City Council Development Committee

CITY OF GRAND PRAIRIE CITY COUNCIL DEVELOPMENT COMMITTEE CITY HALL - COUNCIL BRIEFING ROOM, 300 W. MAIN STREET TUESDAY, MARCH 18, 2025 AT 3:30 PM MINUTES CALL TO ORDER Chairman Del bosque called the meeting to order at 3:31 p.m. PRESENT Chairman Mike Del Bosque Council Member Tony Shotwell ABSENT Council Member Jacquin Headen STAFF PRESENTATIONS 1. Water Utility Customer Service System Replacement Project Utility Customer Service Superintendent Tonja Woody provided an overview and update of the Water Utility Customer Service System replacement project noting planned launch of June 2, 2025. Ms. Woody said multiple communication channels are being used to maximize awareness via print, online/digital and other forms. Ms. Woody also presented the targeted communication planned for City Council, businesses and digital inexperienced groups including various support initiatives planned post go live. Council Member Shotwell asked the ratio of payments received online and via mail. Ms. Woody said 70% of the payments are received online or via phone and 30% are received via mail. Council Member Shotwell mentioned another form of outreach is to add this item to upcoming Board and Commissions meeting agendas. Deputy City Manager Megan Mahan said they would certainly look into this option. Council Member Shotwell request a sample copy of the industrial and commercial bill for his review. The committee thanked Ms. Woody for the presentation. 2. Presentation of Downtown Roadway Projects Transportation and Mobility Director Caryl DeVries gave the presentation noting an overview of the project, timelines of the construction, roundabout at Main Street and Jefferson Street intersection, roundabout landscape rendering, Jefferson Street rebuild from Cimarron Trace to SH161, downtown Main Street and Center Street Straza and Jefferson Street widening. The committee thanked Ms. DeVries for the presentation. City Council Development Committee – March 18, 2025 Page 1 of 4 CONSENT AGENDA Chairman Del Bosque asked Council Member Shotwell if he had any questions on the Consent Agenda items. There were none. Council Member Shotwell moved, seconded by Chairman Del Bosque, to approve agenda item three and recommend approval to council of agenda items four through ten. The motion carried unanimously. 3. Minutes of the February 18, 2025 City Council Development Committee Meeting Approved on Consent Agenda 4. Contract for the purchase of Annual Comprehensive Water and Wastewater Rate Study Services from NewGen Strategies and Solutions, LLC in the amount of $74,333.00 Approved on Consent Agenda 5. Annual contract for the purchase of irrigation repair services from Greycon, Inc. in an amount of up to $50,000.00 annually. This contract will be for a one-year initial term with the option to renew for up to four additional one-year terms, totaling up to $250,000.00 if all extensions are exercised Approved on Consent Agenda 6. Contract for the purchase and installation of Intelligent Transportation Systems (ITS) communication devices and infrastructure for Phase 1 replacement of obsolete network switches with Consolidated Traffic Controls, Inc in the amount of $130,121 Approved on Consent Agenda 7. Resolution authorizing the City Manager to file applications with the Federal Transit Administration (FTA) for federal transportation grant assistance; to file annual certifications, assurances, and other documents required by the FTA; and to execute grant and cooperative agreements with the FTA on behalf of the City, as mandated by FTA regulations Approved on Consent Agenda 8. Authorize and confirm the purchase of a sanitary sewer easement and temporary construction easement located on a portion of Lot 2, Block B of the Enterprise Commercial Park addition, commonly known address of 1102 Enterprise Drive, Grand Prairie, Dallas County, Texas, from SecurCare Moveit McAllen, LLC for $10,877.00, the appraised value plus the requested settlement increase of $5,123.00 for a total purchase price of $16,000.00, plus anticipated closing costs of up to $2,500.00 for a total cost of $18,500.00; Authorize the City Manager to execute any and all legal instruments necessary for the same Approved on Consent Agenda 9. Authorize and confirm the purchase of Permanent Water Easement and Temporary Construction Easement located on a portion William Gardner Survey, Abstract 1274 and the Joseph Lawrence Survey, Abstract 616, Ellis County, address of Highway 287 (Ellis Co. Tax Acct. No. 186711), City Council Development Committee – March 18, 2025 Page 2 of 4  Midlothian, Ellis County, Texas, from 287/661 J.V., a Texas joint venture, for $74,033.00, the appraised value and total purchase price, plus anticipated closing costs of up to $4,500.00 for a total cost of $78,533.00; authorize the City Manager or his designee to execute the same Approved on Consent Agenda 10. License Agreement with Jefferson Kirbybrook, LLC to allow the construction of six (6) sections of retaining walls over various public easements and uses shown on the final plat for the Kirbybrook, Block A, Lots 1X, 2-6 and Block B, Lots 1X, 2, 2-X and 4-7 of the proposed Jefferson Kirbybrook Addition, (1) 3501 S. Great Southwest Parkway, (2) 2401 Kirbybrook Boulevard, and (3) 2421 Kirbybrook Boulevard, and authorizing the City Manager or his designee, to execute the same Approved on Consent Agenda ITEMS FOR INDIVIDUAL CONSIDERATION Ms. DeVries gave a brief presentation on items eleven and twelve, with no questions from the committee. Chairman Del Bosque asked Council Member Shotwell if he had any questions on items thirteen, fourteen and fifteen and if they could consider one motion for the Items for Individual Consideration. Motion to recommend approval of items eleven through fifteen to City Council made by Council Member Shotwell, seconded by Chairman Del Bosque. The motion carried unanimously. 11. Award construction contract to IBCTX, LLC for the Pollock Place and Trinity Boulevard Bridges Erosion Mitigation Project in an amount not to exceed $756,737.00 Approved 12. Contract for the purchase of traffic signal equipment and highway safety/traffic control products with Cubic ITS, Inc. through a national interlocal agreement with BuyBoard. The term of the contract is for 14-months ending May 31, 2026, in an amount not to exceed $225,000.00 Approved 13. Contract with Southwest Research Institute for Lonestar software upgrade, configuration, training, maintenance, and support to provide connectivity with the Texas Department of Transportation Traffic Management Center in the amount of $119,000 for a one-year term with four annual renewals starting at $101,000 for the first renewal with an annual increase of less than 7% each year thereafter totaling $565,118 if all renewals are exercised Approved 14. Ordinance amending the FY 2024/2025 Capital Improvements Projects Budget to allocate $600,000 of unobligated Street Capital Project Funds to the GSWP Avenue K to Fountain Pkwy Project; Authorize an Interlocal Agreement between the City of Grand Prairie and Tarrant County, Texas through which Tarrant County will reimburse Grand Prairie $600,000 for City Council Development Committee – March 18, 2025 Page 3 of 4  engineering design costs related to the design of North Great Southwest Parkway Phase 2 from Fountain Parkway to Avenue K Approved 15. Contract to furnish and install Dynamic Messaging Signs (DMS) and Closed-Circuit Television (CCTV) along IH 30 and SH 180 with Traffic Control Devices, LLC DBA Florida Traffic Control Devices, Inc in the total amount of $1,917,658.02 Approved EXECUTIVE SESSION No executive session held. CITIZEN COMMENTS There were no citizen comments. ADJOURNMENT Chairman Del Bosque adjourned the meeting at 4:04 p.m. Chairman Mike Del Bosque City Council Development Committee – March 18, 2025 Page 4 of 4