City Council Meeting

CITY OF GRAND PRAIRIE CITY COUNCIL MEETING CITY HALL - COUNCIL CHAMBERS, 300 W. MAIN STREET TUESDAY, APRIL 06, 2021 AT 4:30 PM MINUTES CALL TO ORDER PRESENT Mayor Ron Jensen Mayor Pro Tem Jorja Clemson Deputy Mayor Pro Tem Mike Del Bosque Council Member John Lopez Council Member Cole Humphreys Council Member Jeff Wooldridge Council Member Jeff Copeland Council Member Greg Giessner STAFF PRESENTATIONS Mayor Jensen introduced Council-elect Dennis King. 1. Update on Short Term Rentals Code Compliance Manager Steve Collins introduced the Host Compliance Short Term Rentals program currently being used to track short term rental units throughout the city which currently includes one-hundred thirty-three units in Grand Prairie. Mr. Giessner asked if one becomes a problem with violations or citations are they allowed to be shut down. Audit Services Director Cathy Patrick advised the first payment has been received but the system is still being implemented and may provide information for properties that are not yet registered. City Attorney Megan Mahan advised at this point it would be hard to do so because there is pending litigation, but they are monitoring. Ms. Patrick said they do file liens on commercial properties that do not comply. Council Member Copeland advised the Public Safety Health and Environment Committee spent time reviewing this process. He added staff discovered an issue with rentals becoming party houses, and Code Compliance has done well to address it. Council Member Wooldridge noted he supports the program and thanked to staff. Presented 2. VIA Rideshare Transportation Director Walter Shumac advised this program is a transportation option which uses a smartphone application to call a vehicle and book a trip. He noted fees start at three dollars, it is funded by the Federal Transportation Administration (FTA) and would be currently administered at no cost to the city. Mr. Shumac said the grant covers three years; but City Council Meeting – April 06, 2021 Page 1 of 9  with ridership increase, there is an expectancy of additional grants. He indicated it can be operational this fiscal year and would have no interference with the Grand Connection Transit program currently in place which provides door-to-door service designed for citizens age 60 and older or for those who have a physical or mental disability and allows for wheelchair access. Mr. Shumac also noted some of the cons which include the requirement of a smartphone; no guarantee the grants will be available after the initial three years; and if the program is cancelled, staff would need to notify the FTA in writing and as well as notify all clients. Mr. Shumac advised this rideshare goes corner to corner and mimics public transportation which applies preset routes. Mayor Jensen asked how many VIA vehicles Arlington currently has. Mr. Shumac advised he would have to inquire and provide an update. Council Member Giessner asked if funding allows us to build a shade shelter at certain corners and if they could pick up multiple people heading to same location. Mr. Shumac said yes to both questions. Mayor Jensen asked for the approximate one-year cost. Mr. Shumac indicated it would be approximately 2.5 million dollars. Council Member Lopez mentioned other cities are using Uber and other transportation options and had some concerns these vehicles would only go to certain spots around the city with not a wide enough range. Presented 3. COVID-19 Update Deputy City Manager/Chief Operating Officer Steve Dye advised there has been a fourth surge of the virus in the United States over the past four weeks, possibly caused by multiple variants of the virus. He reviewed vaccination numbers in the United States and statistics from the Grand Prairie/Irving vaccination site. Mr. Dye noted the site is set to close on April 28th. He also provided an update on the Emergency Assistance Program indicating Grand Prairie United Charities has been serving as a third-party administrator in distributing rental assistance funding and noted over two-hundred fifty thousand dollars remain in unallocated state funds. Presented AGENDA REVIEW Mayor Pro Tem Clemson asked if Council had any questions on Consent items eight through twenty-nine of the consent agenda. She noted there would be a correction to item ten due to a typo in the dollar amount. Council Member Wooldridge asked for clarification of item twenty-one. Council Member Giessner stated those are projects that were stopped or delayed and now moving forward. Council Member Lopez advised he filed the proper paperwork with the City Secretary and would be recusing himself from hearing and voting on item thirty-one. EXECUTIVE SESSION The Mayor called a closed session at 5:12 p.m. pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss Section 551.071 “Consultation with Attorney” - Streaming Video Franchise Fees, Section 551.072 “Deliberation Regarding Real Property,” and Section 551.087 “Deliberations Regarding Economic Development Negotiations.” City Council Meeting – April 06, 2021 Page 2 of 9 RECESS MEETING Mayor Jensen adjourned the closed-door session, called the regular meeting back in session and recessed the meeting at 6:20 p.m. RECONVENE MEETING Mayor Jensen called the regular meeting to order at 6:30 p.m. Invocation was be led by Transportation Director Walter Shumac. Pledge of Allegiance to the US Flag and Texas Flag were led by Mayor Pro Tem Jorja Clemson. 4. Resolution Canvassing and Declaring Results of the March 27, 2021, Runoff Election to Fill a Vacancy for Unexpired Term of City Council Member District Two City Secretary Mona Lisa Galicia presented the resolution canvassing and declaring results of the March 27, 2021, runoff election. Mayor Pro Tem Clemson moved, seconded by Council Member Copeland, to approve the item. The motion carried unanimously. Adopted RES 5162-2021 4. Council Member District 2 Oath of Office and Certificate of Election Ms. Mahan administered the Oath of Office and presented the Certificate of Election to Mr. Dennis King who accepted the position as newly elected District Two Council Member. Presented and Accepted PRESENTATIONS 5. Proclamation Acknowledging Child Abuse Prevention Month Council Member Copeland read the proclamation which was presented by Mayor Jensen to the Alliance for Children. Presented 6. 2021 GPISD College Advisory Appreciation Week Council Member King read the proclamation which was presented by Mayor Jensen to the Grand Prairie ISD College Advisors. Presented CONSENT AGENDA City Council Meeting – April 06, 2021 Page 3 of 9  Mayor Pro Tem Clemson moved to approve, with the correction of a typo in Item 10 as noted in the Agenda Review to reflect the correct dollar amount of $3,878,500.00, items eight through twenty- nine of the Consent Agenda. Deputy Mayor Pro Tem Del Bosque seconded the motion which carried unanimously. 8. Minutes of the March 16, 2021, City Council Meeting Approved on Consent Agenda 9. Price Agreement Renewal for FleetFocus Software Maintenance and Support with AssetWORKS through a national inter-local agreement with Sourcewell, contract #022217- AWI. At an estimated annual cost of $48,046.00 for one year with the option to renew for two additional one-year periods totaling $144,138.00. If all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000.00 or 25% of the original maximum price so log as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms Approved on Consent Agenda 10. Price Agreement for Drainage Ditch Maintenance from DeAngelo Brothers (up to $775,700 annually). This agreement will be for one year with the option to renew for four additional one- year periods totaling $3,878.500 if all extensions are exercised. Authorize City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms Approved on Consent Agenda 11. Change order #4 with Pacheco Koch Consulting Engineers, Inc. in the amount of $27,000 to perform a hydraulic analysis of Johnson Creek for the proposed piers supporting the trail canopy awning, and coordination with Union Pacific Railroad requirements for a pedestrian trail canopy under existing railroad bridge for the Great Southwest Nature Park Approved on Consent Agenda 12. Change order #2 with William H. Company in the amount of $42,279.22 for reconstruction of existing concrete flume and rip-rap, additional drainage, grading, replacement of concrete trail sections, and supply and hauling of recycled concrete for soft trail development Approved on Consent Agenda 13. Authorize Increase in 2021 Municipal Access Line Fees for Use of Rights of Way by Certified Telecommunications Providers Approved on Consent Agenda 14. Purchase of one (1) new Chevrolet 2500HD double cab pickup with animal service body from Caldwell Country Baby Jacks II, for a total of $63,190 through an Interlocal Agreement with BuyBoard City Council Meeting – April 06, 2021 Page 4 of 9  Approved on Consent Agenda 15. Change Order/Amendment No. 3 with Merriman Anderson Architects (MAA) in the amount of $1,076,900 for additional design services associated with the enhanced and expanded EpicCentral project Approved on Consent Agenda 16. Change Order/Amendment No. 9 in the net amount of $18,939.38 with Axis Contracting, Inc. for Intersection Improvements at three locations (Lone Star Parkway/S. Belt Line Road, Great Southwest Parkway/Lake Ridge Parkway, and Jefferson Street/ South Carrier Parkway intersections) Approved on Consent Agenda 17. Construction Manager at Risk (CMAR) Contract with Hill & Wilkinson General Contractors (H&W) for pre-construction services for Phase Three of the Civic Campus Master Plan Project in the amount of zero dollars ($0) and approve a Construction Services Fee of 2.25% to be applied at a later time to the actual approved construction costs for the phase three renovation work Approved on Consent Agenda 18. The purchase of five (5) Portable Changeable Message Signs (PCMS) from Buyers Barricades in the amount of $14,500 each, for a total of $72,500 Approved on Consent Agenda 19. Price Agreement for Overtime Scheduling Software from PowerDetails Solutions (up to $15,076.78 annually). This agreement will be for one year with the option to renew for ten (10) additional one-year periods totaling $150, 767.80 if all extensions are exercised. Authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms Approved on Consent Agenda 20. Professional Services Agreement with Freese and Nichols to perform a Housing Analysis Study in the amount of $130,000 Approved on Consent Agenda 21. Ordinance amending the FY 2020/2021 Capital Improvements Projects Budget in the amount of $691,000 for park venue facility enhancements (Charley Taylor Recreation Center, Dalworth Recreation Center, Uptown Theater, Ruthe Jackson Center, Farmers Market, The Summit, Aquatics, Park Maintenance, McFalls Park Playground and Sycamore Park Playground) Adopted City Council Meeting – April 06, 2021 Page 5 of 9  ORD 10971-2021 22. Ordinance amending the FY 2020/2021 General Fund Budget; Transfer to the Grant Fund- Disaster Relief (300598) and project activity (COVIDASGN) for assignment to projects as designated by the COO and City Manager Adopted ORD 10972-2021 23. Ordinance amending the FY 20/21 Capital Improvement Projects Budget; Contract with The Home Depot in the amount of $430,115 for interior renovations of the Grand Prairie Water Revenue Customer Service office space, adjacent staff restrooms and previous City Manager Office space. In addition to the renovations contract with The Home Depot, staff is also recommending a five-percent (5%) owner construction contingency in the amount of $21,506, a furniture, fixtures and equipment (FF&E) allowance of $65,000, a $13,000 allowance for private office demolition and paint work, a $10,000 allowance for security system adjustments, a $20,000 allowance for data/IT/phone provisions and a $10,000 allowance for construction testing for a total funding request of $569,621 Adopted ORD 10973-2021 24. Ordinance amending the FY 20/21 Capital Improvement Projects Budget; Contract Amendment to Professional Engineering Services contract for Brent Street Storm Drain Improvements with Multatech in the amount of $11,825 Adopted ORD 10974-2021 25. Ordinance to sign required utility easement and right of way to cross under transmission lines from Oncor Electric Delivery Company LLC for extension of gravity flow wastewater line to corner of SH 360 and Webb Lynn Road Adopted ORD 10975-2021 26. Resolution of the Grand Prairie Incident Management Blocking Equipment Pilot Project and acceptance of reimbursement funds from the North Central Texas Council of Governments amounting to $65,900; and sign agreement and other related documents for reimbursable activities to City of Grand Prairie Adopted RES 5163-2021 City Council Meeting – April 06, 2021 Page 6 of 9  27. Resolution authorizing the submission of projects for consideration as part of the Tarrant County 2021 Bond Program Adopted RES 5164-2021 28. Resolution supporting the one-year continuation of the Police Department's Victim Assistance Program grant in the amount of $176,752 Adopted RES 5165-2021 29. Discussion and consideration of all matters incident and related to approving and authorizing publication of notice of intention to issue certificates of obligation in a principal amount not to exceed $17,000,000, including the adoption of a resolution pertaining thereto Adopted RES 5166-2021 PLANNING AND ZONING ITEMS TO BE TABLED 30. Z201101/CP201101 - Zoning Change/Concept Plan - Mixed Use at SH-360 and Davis Rd (City Council District 6). Zoning Change and Concept Plan for a mixed-use development that includes commercial, office, mixed and multi-family uses on about 41 acres. B. F. Howard Survey, Abstract No. 513, and Seth M. Blair Survey, Abstract No.135, City of Grand Prairie, Ellis County, Texas, zoned Agriculture, and generally located east of State Highway 360 and north of US Highway 287 Mayor Pro Tem Clemson moved, seconded by Deputy Mayor Pro Tem Del Bosque, to table this item. The motion carried unanimously. Tabled PLANNING AND ZONING FOR INDIVIDUAL CONSIDERATION 31. S201203 - Site Plan - Camp Wisdom Village (City Council District 4). Site Plan for Camp Wisdom Village, a multi-family and mixed-use development with 499 multi-family units and 16,000 sq. ft. of retail/restaurant uses on 26.778 acres. Tract 1G, Tract 2, and Tract 3, Memcan Hunt Survey, Abstract No. 758, City of Grand Prairie, Tarrant County, Texas, zoned PD-376, and generally located on the northeast corner of W Camp Wisdom Rd and Martin Barnes Rd (The Planning and Zoning Commission recommended approval by a vote of 8-0) Council Member Lopez recused himself and left the room prior to the consideration of this item as noted above. Chief Planner Savannah Ware presented the site plan which includes non- residential buildings and noted the proposal meets parking requirements. She reviewed the building designs and renderings and noted the amenities requirements are met. Ms. Ware City Council Meeting – April 06, 2021 Page 7 of 9  indicated the requested variances include side setbacks and noted staff does not object. She advised the Planning and Zoning Commission recommended approval and the Development Review Committee approves with obtainment of an access easement. Council Member Humphreys asked if this is the same developer who first brought this item forth for consideration. Ms. Ware confirmed it is. Council Member Del Bosque asked to note where the residential area is located. Ms. Ware indicated on the map provided. Council Member Copeland asked where access is located. Ms. Ware indicated on the map provided. Mr. Copeland asked if a curb cut has been placed. Ms. Ware confirmed it has. Council Member Del Bosque asked for the screening wall location and height. Ms. Ware indicated on the map provided and reviewed details of the height of building. Council Member Giessner moved, seconded by Mayor Pro Tem Clemson, to approve this item. The motion carried unanimously, 8-0. Council Member Lopez returned to the room. Approved PUBLIC HEARING ZONING APPLICATIONS 32. SU210301/S210301 - Specific Use Permit / Site Plan – Bush & Pioneer Centre (Council District 2). Specific Use Permit and Site Plan for drive through restaurant within Bush Pioneer Centre on 1.155 acres. Lot 5R, Block A, Bush Pioneer Centre Addition, City of Grand Prairie, Dallas County, Texas, zoned PD 351, within the 161 Corridor Overlay District, approximately located northeast of the intersect of SH161 and Arkansas Lane (The Planning and Zoning Commission recommended approval by a vote of 7-1) Ms. Ware presented details of this specific use permit and site plan for a drive-thru restaurant. Mayor Jensen asked the developer/architect, Mr. Daniel Ebarb, 1406 Moran Drive, Dallas, Texas, what businesses would be added at this location. Mr. Ebarb advised it is slated for pizza and one other type of restaurant, and maybe a salon. Ms. Ware indicated staff has no objections to the variance and noted the Planning and Zoning Commission approved. Council Member Lopez asked what changed from the previous request. Ms. Ware noted the drive-thru has been added. Council Member Wooldridge asked if a restaurant could be placed. Planning Director Rashad Jackson advised building code would dictate what is allowed there. Council Member Giessner asked what businesses would be added in that location as he is not supportive of drive thru restaurants. Mr. Jackson noted the zoning is there and if they meet conditions, they have that ability for a drive thru. Council Member Wooldridge noted the tenant may be “Dillas” which is something unique. Council Member Lopez asked what if the concept does not require a drive thru. Mayor Jensen advised they do not have to use it. Ms. Ware also confirmed if they do not need it after all, they do not have to use it. Council Member King moved, seconded by Deputy Mayor Pro Tem Del Bosque, to close the public hearing and approve this item with staff recommendations. Motion carried as voted on and indicated below: Voting Yea: Mayor Jensen, Mayor Pro Tem Clemson, Deputy Mayor Pro Tem Del Bosque, Council Member Lopez, Council Member Wooldridge, Council Member Copeland, Council Member King Voting Nay: Council Member Humphreys, Council Member Giessner City Council Meeting – April 06, 2021 Page 8 of 9  Adopted ORD 10976-2021 ITEMS FOR INDIVIDUAL CONSIDERATION 33. Public Hearing and consideration of an Ordinance amending Chapter 17, “Offenses and Miscellaneous Provisions”, by adding Article VII “Metal Recycling Entities” to the Code of Ordinances of the City of Grand Prairie, Texas; providing a Penalty Clause, a Savings Clause and a Severability Clause; and providing an Effective Date upon passage and publication Police Chief Daniel Scesney advised metal recycling crime is up one thousand percent. He said a catalytic converter is worth two hundred to three hundred dollars when presented for recycling and advised this change in the code would make it difficult for thieves but not for legitimate businesses. He noted businesses have suffered extensive damage to vehicles due to catalytic converter thefts. Council Member Copeland stated the Public Safety, Health and Environment Committee reviewed this item and recommends the change. He added this demonstrates quality policing in discovering that Grand Prairie has the only metal recycling location nearby that is currently purchasing these types of recycled parts. Council Member Copeland moved, seconded by Council Member Humphreys, to the close public hearing and approve this item. The motion carried unanimously. Adopted ORD 10977-2021 CITIZEN COMMENTS There were no citizen comments. ADJOURNMENT Mayor Jensen adjourned the meeting at 7:21 p.m. The foregoing minutes were approved at the April 20, 2021, City Council meeting. __________________________________ Mona Lisa Galicia City Council Meeting – April 06, 2021 Page 9 of 9