City Council Development Committee

CITY OF GRAND PRAIRIE CITY COUNCIL DEVELOPMENT COMMITTEE CITY HALL - COUNCIL BRIEFING ROOM, 300 W. MAIN STREET WEDNESDAY, DECEMBER 03, 2025 AT 4:30 PM MINUTES CALL TO ORDER Chairman Lopez called the meeting to order at 4:31 p.m. Present Chairman John Lopez Council Member Jacquin Headen Council Member Tony Shotwell STAFF PRESENTATIONS 1. Status Presentation on EPICenter Comprehensive Plan Update. An update to the City’s Comprehensive Plan focused on the area between Pioneer Parkway and Joe Pool Lake David P. Jones, Project Manager/Urban Planner at Freese and Nichols gave the presentation to the committee noting the plan schedule, engagement and input to date, vision and values, catalyst sites and next steps. CONSENT AGENDA Megan Mahan, Deputy City Manager, provided a brief summary of the consent agenda items, noting that no motion was required on consent agenda item three and advising the committee of the corrected caption for consent agenda item six. Chairman Lopez asked the committee if they had any questions regarding the consent agenda items. Council Member Headen requested clarification on consent agenda item seven, and Council Member Shotwell requested clarification on consent agenda item twelve. Council Member Shotwell moved, seconded by Council Member Headen, to approve consent agenda item two; to note that no motion was required on consent agenda item three; and to recommend approval to Council on consent agenda items four through fourteen, with the corrected caption for consent agenda item six. The motion carried unanimously. 2. Minutes of the October 27, 2025 City Council Development Committee Meeting Approved on Consent Agenda 3. Authorize and confirm the dedication of an Water Main Easement and a Utility Easement located a 147.75 acre tract of land in the J. Stewart Survey, Abstract No. 961, City of Grand Prairie, Ellis County Texas being part of Lot 27, Block 10, Cottonwood Creek Estates, Ellis County, Texas (ECAD ID No. 310066) from GP147, LLC to the City of Grand Prairie for anticipated recording costs of the two easements up to $75.00 each, for a total cost of $150.00; Authorize the City Manager to execute any and all legal instruments necessary for the same No Action Taken City Council Development Committee – December 03, 2025 Page 1 of 4  4. Authorize and confirm the dedication of an Sanitary Sewer Easement located on a portion of a 147.75 acre tract of land in the J. Stewart Survey, Abstract No. 961, City of Grand Prairie, Ellis County Texas being part of Lot 27, Block 10, Cottonwood Creek Estates, Ellis County Texas (ECAD ID No. 310066) from GP147, LLC to the City of Grand Prairie for anticipated recording costs of the easement up to $60.00 for a total cost of $60.00; Authorize the City Manager to execute any and all legal instruments necessary for the same Approved on Consent Agenda 5. Authorize and confirm the conveyance of five (5) total easements two (2) permanent sanitary sewer easements (parcel #’s 1 & 20), two (2) permanent sanitary sewer easements with temporary construction easements (parcel #’s 20 & 22), and one (1) temporary construction staging area easement (parcel #1) located in the Stephen B. McCommas Survey, Abstract No. 888, commonly known address of 3999 Robinson Road (DCAD Account # 65088740010240000), Grand Prairie, Dallas County, Texas, and the C. D. Ball Survey, Abstract No. 197, commonly known addresses of 2548 Sara Jane Parkway (TCAD Accounts #06986358 & # 07593457), and 2580 Sara Jane Parkway (TCAD Accounts #40011984 & # 40011992) Grand Prairie, Tarrant County, Texas to the Trinity River Authority (“TRA”) for the total appraisal values of $96,378.00, for its connections to the existing TRA Mountain Creek Relief Interceptor project, Segments 09MC-1 & 30MC-2; Authorize the City Manager or his designee to execute any and all legal instruments necessary for the same Approved on Consent Agenda 6. Authorize and confirm the dedication of a 13,068 square foot Temporary Construction Easement located on a portion of Lot 1, Big Cedar Ranch Addition in the William Linn Survey, Abstract No. 1725, commonly known address of 7200 Lake Ridge Parkway, Grand Prairie, Dallas County, Texas from Alluvium Development, Inc. to the City of Grand Prairie; Authorize the City Manager to execute any and all legal instruments necessary for the same Approved on Consent Agenda with Corrected Caption: Authorize and confirm the dedication of a 13,068 square foot Temporary Construction Easement located on a portion of property situated in the William Linn Survey, Abstract No. 1725, Grand Prairie, Dallas County, Texas, commonly known address of 7200 Lake Ridge Parkway, Grand Prairie, Dallas County, Texas from Alluvium Development, Inc. to the City of Grand Prairie; Authorize the City Manager to execute any and all legal instruments necessary for the same 7. Resolution authorizing the City Manager to enter into an Advance Funding Agreement (AFA) for Amendment #1 with the Texas Department of Transportation (TxDOT) for increased costs for the preliminary engineering, environmental, right-of-way acquisition, final design, and construction of the Veloweb Trail/ Mike Lewis Park project, authorizing the expenditure of $812,285.00 to TxDot for the State’s indirect costs. Project costs will be shared 80% by the federal government and 20% by the City Approved on Consent Agenda 8. An amended Resolution authorizing the City Manager to enter into an Advance Funding Agreement (AFA) with the State of Texas through the Texas Department of Transportation (TxDOT) for the Highway Safety Improvement Program (HSIP) to rebuild the traffic signal and make other improvements at the intersection of Great Southwest Parkway and Arkansas City Council Development Committee – December 03, 2025 Page 2 of 4  Lane. The estimated total construction cost of the project is $774,936, which will be 100% federally funded. The City is responsible for funding an estimated $63,435 towards project costs, along with the cost of engineering design and project overruns. Approved on Consent Agenda 9. An amended Resolution authorizing the City Manager to enter into an Advance Funding Agreement (AFA) with the State of Texas through the Texas Department of Transportation (TxDOT) for the Highway Safety Improvement Program (HSIP) to rebuild the traffic signal and make other improvements at the intersection of Great Southwest Parkway and Marshall Drive. The estimated total construction cost of the project is $751,406, which will be 100% federally funded. The City is responsible for funding an estimated $61,703.00 towards project costs, along with the cost of engineering design and project overruns Approved on Consent Agenda 10. Professional Engineering Services Contract with Freese and Nichols, Inc. for a proposed On- Call Water and Wastewater Hydraulic Modeling System in the amount of $200,000.00 Approved on Consent Agenda 11. Change Order No. 1 to Construction Contract with Austin Filter Systems, Inc. for Fish Creek West Bank Stabilization Improvements in the total amount of $117,779.83 for a total project cost of $1,195,879.83 Approved on Consent Agenda 12. Change Order No. 6 to Construction Contract with McMahon Contracting, L.P. for additional irrigation and pavement work for the Davis Road Paving and Drainage Improvements Project in the amount of $130,959.42, bringing the total project cost to $4,571,022.60 Approved on Consent Agenda 13. Contract for Services with Southern Trenchless Solutions, LLC for Wastewater Small Repairs Project Phase 1 in an amount up to $154,141.97 Approved on Consent Agenda 14. Contract for Services with Southern Trenchless Solutions, LLC for Wastewater Small Repairs Project Phase 2 in an amount up to $153,009.60 Approved on Consent Agenda ITEMS FOR INDIVIDUAL CONSIDERATION 15. Construction Contract with Western Municipal Construction of Texas, LLC for 2017 Clean Water State Revolving Fund (CWSRF) Water and Wastewater Improvements in the total amount of $8,573,405.00 for Base Bid; a 3% construction contract contingency in the amount of $257,202.15; and materials testing with TEAM Consultants, Inc. for $140,583.50 for a total project cost of $8,971,190.65 City Council Development Committee – December 03, 2025 Page 3 of 4  Noreen Housewright, Director of Engineering/Utility Services presented this item to the committee noting this project involves the rehabilitation of wastewater main at seven critical locations in the city and includes water main improvements at five of these seven locations. Council Member Shotwell asked if it budgeted and if it includes the street repairs. Ms. Housewright replied in the affirmative. Council Member Headen moved, seconded by Council Member Shotwell, to recommend approval of this item to Council as presented. The motion carried unanimously. 16. Ordinance amending Ordinance No. 11764-2025 for the FY2025/2026 Capital Improvements Projects Budget to create a Small St. Improvement Project Fund in the Stormwater CIP Fund and Street CIP Fund; Contract Amendment No. 1 to Professional Engineering Services Contract with Gresham Smith for additional engineering design services for the Small St. Improvement Project in the amount of $352,760.00, bringing the total contract amount to $632,950.00 Ms. Housewright presented this item to the committee noting the purpose of this amendment is to provide professional engineering services for the design of water and wastewater mains for Small Street between N. Beltline Road and SE 17th Street. These services included the preparation of Surface Utility Engineering (SUE), topographic documents, engineering design, bidding phase and construction phase services. Contact amendment #01 covers expanded engineering design services for roadway and drainage improvements to be completed in conjunction with the original utility scope of work. Council Member Shotwell moved, seconded by Council Member Headen, to recommend approval of this item to Council as presented. The motion carried unanimously EXECUTIVE SESSION No executive session was held. CITIZEN COMMENTS There were no citizen comments. ADJOURNMENT Chairman Lopez adjourned the meeting at 5:25 p.m. Chairman John Lopez City Council Development Committee – December 03, 2025 Page 4 of 4