City Council Meeting

CITY OF GRAND PRAIRIE CITY COUNCIL MEETING CITY HALL - COUNCIL CHAMBERS, 300 W. MAIN STREET TUESDAY, APRIL 20, 2021 AT 4:30 PM MINUTES CALL TO ORDER Mayor Jensen called the meeting to order at 4:30 p.m. PRESENT Mayor Ron Jensen Mayor Pro Tem Jorja Clemson Deputy Mayor Pro Tem Mike Del Bosque Council Member John Lopez Council Member Cole Humphreys Council Member Jeff Wooldridge Council Member Jeff Copeland Council Member Greg Giessner Council Member Dennis King STAFF PRESENTATIONS 1. Grand Prairie Fire Department 2020 Community Report Chief Robert Fite presented and provided a one-page information sheet summarizing the 2020 Community Report. He noted since 2016, the department has increased from one hundred sixty to two hundred twenty EMS personnel and reviewed fire station locations, department assets, awards and recognitions. Mayor Jensen asked how many in Texas have had the EMS Gold Standard Award. Chief Fite said he would find out and provide an update. Council Member Giessner asked how the designation is given. Chief Fite reviewed criteria. He also reviewed Fire and EMS financials and statistics, as well as property exposures (saved) v. property (lost) statistics. Chief Fite noted the integral use of Alcohol Tabacco and Firearms certified K9 Molly. He indicated cardiac arrest survival rate is almost 17% in the city, whereas the national average is 8.5% and spoke of the great value of the Emergency Management and Specialty Teams of the Fire Department. Mayor Pro Tem Clemson inquired about offering CPR training. Chief Fite said they do receive calls requesting CPR training and would work on providing that at some point. Mayor Pro Tem Clemson noted an updated video may help. Council Member Copeland asked for clarification of EMS versus non-EMS calls. Chief Fite gave examples. Mr. Del Bosque asked for an update on Fire Station Three. Chief Fite said a June 20th opening is planned. 2. Rising Star award for Daniel Ringhauser from Texas Emergency Management Association City Council Meeting – April 20, 2021 Page 1 of 9  Emergency Management Coordinator Chase Wheeler recognized Daniel Ringhauser, Assistant Emergency Management Coordinator, for receiving the Texas Emergency Management Association Rising Star Award, and noted he was the only one in the state to receive this award. 3. Recognition of Fernando “Fred” Camacho for Act of Heroism Mayor Jensen indicated the presentation would be moved to the start of the 6:30 p.m. regular meeting. City Manager Tom Hart recognized Fernando “Fred” Camacho for his tremendous act of heroism after a collision and dispute involving other citizens on a highway. 4. COVID-19 Update Deputy City Manager Steve Dye provided a COVID-19 update covering Centers for Disease Control daily trends in number of cases in the United States, and he reviewed Grand Prairie cases noting deaths and case rates are declining. He provided a map of different types of variants, noting there are three in Texas, and he advised the Pfizer vaccine is slightly more effective than the other vaccines with the variants. Mr. Dye reviewed Grand Prairie/Irving joint vaccination site statistics and provided an update on the Grand Prairie Emergency Assistance and Food Distribution program. Council Member Humphreys asked what the herd immunity number is. Mr. Dye said sixty to seventy percent, and Environmental Quality Manager Cindy Mendez said about one hundred fifty-million of three-hundred thirty-two million people in the United States have been vaccinated; but herd immunity, which is at about seventy to eighty percent, has not yet been accomplished. Mr. Dye said it is not yet known if this will be an annual vaccination. Council Member Lopez said Commissioner Allen would like to set up hubs. He also asked for an update on eviction dates. Assistant to the City Manager Andrew Fortune said some funding has been set aside for eviction aversion. Mayor Pro Tem Clemson and Mayor Jensen recognized former Congressman Rodney Anderson in the audience. AGENDA REVIEW Mayor Pro Tem Clemson asked if council had questions on Consent Agenda items six through fourteen and Public Hearing Consent Agenda items seventeen or eighteen. Council Member Lopez asked if action was taken on item fifteen. Chief Planner Savannah Ware said it was just approved and would be heard at the May 4th Council meeting. No further questions. EXECUTIVE SESSION Mayor Jensen called a closed session at 5:06 p.m. regarding Section 551.072 “Deliberation Regarding Real Property” and Section 551.087 “Deliberations Regarding Economic Development Negotiations.” RECESS MEETING City Council Meeting – April 20, 2021 Page 2 of 9  Mayor Jensen adjourned the closed session, opened the regular meeting and called a recess at 5:35 p.m. RECONVENE MEETING Mayor Jensen called the regular meeting to order at 6:30 p.m. Invocation was led by Grand Prairie Police Department Chaplain Glenn Cato. Pledge of Allegiance to the US Flag and Texas Flag was led by Council Member Jeff Wooldridge. PRESENTATIONS 5. Recognition of Daniel Aguilar for his Accomplishments and for his Jiu Jitsu Competition Record A certificate of appreciation was presented to Daniel Aguilar by Mayor Jensen. CONSENT AGENDA Mayor Pro Tem Clemson moved, seconded by Deputy Mayor Pro Tem Del Bosque, to approve items six through fourteen. The motion carried unanimously. 6. Minutes of the April 6, 2021, City Council Meeting Approved on Consent Agenda 7. Price Agreement for landscape maintenance materials which include ballfield clay and washed pea gravel from Lowery Sand (up to $6,810.00 annually); decomposed crushed granite from Texas Sand (up to $5,200.00 annually); and class A1 rock, cushion sand, rip rap limestone, screened sandy loam and volleyball/beach sand from Earth Haulers (up to $219,855.00 annually). This agreement will be for one year with the option to renew for four additional one-year periods totaling $1,159,325.00 if all extensions are exercised. Authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms Approved on Consent Agenda 8. Price Agreement with long time vendor for Security System Equipment, installation repairs and monitoring with VideoTronix, Inc. DBA VTI Security, at an estimated annual amount not to exceed $700,000.00, through a National Interlocal Agreement with the State of Minnesota for an initial one-year term with the option to renew for one additional year period totaling $1,400,000.00, if all renewal options are exercised. Authorize the City Manager to execute any additional renewal options with aggregate price fluctuations of the lesser of up to $50,000.00 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms City Council Meeting – April 20, 2021 Page 3 of 9  Approved on Consent Agenda 9. Price Agreement for grease and sand trap cleaning from Lone Star Grease Trap Services (up to $16,450.00 annually). This agreement will be for one year with the option to renew for four additional one-year periods totaling $82,250.00 if all extensions are exercised. Authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms Approved on Consent Agenda 10. Price Agreement Contract for vehicle leasing from Acme Auto Leasing ($76,200 annually) through a Master Interlocal Agreement with the City of Plano. This agreement will be for one (1) year with the option to renew for (4) additional one-year periods totaling $381,000 if all extensions are exercised. Authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms Approved on Consent Agenda 11. Change Order No. 5 with McMahon Contracting, LP for Cottonwood Creek Drainage Improvements at Marshall Drive and Robinson Road in the total amount of $27,862.80 Approved on Consent Agenda 12. Price agreement for fleet collision repairs and painting services from Champion Collision Repair Center (up to $300,000.00 annually) for one year with the option to renew for four, additional one-year periods totaling $1,500,000.00 if all extensions are exercised; authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000.00 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms Approved on Consent Agenda 13. Price agreement contract for on-site fleet parts distributor with National Automotive Parts Association (NAPA) (up to $1,600,000.00 annually) through a Master Interlocal Agreement with Sourcewell for one year with the option to renew for three (3) additional, one-year periods totaling $6,400,000.00 if all extensions are exercised; authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000.00 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms Approved on Consent Agenda City Council Meeting – April 20, 2021 Page 4 of 9  14. Resolution authorizing the City Manager to enter into a Master Memorandum of Understanding / Interlocal Agreement (MOU/ILA) with the City of Fort Worth, City of Irving, City of Frisco, City of Hurst, and City of Haltom City for the participation in the Dallas / Fort Worth First Responders Critical Incident Stress Management (CISM) Network Approved on Consent Agenda RES 5167-2021 PLANNING AND ZONING ITEMS TO BE TABLED 15. SU210303/S210307 – Specific Use Permit/Site Plan - Lake Ridge Grand Peninsula Retail (City Council District 4). Specific Use Permit and Site Plan for two retail/restaurant buildings, each with a drive-through. Lot 1, Block1, Lake Ridge-Grand Peninsula Addition, City of Grand Prairie, Dallas County, Texas zoned PD-365 within the Lake Ridge Corridor with an approximate address of 2050 Mansfield Rd (The Planning and Zoning Commission tabled this to the April 12, 2021 meeting) Mayor Pro Tem Clemson moved, seconded by Deputy Mayor Pro Tem Del Bosque, to table the Specific Use Permit/Site Plan. The motion carried unanimously. Tabled PLANNING AND ZONING FOR INDIVIDUAL CONSIDERATION 15. S210304 - Site Plan - The Sutherlands Phase 2 (City Council District 2). Site Plan for a 266- unit multi-family development on 8.646 acres. Part of Lot 2, Block 1, of the Sutherland Addition, City of Grand Prairie, Dallas County, Texas, zoned PD-294D, within the SH-161 Corridor Overlay District, and located west of Robinson Rd and about 687 feet north of S Forum Dr (The Planning and Zoning Commission recommended approval by a vote of 9-0) Ms. Ware presented phase two of this site plan which includes four buildings and two-hundred sixty-six units. She indicated the proposal meets density, parking, landscape and screening requirements, although the perimeter fence does not go completely around. Ms. Ware said staff provided options, but the applicant proposed continuing the perimeter fence as in phase one. She indicated staff approves of the building material and design, and noted no variances were requested. Ms. Kim McCaslin of 100 N. Mitchell Rd., Mansfield, Texas, spoke on behalf of the developer, stating phase one of the property is completely full. Mayor Jensen asked if this was final phase and she confirmed it is. Council Member Giessner asked for completion time, and Ms. McCaslin indicated it would be completed in October. Council Member King moved, seconded by Deputy Mayor Del Bosque, to close public hearing and approve with staff recommendations. The motion carried unanimously. Approved PUBLIC HEARING CONSENT AGENDA City Council Meeting – April 20, 2021 Page 5 of 9  Mayor Jensen read items seventeen and eighteen and asked for clarification of the interlocal agreement with City of Arlington. Planning and Development Director Rashad Jackson reviewed the item. Mayor Pro Tem Clemson moved, seconded by Council Member Wooldridge, to close the public hearing and approve items seventeen and eighteen. Motion carried unanimously. 17. Public Hearing and Standards of Care Ordinance for 2021 After School Programs and Summer Camps Adopted ORD 10978-2021 18. Interlocal Agreement between the City of Grand Prairie and the City of Arlington for the development of approximately 11 acres with a portion of the development in each city. The subject property is generally located west of S Great Southwest Pkwy, about 1,600 feet north of W Marshall Dr, and addressed as 1550 S Great Southwest Pkwy Approved on Public Hearing Consent Agenda PUBLIC HEARING ZONING APPLICATIONS 19. Z180602A – Zoning Change – EpicCentral (City Council District 2). Zoning Change to amend Planned Development District 390 to add Amusement Services as an allowed use. Lots 1, 2, 3, and 4, Block 1, Lots 1 and 4, Block 2, Lot 2R, Block 3, Central Park Addition, and Lot 3R, Block 2, Lot 1, Block 3, Lot 2R, Block 3, and Lot 1R, Block 4 of Epic Central Phase III, and TR 7 of Jose A Gill Abstract No. 1714, City of Grand Prairie, Dallas County, Texas, zoned PD- 390, within the SH 161 Corridor Overlay District, and addressed as 1525 Arkansas Ln, 2100 W Warrior Trl, 2222 W Warrior Trl, 2252 W Warrior Trl, 2940 Esplanade, 2955 Esplanade, 2960 Esplanade, 2975 Esplanade, 2980 Esplanade, 2945 Epic Pl, 2958 Epic Pl, 2960 Epic Pl, 2970 Epic Pl, and 2975 Epic Pl (The Planning and Zoning Commission recommended approval by a vote of 9-0) Ms. Ware presented this item noting the requested change would add amusement services to the allowed uses. She advised the Planning and Zoning Commission and Development Review Committee recommended approval. Mayor Jensen asked if this is to allow the Bolder project, and Ms. Ware confirmed would. Council Member Humphreys asked if the change to planned development district three ninety would apply only to that planned development? Ms. Ware confirmed it only applies to planned development district three ninety. Council Member King moved, seconded by Council Member Humphreys, to close the public hearing and approve with staff recommendations. The motion carried unanimously. Adopted ORD 10979-2021 20. Z210203/CP210203 - Planned Development Request - Gilbert Villas (City Council District 1). Planned Development Zoning Request for a townhome development with 74 lots on 7.7513 City Council Meeting – April 20, 2021 Page 6 of 9  acres. The lot sizes range from 1,680 to 3,299 sq. ft with lot widths of 25-34 feet and 85-108- foot lot depths. (On March 22, 2021, the Planning and Zoning Commission approved this case by a vote of 9-0) Ms. Ware presented this planned development request, reviewing the Future Land Use Map (FLUM) which is currently low density residential, requested variances and renderings of the development, and she also noted most would have front entry garages. Ms. Ware said the proposal demonstrates a potential transition between existing industrial and residential uses and noted the Planning and Zoning Commission recommended approval, but staff cannot recommend approval due to the proposed density which conflicts with the FLUM. Council Member Humphreys asked if the current moratorium applies to this development. Ms. Ware said this application came in before the moratorium was in place. Mayor Jensen added that items received prior to the moratorium would continue through the process, and Mr. Jackson said there are about fourteen similar items in the queue which were received before the moratorium was approved. Mr. Lopez asked Ms. Ware why staff cannot recommend approval. Ms. Ware clarified by law staff must advise about the conflict with the FLUM. She reviewed the planned development ordinance regarding rendering changes and compliance. Former Congressman Rodney Anderson who lives at 548 Edgeview Drive, Grand Prairie, advised this started as a ninety-three unit development with little character, and discussed improvements including an homeowner’s association (HOA) and reviewed the renderings similar to those in Irving. Council Member Lopez asked if the HOA would provide for property maintenance. Mr. Anderson advised they will maintain common areas but not front lawns and will be responsible for the screening fence/wall. Council Member Copeland said that the two renderings are the exact opposite of what the city is looking for. Mr. Anderson reviewed the density and dimensional requirements. He reviewed the minimum side yards and said this is in the historical Bear Creek area. Mr. Anderson also mentioned the streets would be named after historical Bear Creek residents. Council Member Humphreys asked if these would be for sale or rent. Mr. Anderson confirmed they would be marketed for owner occupancy. Council Member Humphreys asked if the HOA could determine rental or ownership. Mr. Anderson said they cannot. Mayor Pro Tem Clemson asked if the homes would be gated and said she felt it would help the area. Mr. Anderson said they would not. Mayor Pro Tem Clemson asked for how much the properties would sell and asked for the square footage information. Mr. Anderson said they would sell beginning at two hundred sixty thousand dollars to in excess of three hundred thousand dollars, and the square footage would be eighteen hundred to two thousand two hundred square feet. Mayor Pro Tem Clemson moved, seconded by Council Member Copeland, to close the public hearing and approve this item. The motion carried unanimously. Adopted ORD 10980-2021 21. Z210202/CP210202 - Zoning Change/Concept Plan -EB Timber Oaks (City Council District 1). Zoning Change and Concept Plan for an 86-unit multi-family development on 3.435 acres. Part of Lot 2, Block B, Prairie Oaks Park Addition, City of Grand Prairie, Tarrant County, City Council Meeting – April 20, 2021 Page 7 of 9  Texas, zoned Multi-Family Two (MF-2), and addressed as 2955 Osler Drive (The Planning and Zoning Commission recommended approval by a vote of 9-0) Ms. Ware reviewed the zoning change and concept plan, indicating this is a multi-family development density request to increase the number of units. She noted the concept plan includes a unique first floor parking garage. Ms. Ware said the Planning and Zoning Commission recommended approval as did the Development Review Committee; and she said the development is in line with the FLUM. Mr. Paul Frank, 801 South Highway 78, Wylie, Texas, spoke in support of this item, stating the client currently owns apartments to the south. Mayor Jensen asked to confirm the location of the development. Mr. Jackson indicated it is located at the city limit line of Grand Prairie and Arlington – west of Federal Express. Mayor Pro Tem Clemson said this is zoned multi-family and was in the queue before the moratorium; and she asked if this is a gated development. Mr. Frank confirmed it is gated. Mayor Pro Tem Clemson moved, seconded by Council Member Giessner, to close public hearing and approve this item. The motion carried unanimously. Adopted ORD 10981-2021 22. Z210101/CP210101 - Zoning Change/Concept Plan – PD-174 to Duplexes at 720 W. Polo Road (City Council District 6). Zoning Change and Concept Plan for creating a Planned Development District with a base zoning of Single Family Attached on 2.91 acres. Tract 11.3, Thomas J. Tone Survey, Abstract No. 1046, City of Grand Prairie, Dallas County, Texas, zoned PD-174, located northeast of Robinson Road and Polo Road, and addressed as 720 W. Polo Road (Planning and Zoning Commission recommended approval of this request by a vote of 8- 0) Ms. Ware reviewed three variations and renderings provided by developer for this zoning change and concept plan. Mayor Jensen asked to clarify the current zoning. Ms. Ware indicated it is planned development for commercial general retail. Council Member Lopez asked what the height of the wall is of the property on the west side. Ms. Ware said the wall required would be a six-foot wooden fence. Mayor Jensen asked who would be responsible for the upkeep of the fencing. Ms. Ware said the homeowner would be responsible and the HOA would take care of common areas. Council Member Giessner asked if this would be part of a Public Improvement District (PID). Ms. Ware said it requires an HOA, but the requirements are below the threshold of a PID because of number of units. Council Member Giessner asked for a motion to include a rear facing fence. Ms. Ware said a wall maintenance easement can be suggested as well for HOA maintenance. Council Member Copeland stated because it is next to a daycare, he would like to see a masonry fence installed on that western side. Ola Banwo spoke in support and confirmed he would install the masonry fence. Council Member Wooldridge moved, seconded by Council Member Copeland, to close public hearing and approve with requirements of a masonry fence around the entire property and a wall easement. Motion carried unanimously. Council Member Wooldridge moved, seconded by Council Member Copeland, to amend the previous motion, close the public hearing and approve with requirements of a masonry fence only around the west side of the property, and include a wall maintenance easement on the west side. Motion carried unanimously. City Council Meeting – April 20, 2021 Page 8 of 9  Adopted ORD 10982-2021 ITEMS FOR INDIVIDUAL CONSIDERATION 23. Boards and Commissions Appointments City Secretary Mona Lisa Galicia presented board and commission applications. Deputy Mayor Pro Tem Del Bosque moved, seconded by Mayor Pro Tem Clemson, to approve appointments of Ms. Brandi Bastas to the Keep Grand Prairie Beautiful Board and Ms. Vanna Ngo to the Library Board. Motion carried unanimously. Approved CITIZEN COMMENTS Trina Hall, 530 Forrest Hill Lane, discussed District 5 community development and noted there are too many liquor stores. ADJOURNMENT Mayor Jensen adjourned the meeting at 7:25 p.m. The foregoing minutes were approved at the May 4, 2021, City Council meeting. ______________________________ Mona Lisa Galicia, City Secretary City Council Meeting – April 20, 2021 Page 9 of 9