City Council

GLENCOE CITY COUNCIL MEETING MINUTES APRIL 3, 2017 7:00 P.M. Mayor Wilson called the regular meeting of the City Council to order at 7:00 p.m. Members present: Schrupp, Neid, Alexander, Robeck and Ziemer. Also present: City Administrator Mark Larson, City Attorney Jody Winters, Finance Director Trippel, PWDs Schreifels and Voigt and Police Chief Raiter. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE CONSENT AGENDA Motion to approve consent agenda by Neid and second by Robeck. Councilor Ziemer requested the closed meeting portion of the minutes list members in attendance and absent for the closed meeting-Ziemer, Neid and Alexander were present, Councilor Robeck was excused by the Mayor from the closed meeting. All members voted in favor with this change to the minutes. A. Approve the minutes of the regular meeting of March 20, 2017. B. Approve the following building permits: 1. Eileen Popelka, 730 17th St E; Remodel & Windows 2. Allstate Peterbilt; Sign Permit 3. James Raether, 205 Fairway Dr; Mechanical Permit 4. Dennis Wolter, 1219 15th St E; Re-roof 5. Darin Wolters, 108 DeSoto Ave N; Fence 6. Merrill Nelson, 1240 Reeds Lane; Re-side 7. Tabetha Winkelman, 718 15th St W; Mechanical Permit 8. Bernadine Pettis, 1403 Birch Ave N; Re-side 9. Sharon Gerde, 212 Pleasant Ave N; Windows 10. Ron Schwanke, 1029 13th St E; Re-roof 11. Mike Morris, 1311 14th St E; Re-roof, Re-side 12. Troy Trippel, 2101 Judd Ave N; Re-roof 13. Todd Trippel, 320 Hennepin Ave N; Re-roof 14. Lindsey Simons, 510 8th St E; Re-roof 15. Mary Klopp, 727 Baxter Ave N; Re-roof 16. Gene Seipel, 2011 Louden Ave N; Re-roof 17. Chris Weidendorf, 505 Edgewood Dr; Re-roof C. Approve the following licenses: 1. Pla-Mor Ballroom, Dance License Renewal 2. Coborn’s, Inc; Retailer’s Fireworks License PUBLIC HEARINGS: None Scheduled BIDS AND QUOTES:  A. MAYORAL VETO OF PURCHASE OF LAWN MOWER. Mayor Wilson vetoed the action of the City Council to purchase outright the Kubota lawnmower for $17,200, when there was a lower quote for a John Deere. The City Council was unaware that the Midwest Machinery of Glencoe had presented a quote for the City for the outright purchase of the John Deere mower for $15,950. REVIEW QUOTES FOR MOWER PURCHASE Public Works Director James Voigt presented a list of pros and cons concerning the two mowers that the City received quotes for. After his presentation he would like to see the purchase of the newly designed Kubota as it has air ride seat as standard equipment and front jack for maintenance and the staff prefers this machine over the John Deere. Discussion led to a motion by Councilor Ziemer and second by Councilor Neid to purchase the Kubota for $17,200. All members voted in favor. B. QUOTE FOR VIDEO OF CENTRAL SEWER STORM WATER SYSTEM Public Works Director Schreifels presented two quotes for approximately 8600 feet to be televised sanitary and storm sewer pipes for the Central Storm Water Project scheduled for 2018. Funding is to be taken from the WWTP and Storm Water budgets. The low bid was from Ewert Brothers, Inc. of Hutchinson in the amount of $4,720.00. Discussion led to Councilor Schrupp motioning and Robeck seconding the approval of the low quote of Ewert Brothers, Inc of Hutchinson in the amount of $4,720 to televise sanitary and storm sewer. All members voted in favor. REQUESTS TO BE HEARD: A. WAC & SAC FOR GRHS LONG TERM CARE Public Works Director Schreifels reviewed the survey that was requested of cites WAC and SAC charges. Glencoe’s $3100 for WAC and SAC is below the average of $4,270. He then further reviewed the GRHS Long Term Care Facilities WAC and SAC options as previously presented at the Finance and Strategic Planning Committee. Option #1 is based off of total fixture units and totals $295,480 for new and existing building. $259,000 for new building only (credits existing building). Option #2 uses nursing home bed calculations for a total of $167,400. Option #3 is a compromise – and does not use Met Council formulation for a total WAC and SAC of $111,600. John Braband then stated his case for Option #3. Council members discussed the need to stay consistent with use of the Met Council formula.  Councilor Neid motioned to approve Option #2 WAC and SAC for GRHS in the amount of $167,400. Councilor Schrupp seconded. Members voting in favor: Ziemer, Robeck, Neid and Schrupp. Member Alexander voted no. Motion carried. B. CHAMBER OF COMMERCE REQUEST FOR SPACE IN CITY CENTER The Chamber of Commerce is requesting to be released from the lease of the current space that they occupy and would like a new lease for the North Conference Room space for $200.00 per month and an additional fee of $25.00 per month for storage space. They would like the continued service by way of one landline telephone connection, one workstation internet connection and one group plan smart mobile phone for which they would receive a monthly billing. Councilor Robeck motioned approval of the Chambers lease request of the North Conference Room for $200 per month and $25.00 per month for storage in the City Center. Councilor Schrupp seconded. All members voted in favor. C. CHARTER COMMISSION APPOINTMENTS Mayor Wilson presented his recommendations for the vacancies on the Charter Commission. Statute requires that the Charter Commission meet annually. He stated that his recommendations are a good cross section of the community. Some of he people recommended serve or have served on boards and commissions and previous Charter Commission. Historically the Mayor and two city council members are appointed to serve at this capacity. Mayor Wilson stated that the Charter is our constitution and should not be changed unless state level actions affecting the City may require a change. Councilor Robeck read his concerns with the recommendations and that Personnel & Legislative Committee should review. Councilor Alexander then had concerns and felt that this could be tabled for further discussion. Councilor Schrupp motioned approval of Mayor Wilson’s Charter Commission appointments with the following resolution: RESOLUTION NO. 2017-16 RESOLUTION FILLING VACANCIES OF THE GLENCOE CHARTER COMMISSION WHEREAS, the City of Glencoe previous Charter Commission members were approved by a McLeod County District Court Order filed December 14, 2011. WHEREAS, all terms on the previous Charter Commission have now expired. WHEREAS, the Chief Judge or the Assistant Chief Judge of Minnesota’s First Judicial District has not appointed persons to fill the positions on the Commission and the Commission is now vacant; and WHEREAS, Minnesota Statute §410.05, Subd. 2 permits the governing body of a city to fill vacancies on the Charter Commission should the District Court fail to do so, NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Glencoe, Minnesota that in order to fill the vacancies on the Glencoe Charter Commission, the following persons are hereby appointed to serve four year terms on the Glencoe City Charter Commission commencing May 1, 2017. Gary Ziemer Randal Wilson Duane Klaustermeier Tom Schoper Doug Wagoner Cory Neid The following persons are hereby appointed to serve two year terms on the Glencoe City Charter Commission commencing May 1, 2017. Earl Dammann Marie Thurn Ronald Knop Charles Lemke Sharon Hoese Councilor Ziemer seconded the motion. Upon a roll call vote Members voting in favor were Ziemer, Alexander, Neid and Schrupp. Member Robeck voted no. Whereupon said resolution was adopted and approved. D. PURCHASE AGREEMENT 1230 IVES AVE N City Administrator Mark Larson reviewed for the council members the purchase agreement for 1230 Ives Avenue North. It is currently owned by Security Bank and needs to be acquired for tear down for the Central Storm Water Project. Members felt that the Bank should share in payment of property taxes and inspections and any required abatement. Councilor Alexander motioned to enter into a purchase agreement for the 1230 Ives Avenue property in the amount of $77,000 and to have Security Bank pay first half of the 2017 property taxes as well as help pay for inspections and any abatement that might be needed on the property prior to tear down. Also to authorize the Mayor and City Administrator to begin negotiations to purchase the property at 912 13th Street East. Councilor Neid seconded the motion. All members voted in favor. ITEMS FOR DISCUSSION: A. BAXTER AVENUE PROJECT – PRE-CON APRIL 3, 2017 AT 10:00 A.M. Contractor mobilizing this Friday. Temporary water lines to be installed. Phase I to begin at Baxter Avenue and 8th Street. B. ARMSTRONG AVENUE PROJECT UPDATE R & R mobilizing April 18th. Hwy 22 will be detoured for up to 5 weeks. ROUTINE BUSINESS: PROJECT UPDATES: Mayor – park opening when? – has received calls – PWD Voigt – when frost is out ECONOMIC DEVELOPMENT: none PUBLIC INPUT: Robeck –directional signage to Hwy 22 on Morningside and 10th Gary Ballard – Charter member appointments – Jody explained process REPORTS: none CITY BILLS: Councilor Ziemer motioned to approve payment of the city bills. Councilor Alexander seconded. All members voted in favor. ADJOURN: Mayor Wilson called for adjournment at 8:01 p.m. Councilor Schrupp entered the motion with Councilor Neid seconding. All members voted in favor.