Music in the Glen

CITY OF GLENDALE 5909 North Milwaukee River Parkway Glendale, Wisconsin 53209 Music in the Glen Agenda Tuesday, April 25, 2017, 3:30 p.m. 1. Call to order / Roll Call 2. Adoption of Minutes of Meeting held on March 18, 2017 3. Discussion and Review of Budget 4. Discussion and Review of Fundraising / Marketing 5. Discussion of Richard E. Maslowski Community Park 6. Set Next Meeting Date 7. Old/New Business 8. Adjournment Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals.  Agenda City of Glendale Official Minutes – Music in the Glen Meeting March 28, 2017 Meeting was called to order at 1:00 p.m. Roll Call: Present: Izzy Goldberg, Chair, JoAnn Shaw, Member, and Robert Radke, Member. Absent: Lee Johnson, Rita Radke, and Carol Pierner. Staff Present: Rachel Reiss, City Administrator, Anna DeGroff, Administrative Secretary Open Meeting Notice. In accordance with the Open Meeting Law, the local news media was advised on Thursday, March 23, 2017, of the date of this meeting; that the agenda was posted on the official bulletin board of City Hall, the Glendale Police Department, and the North Shore Library; that copies of the agenda were made available to the general public in the Municipal Building and the Police Department, and those persons who requested, were sent copies of the agenda. Adoption of Minutes of meeting held on February 28, 2017 Motion was made by Mr. Radke, seconded by Ms. Shaw, approving the minutes held on February 28, 2017. Discussion and Review of Music in the Glen 2017 Performance Schedule Kids from Wisconsin has been booked for June 30th at 7:00 p.m. at Whitefish Bay High School. Mr. Goldberg stated he will be sending a check of $2,000. Doo Wop Daddies is scheduled to play on July 12, 2017 and will cost $2,900. Rebel Grace is scheduled to play on June 19, 2017 and will cost $3,200. Cap’n Bob & the Banana Boat is scheduled for July 26, 2017 and will cost $1,500 Mr. Lucky is scheduled for August 2, 2017 and will cost $1,200. Concord Chamber Orchestra is scheduled for August 9, 2017 and will cost $1,500. Mr. Radke questioned the cost of all the performances and expressed concern if they would be able to gather all of the funds. Mr. Goldberg stated he wanted to grow and be able to reach a variety of people. Ms. Reiss mentioned that with the sponsorship letters being sent out to the lists of Chamber of Commerce and Welcome to Glendale would help get to sponsors they may not have had before. Mr. Radke stated he wants Music in the Glen to create sponsorship levels that are worth it. Mr. Radke questioned Mr. Goldberg if he had contracts with all of the musical acts. He pointed out to Mr. Goldberg to look at what all of the musical acts are asking for. Mr. Radke suggested making a spec sheet and map for all of the members and the musical acts. Mr. Radke suggested telling all of the musical acts to bring all of their own equipment. Discussion and Review of Music in the Glen Logo Multiple updated options of the logo were put together by Mueller Communications and presented to the committee. Mueller Communications also created a draft sponsorship letter and flyer using one of the logos. Mr. Radke stated the logo that was used on the sponsorship letter and flyer looked attractive. Mr. Radke also commented on the font of logos presented he stated that most of the fonts were too blocky. Motion was made by Mr. Radke, seconded by Mr. Goldberg to adopt the logo in the right hand column second one down as the new Music in the Glen logo. Ayes: Mr. Goldberg, Mr. Radke and Ms. Shaw. Noes: None. Absent: Ms. Radke, Ms. Pierner and Ms. Johnson. Motion carried unanimously. Discussion and Review of Fundraising / Marketing A sponsorship letter and flyer were done by Mueller Communications and presented to the committee. Ms. Reiss stated that the sponsorship letters would be sent to lists of people from Chamber of Commerce and Welcome to Glendale. Ms. Shaw questioned if the booklet would be the same size as previous years. Ms. Reiss stated that the booklet would be the same size. Ms. Shaw suggested specifying the size of advertisement for the booklet on each one of the sponsorship levels. Mr. Radke suggested giving the sponsor 5 minutes to advertise prior to the show under platinum level instead of giving them 10-15 minutes. Mr. Goldberg agreed with Mr. Radke. Mr. Goldberg suggested including a schedule of Music in the Glen shows with the sponsorship letter. Ms. Reiss stated that with the sponsorship letter there would be a copy of the sponsorship form and a schedule. Mr. Radke questioned if a table would be provided by Music in the Glen for the sponsors listed under the sponsorship levels. The committee came to the consensus that a table would not be provided and the wording under the sponsorship levels should be changed to “An area for business materials” Mr. Radke questioned if the sponsorship levels would get to have an area for business materials at all the shows. The committee agreed for the bronze level they would get to have business materials at 1 show; the silver level would get to have business materials at 3 shows; and the gold and platinum levels would get to display business material and all of the shows. Mr. Radke questioned if there would be a problem with space. Ms. Reiss said for this year there would not be a problem. Mr. Radke suggested having a size limit described in the sponsorship form. Ms. Shaw suggested including a map of the Richard E. Maslowski Park with the sponsorship letters. Mr. Goldberg raised concern about the prices for the sponsorship levels. He stated that it was going to be hard to get that much money. Mr. Radke questioned if Mueller Communications would be doing any fundraising. Ms. Reiss stated that they would be sending the sponsorship letters out, but the rest of the fundraising would be up to the committee. Ms. Shaw stated she would like to compare the prices of the sponsorship levels with the prices of the Fourth of July Event held in Glendale. The committee came to a consensus that the sponsorship prices were competitive with the Fourth of July prices and the prices should not change. Mr. Radke suggested for the Friends of Music in the Glen level and price should be set at $250. Mr. Radke questioned how much money was in the budget. Mr. Goldberg stated that there was around $3,000 left over from the previous year. Ms. Reiss stated a budget would be presented at the next meeting. Mr. Radke suggested adding the website to the sponsorship letter. Mr. Radke also suggested adding Dan Neesley, founder of Music in the Glen, to the sponsorship letter. Approval of Glendale Mobile App Agreement for Music in the Glen Ms. Reiss explained to the committee that the City of Glendale is working with Civorium to create a mobile app. Civorium is asking for an agreement to access the Music in the Glen website. This agreement would allow Music in the Glen to be a part of the City’s mobile app. Motion was made by Ms. Shaw, seconded by Mr. Goldberg to approve the agreement with Civorium. Ayes: Mr. Goldberg, Mr. Radke and Ms. Shaw. Noes: None. Absent: Ms. Radke, Ms. Pierner and Ms. Johnson. Motion carried unanimously. Set Next Meeting Date Motion was made by Ms. Shaw, seconded by Mr. Radke the next meeting will be held on April 18, 2017, at 1:00 p.m. Ayes: Mr. Goldberg, Mr. Radke and Ms. Shaw. Noes: None. Absent: Ms. Radke, Ms. Pierner and Ms. Johnson. Motion carried unanimously. Old/New Business Mr. Radke suggested that a description of the park and a map should be sent to all of the musical acts. Adjournment Motion was made by Mr. Radke, seconded by Mr. Goldberg, at 1:50 p.m. to adjourn the meeting until April 18, 2017 at 1:00 p.m. Respectfully submitted, Anna DeGroff Administrative Secretary  Agenda Music in the Glen 2017 Budget 2017 Adopted Fund Balance (from 2016 fundraising) 3,128 Revenues Taxes - general property tax 3,000 Donations 5,000 Total Revenues 8,000 Expenditures Musical Acts 15,000 Music Licences 672 Logo Design 1,500 Marketing 2,000 Booklet 1,500 Miscellaneous 2,000 Total Expenditures 22,672 Excess of revenues over (under) expenditures (11,544) Other financing sources (uses) Transfer from Room Tax 11,544 Excess of revenues and other financing sources over (under) expenditures and other uses (0)  Agenda Richard E. Maslowski Community Park Johnson Controls Community Amphitheater 1. A sound system will be provided for this space. 2. Two main loudspeakers will be flown flanking under the stage canopy. They will cover the main listening area. 3. Two portable subwoofers will be provided. They will wheel into position and plug into weather proof boxes on the two support columns for the roof over the stage. 4. The main equipment rack will reside in the A/V room (116). The equipment house gear for both the stage and the community room sound systems. 5. A 32 channel digital mixing console will be provided. The mixer will have the capability to be plugged into a DANTE network at either stage left or at a "house mix position" in the listening area. 6. Two 16-in 8-out stage boxes will be provided to feed into the DANTE network. Jacks will be provided in the two weather proof boxes on the two support columns for the roof over the stage. 7. Four powered stage monitor speaker will be included. These can be plugged directly into the 16-in 8-out stage boxes. 8. A variable-architecture DSP will be included. Six analog mic jacks will be provided at the two support columns that will feed directly into the DSP for use in a "quickmix" mode. This will enable "hands free" operation of the system for small events. 9. A connection shall be provided from the fire alarm interface to the DSP. The DSP shall be programmed to mute all audio in the event of a fire alarm. 10. Two wireless microphone systems will be included with remote antenna. Wireless microphones will feed directly into the DSP for use in "quickmix" mode, but should be accessible in the sound console via the Dante out of the DSP for use in other shows. 11. An FM-type assistive listening system will be included with required receivers and neck loops for up to 500 people. Basically the system will function in three different ways: For the most basic setups, you can use your wireless mics and can plug up to (6) additional mics into the system. Setting up the mixing console will not be necessary in this mode as the system will auto mix the inputs (we refer to this as "quickmix" mode) For larger setups, you will be able to plug the console and the stage boxes into the Dante network. These devices can be plugged into the stage left panel, the stage right panel and the house mix position. (The mixer could be set up either at the house mix position or at stage right or stage left). Each stage box has 16 inputs and 8 returns. All of your mics and monitors would then be plugged into these stage boxes, but because it is a digital network, you would still have access to the quick mix channels and the wireless channels as well at the mixing console. Finally, we provided two line level inputs at the Stage Left Panel. Any acts that have their own system, but still want to use the built in loudspeakers can plug their system in here and drive the system with their line level outputs. (I suppose a fourth option would be to just bring in a complete standalone system.)