City Council Development Committee

CITY OF GRAND PRAIRIE CITY COUNCIL DEVELOPMENT COMMITTEE CITY HALL - COUNCIL BRIEFING ROOM, 300 W. MAIN STREET TUESDAY, DECEMBER 17, 2024 AT 3:30 PM MINUTES CALL TO ORDER Chairman Del Bosque called the meeting to order at 3:30 p.m. Present Chairman Mike Del Bosque Council Member Jacquin Headen Council Member Tony Shotwell STAFF PRESENTATIONS 1. Loyd Park Master Plan Update Senior Parks Project Manager Dana Woods and Parks Superintendent Paul Brown presented to the committee an update regarding the Loyd Park Master Plan. 2. International Corridor Project Update – Pioneer Parkway Planning and Development Director Rashad Jackson presented to the committee an update on the status of the Pioneer Parkway (International Corridor) project. 3. Midlothian Boundary Adjustment for Lakesong Development Deputy City Manager Megan Mahan presented to the committee information on the Midlothian Boundary Adjustment for the Lakesong Development. CONSENT AGENDA Chairman Del Bosque asked the committee if there were any questions on the Consent Agenda item. Motion to approve consent agenda item four including motion to recommend approval to City Council of consent agenda items five through twelve made by Council Member Shotwell, seconded by Council Member Headen. The motion carried unanimously. 4. Minutes of the November 19, 2024 City Council Development Committee Meeting Approved on Consent Agenda 5. Approval of an assignment agreement from Multatech Engineering, Inc. to Lochmueller Group, Inc. for the FY2024 Storm Drain Outfall Repair project Approved on Consent Agenda City Council Development Committee – December 17, 2024 Page 1 of 5  6. Authorize and confirm the dedication of a Sanitary Sewer Easement and a Temporary Construction Easement located in the Pablo Mansola Survey, Abstract No. 991, commonly known address of 1802 Robinson Road, Grand Prairie, Dallas County, Texas from Grand Prairie Housing Finance Corp. to the City for anticipated closing costs of up to $3,000.00 for a total cost of $3,000.00; Authorize the City Manager to execute any and all legal instruments necessary for the same Approved on Consent Agenda 7. Purchase Mailing Services from Pitney Bowes, Inc. for a five (5) year term, subject to annual appropriation by City Council, for an annual amount of $18,947.04 and a total amount of $94,735.20, through a national cooperative agreement with Buyboard Approved on Consent Agenda 8. Authorize and confirm the purchase of Right-of-Way located on a portion of Lots 2 and 3, Block D of the Hidden Creek addition, commonly known address of 1720 Babbling Brook Drive, Grand Prairie, Tarrant County, Texas, from Henry N. Peek, III for $76,474.00, the appraised value plus the requested settlement increase of $15,750.00 for a total purchase price of $92,224.00, plus anticipated closing costs of up to $3,500.00 for a total cost of $95,724.00; Authorize the City Manager to execute any and all legal instruments necessary for the same Approved on Consent Agenda 9. Purchase of Flattop and Fiberglass Reinforced Polymer (FRP) Valve Vault Replacement Services for the Lakeridge Liftstation from Southern Trenchless Solutions, LLC in an amount not to exceed $83,075.50 through a national cooperative agreement with Buyboard Approved on Consent Agenda 10. Authorize the City Manager to enter into an Oil and Gas Lease Agreement with TotalEnergies E&P USA Barnett 1, LLC to allow underground drilling on approximately 81.5116 acres of City-owned properties. The Lease will be for a three-year primary term, with a $500 per mineral acre bonus payment and 25% royalties to the City Approved on Consent Agenda 11. Resolution authorizing the City Manager to enter into an Agreement with the Texas Department of Transportation (TxDOT) for construction, maintenance and operation of safety highway lighting systems on IH 20 and IH 30 in Tarrant County Approved on Consent Agenda 12. Professional engineering services contract with Alan Plummer and Associates, Inc. dba Plummer Associates, Inc. in an amount not to exceed $110,000.00 for the 2025 Annual Study for Storm Drain Outfall Rehabilitation project Approved on Consent Agenda City Council Development Committee – December 17, 2024 Page 2 of 5 ITEMS FOR INDIVIDUAL CONSIDERATION 13. Professional Engineering Services Contract with Freese and Nichols, Inc. for the Design of the Small Hill Pump Station Design Project in an amount not to exceed $3,001,638.00 Director of Engineering and Utility Services Noreen Housewright presented this item to the committee noting this contract provides professional engineering services for the design of the Small Hill Pump Station Expansion/Improvements. The Small Hill Pump Station Expansion and additional facility improvements will expand the Pump Station by 5.1 Million Gallons per Day (MGD) which will provide additional pumping capacity to the 660 Pressure Plane as well as improving site operations and replacing aging infrastructure. The project includes services for design, construction bid, award support and construction phase services for two separate bid packages. Bid Package No. 1 includes Ground Storage Tank (GST) improvements and recoating, shed relocation, new flushing truck facility, water line relocation, parking improvements and demolition of existing metal buildings. Bid Package No. 2 includes a new pump station facility, generator, chemical feed, existing parking lot and drainage improvements. A physical model of the pump station, Survey, Surface Utility Engineering (SUE), and Geotechnical are also included. The Pump Station Expansion/Improvements were recommended in the 2024 Water Master Plan Update to increase pumping capacity and address the aging infrastructure at the Pump Station. Upon approval, design for Bid Package No.1 is slated to begin in January 2025 and be complete in December 2025 with construction completion in August 2027; Design for Bid Package No. 2 will be complete in July 2026 with construction completion in December 2028. Motion to recommend approval of this agenda item to City Council made by Council Member Headen, seconded by Council Member Shotwell. The motion carried unanimously. 14. Change Order 1 to Contracts for Water and Wastewater Replacement Services with North Texas Contracting, Inc. (Primary vendor) and Lopez Utilities Contractor, LLC (Secondary vendor) to increase the annual contract amount by $1,000,000.00, increasing the annual contract amount to a total not to exceed $5,000,000.00 Ms. Housewright presented this item to the committee noting that due to the current increase in volume of projects, Utility Services requests an increase to the annual contract amounts. Motion to recommend approval of this agenda item to City Council made by Council Member Shotwell, seconded by Council Member Headen. The motion carried unanimously. 15. Construction Contract with Landmark Structures I, LP for the Lakeview 2.0 Million Gallon (MG) Elevated Storage Tank (EST) Project in the total amount of $17,942,000.00 for Base Bid; Materials Testing with TEAM Consultants, Inc. for $36,661.50; In-House Engineering in the amount of $179,402.00; and a 5% Construction Contract Contingency in the amount of $897,010.00 for a total project cost of $19,055,073.50 Ms. Housewright presented this item to the committee noting this contract provides for construction services which includes furnishing all labor, material, equipment and performing all work to construct the Lakeview 2.0 Million Gallon (MG) Elevated Storage Tank (EST). This includes construction of appurtenances, site improvements, and a water line extension from the proposed EST to the water line on US287. City Council Development Committee – December 17, 2024 Page 3 of 5  Motion to recommend approval of this agenda item to City Council made by Council Member Headen, seconded by Council Member Shotwell. The motion carried unanimously. 16. Purchase of Wastewater and Tap Repair Services for the Repair of Twelve (12) City Wastewater Pipelines from Southern Trenchless Solutions, LLC in an amount not to exceed $302,313.00 through a national cooperative agreement with Buyboard Ms. Housewright presented this item to the committee noting Utility Services is requesting the purchase of wastewater and tap repair services (from tap to cleanout) for the repair of twelve (12) wastewater pipelines through a master cooperative agreement with Buyboard in an amount not to exceed $302,313.00. The pipes have various types of obstructions, including but not limited to, broken and offset pipes. The twelve locations were discussed as well as the BuyBoard process. Motion to recommend approval of this agenda item to City Council made by Council Member Shotwell, seconded by Council Member Headen. The motion carried unanimously. 17. Annual Contract for Software and Maintenance Services for Electronic Water Meters with Itron, Inc. in an amount not to exceed $226,090.28 for the initial term. This contract will be for an initial one-year term with the option to renew for four additional one-year periods with price increases each year thereafter, totaling $1,330,971.40 if all extensions are exercised Ms. Housewright presented this item to the committee noting the annual contract is for software and maintenance services for the City of Grand Prairie Utility Services Department for an initial one-year term with the option to renew for four additional one-year periods. Motion to recommend approval of this agenda item to City Council made by Council Member Headen, seconded by Council Member Shotwell. The motion carried unanimously. 18. Annual Contract for Itron water meter hardware with Republic Meter, Inc. in an amount not to exceed $817,254.40 annually. This contract will be for an initial one-year term with the option to renew for four additional one-year periods totaling $4,086,272.00 if all extensions are exercised Ms. Housewright presented this item to the committee noting the annual contract is for Itron water meter hardware for the City of Grand Prairie Utility Services Department. Materials include but are not limited to maintenance hardware for electronics. This hardware is installed on all water meters and infrastructure to receive electronic water billing reads. Motion to recommend approval of this agenda item to City Council made by Council Member Shotwell, seconded by Council Member Headen. The motion carried unanimously. 19. Construction Contract with Gra-Tex Utilities, Inc. for the Phase 3 Water Line Extension Project in the total amount of $5,320,513.00 for Base Bid; Materials Testing with Alliance Geotechnical Group for $26,460.00; In-House Engineering in the amount of $53,205.13; and a City Council Development Committee – December 17, 2024 Page 4 of 5  5% Construction Contract Contingency in the amount of $266,025.65 for a total project cost of $5,666,203.78 Ms. Housewright presented this item to the committee noting this contract provides for construction services which includes furnishing all labor, material, equipment and performing all work to construct the Phase 3 Water Line Extension consisting of approximately 6500 LF of 18” water line parallel to the Phase 2 18” water line, 5510 LF of 24” water line from the Phase 2 connection point along Davis Drive to Prairie Ridge Boulevard, and all associated appurtenances. The construction of the 24-inch water transmission main along US 287 will connect the existing 18-inch water line at the intersection of Davis Drive and US 287 to the existing 24-inch water line along US 287.These improvements were identified in the 2024 City Water Master Plan to connect the South Sector water distribution systems between Mansfield and Midlothian water supplies. Additionally, this project will connect to the Lakeview Elevated Storage Tank. Motion to recommend approval of this agenda item to City Council made by Council Member Headen, seconded by Council Member Shotwell. The motion carried unanimously. EXECUTIVE SESSION No executive session was held. CITIZEN COMMENTS There were no citizen comments. ADJOURNMENT Chairman Del Bosque adjourned the meeting at 4:26 p.m. Chairman Mike Del Bosque City Council Development Committee – December 17, 2024 Page 5 of 5