% of this fiscal year amounted to $380,560 or 35% of FY24 budgeted revenues. Sales tax on a cash basis is $364,038, or an increase of $13,075 (4%). Miscellaneous revenue is $16,522. An equity transfer for the PSST Fund is not budgeted, at this time. Revenues Expenditures Remaining 25% Remaining 35% Collected Used 65% 75% PSST Law Non-Departmental 2023 Capital Outlay 2024 Budget Debt - 100 200 300 400 500 600 700 800 Expenditure in thousands 6 Total budgeted expenditures for the fiscal year are $1,006,872. Total expenditures through 4 months or 33% of this fiscal year are $254,351 or 25% of the FY24 budgeted expenditures. Law division is $223,783, an increase of $100,221 from the same time last year due to filled positions. Non-Departmental is $16,143, compared to $29,641 during the previous year. Capital outlay is $6,988. Payment for debt is $7,438, comparable to the previous year. Current revenue over expense for the fund is $126,208. Respectfully submitted, Dominic Accurso Director of Finance 7  Request for Council Action RES ☐ # City Clerk Only BILL ☒ # 23-38 ORD ☒ # 4.657 Date: 12/6/2023 Department: General Administration Meeting Date Requested: 12/11/2023 Public Hearing: Yes ☐ Date: Click here to enter a date. Subject: An Ordinance authorizing the City Manager to execute an agreement between the City of Gladstone, Missouri and the Kansas City Area Transit Authority (KCATA) to provide IRIS public transportation services from January 1, 2024 through June 30, 2024. Background: Beginning on July 1, 2023, the City of Gladstone and KCATA entered into a series of monthly agreements for IRIS public transportation services for a monthly obligation of $7,000. The purpose for the monthly agreements was to provide a period of time to establish ridership numbers so that more accurate pricing could be identified. KCATA has asked that the $7,000 per month pricing continue another six (6) months, which would end on June 30, 2024. Because KCATA has established a full six (6) month period of pricing, it is more efficient to sign a single six (6) month agreement for $42,000 rather than continue the month to month agreements. Budget Discussion: Funds are budgeted in the amount of $ 42,000.00 from the TST Fund. Ongoing costs are estimated to be $ NA annually. Previous years’ funding was $ NA. Public/Board/Staff Input: Staff recommends approval of the proposed Bill. Provide Original Contracts, Leases, Agreements, etc. to: City Clerk and Vendor. Bob Baer CW BB Department Director/Administrator City Attorney City Manager Revised 5/2023 BILL NO. 23-38 ORDINANCE NO. 4.657 AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF GLADSTONE, MISSOURI, AND THE KANSAS CITY AREA TRANSPORTATION AUTHORITY TO PROVIDE IRIS PUBLIC TRANSPORTATION SERVICES FROM JANUARY 1, 2024, THROUGH JUNE 30, 2024. WHEREAS, the City Council of the City of Gladstone, Missouri, has determined that entering into a contract with the Kansas City Area Transportation Authority (KCATA) for IRIS public transportation services during the period of January 1, 2024, through June 30, 2024, will be beneficial to Gladstone residents; and WHEREAS, the cost of IRIS public transit services to be provided by KCATA to the City of Gladstone, Missouri, will be $7,000 per month or $42,000.00 for the six (6) month term. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF GLADSTONE, MISSOURI, AS FOLLOWS: THAT, the City Manager is hereby authorized to execute a six (6) month agreement with the Kansas City Area Transportation Authority (KCATA) for IRIS public transit services at a cost not to exceed $42,000.00. FURTHER, THAT, expenditure of such funds is hereby authorized from the Transportation Sales Tax Fund. INTRODUCED, READ, PASSED, AND ADOPTED BY THE COUNCIL OF THE CITY OF GLADSTONE, MISSOURI, THIS 11TH DAY OF DECEMBER 2023. Jean B. Moore, Mayor ATTEST: Kris Keller, City Clerk First Reading: December 11, 2023 Second Reading: December 11, 2023