City Council Development Committee

CITY OF GRAND PRAIRIE CITY COUNCIL DEVELOPMENT COMMITTEE COUNCIL BRIEFING ROOM TUESDAY, NOVEMBER 21, 2023 AT 3:30 PM AMENDED MINUTES CALL TO ORDER Chairman Del Bosque called the meeting to order at 3:30 p.m. PRESENT Chairman Mike Del Bosque Council Member Jacquin Headen Mayor Pro Tem John Lopez STAFF PRESENTATIONS 1. Presentation on proposed adoption update to go from the 2020 National Electrical Code (NEC) to the 2023 NEC Rob Ard, City Building Official presented the committee with a proposal to adopt the latest edition of the National Electrical Code from the 2020 NEC to the 2023 NEC. The following are the key reasons/benefits of adoption. The Texas Electrical Safety and Licensing Act requires the Texas Dept. of Licensing and Regulation to adopt the latest version of the National Electrical Code every cycle. The state has mandated the 2023 NEC as the Electrical Code for the state as of September 1st, 2023. ISO / BCGS Rating – Municipalities are given full credit on the rating questionnaire for adopting the latest codes. FEMA – By maintaining the city's rating(s), the city may qualify for greater assistance and grant funding. NTCOG – The North Texas Council of Governments (NTCOG) also recommends regional consistency by adopting the late code and amendments. 2. Presentation on status of Pioneer Parkway (International Corridor) 30% Schematic Plans Rashad Jackson, Planning and Development Director presented an update on the status of the Pioneer Parkway “International Corridor” design plans and received CCDC input on design options. Plans call for streetscape, sidewalk, and trail improvements along the corridor from Asian Times Square to Mi Familia Park. Salcedo Group, INC, and subconsultant TBG Partners were granted a contract for the 30% Schematic Design Plans in March 2023. CONSENT AGENDA Motion to recommend approval to City Council made by Council Member Headen; seconded by Mayor Pro Tem Lopez to approve consent agenda items three through 12. The motion carried unanimously. City Council Development Committee – November 21, 2023 Page 1 of 6  3. Minutes of the October 10, 2023, City Council Development Committee Meeting Approved on Consent Agenda 4. Annual contract for traffic signal systems and safety barrier products from Iteris for an initial 4- month period (up to $75,000) with the option to renew for two additional one-year periods (up to $200,000 annually) totaling $475,000 if all extensions are exercised Approved on Consent Agenda 5. Purchase of an electronic locking system from Abloy Global Solutions, Inc. in the amount of $127,526.00 Approved on Consent Agenda 6. Resolution renewing and amending the Interlocal Agreement (ILA) between the City of Grand Prairie and Tarrant County, Texas for assistance in the reconstruction of Jefferson Street from SW 23rd Street to Great Southwest Parkway. This agreement will provide financial support of up to $5,748,450 Approved on Consent Agenda 7. Resolution authorizing the City Manager to enter into an Interlocal Agreement (ILA) between the City of Grand Prairie and Tarrant County, Texas for assistance in the reconstruction of North Great Southwest Parkway starting from Fountain Parkway to Avenue K. Tarrant County, Texas agrees to provide reimbursement in an amount not to exceed $500,000 Approved on Consent Agenda 8. Change Order #1 with Capko Concrete Structures, LLC in the amount of $94,713.00 for additional concrete paving work on the Lake Ridge Parkway Guardrail Replacement Project Approved on Consent Agenda 9. Resolution Authorizing the City Manager to Execute a Chapter 380 Agreement for Economic Development incentives with Matco Investments pursuant to the City of Grand Prairie Retail Redevelopment Program for a total reimbursement of $100,000.00 Approved on Consent Agenda 10. Purchase of Flygt submersible pump from Xylem Water Solutions USA, Inc., in the total amount of $87,241.00 for replacement at Lake Ridge Lift Station Approved on Consent Agenda City Council Development Committee – November 21, 2023 Page 2 of 6  11. Professional engineering services contract with Plummer Associates, Inc. in the maximum amount of $110,000 for the 2024 Annual Study for Storm Drain Outfall Rehabilitation project Approved on Consent Agenda 12. Ratification of a construction contract with North Texas Contracting, Inc., for an emergency water repair at 1600 S Great Southwest Parkway in the total amount of $155,742.00 Approved on Consent Agenda ITEMS FOR INDIVIDUAL CONSIDERATION 13. Annual Contract for Drainage Ditch Maintenance from Straight Line Sawing & Sealing, Inc. up to $1,136,750.00 annually. This contract will be for one year with the option to renew for four additional one-year periods totaling $5,683,750.00 if all extensions are exercised. Award secondary to McMahon Contracting LP up to $1,385,385.64 annually to be used only if the primary is unable to fulfill the needs of the city Clark A. Davis Jr., the Assistant Director of Transportation and Mobility, has announced that this contract will be utilized for drainage ditch maintenance services. These services include excavation, shaping, storm drainpipe installation, end treatments, structural work, rip rap, and the removal and replacement of concrete ditches. Notice of Bid #23195 was advertised in both the Fort Worth Telegram and Public Purchase and sent to 52 vendors, including 36 Historically Underutilized Businesses (HUBs) and two (2) Grand Prairie Vendors. Only two (2) bids were received, as shown in Attachment 1. The bid received from Straight Line Sawing and Sealing, Inc. meets the specifications and is recommended for award. The award was based on the best value criteria set up in the specification, including price, experience, reputation, and past relationship with the city and other governmental agencies. McMahon Contracting LP (secondary) will only be used if the primary vendor, Straight Line Sawing & Sealing, Inc., cannot fulfill the city's needs. Motion to recommend approval to City Council by Mayor Pro Tem Lopez, Seconded by Council Member Headen. Voting Yea: Chairman Del Bosque, Mayor Pro Tem Lopez, Council Member Headen. The motion carried unanimously. 14. Annual Contract with Texas Materials Group, Inc. for Asphalt, a road surfacing product, through Master Interlocal agreement with the City of Fort Worth, Texas for one year not to exceed $209,000.00 with the option to renew for four additional one-year periods totaling $1,045,000.00 if all extensions are exercised Clark A. Davis Jr., Assistant Director of Transportation and Mobility, discussed the annual contract used to purchase Asphalt: Hot Mix for Cold Lay or Hot Lay. The Street Services and Water Utilities Departments utilize this road surfacing product for temporary repairs and filling potholes. The Interlocal Cooperation Contracts Act, Chapter 791 of the Texas Government Code, authorizes all local governments to contract with one another to perform governmental functions and services, such as purchasing necessary equipment, supplies, and City Council Development Committee – November 21, 2023 Page 3 of 6  services. The City of Fort Worth, Texas has a Master Interlocal Agreement in place with the City, which allows the City to utilize all of Fort Worth's agreements. Motion to recommend approval to City Council by Mayor Pro Tem Lopez, Seconded by Council Member Headen. Voting Yea: Chairman Del Bosque, Mayor Pro Tem Lopez, Council Member Headen. The motion carried unanimously. 15. Professional Services Contract with Peloton Land Solutions for Phase 2 Engineering Design Services for the Briar Hill Erosion Improvements in the amount of $298,545.00 Noreen Housewright, Director of Engineering and Utility Services. Spoke with the Committee concerning updates regarding The Briar Hill Erosion solution that has been approved as part of the Fiscal Year 2023 - 2024 Capital Improvement Project budget, and Peloton Land Solutions, Inc. (Peloton) has been contracted to perform services on behalf of the City of Grand Prairie (City). The project will consist of the Phase 2 design, which involves the preparation of construction plans and assistance during the Bid and Construction phases of the project. Phase 1 design included gathering baseline information such as survey, geotechnical investigation, sub-surface utility investigation, etc., analyzing conceptual options, providing recommendations for the options to the city, and preparing 30% plans based on the selected option. The City has approved the recommended option 1 for the construction of the Gabion wall and concrete channel replacement improvements for the project. The project site is an existing open channel located south of Claremont Drive between Briar Hill Drive and Fairmont Drive, referred to as Martin Branch, a tributary to Fish Creek. The channel serves as an outfall for a closed system that carries runoff from the area upstream of Claremont, consisting of approximately 300 acres. The project limits extend from the headwall at Claremont Drive to downstream of the existing pedestrian bridge where the earth channel ties into the natural channel of Martin Branch, a length of 1000 feet. The northernmost (upstream) portion of the channel, approximately 200 feet in length, consists of a concrete-lined base flow channel with earthen side slopes above. The remaining portion of the channel is completely earthen, extending downstream approximately 800 feet to just downstream of the pedestrian bridge. Downstream of the pedestrian bridge, the channel returns to natural conditions until it reaches the confluence with Fish Creek. The Phase 2 design will include the replacement of 450 square yards of existing fatigued concrete channel, excavating 5,000 cubic yards of failed channel slope, construction of 2900 cubic yards of gabion wall improvements with associated items of work, and 1200 square yards of concrete amenity trail. The estimated construction cost is $3,340,000. The estimated timeline for Phase 2 design completion is October 2025, with the estimated start of construction in January 2025 and completion in October 2025. Motion to recommend approval to City Council by Mayor Pro Tem Lopez, Seconded by Council Member Headen. Voting Yea: Chairman Del Bosque, Mayor Pro Tem Lopez, Council Member Headen. The motion carried unanimously. 16. Construction contract with Iron T Construction, Inc. for Country Club Park P.I.D. Kaylie Slope Erosion Repairs in the total amount of $635,382.00 for Base Bid; materials testing with Alliance Geotechnical Group for $14,870.60; in-house engineering in the amount of $31,769.10; and a 5% construction contract contingency in the amount of $31,769.10 for a total project cost of $713,790.80 City Council Development Committee – November 21, 2023 Page 4 of 6  Noreen Housewright, the Director of Engineering and Utility Services, presented a project to the committee that was part of the Fiscal Year 2023 Capital Projects Budget. The project involves replacing a failed earth slope behind the homes on Kaylie Street between 1026 and 1040, which is in the Country Club Park PID property. The slopes will be replaced with select earth-borrow material and stabilized. To access the project, an existing general easement for drainage needs on the Grand Oaks Golf Club property will be used. The project requires the removal of 3,400 CY of unclassified excavation to remove the failed earth material. It will provide 1,900 CY of select earth borrow for compacted backfill, 1,100 CY of select material cap on the newly constructed slopes, 32 CY of reinforced concrete flume replacement with 29 CY of grouted rock riprap, and solid sod Bermuda grass to help protect from further erosion problems. On Friday, October 10, 2023, the City of Grand Prairie opened bids for the Country Club Park P.I.D. Kaylie Slope Erosion Repairs project. Iron T Construction, Inc. was the lowest bidder, offering a total amount of $635,382.00 for the Base Bid. The project is scheduled to begin construction in February 2024 and be completed by May 2024. Motion to recommend approval to City Council by Mayor Pro Tem Lopez, Seconded by Council Member Headen. Voting Yea: Chairman Del Bosque, Mayor Pro Tem Lopez, Council Member Headen. The motion carried unanimously. 17. Professional Engineering Contract with Freese and Nichols, Inc. for State Highway 360 Phase 3 water line extension and Fire Station No. 11 water/wastewater line design in the amount of $576,122.00 Noreen Housewright, Director of Engineering and Utility Services presented to the Committee a contract for engineering and design services for the extension of a 24-inch water line from the Phase 2 connection point at approximately 5,500 linear feet and a parallel 18-inch water line at approximately 6,500 linear feet along Davis Drive to Prairie Ridge Boulevard, identified as Project 1S in the ongoing Water Master Plan. This project also includes design services for approximately 1,660 linear feet of a 12-inch water line and 1,400 linear feet of an 8-inch wastewater line to Fire Station 11. Freese and Nichols, Inc. will also provide a geotechnical and environmental investigation, a design survey, bid support, general construction support, and resident project representation (RPR). Phase 3 of the waterline extension at SH 360 was approved for funding as a part of the Water Capital Projects Fund for FY24 during the yearly budget process. Design services will be scheduled to begin in December 2023 and completed in February 2025; design services for water and wastewater extensions to Fire Station #11 will be completed in Summer 2024. Motion to recommend approval to City Council by Mayor Pro Tem Lopez, Seconded by Council Member Headen. Voting Yea: Chairman Del Bosque, Mayor Pro Tem Lopez, Council Member Headen. The motion carried unanimously. 18. Contract amendment with EJES, Inc. for additional engineering services related to the Old Davis Road Reconstruction project for the design of a sanitary sewer from Davis Road to Soap Creek in the amount of $467,738.00 Noreen Housewright, Director of Engineering and Utility Services informed the committee that the original contract includes engineering and surveying services for the reconstruction of City Council Development Committee – November 21, 2023 Page 5 of 6  approximately 3,000 linear feet of a 2-lane asphalt roadway. The road will be reconstructed into a 3-lane concrete roadway with curb and sidewalks. The reconstruction will start from the proposed new Davis Road realignment and run up to St. Paul Road underpass at US 287. In addition, the contract will cover the installation of underground drainage facilities, cross culverts, and demolition of old roadways. The proposed roadway design will be coordinated with the current designs of adjacent subdivisions. EJES, Inc. will coordinate with TxDOT at the St. Paul underpass to obtain a TxDOT driveway permit. According to Chapter 252, Section 22 of the Local Government Code, Professional Engineering services are exempt from competitive bidding. EJES, Inc. was selected for this project because of their previous experience on various projects. EJES, Inc. is also a Minority Business Enterprise and a Historically Underutilized business. On June 21, 2022, the City Council approved a professional engineering service agreement with EJEC, Inc. for the Old Davis Road Reconstruction project. The agreement is to provide professional engineering and land surveying services for the stretch of Davis Road mentioned earlier. This is the first contract amendment request since the original contract was approved. Motion to recommend approval to City Council by Mayor Pro Tem Lopez, Seconded by Council Member Headen. Voting Yea: Chairman Del Bosque, Mayor Pro Tem Lopez, Council Member Headen. The motion carried unanimously. EXECUTIVE SESSION There was no executive session. CITIZEN COMMENTS There were no citizen comments. ADJOURNMENT Chairman Del Bosque adjourned the meeting at 4:23 p.m. Mike Del Bosque, Chairman City Council Development Committee – November 21, 2023 Page 6 of 6