Music in the Glen

City of Glendale Music in the Glen Meeting Minutes June 12, 2019 Meeting was called to order at 3:30 p.m. Roll Call: Present: JoAnn Shaw, Chair; Members: Rita Radke, Robert Radke, Lee Carey Johnson, and Tristann Rieck. Absent: None. Staff Present: Rachel Safstrom, City Administrator and Candice Green, Deputy Clerk/Treasurer Guest: Ann Deuser, Executive Director of Welcome to Glendale Convention & Visitors Bureau. Open Meeting Notice. In accordance with the Open Meeting Law, the local news media was advised on Monday, June 10, 2019, of the date of this meeting; that the agenda was posted on the official bulletin board of City Hall, the Glendale Police Department, and the North Shore Library; that copies of the agenda were made available to the general public in the Municipal Building and the Police Department, and those persons who requested, were sent copies of the agenda. Adoption of Minutes of meeting held on April 30, 2019. JoAnn Shaw called for a motion, seconded by Mr. Radke, approving the minutes held on April 30, 2019. Update on Act Statuses. Bob spoke with June of Ladies Must Swing; they are bringing 18 pieces and will need 15-18 chairs. Latest to cancel show would be 3PM. They will arrive by 5PM to set up. Ann asked if there was a communication plan for canceled concerts; City Administrator Safstrom stated there is a hotline, information can be shared on the City’s Facebook page and/or Next-door. The Mayor can contact residents through Next-door for all Glendale neighborhoods if he is notified to do so. Bob Radtke asked how the show will open? Ann replied that Stars & Stripes will be played at 6:30 at the War Memorial, so suggested doing the National Anthem at that time as well. City administrator Safstrom stated all concerts are 90 minutes long, Beer Garden employees are there to open up and the Team Room or garage are available for the bands to store extra items. Starting on June 20th, electronic sign located at Green Bay Rd & Mequon Rd will advertise the Kids From Wisconsin concert. Silverado is sponsoring this show and may need some reserved seating. Tristann will be available to set up for the Pat McCurdy show. City Administrator Safstrom stated there are 64 chairs total. Bands bringing their own equipment per Bob are: Groove Therapy, and Whiskey Belles. Bob 1 asked who is available to help set up and move things around. Tristann is available July 17, August 7, and July 31 but cannot make June 19th, July 10th or 24th. Tristann has contact for music/tech setup as JoAnn wants someone she can contact to come and move equipment around as needed. Discuss Sponsorship Status / Fundraising Options. Ms. Deuser gave an update on the fundraising for the Music in the Glen stating that the invoices for the $14,250 sponsorships have gone out and some funds are already coming in. The Key Magazine and Milwaukee Magazine print work is done. For additional advertising 105 Mailers went out to Veterans and the MITG schedule is in the bus shelter @ Applebee’s on North Port Washington Rd. Update on Request from individual to have a booth from Ann and Sponsor. No new updates on booths other than City Administrator Safstrom stated that selling vendor booths and sponsorships are under two separate umbrellas. Set Next Meeting Date. The committee scheduled the next meeting for August 21, 2019, at 3:00 p.m., at Richard E. Maslowski Community Park. Old/New Business. New business for August is the 501 C3 non-profit status for next year. City Administrator Safstrom explained to Lee that service credit cannot be applied as donations next year under 501 C3 status that the MITG will fall under next year. Adjournment. Motion was made by Mr. Radke, and seconded by Lee Carey Johnson, to adjourn the meeting at 4:05 p.m., until August 21, 2019, at 3:00 p.m. Respectfully submitted, Candice Green Deputy Clerk / Treasurer 2