City Council Development Committee

CITY OF GRAND PRAIRIE CITY COUNCIL DEVELOPMENT COMMITTEE CITY HALL - COUNCIL BRIEFING ROOM, 300 W. MAIN STREET TUESDAY, FEBRUARY 18, 2025 AT 3:30 PM MINUTES CALL TO ORDER Chairman Del Bosque called the meeting to order at 3:30 p.m. Present Chairman Mike Del Bosque Council Member Jacquin Headen Council Member Tony Shotwell STAFF PRESENTATIONS CONSENT AGENDA Chairman Del Bosque asked if the committee had question on any of the Consent Agenda items. There were none. Council Member Shotwell moved, seconded by Council Member Headen, to approve agenda item one and recommend approval to council of agenda items two through seven. The motion carried unanimously. 1. Minutes of the January 21, 2025 City Council Development Committee Meeting Approved on Consent Agenda 2. Ordinance abandoning a 0.856-acre (37,300 square foot) portion of street right-of-way located adjacent to 10805 Davis Drive and 10815 Davis Drive, and authorizing the City Manager or his designee, to execute a Quitclaim Deed transferring said abandoned right-of-way to Knox Street Partners No. 30, Ltd. Approved on Consent Agenda 3. Authorize and confirm the purchase of a permanent drainage easement and a temporary construction easement located on a portion of Lot A, Block 1, Lake Park North addition, commonly known address of 2598 Kingswood Boulevard, Tarrant Co., Texas from Lakes Parks North Homeowners Association for a total sum of $2,500.00, plus anticipated closing costs not to exceed $1,000.00, for a total cost of $3,500.00 Approved on Consent Agenda 4. Authorize and confirm the dedication of a permanent drainage easement from Prairie Ridge Capital Corp. to the City on 0.009 acres of property located southwest of the intersection of Lakeview Drive and Highway 287 to allow overflow from the proposed elevated storage tank Approved on Consent Agenda City Council Development Committee – February 18, 2025 Page 1 of 6  5. Authorize and confirm the dedication of a permanent water line easement and temporary construction easement from Prairie Ridge Capital Corp. for the Lakeview Elevated Storage Tank project Approved on Consent Agenda 6. Authorize and confirm the purchase of Permanent Water Easement and Temporary Construction Easement located in the a portion J.D. Ellis Survey, Abstract 1274 and the Joseph Stewart Survey, Abstract 961, Ellis County, commonly known address of 5728 Lakeview Drive, Midlothian, Ellis County, Texas, from Toni R. Hendrick for $12,014.00, the appraised value plus the requested settlement increase of $4,806.00 for a total purchase price of $16,820.00, plus anticipated closing costs of up to $2,500.00 for a total cost of $19,320.00 Approved on Consent Agenda 7. Reject all Bids from RFB #25008 for Electrical Services for Electrical Maintenance and Repair Services Approved on Consent Agenda ITEMS FOR INDIVIDUAL CONSIDERATION 8. Resolution ratifying and approving the City’s application to the United States Department of Transportation (DOT) for Connecting Communities FY2025 RAISE Grant Program funding for the City’s International Corridor Project in the amount of $21,765,480.00; and Authorizing the City Manager, or his designee, to accept, reject, alter, or terminate the grant, if awarded Managing Director Lisa Norris presented this item to the committee noting the City Manager’s Office is seeking ratification of our application to the United States Department of Transportation (DOT) for Connecting Communities FY2025 RAISE Grant Program funding for the City’s International Corridor Project (on Pioneer Parkway from the city’s eastern border at Mi Familia Park, to the western border at Asia Times Square) in the amount of $21,765,480. The purpose of this project is to improve walkability and safety for our residents on this main thoroughfare, including a new five-foot sidewalk on the south side (4-miles) and an eight to ten foot shared-use path on the north side of Pioneer Parkway (5-miles), as well as crosswalk improvements at catalyst intersections. This project will significantly enhance the area through incorporation of urban design streetscape elements, landscaping improvements, solar lighting and benches along the path connecting vibrant cultures of our residents and community. There is no drainage component to this grant. The grant application deadline was January 30, 2025. There is no cash match for this grant. All funds received from this grant must be obligated by September 30, 2029, and expended by September 30, 2034. Chairman Del Bosque asked staff to add to an upcoming agenda a 2024-2025 grant update presentation from Stephen Hofmann, President of Lone Star Consulting. Council Member Headen asked that Mr. Hofmann bring his team or some of his team as well. Planning and Zoning Director Rashad Jackson gave a brief update on the International Corridor. Motion to recommend approval of this item to City Council made by Council Member Headen, seconded by Council Member Shotwell. The motion carried unanimously. City Council Development Committee – February 18, 2025 Page 2 of 6  9. Resolution ratifying and approving the City’s application to the United States Department of Transportation (DOT) for Connecting Communities FY2025 RAISE Grant Program funding for the Joe Pool Lake Pedestrian Bridge Project in the amount of $19,623,000.00; and authorizing the City Manager, or his designee, to accept, reject, alter, or terminate the grant, if awarded Ms. Norris presented this item to the committee noting the City Manager’s Office is seeking ratification of our application to the United States Department of Transportation (DOT) for Connecting Communities FY2025 RAISE Grant Program funding for the City’s Joe Pool Lake Pedestrian Bridge Project in the amount of $19,623,000.00. This grant requires a 20% match which is $3,924,600.00 and would be funded in our CIP for FY2026, should the grant be awarded. This project creates safe pathways for pedestrian bicycling and walking to connect our community and provide improved, safe access for our citizens. The safety of our residents, adults and children, is a top priority to provide a safe pathway across Joe Pool Lake, thereby providing access to beautiful parks, amenities, and bordering communities. This connectivity is key for our residents and contributes to our growing economy and the vibrance of our lives. The grant application deadline was January 30, 2025. All funds received from this grant must be obligated by September 30, 2029, and expended by September 30, 2034. Motion to recommend approval of this item to City Council made by Council Member Headen, seconded by Council Member Shotwell. The motion carried unanimously. 10. Change Order No. 6 to the Contract with Felix Construction Company for the Southwest Sector Pump Station Phase 2 Project in the amount of $163,932.02 to add construction scope services for said Project, bringing the total contract amount to $8,198,571.32 Director of Engineering/Utility Services Noreen Housewright presented this item to the committee noting amendment/change Order No. 6 in the net amount of $163,932.02 provides for dewatering during construction activities, remote terminal unit and prime control hardware and software modifications, duct banks extension for Oncor electric power feed, butterfly valve actuator modification to electric remote control, existing manhole modifications and radio frequency modifications for pump station communications. The change order will also amend the completion date to October 27, 2025. Motion to recommend approval of this item to City Council made by Council Member Shotwell, seconded by Council Member Headen. The motion carried unanimously. 11. Resolution authorizing the City Manager to Enter into an Advance Funding Agreement (AFA) Amendment with the State of Texas through the Texas Department of Transportation (TxDOT) for additional scope of work for the Replacement of the Bridge on Duncan Perry Road over Johnson Creek in the estimated amount of $1,382,237.00 for a total estimated project cost to the City of $7,044,744.00 Ms. Housewright presented this item to the committee noting an amendment is needed to incorporate additional items not accounted for in the second Advance Funding Agreement. These items are germane to completion of the project. The additional items include geotechnical services, survey work, hydraulic analysis, traffic control plans, right-of-way maps, and relocation of Trinity River Authority’s (TRA) 54-inch sanitary sewer line. The amended items do not qualify for state or federal funding participation and thus are 100% City funded. City Council Development Committee – February 18, 2025 Page 3 of 6  Chairman Del Bosque inquired when this project was approved. Ms. Housewright said the project was approved July 2019 and the betterment was approved in 2023. Ms. Housewright provided clarification to Council Member Shotwell's inquiry of the total project cost and the funding of the additional $1,382, 237.00 to be paid from the wastewater account. Motion to recommend approval of this item to City Council made by Council Member Shotwell, seconded by Council Member Headen. The motion carried unanimously. 12. CPA-25-01-0002 – Comprehensive Plan Amendment – South Grand Prairie Thoroughfare Plan and Map. Ordinance Amending the 2018 Comprehensive Plan by Updating the Master Thoroughfare Plan and Map Specific to the Area located Southwest of US 287 and North of US 67. City of Grand Prairie and City of Grand Prairie Extraterritorial Jurisdiction, Ellis County, Texas, Johnson County, Texas Transportation and Mobility Services Planner Bett Huntsman presented this item to the committee noting this is to amend the 2018 Comprehensive Plan by updating the Master Thoroughfare Plan and Map specific to the area located southwest of US 287 and north of US 67. The amendment requested by staff is to support the planned development as established through the adopted development agreement between the City of Grand Prairie, Provident Realty Advisors, Inc. and its affiliates, and Prairie Ridge Municipal Management District No. 1. Chairman Del Bosque asked if this included the extension of 360. Mr. Huntsman said it did not, as the alignment study is still pending. Staff provided clarification on Council Member Shotwell's inquiry on Level-of-Service D or higher presented. Motion to recommend approval of this item to City Council made by Council Member Headen, seconded by Council Member Shotwell. The motion carried unanimously. 13. Agreement with Union Pacific Railroad (UPRR) for reimbursement of UPRR’s cost for Third- Party Preliminary Engineering Services related to the widening of West Jefferson Street Capital Improvement Project in an original contract amount not to exceed $65,000; Authorize contract value increases by an amount not to exceed $20,000 as a contingency for a total authorized amount not to exceed $85,000 Director of Transportation and Mobility Caryl DeVries presented this item to the committee noting that on November 15, 2022, the Grand Prairie Council approved an Interlocal Agreement (ILA) between the City of Grand Prairie and Tarrant County, Texas for assistance in the design and reconstruction of Jefferson Street between Great SW Pkwy and SW 23rd Street. The design consultant for the city was retained by Council action in December of 2022 and the project is expected to be bid for construction in late 2025/early 2026. The widening project will likely result in modifications to the UPRR crossing at about 2500 West Jefferson Street. The project cannot proceed to construction without UPRR’s authorization. UPRR requires the city to pay for all pre-engineering and construction costs. This agreement requires the city to reimburse UPRR for all pre-engineering costs, including but not limited to field diagnostic(s) and inspections; plan, specification, and construction review; project design; preparation of project estimate or other work performed by the railroad meetings and travel. If UPRR approves the project, the city will be required to fund the necessary City Council Development Committee – February 18, 2025 Page 4 of 6  improvements to the railroad and execute a construction and maintenance agreement with UPRR. Council Member Headen inquired on the timeline for this project. Ms. DeVries said it would be 6 months. Council Member Shotwell asked if the reconstruction is in the Grand Prairie city limits only. Ms. DeVries answered in the affirmative. Chairman Del Bosque asked if the not to exceed amount is realistic. Ms. DeVries said it is. Deputy City Manager Megan Mahan recommended staff give a project status update to the committee at a later time. Motion to recommend approval of this item to City Council made by Council Member Shotwell, seconded by Council Member Headen. The motion carried unanimously. 14. Annual contract for precast concrete walls from Future Outdoors, LLC in an amount up to $1,000,000.00 annually. This contract will be for an initial one year term with the option to renew for four additional one-year terms totaling up to $5,000,000.00 Ms. DeVries presented this item to the committee noting the annual contract with Future Outdoors, LLC will be used to install and repair precast concrete walls throughout the city for Street Services and other departments projects. Chairman Del Bosque voiced his opposition with the annual contracts presented with the option to renew for additional years and asked if it is possible to do a one-year term contract without the option to renew for four additional one-year terms. Ms. Mahan said contracts with the option to renew for additional years allows the city's Purchasing Department to work effectively and efficiently when negotiating contracts. Deputy City Attorney Julie Dosher added contracts with an option to renew could also provide potential savings for the city. Council Member Headen mentioned the Future Outdoors, LLC is not located in Grand Prairie. Ms. DeVries concurred and said the notice of the bid was sent to 286 vendors, 111 of which are Historically Underutilized Business/Minority Women Owned Business Enterprise and 37 were local vendors and one responsive bid was received from Future Outdoors, LLC. Motion to recommend approval of this item to City Council with the amendment of the contract with Future Outdoors, LLC for an initial one-year term with the option to renew for two additional one-year terms made by Council Member Headen, seconded by Council Member Shotwell. The motion carried unanimously. 15. Annual contract for the restoration of pavement and sidewalks disturbed through the execution of utility cuts to Palmer Hall Construction, LLC in an amount not to exceed $1,497,970.00 annually. This contract will be for an initial one-year term with the option to renew for four additional one-year periods totaling $7,489,850.00 if all extensions are exercised. Award secondary to New Star Grading & Paving Co. (not to exceed $2,216,990.00 annually) and a tertiary to Straight Line Sawing & Sealing, Inc. (not to exceed $2,629,725.00 annually). Secondary and tertiary awardee will be used if primary is unable to fulfill the needs of the City Ms. DeVries presented this item to the committee noting the annual contract with Palmer Hall Construction, LLC will be used for the restoration of pavement and sidewalks disturbed through the execution of utility cuts. Ms. DeVries added New Star Grading & Paving Co. (secondary) and Straight Line Sawing & Sealing, Inc. (tertiary) will be used if the primary City Council Development Committee – February 18, 2025 Page 5 of 6  vendor, Palmer Hall Construction, LLC cannot fulfill the needs of the city. All contracts will be for an initial one-year term with the option of renewal for four additional one-year periods. Council Member Shotwell noted the considerable cost difference from the primary vendor to the secondary and tertiary vendors. Ms. DeVries concurred and noted the bid received from Palmer Hall Construction LLC met specifications including cost, qualifications, references and past relationships with city or other municipalities. Motion to recommend approval of this item to City Council made by Council Member Shotwell, seconded by Council Member Headen. The motion carried unanimously. EXECUTIVE SESSION No executive session was held. CITIZEN COMMENTS There were no citizen comments. ADJOURNMENT Chairman Del Bosque adjourned the meeting at 4:07 p.m. Chairman Mike Del Bosque City Council Development Committee – February 18, 2025 Page 6 of 6