Music in the Glen

CITY OF GLENDALE 5909 North Milwaukee River Parkway Glendale, Wisconsin 53209 Music in the Glen Agenda Tuesday, March 28, 2017, 1:00 p.m. 1. Call to order / Roll Call 2. Adoption of Minutes of Meeting held on February 28, 2017 3. Discussion and Review of Music in the Glen 2017 Performance Schedule 4. Discussion and Review of Music in the Glen Logo 5. Discussion and Review of Fundraising / Marketing 6. Approval of Glendale Mobile App Agreement for Music in the Glen 7. Set Next Meeting Date 8. Old/New Business 9. Adjournment Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals.  Agenda City of Glendale Official Minutes – Music in the Glen Meeting February 28, 2017 Meeting was called to order at 1:00 p.m. Roll Call: Present: Izzy Goldberg, Chair, JoAnn Shaw, Member, Carol Pierner, Member, Rita Radke, Member, Robert Radke, Member. Absent: Lee Johnson, Robert Babisch Staff Present: Rachel Reiss, City Administrator, Anna DeGroff, Administrative Secretary Open Meeting Notice. In accordance with the Open Meeting Law, the local news media was advised on Thursday, February 23, 2017, of the date of this meeting; that the agenda was posted on the official bulletin board of City Hall, the Glendale Police Department, and the North Shore Library; that copies of the agenda were made available to the general public in the Municipal Building and the Police Department, and those persons who requested, were sent copies of the agenda. Adoption of Minutes of meeting held on January 30, 2017 Motion was made by Ms. Shaw, seconded by Mr. Radke, approving the minutes held on January 30, 2017 with the recommended changes. Discussion and Review of Music in the Glen 2017 Performance Schedule Kids from Wisconsin has been booked for June 30th at 7:00 p.m. at Whitefish Bay High School. Mr. Goldberg stated he will be sending a check of $2,000. Doo Wop Daddies is scheduled to play on July 12, 2017 and will cost $2,900 with a cancellation fee of $300. The George Busateri Band may play on June 24, 2017 for the opening of the Richard E. Maslowski Community Park if the Johnson Controls band does not respond to the request to play. Concord Chamber Orchestra is scheduled for July 26, 2017 with a cancellation fee of $100. Mr. Lucky is scheduled for August 2, 2017 and will cost $1,200 with no cancellation fee. Bobby Way is scheduled for August 9, 2017 and will cost $1,500 with no cancellation fee. Ms. Reiss questioned if the musical acts had no cancellation fee if they would receive any payment. Mr. Goldberg stated that if there was no cancellation fee the musical act would not receive any payment. Mr. Radke urged the committee to try and renegotiate the price with Doo Wop Daddies. Mr. Goldberg stated that an act like Doo Wop Daddies would bring in more people. Ms. Reiss added that different levels of sponsorships would be offered to pay for the cost of the musical acts. Ms. Pierner asked if Nicolet Jazz band will be doing a show for Music in the Glen. Ms. Reiss suggested that they could play for the grand opening for the Richard E. Maslowski Park. The committee came to a consensus that the musical acts would have a start time of 7:00 p.m. and all shows would be about an hour and half to two hours long. Ms. Shaw questioned if there could be the possibility of any country acts to help bring in a younger crowd. Mr. Goldberg stated he would look into a few possibilities. Discussion and Review of Music in the Glen Logo Multiple options of the logo were put together by Mueller Communications and presented to the committee. Mr. Radke suggested the logo should have distinct lines and font so the logo can be seen from a distance. Ms. Radke suggested some of the leaves on the trees be musical notes. Ms. Reiss stated she would get the suggestions to Mueller Communications and present the updated logos at the next meeting. Discussion and Review of Food Service Ms. Johnson questioned, in an email, if Nicolet would be taking care of the concessions during Music in the Glen. Ms. Johnson in the past has supplied popcorn for the group. The committee came to a consensus that Nicolet would be contacted and asked not to sell popcorn at the concessions on the night of Music in the Glen. Ms. Johnson will be able to continue to supply popcorn for the programs. Discussion and Review of Fundraising / Marketing Mr. Goldberg stated he will be out fundraising. Ms. Shaw said she would assist with the fundraising. Ms. Reiss stated she would contact Mueller Communications to begin the process of writing letters to potential sponsors as well as designing flyers and a booklet with the tentative music line up. Once the schedule is confirmed the marketing materials will be ready for the committee to review. Set Next Meeting Date Committee agreed that the next meeting will be held on March 28, 2017, at 1:00 p.m. Old/New Business Mr. Radke questioned when the park would be done and about the lighting for the performances. Ms. Reiss said that the park would be completed by June and the committee wouldn’t be able to determine how the lighting will work with the performances until the park was done. Adjournment Motion was made by Mr. Radke, seconded by Ms. Radke, at 1:31 p.m. to adjourn the meeting until March 28, 2017 at 1:00 p.m. Respectfully submitted, Anna DeGroff Administrative Secretary Agenda Item 6 AGREEMENT FOR WEBSITE ACCESS AND APP DEVELOPMENT 1. Access. The undersigned client (“Client”) hereby authorizes Civorium, LLC, a Wisconsin limited liability company (“Civorium”), to access its website for the purpose of developing an application specific to the Client (the “APP”), and tailored to its citizenry desiring access to information through an application. The Client authorizes Civorium to access the Client’s webhost server to upload or download information as needed, to submit the Client’s website to search engines, and to undertake such additional steps as reasonably necessary for the development of the APP which will provide ready access to the Client’s website information, including but not limited to, directories, calendars, and services. 2. Confidentiality. Civorium agrees to employ such access solely, strictly, and as narrowly as practicable for the sole purpose of developing the Client’s APP, and to maintain all access information, or any propriety information of Client, in strict confidence. No information will be released, sold, or disseminated, without the knowledge and written authorization of Client. 3. Termination. The Client may terminate this agreement and the access granted to Civorium hereunder at any time upon notice to Civorium for any breach of this agreement by Civorium. 4. Limitation on Liability. In no event shall either party be liable to the other party for any indirect, incidental, special, consequential, or punitive damages arising out of this agreement. 5. Acknowledgment. The parties acknowledge that access information will be provided verbally, and apart from this agreement. WHEREAS, the parties have read and understand this Agreement, which shall be effective the last date of signature hereunder. CLIENT Dated: By: _____________________________ Name of Organization: Music in the Glen Title: ____________________________ CIVORIUM, LLC Dated: By: Nicholas Fuchs Title: Managing Member