City Council Development Committee

CITY OF GRAND PRAIRIE CITY COUNCIL DEVELOPMENT COMMITTEE CITY HALL - COUNCIL BRIEFING ROOM, 300 W. MAIN STREET TUESDAY, MAY 20, 2025 AT 3:30 PM MINUTES CALL TO ORDER Chairman Mike Del Bosque called the meeting to order at 3:31 p.m. Present Chairman Mike Del Bosque Council Member Jacquin Headen Council Member Tony Shotwell STAFF PRESENTATIONS 1. University of Texas at Arlington Loyd Park Cabin Design Dr. Barbara Marini and Dr. Arden Stephenson presented to the committee on the collaborative effort between the City of Grand Prairie, the Institute for Urban Studies, and the Interior Design Program at the University of Texas at Arlington to refurbish the cabins at Loyd Park. The project aims to enhance the cabins' functionality while honoring and preserving their distinctive regional themes, celebrating both the natural beauty and the cultural heritage of Texas. Each cabin will be uniquely designed to reflect one of Texas’s four major regions, drawing on the state's diverse landscapes and cultural identities as a conceptual foundation. The presentation covered the overall project scope, primary goals, and design concepts. Both interior and exterior scopes of work were reviewed, with emphasis on integrating regional influences into design elements to enrich aesthetic appeal, functionality, and the overall guest experience. The committee expressed its gratitude to the city staff, the Institute of Urban Studies, and the students of the Interior Design Program at the University of Texas at Arlington for their outstanding creativity and dedication in helping to fulfill the city's vision for restoring the Loyd Cabins as functional, educational, and recreational spaces—ensuring a welcoming and historically rich experience for all visitors. 2. Discussion of DSF Miller 67 Service Agreement and Voluntary Annexation Request Regarding Property Generally Located Approximately 2,388 ft. North of US 67 and on the West Side of Miller Rd. Assistant Director of Planning and Development, Savannah Ware gave a brief presentation regarding a service agreement and voluntary annexation of approximately 157 acres located within the City of Grand Prairie's Extraterritorial Jurisdiction. The property is designated for the DSF Miller 67 development, with plans to establish a data center. Ms. Ware presented the concept plan, which includes six buildings and a proposed substation, and outlined the forthcoming steps in the project. City Council Development Committee – May 20, 2025 Page 1 of 5 CONSENT AGENDA Ms. Mahan asked the committee if they had questions on any of the consent agenda items. Council Member Headen noted that she missed the previous month's meeting and inquired why all the items were placed on the consent agenda. Ms. Mahan explained that given the limited time available, the agenda was structured in this manner to enhance efficiency, adding that any item could be pulled from the consent agenda and discussed under items for individual consideration if needed. Council Member Headen expressed that she often has questions during the presentation of the item and prefers having the opportunity for discussion. She stated that, following today's meeting, she feels uncomfortable continuing with the current structure. Council Member Shotwell stated that if the City Council Development Committee meetings are moved to the amended proposed dates under consideration, it would allow sufficient time to return to an agenda format that includes both consent and individual consideration items, as the meeting would no longer immediately precede the City Council meeting. Council Member Headen responded that her preference is to keep the meetings on Tuesdays at 3:30 p.m., preceding the City Council meeting, and to maintain the agenda format with items placed on both consent and individual consideration. Chairman Del Bosque noted that the proposed amended meeting dates were being considered to accommodate a scheduling conflict raised by Council Member Shotwell. The committee agreed to move the June meeting to June 4, 2025, at 4:00 p.m. and to re-evaluate the proposed amended schedule, with plans to bring it back for further consideration at the June 4, 2025, meeting. Council Member Shotwell asked for clarification on consent agenda item eleven, expressing his frustration regarding the condition of the road and noted that he did not see any allocation for this project in the Capital Improvement Plan funds. Engineering/Utility Services Director Noreen Housewright and Transportation and Mobility Director Caryl DeVries provided additional feedback on the timeline and project. Ms. Mahan clarified that the initial phase of the project will be funded through current year Water and Wastewater funds. Chairman Del Bosque inquired where any minor repairs could be completed in the meantime. Ms. Mahan responded that this particular street has been a significant challenge and has deteriorated to the point where it now requires full reconstruction. There being no further questions, Council Member Headen moved, seconded by Council Member Shotwell to approve consent agenda item three, consent agenda item four as noted and recommend approval to council on consent agenda items five through twenty-four. The motion carried unanimously. 3. Minutes of the April 15, 2025 City Council Development Committee Meetiong Approved on Consent Agenda 4. 2025 Amended City Council Development Committee Meeting Dates Approved on Consent Agenda noting the June meeting will be rescheduled. to June 4, 2025, at 4:00 p.m. The meeting schedule will be re-evaluated and brought back for consideration. 5. Professional Engineering Services contract with Shanks Architects Inc. dba JST Architects for the Grand Prairie Memorial Gardens and Mausoleum expansion project in the amount of City Council Development Committee – May 20, 2025 Page 2 of 5  $144,000, plus a 5% design contingency in the amount of $7,200, for a total project cost of $151,200 Approved on Consent Agenda 6. Annual Contract with Consolidated Traffic Controls, Inc. for traffic control and signal equipment for a period ending April 30, 2026, in an amount not to exceed $450,000 through a cooperative agreement with Houston-Galveston Area Council (HGAC) Approved on Consent Agenda 7. Appoint Charles Brewer as the City’s Voting Member and Reappoint Noreen Housewright as the City’s Alternative Member to the Fort Worth Wholesale Water/Wastewater Customer Advisory Committee Approved on Consent Agenda 8. Appoint Charles Brewer as the City’s Voting Member and Reappoint Noreen Housewright as the City’s Alternative Member to the TRA Regional Wastewater System Advisory Committee, Mountain Creek Regional Wastewater System Advisory Committee, Joe Pool Lake Water Supply Project Advisory Committee, and Lakeview Regional Water Supply Project Advisory Committee Approved on Consent Agenda 9. Professional engineering services contract with Halff Associates, Inc. for the West Fork Reclamation Feasibility Study in the amount of $66,698 Approved on Consent Agenda 10. Amendment # 1 to Professional Services Contract with Freese and Nichols, Inc. for additional design and hydrology & hydraulic (H&H) services for the Great Southwest Nature Park Project in the amount of $14,500, bringing the total contract amount to $59,500 Approved on Consent Agenda 11. Professional Engineering Services Contract with Gresham Smith for services related to the proposed Water and Wastewater Main Replacement/Rehabilitation Project on Small Street between N. Beltline Road and SE 17th Street in the amount of $280,190 Approved on Consent Agenda 12. Professional Engineering Services Contract with Gresham Smith for services related to the Cove Meadow Lift Station Improvements Project in the amount of $398,796 Approved on Consent Agenda City Council Development Committee – May 20, 2025 Page 3 of 5  13. Professional Engineering Services Contract with Gresham Smith for the detailed design of the Wastewater Main Replacement/Rehabilitation for TRA Basin 5.0J in the amount of $587,960 Approved on Consent Agenda 14. Authorize and confirm the dedication of a permanent water line easement and temporary construction easement located in the Joseph Stewart Survey, Abstract 961, Ellis County, commonly known address of 5394 US Highway 287, Midlothian, Ellis County, Texas, from Soap Box Partners LP, for the Phase 3 Waterline Extension project Approved on Consent Agenda 15. Authorize and confirm the dedication of a Screening Wall Easement and located on a portion of Lot 2, Block 1, Westchester Phase One-A Addition, commonly known address of 406 Hampton Circle, Grand Prairie, Dallas County, Texas from Barry A. Crews and Linda D. Crews to the City for anticipated recording costs of up to $60.00 for a total cost of $60.00; Authorize the City Manager to execute any and all legal instruments necessary for the same Approved on Consent Agenda 16. Authorize and confirm the acceptance of a dedication by quitclaim deed of approximately 100 square feet of right-of-way located on a portion of Lot 4-R-1, Block 1 of the Wildlife Commerce Park Addition, commonly known address of 2503 N. Belt Line Road, Grand Prairie, Dallas County, Texas, from CHI/Wildlife 8, L.P. for the anticipated recording fees not to exceed $200; Authorize the City Manager or his designee to execute any and all legal instruments necessary for the same Approved on Consent Agenda 17. Authorize and confirm the dedication of a permanent utility easement located in the John Spoon Survey, Abstract No. 1326, being a portion of Lot 1, Block 1, Landmark At The Grove Addition, commonly known address of 804 West Shady Grove Road, Grand Prairie, Dallas County, Texas from BLUSV I TX West Shady Grove Road LLC for the proposed improvements under CEP-24-0028; Authorizing the City Manager to execute any and all legal instruments necessary for the same Approved on Consent Agenda 18. Change Order No.5 to the Construction Contract with McMahon Contracting, LP for additional scope of work for the Davis Road Paving and Drainage Improvements project in the total amount of $64,205.49, bringing the total project cost to $4,440,063.18 Approved on Consent Agenda 19. Cooperative Agreement with Smith Pump Company, Inc. for Repair Services related to the repair of the Low Side Pump 1 that fills the City’s Small Hill Elevated Storage Tank and Bowles Elevated Storage Tank, in the amount of $59,010, through a cooperative agreement with BuyBoard Approved on Consent Agenda City Council Development Committee – May 20, 2025 Page 4 of 5  20. Ordinance amending Ordinance No. 11604-2024 for the FY 2024/2025 Operating Fund Budgets and Ordinance No. 11602-2024 for the FY 2024/2025 Capital Improvement Projects Budgets. Construction contract with Austin Filter Systems, Inc. for Fish Creek West Bank Stabilization Improvements in the total amount of $1,078,100.00 for Base Bid; a 5% construction contract contingency in the amount of $53,905.00; and materials testing with Geotex Engineering for $27,408.00 for a total project cost of $1,159,413.00 Approved on Consent Agenda 21. Ratification of an expenditure for an emergency 30-inch water line repair at the Small Hill Pump Station with North Texas Contracting, Inc. in the total amount of $732,469.24 Approved on Consent Agenda 22. Ratification of an expenditure for an emergency 8-inch water line repair near Grand Prairie High School with North Texas Contracting, Inc. in the total amount of $358,694 Approved on Consent Agenda 23. Ratification of purchase of two (2) wastewater submersible pump and motor assemblies from Pump Solutions, Inc. in the amount of $198,777.00 and the four-month rental of a bypass pump from Xylem Dewatering Solutions, Inc. in the amount of $50,000.00 for the Gifco Lift Station Approved on Consent Agenda 24. Ratification of an expenditure for an emergency lift station repair at Fire Station 7 at Lynn Creek with Peterson Pump and Motor Service, LLC in the total amount of $18,950 Approved on Consent Agenda ITEMS FOR INDIVIDUAL CONSIDERATION There were no items brought forward for discussion under individual consideration. EXECUTIVE SESSION No executive session held. CITIZEN COMMENTS There were no citizen comments. ADJOURNMENT Chairman Del Bosque adjourned the meeting at 4:19 p.m. Chairman Mike Del Bosque City Council Development Committee – May 20, 2025 Page 5 of 5